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HomeMy WebLinkAbout10 13 14 Work Session Materials O� FRIO ti U 4646 Dakota Street SE Prior Lake.MN 55372 'yi�sogP CITY COUNCIL AGENDA REPORT MEETING DATE: October 13, 2014 AGENDA#: City Council Work Session PREPARED BY: Frank Boyles, City Manager PRESENTED BY: Various AGENDA ITEM: RIVERSOUTH IMPLICATIONS AND 2014 FLOOD DEBRIEFING DISCUSSION: Introduction The purpose of this agenda report is to facilitate city council discussion on two work session items: 1) what are the implications of greater RiverSouth efforts; and 2) 2014 flood debriefing report. Discussion Agenda Item 1 — RiverSouth Implications It has long been a concern of the Prior Lake City Council's that the city and its business community leverage the employees and customers of the SMSC commercial enterprises. Over the years significant time has been spent by city councils, economic development authorities and the city staff trying to determine how best to accomplish this objective. No perfect solution has been identified. Fortunately the SMSC has established an ongoing practice and priority of hiring Prior Lake residents to work at their facilities and contracting with area businesses for needed goods and services. In the last year or so the tribal chair of the SMSC and mayors of Shakopee and Prior Lake have discussed how the three entities might better cooperate on economic development matters in part because of the successes occasioned by the cooperation between Canterbury and Mystic Lake. Out of these efforts RiverSouth was born which includes the three public entities in addition to Mystic Lake, Canterbury, Valley Fair, and Renaissance Festival. The objective of this group is to jointly market the entertainment and recreation opportunities in Scott County. It is hoped that such efforts will make RiverSouth more recognizable than the "North Shore" or "Wisconsin Dells". Specifically, the desire is to increase the 10 million tourists which annually visit the area through joint promotions which will also increase the time spent within the county visiting the abundance of entertainment venues we now have and those which are expected to transfer here. Phone 952.447.9800/Fax 952.447.4245/www.cityofpriorlake.com The success of RiverSouth will have some positive and not so positive impacts upon the SMSC, Shakopee and Prior Lake. The staff has identified the following: PROS CONS • More hotels, motels and restaurants • Increases in short term • Greater number of retail businesses house rentals and attendant • Better transit services issues • More jobs • Greater use/pollution of • Greater number of people who lakes live/work in county • Greater infrastructure wear • Greater/faster downtown and tear redevelopment • Traffic congestion/accidents • More starter/workforce housing • More crime • Demand for more lake amenities • Greater public expense to • Greater public revenues provide services to address • Greater demand for residential these issues dwelling units It is difficult to assess exactly how many of these things will occur and the extent to which the city will need to respond. We have already observed some issues related to short term rental arise in the community. Aside from nuisance provisions, the city has no ordinance provisions intended to mitigate some of the issues related to short term rental. As a result, the city council may wish to start here. In 2011, a property on Spring Lake was purchased and advertised as available for short term rental (weekends or weeks). There are now numerous short term rentals elsewhere in the community on Spring and Prior Lakes and in The Wilds (see attached webpage showing seven such dwellings). Short term rentals in more "traditional" neighborhoods have created conflicts between neighboring property owners and property owners and renters. Large and small groups of renters appear at the rental house midweek, weekends, and holidays-morning or evening. The renters are there to"blow off some steam," have a good time and party—in some cases late at night. Amenities like fire pits, attractive decks and hot tubes encourage the renters to remain outdoors. The addition of liquor encourages loud voices, coarse language, and noise during the traditional work week day or night, inappropriate public behavior, as well as trespassing and interference with the property of others. Earlier this year, we asked the city attorney's office to research ordinances regulating short term rental. Research showed that two metropolitan area communities and some outstate communities have such regulations. The city attorney's report is attached. Phone 952.447.9800/Fax 952.447.4245/www.cityofpriorlake.com In general it says that, "A city seeking to regulate short term rentals has two options. The cities can use zoning regulations to prohibit rental operations in certain zones or to require conditional or interim use permits. Alternatively cities can impose rental licensing requirements which apply regardless of zoning designation and provide a regulatory system which allows for application, review, inspection and subsequent regulation of the rental units. Both Burnsville and Lakeville have rental ordinances. The Lakeville ordinance uses the zoning approach primarily while the Burnsville approach uses the rental licensing approach. A copy of the ordinances is attached. The Lakeville ordinance, adopted in April 2014, includes the following requirements: • The ordinance identifies the zoning districts where short term rental can take place. • A condition use permit is required. • A maximum of 4 resident sleeping rooms may be established in a structure. • The facility will have a state license for hotel and food as well as otherwise comply with the building code. • The principal structure shall be a minimum of 1500 square feet and be on a lot meeting the minimum lot size. • All resident sleeping rooms are to be within the building structure. • The facility shall be manager or owner occupied. • Dining and other facilities are for the exclusive use of registered guests and transient residents. • Two off street parking places are to be provided for the home plus one off street parking space for each registered guest and transient resident sleeping room. Parking spaces are to be screened and landscaped. • One identification sign of no more than 4 square feet may be provided for each wall which faces the street. The sign must meet the architectural features of the building and lit in hours other than 10 p.m. to 6 a.m. • Exterior lighting for safety purposes only may be provided. The Lakeville ordinance further addresses short term rental by stating that, "The property owner shall not enter into a rental agreement with more than two (2) individuals within a thirty (30) day period." This appears to apply to all zoning districts. It is unclear whether the persons could rent at two different times during the thirty days and whether they can rent on behalf of others. Literally read, rental to families would be prohibited. Clarification is needed. In addition to investigating the above, the council could direct the staff to further investigate the following: • That if a short term rental structure is allowed, the property owner shall buffer it visually and effectively from adjacent properties by a perimeter fence of six feet high and 100% opacity. Phone 952.447.9800/Fax 952.447.4245/www.cityofpriorlake.com • That if the rental is a riparian property, any water related recreation equipment shall be located on the waterfront or when in storage on the property so it does not interfere with the peace and quietude of others/properties. • Fire pits, if used, shall be natural gas fueled and limited in hours of operation. • The hours of 10 p.m. to 7 a.m. each day are reserved as quiet time. • Renters shall not have paid or unpaid guests in excess of those registered with the property owner or agent. • Renters shall comply at all times with all other laws including but not limited to snowmobile, watercraft, fishing, public nuisance, swimming, off road vehicles, and outdoor events. The Burnsville ordinance provides for a comprehensive rental inspection program for manufactured homes, multi-unit rental, apartment complexes, single family homes, condominiums, Townhomes and the like. They do not, at present, address short term rental units. Based upon the city attorney's research, it appears that the city could establish a licensing system for short term rental if it desires. Costs If the city council wished to allow short term rental, it could direct preparation of an ordinance which attempts to mitigate against impacts upon surrounding