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CITY COUNCIL AGENDA REPORT
MEETING DATE: October 13, 2014
AGENDA#: City Council Work Session
PREPARED BY: Frank Boyles, City Manager
PRESENTED BY: Various
AGENDA ITEM: RIVERSOUTH IMPLICATIONS AND 2014 FLOOD DEBRIEFING
DISCUSSION: Introduction
The purpose of this agenda report is to facilitate city council discussion on
two work session items: 1) what are the implications of greater RiverSouth
efforts; and 2) 2014 flood debriefing report.
Discussion
Agenda Item 1 — RiverSouth Implications
It has long been a concern of the Prior Lake City Council's that the city and
its business community leverage the employees and customers of the SMSC
commercial enterprises. Over the years significant time has been spent by
city councils, economic development authorities and the city staff trying to
determine how best to accomplish this objective. No perfect solution has
been identified.
Fortunately the SMSC has established an ongoing practice and priority of
hiring Prior Lake residents to work at their facilities and contracting with area
businesses for needed goods and services.
In the last year or so the tribal chair of the SMSC and mayors of Shakopee
and Prior Lake have discussed how the three entities might better cooperate
on economic development matters in part because of the successes
occasioned by the cooperation between Canterbury and Mystic Lake.
Out of these efforts RiverSouth was born which includes the three public
entities in addition to Mystic Lake, Canterbury, Valley Fair, and Renaissance
Festival. The objective of this group is to jointly market the entertainment and
recreation opportunities in Scott County. It is hoped that such efforts will
make RiverSouth more recognizable than the "North Shore" or "Wisconsin
Dells".
Specifically, the desire is to increase the 10 million tourists which annually
visit the area through joint promotions which will also increase the time spent
within the county visiting the abundance of entertainment venues we now
have and those which are expected to transfer here.
Phone 952.447.9800/Fax 952.447.4245/www.cityofpriorlake.com
The success of RiverSouth will have some positive and not so positive
impacts upon the SMSC, Shakopee and Prior Lake. The staff has identified
the following:
PROS CONS
• More hotels, motels and restaurants • Increases in short term
• Greater number of retail businesses house rentals and attendant
• Better transit services issues
• More jobs • Greater use/pollution of
• Greater number of people who lakes
live/work in county • Greater infrastructure wear
• Greater/faster downtown and tear
redevelopment • Traffic congestion/accidents
• More starter/workforce housing • More crime
• Demand for more lake amenities • Greater public expense to
• Greater public revenues provide services to address
• Greater demand for residential these issues
dwelling units
It is difficult to assess exactly how many of these things will occur and the
extent to which the city will need to respond. We have already observed
some issues related to short term rental arise in the community. Aside from
nuisance provisions, the city has no ordinance provisions intended to
mitigate some of the issues related to short term rental. As a result, the city
council may wish to start here.
In 2011, a property on Spring Lake was purchased and advertised as
available for short term rental (weekends or weeks). There are now
numerous short term rentals elsewhere in the community on Spring and Prior
Lakes and in The Wilds (see attached webpage showing seven such
dwellings).
Short term rentals in more "traditional" neighborhoods have created conflicts
between neighboring property owners and property owners and renters.
Large and small groups of renters appear at the rental house midweek,
weekends, and holidays-morning or evening. The renters are there to"blow
off some steam," have a good time and party—in some cases late at night.
Amenities like fire pits, attractive decks and hot tubes encourage the renters
to remain outdoors.
The addition of liquor encourages loud voices, coarse language, and noise
during the traditional work week day or night, inappropriate public behavior,
as well as trespassing and interference with the property of others.
Earlier this year, we asked the city attorney's office to research ordinances
regulating short term rental. Research showed that two metropolitan area
communities and some outstate communities have such regulations. The
city attorney's report is attached.
Phone 952.447.9800/Fax 952.447.4245/www.cityofpriorlake.com
In general it says that, "A city seeking to regulate short term rentals has two
options. The cities can use zoning regulations to prohibit rental operations in
certain zones or to require conditional or interim use permits. Alternatively
cities can impose rental licensing requirements which apply regardless of
zoning designation and provide a regulatory system which allows for
application, review, inspection and subsequent regulation of the rental units.
Both Burnsville and Lakeville have rental ordinances. The Lakeville
ordinance uses the zoning approach primarily while the Burnsville approach
uses the rental licensing approach. A copy of the ordinances is attached.
The Lakeville ordinance, adopted in April 2014, includes the following
requirements:
• The ordinance identifies the zoning districts where short term rental
can take place.
• A condition use permit is required.
• A maximum of 4 resident sleeping rooms may be established in a
structure.
• The facility will have a state license for hotel and food as well as
otherwise comply with the building code.
• The principal structure shall be a minimum of 1500 square feet and
be on a lot meeting the minimum lot size.