properties. There would likely be a financial impact of implementing new regulations whether they prohibit short term rental or regulate it. Staff would have to identify and inspect existing facilities to determine the extent to which they comply. There will be some challenges in determining the length of rental and the number and relationship between renters. This could be an ongoing challenge/time consumer even if we have the right to request rental records. Unfortunately, most of the short term rental activity will be during the summer season which the staff is otherwise challenged to get its work done. We could check with Lakeville about sharing an inspector. Or, we could hire an inspector or contract. The bottom line is it is unlikely that any license fees charged would completely offset the costs of such a program to the city. Direction The city staff would appreciate a sense of the council on at least the following: • Should the city continue with the status quo? • If the city council desires to regulate short term rental is a Lakeville or Burnsville type program desired? • In what areas is the city council seeking regulations? (Number of renters, length of rental, allowable outside activities, buffering of properties, or other issues not mentioned herein?) Phone 952.447.9800/Fax 952.447.4245/www.cityofpriorlake.com With this information the staff can work with the city attorney's office to prepare a draft document. The approach taken (licensing or zoning) will dictate the process required for adoption. Agenda Item 2— 2014 Flood Debriefing The city council, has previously expressed the importance that we all learn as much as possible from this year's flood experience. The city council therefore directed that the staff prepare a flood debriefing paper. Attached is a draft which is a work in process. The debriefing report consists of the following sections: 1. Emergency Management Refresher — This is an outline which we would like to use to review the emergency management structure, process and roles and responsibilities for staff and council. 2. Policies—We tried to identify the policies which were followed during this flood in hopes that we can receive direction from the council for next time. 3. Timeline— Both a matrix and graphic are shown to reflect what happened and when. The old saw that," when it rains, it pours" is clearly shown to be true in more ways than one. Throughout the document the staff has inserted, "Lessons Learned". It is our hope that whenever this emergency reoccurs, that these lessons will be instructive for the then existing staff and city council. Direction The staff would like to seek a sense of the city council in at least the following areas: • Are there lessons that city councilors learned that should be incorporated? • Are the policies as proposed by staff that should be changed, deleted or added? • Are there major sections of the report that are missing add should be added or included and should be deleted. With this direction the staff can revise this document so that it can be finalized and filed for future reference. 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Featured Destinations:Sanibel island(http://www.vrbo.com/vacation-rentals/usa/florida/south-west/sanibel-island),Amelia Island (http://www.vrbo.com/vacation-rentals/usa/florida/north-east/amelia-island),Hilton Head Island(http://www.vrbo.com/vacation Feedback http://www.vrbo.com/vacation-rentals/usa/minnesota/metro-mn/prior-lake 6/30/2014 MEMORANDUM To: Frank Boyles From: Richard Rosow, Sarah Schwarzhoff Date: May 23, 2014 Re: Short Term Rental Restrictions The City has requested information on the authority to impose short term rental restrictions and the restrictions imposed by other cities. Below is a summary of the existing law and several examples of other city rental regulations. Existing Law—Minnesota The City has the right to impose rental restrictions, including restrictions on short term rentals, through its general police power, authority to regulate matters relating to public health and welfare, and authority to regulate zoning matters. Though there is no specific statute addressing rental regulations, several court cases have upheld a city's authority to impose such regulations. In 2009, the Minnesota Court of Appeals issued an unpublished decision in County of Douglas v. Chuen, 2009 WL 2595895, in which the Court rejected the imposition of rental restrictions on vacation homes due to the County's failure to complete a definition. The Court accepted that rental restrictions could be imposed but found that due to an incomplete definition the County's restriction did not apply to the vacation homes in question. In 2012, the Court of Appeals issued an opinion in McCaughtry v. City of Red Wing, 816 N.W.2d 636, approving the use of administrative warrants for rental inspections without a showing of probable cause. The City of Red Wing had an extensive rental licensing ordinance which required periodic inspections. Several rental property owners objected arguing that probable cause must be shown in order for a warrant to be issued. The Court found that the City did have the authority to require periodic inspections without individualized probable cause because the ordinance required a showing of reasonableness, advance notice, limited the hours and scope of the inspections, and prohibited disclosure to law enforcement unless an exception applied. These cases make clear that zoning or licensing regulation is permitted in regards to rental properties. Even more directly on point is the Court of Appeals opinion in Dean v. City of Winona, 843 N.W.2d 249 in February 2014. In the Winona case, the Minnesota Court of Appeals approved the City's ordinance which limited to 30% the number of lots on a block eligible to obtain certification as rental property. The Court determined that rental restrictions are a valid use of the City's police power. The Court relied on the fact that the City had found and documented that the increase in concentration of rentals in some neighborhoods (college neighborhoods) had a negative effect on the quality and livability of the neighborhoods and thus implicated public welfare. The City, prior to instituting the ordinance, issued a moratorium, created a task force relating to parking issues, and allowed extensive public discussion on the matter. The Court relied on the City's extensive procedural and factual information to show that the City had an interest, that public welfare was affected, and that the ordinance was reasonable and not unconstitutional. The Winona case supports a City's right to impose rental restrictions as loner as those restrictions are reasonable, fairly applied, not discriminatory. and provide due process. The Minnesota Supreme Court has accepted review of this case. Though there are no cases in Minnesota that directly address the matter of short term rental restrictions other states have addressed such matters. Other States Other state courts have upheld restrictions on short-term rentals. For example, in Siwinski v. Town of Ogden Dunes, the Indiana Supreme Court upheld a town's determination that the plaintiffs' use of their residence for short-term rental (stays between two and eleven days) was not encompassed by the definition of"single-family dwelling" allowed by the zoning ordinance. 949 N.E.2d 825 (Ind. 2011). The Siwinski court concluded that the town acted within its authority by precluding the short-term rental: It makes sense that Ogden Dunes, a small, quiet, lakeshore town on Lake Michigan, would not want renters overwhelming its residential district during the summer lake season. By allowing for only single-family dwellings in its residential district, the Town has made a conscious decision to forbid its residents from renting their homes. Ogden Dunes is unique in Indiana in that it is a beachfront community and is completely surrounded by the Indiana Dunes National Lakeshore. The residents are able to determine the use of their town's land through the zom_ng ordinances, and they intended to keep the unique nature of a small reser beach community intact by not allowing for rental property in their residential district. Should the town, by its elected officers, choose to modify the ordinances, it is its prerogative. Id. at 830. The California Court of Appeal also upheld an ordinance expressly prohibiting short-term rentals of residential property in Ewing v. City of Carmel-By-The-Sea, 286 Cal. Rptr. 382 (Cal. App. 1991). The city's ordinance prohibited "the commercial use, by any person, of Residential Property for bed and breakfast, hostel, hotel, inn, lodging, motel, resort or other transient lodging uses where the term of occupancy, possession or tenancy of the property . . . is for less than thirty (30) consecutive calendar days." The court found that this ordinance was a valid method of preserving the character of the city's residential neighborhoods. The court noted, however, that the city's ordinance did not ban short-term visitors from all areas of the city, but rather confined accommodations for such visitors outside the core residential district. Regulation Options A cit seekin o re ula term rentals has e ulatory options. Cities can use zoning regulations to ro erties in certain zones to re u a e rental of pro erties in certain zones. or to require conditional or interim use permits. Alternative y, ci ies can impose rental lic en.& requirements which appy regardless zoning designation and provide a e ulatory s stem which allows for application, review, inspection and substantive regulation of rentals. Cities can implement zoning, icensing or a coni matron o e wo to impose various levels of rental restrictions from extensive prohibition and substantive requirements to very limited health and safety restrictions. Though, as the cases show, overly restrictive rental regulations can leave the City open to challenge. MN City Regulation Examples Several Minnesota cities have rental restrictions. Some of those restrictions apply to short term rentals while others do not. Below are summaries of several cities regulatory schemes regarding rental property. Lakeville: Lakeville has imposed zoning restrictions on rental properties. Lakeville imposes restrictions on hotels, boarding houses, bed and breakfast establishments and related uses. It defines a "Boarding House" as a building other than a hotel where lodging and/or meals are provided to persons not the principal family therein. The ordinance does not define rental by amount of time and as such applies to all rentals regardless of amount of time rented. The ordinance permits bed and breakfast establishments and boarding houses in certain zones (including residential) subject to a conditional use permit. In addition, renting of rooms in an owner occupied house to not more than 2 individuals within a 30 day period is permitted with an administrate permit in most zoning districts including residential. Walker: Walker has a variety of zoning regulations that apply to rental type uses. Walker has the following zoning uses: "resort" use is defined as a commercial business with central management which provides dwelling units for rent and are a conditional use in commercial zones; "bed and breakfast" use includes the provision of meals and is an interim use in several zoning districts including residential; "dwelling, guest quarters" is defined as a separate dwelling unit dependent on the primary structure which is not for rent or lease and is a conditional use in several zones including residential. Resort and bed and breakfast uses do apply to short term rentals as there is no specified number of days in either definition. In addition, Walker has a "vacation/private home rental" use which is an interim use in residential zones, however, there is no definition for this use. Though there is no definition it is likely the vacation/private home rental use does apply to short term rentals as it is specifically directed at vacation rentals. Brainerd: Brainerd has a rental housing maintenance code which applies to "all rental housing structures". The code applies to all rentals including rental of dwelling units and rooming houses. It does not apply to immediate family or non-paying short term guests. Due to the broad definition, the code does apply to all paid rentals including short term rentals. It does not limit rentals by zone or permit but provides extensive licensing, equipment and maintenance regulations that all rental properties must comply with. Duluth: Duluth has a rental licensing code which applies to all dwellings occupied by tenants for 7 or more consecutive or nonconsecutive days in a month. This code provides licensing, equipment and maintenance requirements but does not apply to short term rentals (less than 7 days). In addition, Duluth has zoning regulations which apply to rentals. Duluth has the following zoning uses: "rooming house" is a building containing units for separate living and communal facilities and is a special use in some residential zones and a permitted use in some mixed and commercial zones; "bed and breakfast" is a building designed as a one family dwelling operates as up to 12 guest rooms and may or may not include meals and is a special and permitted use in several zones including residential; and "vacation dwelling unit" is a separate habitable unit for occupancy for 3 to 21 days and is an interim uses in several zones including residential. Rooming house and bed and breakfast apply to short term rentals as no minimum rental period is specified but vacation dwelling unit applies only to rentals between 3 and 21 days. Conclusion The City does have the authority to impose zoning or licensing restrictions on rentals including short term rentals. Disclaimer: This is provided for informational purposes only. The formatting of this ordinance may vary from the official hard copy. In the case of any discrepancy between this ordinance and the official hard copy, the official hard copy will prevail. ORDINANCE NO. 920 CITY OF LAKEVILLE DAKOTA COUNTY, MINNESOTA AN ORDINANCE AMENDING TITLE 11 OF THE LAKEVILLE CITY CODE. THE CITY COUNCIL OF THE CITY OF LAKEVILLE, MINNESOTA ORDAINS: Section 1. Section 11-2-3 of the Lakeville City Code (Definitions) is hereby amended to revise the following definitions: BOARDING HOUSE: A building other than a hotel where, for compensation and by prearrangement for definite periods, lodging and/or meals are provided to persons not of the principal family therein, pursuant to previous arrangements and not to anyone who may apply. FAMILY. An individual or group that maintains a common household and use of common cooking and kitchen facilities and common entrances to a single dwelling unit,where the group consists of: A. Two (2) or more persons each related to the other by blood, marriage, domestic partnership, adoption, legal guardianship, foster children, and/or cultural or educational exchange program participants hosted by the principal family; or B. Not more than four(4) unrelated persons. HOTEL: A principal commercial use providing temporary lodging of transient persons and guest related services for compensation,whether the compensation be paid directly or indirectly. Section 2. Section 11-2-3 of the Lakeville City Code (Definitions) is hereby amended to add the following definition: BED AND BREAKFAST ESTABLISHMENT: A building, typically residential in character, where for compensation lodging is provided to transient guests, and where meal and/or beverages may be offered in connection with the provision of sleeping accommodations. Section 3. Section 11-2-3 of the Lakeville City Code (Definitions) is hereby amended to delete the following definitions: BOARDING (HOUSE) HOME, FOSTER CHILDREN: A family dwelling where children out of their own homes are cared for. BOARDING ROOM: A room rented as sleeping and living quarters, but without cooking facilities and with or without an individual bathroom. In a suite of rooms without cooking facilities, each room which provides sleeping accommodation shall be counted as one boarding room. Section 4. Section 11-33-3 of the Lakeville City Code (Specialized Housing Bed and Breakfast Establishments) is hereby amended to read as follows: 11-33-3: BED AND BREAKFAST ESTABLISHMENTS AND BOARDING HOUSES: A. District Application: Bed and breakfast establishments and boarding houses are allowed within the RA, RAO, and RS-CBD zoning districts subject to the approval of a conditional use permit. B. Conditions Of Approval: In addition to general standards and criteria provided in Chapter 4 of this Title, a bed and breakfast establishment may be allowed provided that: 1. A maximum of four(4) registered guest and transient resident sleeping rooms may be established in a structure. 2. The facility shall have a state license (hotel and food), and comply with building and fire codes as may be required or applicable. 3. The facility shall be owner or manager occupied. 4. The principal structure shall have a minimum size of one thousand five hundred (1,500) gross square feet and shall be located on a lot which meets the minimum lot size of the district in which it is located. 5. All registered guest and transient resident sleeping rooms units shall be established within the principal structure. 