• All resident sleeping rooms are to be within the building structure.
• The facility shall be manager or owner occupied.
• Dining and other facilities are for the exclusive use of registered
guests and transient residents.
• Two off street parking places are to be provided for the home plus
one off street parking space for each registered guest and transient
resident sleeping room. Parking spaces are to be screened and
landscaped.
• One identification sign of no more than 4 square feet may be
provided for each wall which faces the street. The sign must meet
the architectural features of the building and lit in hours other than 10
p.m. to 6 a.m.
• Exterior lighting for safety purposes only may be provided.
The Lakeville ordinance further addresses short term rental by stating that,
"The property owner shall not enter into a rental agreement with more than
two (2) individuals within a thirty (30) day period." This appears to apply to
all zoning districts. It is unclear whether the persons could rent at two
different times during the thirty days and whether they can rent on behalf of
others. Literally read, rental to families would be prohibited. Clarification is
needed.
In addition to investigating the above, the council could direct the staff to
further investigate the following:
• That if a short term rental structure is allowed, the property owner
shall buffer it visually and effectively from adjacent properties by a
perimeter fence of six feet high and 100% opacity.
Phone 952.447.9800/Fax 952.447.4245/www.cityofpriorlake.com
• That if the rental is a riparian property, any water related recreation
equipment shall be located on the waterfront or when in storage on
the property so it does not interfere with the peace and quietude of
others/properties.
• Fire pits, if used, shall be natural gas fueled and limited in hours of
operation.
• The hours of 10 p.m. to 7 a.m. each day are reserved as quiet time.
• Renters shall not have paid or unpaid guests in excess of those
registered with the property owner or agent.
• Renters shall comply at all times with all other laws including but not
limited to snowmobile, watercraft, fishing, public nuisance,
swimming, off road vehicles, and outdoor events.
The Burnsville ordinance provides for a comprehensive rental inspection
program for manufactured homes, multi-unit rental, apartment complexes,
single family homes, condominiums, Townhomes and the like. They do not,
at present, address short term rental units. Based upon the city attorney's
research, it appears that the city could establish a licensing system for short
term rental if it desires.
Costs
If the city council wished to allow short term rental, it could direct preparation
of an ordinance which attempts to mitigate against impacts upon surrounding
properties.
There would likely be a financial impact of implementing new regulations
whether they prohibit short term rental or regulate it. Staff would have to
identify and inspect existing facilities to determine the extent to which they
comply. There will be some challenges in determining the length of rental
and the number and relationship between renters. This could be an ongoing
challenge/time consumer even if we have the right to request rental records.
Unfortunately, most of the short term rental activity will be during the summer
season which the staff is otherwise challenged to get its work done. We
could check with Lakeville about sharing an inspector. Or, we could hire an
inspector or contract. The bottom line is it is unlikely that any license fees
charged would completely offset the costs of such a program to the city.
Direction
The city staff would appreciate a sense of the council on at least the
following:
• Should the city continue with the status quo?
• If the city council desires to regulate short term rental is a Lakeville
or Burnsville type program desired?
• In what areas is the city council seeking regulations? (Number of
renters, length of rental, allowable outside activities, buffering of
properties, or other issues not mentioned herein?)
Phone 952.447.9800/Fax 952.447.4245/www.cityofpriorlake.com
With this information the staff can work with the city attorney's office to
prepare a draft document. The approach taken (licensing or zoning) will
dictate the process required for adoption.
Agenda Item 2— 2014 Flood Debriefing
The city council, has previously expressed the importance that we all learn
as much as possible from this year's flood experience. The city council
therefore directed that the staff prepare a flood debriefing paper. Attached is
a draft which is a work in process. The debriefing report consists of the
following sections:
1. Emergency Management Refresher — This is an outline which we
would like to use to review the emergency management structure,
process and roles and responsibilities for staff and council.
2. Policies—We tried to identify the policies which were followed during
this flood in hopes that we can receive direction from the council for
next time.
3. Timeline— Both a matrix and graphic are shown to reflect what
happened and when. The old saw that," when it rains, it pours" is
clearly shown to be true in more ways than one.
Throughout the document the staff has inserted, "Lessons Learned". It is our
hope that whenever this emergency reoccurs, that these lessons will be
instructive for the then existing staff and city council.
Direction
The staff would like to seek a sense of the city council in at least the following
areas:
• Are there lessons that city councilors learned that should be
incorporated?
• Are the policies as proposed by staff that should be changed, deleted
or added?
• Are there major sections of the report that are missing add should be
added or included and should be deleted.
With this direction the staff can revise this document so that it can be
finalized and filed for future reference.
Phone 952.447.9800/Fax 952.447.4245/www.cityofpriorlake.com
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MEMORANDUM
To: Frank Boyles
From: Richard Rosow, Sarah Schwarzhoff
Date: May 23, 2014
Re: Short Term Rental Restrictions
The City has requested information on the authority to impose short term rental restrictions and
the restrictions imposed by other cities. Below is a summary of the existing law and several
examples of other city rental regulations.