6. Not more than the equivalent of one (1) full time person shall be employed in the operation of the facility who is not a resident of the structure. 7. Dining and other facilities shall not be open to the general public but shall be used exclusively by the registered guests and transient residents. 8. Two (2) off street parking spaces shall be provided for the home plus one off street parking space for each registered guest and transient resident sleeping rooms. Parking areas shall be screened and landscaped pursuant to subsection 11-19-7.1 of this Title. 9. Not more than one (1) identification sign not exceeding four(4) square feet in area may be attached to each wall which faces a street. The sign shall be reflective of the architectural features of the structure and may not be internally illuminated or lighted between ten o'clock (10:00) P.M. and six o'clock (6:00)A.M. 10. Adequate lighting shall be provided between the principal structure and the parking area for safety purposes. Any additional external lighting is prohibited. Section 5. Section 11-46-7 of the Lakeville City Code (AP District Permitted Accessory Uses) is hereby amended to repeal the following provision with subsequent provisions in this section renumbered: C. Boarding or renting of rooms to not more than two (2) individuals per dwelling unit. Section 6. Section 11-46-13 of the Lakeville City Code (AP District—Administrative Permits) is hereby amended to add the following provision: E. Renting of rooms within an owner occupied dwelling unit to not more than two (2) individuals who are each unrelated to the principal family as an accessory use provided that: 1. The property owner shall not enter into a rental agreement with more than (2) individuals within a thirty(30) day period. 2. There shall be one (1) off-street parking stall provided for each rental occupant on the property in addition to the parking stalls required by Chapter 19 of this Title. Section 7. Section 11-47-5 of the Lakeville City Code (RA District Permitted Accessory Uses) is hereby amended to repeal the following provision with subsequent provisions in this section renumbered: C. Boarding or renting of rooms to not more than two (2) individuals per dwelling unit. Section 8. Section 11-47-11 of the Lakeville City Code (RA District Administrative Permits) is hereby amended to add the following provision: E. Renting of rooms within an owner occupied dwelling unit to not more than two (2) individuals who are each unrelated to the principal family as an accessory use provided that: 1. The property owner shall not enter into a rental agreement with more than (2) individuals within a thirty(30) day period. 2. There shall be one (1) off-street parking stall provided for each rental occupant on the property in addition to the parking stalls required by Chapter 19 of this Title. Section 9. Section 11-50-5 of the Lakeville City Code (RS-1 District Permitted Accessory Uses) is hereby amended to repeal the following provision with subsequent provisions in this section renumbered: C. Boarding or renting of rooms to not more than two (2) individuals per dwelling unit. Section 10. Section 11-50-11 of the Lakeville City Code (RS-1 District Administrative Permits) is hereby amended to add the following provision: G. Renting of rooms within an owner occupied dwelling unit to not more than two (2) individuals who are each unrelated to the principal family as an accessory use provided that: 1. The property owner shall not enter into a rental agreement with more than (2) individuals within a thirty(30) day period. 2. There shall be one (1) off-street parking stall provided for each rental occupant on the property in addition to the parking stalls required by Chapter 19 of this Title. Section 11. Section 11-51-5 of the Lakeville City Code (RS-2 District Permitted Accessory Uses) is hereby amended to repeal the following provision with subsequent provisions in this section renumbered: C. Boarding or renting of rooms to not more than two (2) individuals per dwelling unit. Section 12. Section 11-51-11 of the Lakeville City Code (RS-2 District Administrative Permits) is hereby amended to add the following provision: G. Renting of rooms within an owner occupied dwelling unit to not more than two (2) individuals who are each unrelated to the principal family as an accessory use provided that: 1. The property owner shall not enter into a rental agreement with more than (2) individuals within a thirty(30) day period. 2. There shall be one (1) off-street parking stall provided for each rental occupant on the property in addition to the parking stalls required by Chapter 19 of this Title. Section 13. Section 11-52-5 of the Lakeville City Code (RS-3 District Permitted Accessory Uses) is hereby amended to repeal the following provision with subsequent provisions in this section renumbered: C. Boarding or renting of rooms to not more than two (2) individuals per dwelling unit. Section 14. Section 11-52-11 of the Lakeville City Code (RS-3 District Administrative Permits) is hereby amended to add the following provision: G. Renting of rooms within an owner occupied dwelling unit to not more than two (2) individuals who are each unrelated to the principal family as an accessory use provided that: 1. The property owner shall not enter into a rental agreement with more than (2) individuals within a thirty(30) day period. 2. There shall be one (1) off-street parking stall provided for each rental occupant on the property in addition to the parking stalls required by Chapter 19 of this Title. Section 15. Section 11-53-5 of the Lakeville City Code (RS-4 District Permitted Accessory Uses) is hereby amended to repeal the following provision with subsequent provisions in this section renumbered: C. Boarding or renting of rooms to not more than two (2) individuals per dwelling unit. Section 16. Section 11-53-11 of the Lakeville City Code (RS-4 District Administrative Permits) is hereby amended to add the following provision: G. Renting of rooms within an owner occupied dwelling unit to not more than two (2) individuals who are each unrelated to the principal family as an accessory use provided that: 1. The property owner shall not enter into a rental agreement with more than (2) individuals within a thirty(30) day period. 2. There shall be one (1) off-street parking stall provided for each rental occupant on the property in addition to the parking stalls required by Chapter 19 of this Title. Section 17. Section 11-54-5 of the Lakeville City Code (RS-CBD District Permitted Accessory Uses) is hereby amended to repeal the following provision with subsequent provisions in this section renumbered: C. Boarding or renting of rooms to not more than two (2) individuals per dwelling unit. Section 18. Section 11-54-11 of the Lakeville City Code (RS-CBD District Administrative Permits) is hereby amended to add the following provision: F. Renting of rooms within an owner occupied dwelling unit to not more than two (2) individuals who are each unrelated to the principal family as an accessory use provided that: 1. The property owner shall not enter into a rental agreement with more than (2) individuals within a thirty(30) day period. 2. There shall be one (1) off-street parking stall provided for each rental occupant on the property in addition to the parking stalls required by Chapter 19 of this Title. Section 19. Section 11-55-5.B of the Lakeville City Code (RSMH District Permitted Accessory Uses) is hereby amended to repeal the following provision with subsequent provisions in this section renumbered: 3. Boarding or renting of rooms to not more than two (2) individuals per dwelling unit. Section 20. Section 11-55-11 of the Lakeville City Code (RSMH District Administrative Permits) is hereby amended to add the following provision: F. Renting of rooms within an owner occupied single family dwelling to not more than two (2) individuals who are each unrelated to the principal family as an accessory use provided that: 1. The property owner shall not enter into a rental agreement with more than (2) individuals within a thirty(30) day period. 2. There shall be one (1) off-street parking stall provided for each rental occupant on the property in addition to the parking stalls required by Chapter 19 of this Title. Section 21. Section 11-56-5 of the Lakeville City Code (RST-1 District Permitted Accessory Uses) is hereby amended to repeal the following provision with subsequent provisions in this section renumbered: C. Boarding or renting of rooms to not more than two (2) individuals per single family detached dwelling. Section 22. Section 11-56-11 of the Lakeville City Code (RST-1 District Administrative Permits) is hereby amended to add the following provision: G. Renting of rooms within an owner occupied single family dwelling to not more than two (2) individuals who are each unrelated to the principal family as an accessory use provided that: 1. The property owner shall not enter into a rental agreement with more than (2) individuals within a thirty(30) day period. 2. There shall be one (1) off-street parking stall provided for each rental occupant on the property in addition to the parking stalls required by Chapter 19 of this Title. Section 23. Section 11-57-5 of the Lakeville City Code (RST-2 District Permitted Accessory Uses) is hereby amended to repeal the following provision with subsequent provisions in this section renumbered: C. Boarding or renting of rooms to not more than two (2) individuals per single family detached dwelling. Section 24. Section 11-57-11 of the Lakeville City Code (RST-2 District Administrative Permits) is hereby amended to add the following provision: G. Renting of rooms within an owner occupied single family dwelling to not more than two (2) individuals who are each unrelated to the principal family as an accessory use provided that: 1. The property owner shall not enter into a rental agreement with more than (2) individuals within a thirty(30) day period. 2. There shall be one (1) off-street parking stall provided for each rental occupant on the property in addition to the parking stalls required by Chapter 19 of this Title. Section 25. Section 11-58-5 of the Lakeville City Code (RM-1 District Permitted Accessory Uses) is hereby amended to repeal the following provision with subsequent provisions in this section renumbered: C. Boarding or renting of rooms to not more than two (2) individuals per single family detached dwelling. Section 26. Section 11-58-13 of the Lakeville City Code (RM-1 District Administrative Permits) is hereby amended to add the following provision: G. Renting of rooms within an owner occupied single family dwelling to not more than two (2) individuals who are each unrelated to the principal family as an accessory use provided that: 1. The property owner shall not enter into a rental agreement with more than (2) individuals within a thirty(30) day period. 2. There shall be one (1) off-street parking stall provided for each rental occupant on the property in addition to the parking stalls required by Chapter 19 of this Title. Section 27. Section 11-59-5 of the Lakeville City Code (RM-2 District Permitted Accessory Uses) is hereby amended to repeal the following provision with subsequent provisions in this section renumbered: C. Boarding or renting of rooms to not more than two (2) individuals per single family detached dwelling. Section 28. Section 11-59-13 of the Lakeville City Code (RM-2 District Administrative Permits) is hereby amended to add the following provision: G. Renting of rooms within an owner occupied single family dwelling to not more than two (2) individuals who are each unrelated to the principal family as an accessory use provided that: 1. The property owner shall not enter into a rental agreement with more than (2) individuals within a thirty(30) day period. 2. There shall be one (1) off-street parking stall provided for each rental occupant on the property in addition to the parking stalls required by Chapter 19 of this Title. Section 29. Section 11-61-5 of the Lakeville City Code (RH-1 District Permitted Accessory Uses) is hereby amended to repeal the following provision with subsequent provisions in this section renumbered: C. Boarding or renting of rooms to not more than two (2) individuals per single family detached dwelling. Section 30. Section 11-61-11 of the Lakeville City Code (RH-1 District Administrative Permits) is hereby amended to add the following provision: F. Renting of rooms within an owner occupied single family dwelling to not more than two (2) individuals who are each unrelated to the principal family as an accessory use provided that: 1. The property owner shall not enter into a rental agreement with more than (2) individuals within a thirty(30) day period. 2. There shall be one (1) off-street parking stall provided for each rental occupant on the property in addition to the parking stalls required by Chapter 19 of this Title. Section 31. Section 11-62-5 of the Lakeville City Code (RH-2 District Permitted Accessory Uses) is hereby amended to repeal the following provision with subsequent provisions in this section renumbered: C. Boarding or renting of rooms to not more than two (2) individuals per single family detached dwelling. Section 32. Section 11-62-11 (RH-2 District Administrative Permits) of the Lakeville City Code is hereby amended to add the following provision: F. Renting of rooms within an owner occupied single family dwelling to not more than two (2) individuals who are each unrelated to the principal family as an accessory use provided that: 1. The property owner shall not enter into a rental agreement with more than (2) individuals within a thirty(30) day period. 2. There shall be one (1) off-street parking stall provided for each rental occupant on the property in addition to the parking stalls required by Chapter 19 of this Title. Section 33. This ordinance shall be effective immediately upon its passage and publication. ADOPTED this 7th day of April, 2014, by the City Council of the City of Lakeville, Minnesota. CITY OF LAKEVILLE BY: Matt Little, Mayor ATTEST: Charlene Friedges, City Clerk Frank Boyles From: Jerilyn Erickson Sent: Thursday, June 26, 2014 11:29 AM To: Frank Boyles; Dan Rogness; Larry Poppler Subject: FW: Rental License Program Here is some information I received regarding the Burnsville Rental License Program. See below. Jerilyn Erickson Finance Director V CITY OF PRIOR LAKE 4646 Dakota Street SE I Prior Lake,MN 55372 4nrrrsat";:_ 952-447-9841 1'erickson@citvofpriorlake.com From:Jenni Faulkner [mailto:jenni.faulkner@ci.burnsville.mn.us] Sent:Thursday,June 26, 2014 11:11 AM To:Jerilyn Erickson Subject: RE: Rental License Program Hi Jerilyn, The best source of info is on our web site. http://www.burnsville.org/index.aspx?nid=1291 Here you will find FAQs, application materials, inspection checklists and the ordinance. Our program covers apartments and single family,condo, townhome,or manufactured home rentals(individual units we call them). The license is for a year. We have not had a problem with short term rentals and really don't address that issue. I know Lakeville has had recent discussions on the subject due to people renting out their lake homes for a weekend or week. You will get multiple families in a house over a month's time which is crossing the line into commercial business. So,this is more of a zoning issue in my mind. A couple of years ago a bill was introduced by Mary Liz Holberg that spoke to the issue but it never went anywhere. LMC might be a good resource for that history. (I can't remember if the bill allowed it or prohibited it). That is what I know. If you have specific questions on the program, I can help you. Jenni City Of Jenni Faulkner I Community Development Director Burnsville 100 Civic Center Parkway I Burnsville,MN 1 55337 952-895-4467(office) 1 952-895-4404(fax) I www,burnsville.org Tim *a 1 Burnsville, MN - Official Website - Rental Licensing and Inspections Page 1 of 2 rT IT ' MSI Home Residents Businesses Visitors Government Departments Youare here:Home>Departments&Services>Licensing&Code Enforcement>Rental Licensing and Q SB.. 0P-* =E-wd\RSS Inspections Application Packet Rental Licensing and Inspections Rental License Standards Rental Property Owners Rental Property Residents 6M Rental License Application Packet IPDFI Sample Inspection Checklist Contact Us Why Must Rental Units Be Licensed? The City of Burnsville first passed a rental license ordinance in 2005 to help ensure the continued health,safety and welfare of all Burnsville residents who live in rental properties and in surrounding neighborhoods.Since operating a rental property is a business,doing so also requires that certain responsibilities and standards be upheld. By requiring rental properties be licensed,the City can help ensure owners,operators and managers are taking reasonable steps to provide a safe,secure and sanitary environment for tenants and neighboring residents.Rental property owners/managers are also responsible for providing a reasonably noise-,nuisance-and annoyance-free residence. Requiring rental licenses and minimum standards for upkeep also helps maintain property values and assure the preservation of the City's existing housing supply. Updated Rental License Ordinance: Click here to view. Highlights: 1. Clarification of dwellings that require a rental license to include rented manufactured homes and each individual unit of a multi-unit rental.Condominiums,townhouses and single family homes being rented out—whether by a rental company or an individual—will also still require a license 2. Updated list of dwellings that are exempt from the ordinance(which currently includes retail,commercial and industrial rentals;licensed nursing homes;and licensed assisted living facilities.)that includes relatives,military leave,snowbirds,and contract for deed situations. 3. Introduction of an annual fee for ALL rental property licenses to cover the costs of proactive building maintenance inspections. Apartment Complex:A multi-unit apartment complex will be charged a license fee of$130 per building and $10 per unit.Multi-unit apartment complexes with shared common space will also be subject to an additional annual fire inspection fee currently estimated at$150 per building. (In this scenario,the annual license fee for a four-building,150-unit apartment complex would be$2,620[$130 x 4 buildings=$520 1$10 x 150 units=$1,500 1$150 x 4 buildings=$600]) http://www.bumsville.org/index.aspx?nid=1291 6/26/2014 Burnsville, MN - Official Website - Rental Licensing and Inspections Page 2 of 2 Individual Unit(single-family,condo,townhome or manufactured home):Owners of all individual unit rentals(that are not part of an association,complex or who do not own multiple rentals in the same building)will be charged a rental license fee of$150 annually. Individual Unit(single-family,condo or townhome)-Within Association or Same Building:-Owners that rent out individual units located within an association or within the same building will be charged$110 for each individual unit within the building or association. Townhome Complex:Owners who rent out multi-unit townhomes within a townhome rental complex will be charged$80 per building and$10 per unit. Manufactured Home Parks:Manufactured home park owners who own and rent out individual homes within their park will be charged$250 per park,and$40 per rented manufactured home.Individual manufactured home owners(who do not own the park in which their home is located)who rent out their unit will be subject to the individual unit fee of$150. License applications are due two months prior to license expiration.If you do not know when your license expires please contact 952-895-4440. If your license expires: Your application is due: March 31 January 31 June 30 April 30 September 30 July 31 December 31 October 31 4. Proactive inspection of ALL rental properties for building and fire code compliance every three years.As proposed,1/3 of an apartment complex's units would be inspected each year.Individual Unit rentals(single-family, condo,townhomes,manufactured homes)would be inspected once every three years. 5. Proactive inspection of all MULTI-UNIT APARTMENT rental property common spaces and exteriors for fire code compliance every year. 6. Established a rental conversion fee,($500 onetime fee),paid when owner-occupied units are converted to rental status.The conversion fee and rental license fee cover the first year's license and initial inspection,along with one follow-up inspection.Conversion fees will be implemented in January 2013 and are applicable to single-family, townhomes,condos and manufactured homes converted to rentals.Conversion fees are waived for current license holders. 7. Added provisions requiring property to be in good repair and non-hazardous,and language to strengthen rental license revocation provisions(making license revocation an option for failure to implement the Minnesota Crime Free Housing Lease Addendum and clarifying that outstanding property maintenance,building code or fire code violations can result in license revocation). This is meant to streamline enforcement actions on poorly maintained and unsanitary units. 8. Modified the current STAR Program to eliminate the"three level"system. 9. Expanded and clarified definitions section;providing a better-defined process for compliance with correction orders including appeals;and including procedural provisions for revocation,suspension, denials and reinstatement of licenses. 10. Modified language so ordinance violation results in license revocation rather than a misdemeanor. Why the Changes? These changes are the result of a growing concern over unmaintained,unsafe and deteriorating rental properties in Burnsville.An updated ordinance allows the City to proactively inspect rental properties to help ensure the safety and well-being of the residents who live there.The changes will streamline the license process,provide for regular inspections,provide for cost recovery to the City,clarify procedures and provide new resources for enforcing the code. History Burnsville is one of few cities in the Twin Cities with a rental license ordinance that did not charge an annual license fee to cover the cost of inspections.[Click here for a list of rental license fees and information for the top 20 population cities in Minnesotal In 2011,Burnsville City officials spent nearly 600 hours dealing with the property maintenance issues and poor living conditions of one of Burnsville's rental complexes.As the City's housing stock continues to age,these issues will continue to stress and demand resources if not kept in check.By charging a"user fee"to operate a rental property in Burnsville,the City can become more proactive in dealing with these issues,and generate the revenue to maintain the progress. City of Bwnsville Minnesota 100 Civic Center Pkwy Burnsville,MN 55337 fflacebook awitter Ealickr Iffou'rube Home Contact Us Sitemap Copyright NotLms Accessibility Powered by CivicPlus Using Renewable Energy Fbile http://vvww.bumsville.org/index.aspx?nid=1291 6/26/2014 O� PRip� 2014 FLOOD DEBRIEFING MEMO OCTOBER 13, 2014 WORK SESSION ��NNES��P INTRODUCTION -This report is a review of the 2014 flood event on Spring and Prior Lakes. It reviews events related to the flooding and is organized into three sections. The first section reviews the emergency management organizational structure and the roles and responsibilities within. The second reviews policies pertinent to event. The last section documents the timeline of the incident including precipitation, lake level responses, operations, and other events. Throughout this document lessons learned are noted with suggestions for future events. I. EMERGENCY MANAGEMENT STRUCTURE A. Standardized NIMS Structure-The Incident Command System(ICS) is"a systematic tool used for the command,control, and coordination of emergency response"according to the United States Federal Highway Administration.A more detailed definition of an ICS according to the United States Center for Excellence in Disaster Management&Humanitarian Assistance is"a set of personnel, policies, procedures, facilities, and equipment, integrated into a common organizational structure designed to improve emergency response operations of all types and complexities. ICS is a subcomponent of the National Incident Management System (NIMS), as released by the U.S. Department of Homeland Security in 2004."An ICS is based upon a changeable,scalable response organization providing a common hierarchy within which people can work together effectively. These people may be drawn from multiple agencies that do not routinely work together, and ICS is designed to give standard response and operation procedures to reduce the problems and potential for miscommunication on such incidents, Incident Commander Public Information Liaison Officer Officer Safety Officer Operations Section Planning Section Logistics Section FinancelAdmin. Section Resources Demob. Service Support Time ompensati It Unit Unit Branch Branch Unit 17 Claims Unit Branohes Airt7ps Branch -- Situation Doc. Procurement Cost Unit Unit Commun. =UP-P-11y Unit Unit - Unit Divisions Groups Medical Facilities -- - - Unit Unit Strike Team Food Ground Task Force Unit Support Unit Single Resource Lesson Learned—Each emergency is different. It is key to have the appropriate policies,command structure and communication resources in place. The full EOC may not be needed for every incident. However, key people should be identified early. B. Roles and Responsibilities 1. Scott County Emergency Management 2. Local Emergency Management 3. Staff 4. City Officials C. Declaration of Local Emergency 1. Purpose of Emergency Declaration 2. Resources available to staff to address time sensitive issues, i.e. purchasing compliance 3. What is an emergency? For what types of incidents would/should we declare D. Communications and Flow of Information—Communications during an emergency or urgent incident are critical. 1. Communication Groups-There are many different groups to which information must flow and at different levels of detail. a. Staff i. Emergency Management Staff ii. Public Works iii. Reception or front line staff—Front line staff often are the first contact residents have with the City during an event. It is key that this group of individuals have the information and direction to communicate to the public. Lesson Learned—Front line staff should be briefed daily or at any change in procedure so they can respond appropriately to the public. This is particularly important when there is rapid change during an incident. iv. Other—Other staff maybe called onto aid in the event and should be kept in the loop b. Emergency Management Coordination(Scott County) c. Other Impacted Agencies d. City Council e. News Media f. Impacted Public g. General Public 2. Communication Resources and Tools a. Public Information Officer- Identify Public Information Officer(PIO)and make sure ALL information flows through this person. This role might be coordinated by one person, however accomplished by many as the amount of information during an event is ever changing. Lesson Learned—There was a fair amount of misinformation or information that was not verified by technical staff that was being conveyed to the public. During emergencies or other urgent situations it is imperative that the information is correct and we are portraying a unified message. Prepare a stock response for Public Officials to use as the event evolves. Try to renew the message to fit the changing circumstances and be sure it contains the key messages. b. Daily Debriefing Meetings—Daily debriefing meetings were helpful for key staff. Make sure we include PIO so they can coordinate communications. Lesson Learned—The daily debriefing meetings were helpful to communicate current status of operations between departments, identify new or immerging issues,discuss strategies for next shift, assign tasks and communicate this information to key staff. c. Regular Incident Reports—A summary of activities within the last reporting period that is used to communicate to staff, City Council,other emergency agencies and the public. Frequency depends on intensity of activities. This task should be assigned to an individual to coordinate and key players should provide information to include. Lesson Learned—Communication of information was completed by individual staff members. Coordination through a central person would make the flow of information more robust and efficient. d. Website—The website can be used as a key tool for communication to the public. Lesson Learned—The website proved to be a good tool once it was set up. Grant access to the appropriate Department(s)earlier to allow more timely and efficient flow of information to the public. e. Neighborhood/incident Meetings—Neighborhood or incident meetings can be used to efficiently communicate with impacted residents at a critical time. Lesson Learned—Neighborhood meetings were helpful. Could have started these earlier as a way to communicate with the impacted public outside of meetings that are intended for other regular business. f. News Media—The news media can be a valuable asset in sending your message and communicating the needs of the community. Lesson Learned—Know your message, repeat it often and use the media. During the event, there was a notable increase in volunteers after the incident aired on local TV stations. Inquiries were not just from the immediate community but from individuals 30-40 miles away. Also, if you make a mistake say so. II. POLICIES A. Priorities 1. Public Safety a. Road Closures b. Maintain Access for emergency purposes(Ambulance, Fire, Police) 2. Public Infrastructure 3. Private Property—What is the City's role in protecting private property? Lesson Learned—Decide early in the event what you can do,communicate it,get it approved, and stay with it. Don't list something in your priorities if you don't intend to do it at your earliest opportunity. Expectations of the public can be unrealistic. Try to tell people you care and what you can do early and often, but don't make promises you can't keep. B. Prioritizing Resources—During this event Public Works staff spent several weeks delivering sand and sandbags to residents for protection of their properties. Police officers made regular routes through the impacted areas checking on the status of flood dikes and ensuring residents had appropriate resources. This shift of resources took staff away from other projects and services provided to the community as a whole. Lesson Learned—Keep staff(maintenance and police)in the neighborhoods. They are the face of the City during the event and considered heroes. Recognize that the projects you planned for the season won't get done. The emergency and recovery will take all of your time and that is fine. However, you should consider the service level the City will provide. Items to consider: 1. To what extent do we use city resources? For example,do we work only during regular hours, use moderate overtime(dawn to dusk), or invoke 24-hour operations with shifts? 2. What triggers the need for additional city resources? And to what level are we proactive? For example, do we begin implementing protection of public access before we know there will be the need? For this event,should we have started to protect the 7-8 areas and placed protective measures with the likely possibility they would not be needed. 3. How do we prioritize regular day-to-day needs with the needs of private property owners? For example,do we quit mowing grass and divert staff to sandbagging? 4. What resources should the City have on hand for infrequent events knowing these resources have a shelf life? You do not need to have items on hand. However,you should have a list of vendors where key items can be quickly acquired. 5. To what level and frequency do we update our plans and keep current on resources for flooding events? C. Sandbags—The City has historically sold empty sandbags to the public for protection of private property for$0.25. This charge was determined based on the City's average cost. We do not adjust the price each time we purchase bags. We require property owners to come to City Hall to purchase and pick up the bags. On June 7,2014 Prior Lake hit an elevation of 904.0 and the City started to sell sandbags per our past practice. After the rain on Thursday June, 19, 2014 there was a significant increase in requests for sand and bags. Staff did inquire as to the availability of sand over the weekend, however at that point the source donating the sand was not available. Saturday,June 21,2014 staff in the field received feedback from the residents that they felt it was the City's or County's responsibility to locate sand. Lesson Learned—Arrange for sand over the weekends throughout an event,especially early when the resources are needed, as that is when people will want to do sandbagging and the volunteers are more readily available. As the incident proceeded, it became burdensome for impacted residents to drive to City Hall to pay for and pick-up bags. On June 25,2014 the City stopped collecting payment for the bags and started dropping them off with the sand deliveries. Initially we felt there was a justification for changing policy during the incident due to the lake hitting historic levels. Lesson Learned—After the event several residents that had paid for the resource felt that there should be a reimbursement. The lesson learned is consistent administration of the policy should be followed from the start to end of the incident. Staff will be seeking feedback from the Council on clarification of the policy for future administration. Items to consider include providing sandbags,sand,and delivery free of charge. Also,should the city provide filled bags or coordinate a centralized filling area? D. Volunteers—During an incident often times there is an overwhelming amount of work to complete both public and private. Property owners can become overwhelmed,stressed, and emotional during the incident. Volunteer efforts are key to providing aid in these types of events. There are two main issues to be aware of;first once people know there is a need there can be an overly abundant amount of good will. This effort can quickly become uncoordinated, chaotic, and unsafe actually making the situation worse. Second with the type of work being accomplished there is a high risk for liabilities by the property owner or organization requesting or coordinating the effort. Lesson Learned—The City received several calls from both individuals and groups willing to provide labor for making sandbags. Early on,the City took the approach of facilitating the communication between these groups and the property owners/neighborhoods. By June 21,2014 a Facebook page was created for the flood by a private individual. This page quickly became the best form of communication between property owners in need and volunteers with action being taken within an hour or less of the need. It became quite apparent that Facebook is currently one of the best ways to reach property owners and the public. For future events of this magnitude City communications staff should create or use a City Facebook page to help facilitate efforts,get the correct flooding information out there,correct bad information,and monitor the temperament and efforts of the neighborhoods. During the sandbagging efforts many of these areas had several volunteers completing strenuous work in warm weather. Bottled water donated by the SMSC helped to provide for the needs of these individuals. E. Spring Lake Outlet Channel Dam—Damming of the Spring Lake Outlet Channel has been done in past flooding events as the City and PLSLWD were reminded of several times during the event. However, there is a permitting process the PLSLWD must go through before any restriction could be placed in the natural drainage channel. The PLSLWD did begin this process early, however there were a number of limitations for this mitigation measure. First,the level of Spring Lake cannot be at a level where the flow restriction and corresponding rise in lake level will cause property damage. Spring Lake was not at a level to have the capacity to allow this restriction until mid-July. Second, past outlet channel restrictions had been created out of sandbags. The DNR required a design for the dam installation this time and an operations plan with decision making criteria for removal, removal plans and contacts for emergency purposes. To provide this information the actual weir had to be located,surveyed and a design drawing completed. Lesson Learned—Memorialize the dam approval process through the watershed and DNR as well as the construction and operation requirements. F. CR21 —CR21 is a critical transportation corridor through the City of Prior Lake. From a public safety perspective it provides the main connection for emergency staff between the west and east sides of the lake in particular paramedic service as that has one location within the City. In addition it is a key route for several businesses whom have patrons and staff that use this road. Lesson Learned—During the event traffic was detoured around the lake on both state,county,and local roads. This shift of traffic had impacts on all of these corridors based on the volume of traffic, emergency operations, and businesses along with the volume of rerouted motorists. The City should consider working with Scott County and other stakeholders to complete a feasibility study exploring options to ensure CR21 can maintain traffic during similar flooding events. Date Lake Elev. Action May 2,2014 903.00 Rutgers Boat Access impacted by lake level May 8,2014 903.26 Prior Lake Spring Lake watershed receives about 1"of rain over 2 days May 11,2014 903.42 Prior Lake Spring Lake watershed receives about 1"of rain over 3 days May 12,2014 903.50 Calls to City regarding shoreline damage due to wave action start to increase May 19,2014 903.60 Prior Lake Spring Lake watershed receives 1.4"of rain June 2,2014 903.66 City installs"SOS,Save Our Shores"signs at Spring Lake and Prior Lake public access points. Resident calls to City regarding wave action continue. June 2,2014 903.66 Prior Lake Spring Lake watershed receives 3.1"of rain over 2 days June 7,2014 904.00 City enacts Slow No-Wake restrictions for all of Prior Lake in accordance with existing ordinance June 7,2014 904.00 Prior Lake Spring Lake watershed receives 0.75"of rain June 9,2014 904.03 City begins selling sandbags June 16,2014 904.25 Prior Lake Spring Lake watershed receives 2.25'of rain over 3 days June 17,2014 City starts to protect sanitary sewer manholes by sealing them with plastic,sandbags and bentonite. June 18,2014 Installed sewer ball and pumped water from intersection of Watersedge and Boudins June 18,2014 904.40 Minnesota DNR declares statewide emergency water surface use restrictions,allowing local units of government to issue temporary slow no-wake restrictions on any lake June 19,2014 905.08 City runs low on inventory of sandbags for private distribution June 19,2014 905.08 jPrior Lake outlet channel culverts overtopping June 19,2014 905.08 jPrior Lake Spring Lake Watershed receives about 5"of rain June 19,2014 904.75 Shady Beach impacted by lake level June 19,2014 905.00 Breezy Point impacted by lake level Heavy rains overnight inundate CR21 and close the road to traffic.These outlets cannot handle runoff from downpours June 20,2014 905.28 and typically drain within a few hours. However,with the high lake levels,the water has nowhere to go.City staff works with Scott County to try and ball off the storm sewer and pump the water off of the road.There is too much sediment in the pipe to create a seal. Two lanes of CR 21 remain closed. June 20,2014 905.28 Martindale washes out and City staff repairs to gravel surface to make it passable June 21,2014 904.75 Glendale impacted by lake level June 21,2014 Staff contacts Prior Lake Aggregate to get sand for bagging over the weekend. Bill Pearson,the owner,opens the site and loads City trucks. June 21,2014 904.00 Watersedge/Rutgers impacted by lake level June 22,2014 CR 21 is closed between Wagon Bridge and CR 82 June 22,2014 905.63 Spring Lake reaches Its highest recorded level at 913.30 June 23,2014 County/City places hard closure at the east side of the Wagonbridge to keep traffic from traveling on CR21. June 23,2014 905.75 Scott County declares local emergency and opens County wide EOC June 23,2014 905.75 Scott County enacts slow no-wake restrictions on Spring Lake June 23,2014 905.75 Staff starts holding daily incident meetings at PW(Hoisted,Gehler,Theisen,Hartman,Thompson,Boyles) June 24,2014 City staff starts protecting sanitary sewer MHs at an elevation of 906.5 or lower as lake continues to rise June 25,2014 905.92 City started providing sandbags without a charge and creating stockpiles in neighborhoods. City Hall extended hours until 5 PM with sand delivery until 7 PM June 25,2014 905.92 Dam installed on Spring Lake outlet channel June 26,2014 905.98 First City Flood Information Meeting at City Hall with 45 attendees June 27,2014 Staff protect Watersedge Lift Station from flood water June 28,2014 906.13 City Hail open to take requests for sandbags and sand deliveries June 28,2014 906.13 Fourth of July Boat Parade canceled and fireworks moved to new location June 28,2014 906.13 Prior Lake/Spring Lake watershed receives about 0.4"of rain June 30,2014 906.17 Prior Lake reaches its highest recorded level at 906.17 July 2,2014 906.12 City Council Special Meeting. Emergency declared. July 2,2014 906.12 Garbage Collection from 4 of the affected areas. July 14,2014 905.70 City extends slow no-wake restrictions on Prior Lake and enacts slow no-wake restrictions on Spring Lake July 16,2014 Second Flood Information Meeting at City Hall with 25 attendees. Responses to 10 questions from first meeting provided. July 17,20141.1-Barriers placed on Watersedge July 18,2014 Scott County opens two lanes of CR21 July 18,2014 Shady Beach passable by vehicle,water remains over the road July 23,2014 905.00 Water receeds below the elevation of Breezy Point July 27,2014 904.75 Water receeds below the elevation of Glendale July 27,2014 904.75 Water receeds off of Shady Beach Trail July 30,2014 Scott County opens CR21 August 3,2014 904.00 Watersedge/Rutgers passable by vehicle August 8,2014 903.50 Trigger elevation for removing Slow No-Wake restrictions on Prior Lake reached August 11,2014 903.23 Slow No-Wake restrictions on Prior Lake removed(after 3-day waiting period) August 14,2014 903.00 Slow No-Wake Restrictions on Spring Lake Expire August 15,2014 J-Barriers removed from Watersedge August 18,2014 902.98 Dam removed from Spring Lake outlet channel (ul)Ile}ulea Aped O i-1 N M Ln lD 00 N Q 1 ai 1 Ln 1 1 1 1 1 m 1 � I o I Ln I 1 1 1 1 1 1 1 1 � I I N 1 i � I 1 � I I I 1 Q O 1 1 � 1 1 p 1 I Q> I 1 1 v ai1 Y ro I Q Yai y a 1 ra O c 1 y Y E 1 O mI Z C D y (UO � >-00/ 1 .L) L N 0 1 1 C m rn UO Y I c 1 a U ( @ N O O ? 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