Existing Law—Minnesota
The City has the right to impose rental restrictions, including restrictions on short term rentals,
through its general police power, authority to regulate matters relating to public health and
welfare, and authority to regulate zoning matters. Though there is no specific statute addressing
rental regulations, several court cases have upheld a city's authority to impose such regulations.
In 2009, the Minnesota Court of Appeals issued an unpublished decision in County of Douglas v.
Chuen, 2009 WL 2595895, in which the Court rejected the imposition of rental restrictions on
vacation homes due to the County's failure to complete a definition. The Court accepted that
rental restrictions could be imposed but found that due to an incomplete definition the County's
restriction did not apply to the vacation homes in question. In 2012, the Court of Appeals issued
an opinion in McCaughtry v. City of Red Wing, 816 N.W.2d 636, approving the use of
administrative warrants for rental inspections without a showing of probable cause. The City of
Red Wing had an extensive rental licensing ordinance which required periodic inspections.
Several rental property owners objected arguing that probable cause must be shown in order for a
warrant to be issued. The Court found that the City did have the authority to require periodic
inspections without individualized probable cause because the ordinance required a showing of
reasonableness, advance notice, limited the hours and scope of the inspections, and prohibited
disclosure to law enforcement unless an exception applied. These cases make clear that zoning
or licensing regulation is permitted in regards to rental properties.
Even more directly on point is the Court of Appeals opinion in Dean v. City of Winona, 843
N.W.2d 249 in February 2014. In the Winona case, the Minnesota Court of Appeals approved
the City's ordinance which limited to 30% the number of lots on a block eligible to obtain
certification as rental property. The Court determined that rental restrictions are a valid use of
the City's police power. The Court relied on the fact that the City had found and documented
that the increase in concentration of rentals in some neighborhoods (college neighborhoods) had
a negative effect on the quality and livability of the neighborhoods and thus implicated public
welfare. The City, prior to instituting the ordinance, issued a moratorium, created a task force
relating to parking issues, and allowed extensive public discussion on the matter. The Court
relied on the City's extensive procedural and factual information to show that the City had an
interest, that public welfare was affected, and that the ordinance was reasonable and not
unconstitutional. The Winona case supports a City's right to impose rental restrictions as loner as
those restrictions are reasonable, fairly applied, not discriminatory. and provide due process. The
Minnesota Supreme Court has accepted review of this case.
Though there are no cases in Minnesota that directly address the matter of short term rental
restrictions other states have addressed such matters.
Other States
Other state courts have upheld restrictions on short-term rentals. For example, in Siwinski v.
Town of Ogden Dunes, the Indiana Supreme Court upheld a town's determination that the
plaintiffs' use of their residence for short-term rental (stays between two and eleven days) was
not encompassed by the definition of"single-family dwelling" allowed by the zoning ordinance.
949 N.E.2d 825 (Ind. 2011). The Siwinski court concluded that the town acted within its
authority by precluding the short-term rental:
It makes sense that Ogden Dunes, a small, quiet, lakeshore town on
Lake Michigan, would not want renters overwhelming its
residential district during the summer lake season. By allowing for
only single-family dwellings in its residential district, the Town
has made a conscious decision to forbid its residents from renting
their homes. Ogden Dunes is unique in Indiana in that it is a
beachfront community and is completely surrounded by the
Indiana Dunes National Lakeshore. The residents are able to
determine the use of their town's land through the zom_ng
ordinances, and they intended to keep the unique nature of a small
reser beach community intact by not allowing for rental
property in their residential district. Should the town, by its elected
officers, choose to modify the ordinances, it is its prerogative.
Id. at 830.
The California Court of Appeal also upheld an ordinance expressly prohibiting short-term rentals
of residential property in Ewing v. City of Carmel-By-The-Sea, 286 Cal. Rptr. 382 (Cal. App.
1991). The city's ordinance prohibited "the commercial use, by any person, of Residential
Property for bed and breakfast, hostel, hotel, inn, lodging, motel, resort or other transient lodging
uses where the term of occupancy, possession or tenancy of the property . . . is for less than thirty
(30) consecutive calendar days." The court found that this ordinance was a valid method of
preserving the character of the city's residential neighborhoods. The court noted, however, that
the city's ordinance did not ban short-term visitors from all areas of the city, but rather confined
accommodations for such visitors outside the core residential district.
Regulation Options
A cit seekin o re ula term rentals has e ulatory options. Cities can use zoning
regulations to ro erties in certain zones to re u a e rental of pro erties in
certain zones. or to require conditional or interim use permits. Alternative y, ci ies can impose
rental lic en.& requirements which appy regardless zoning designation and provide a
e ulatory s stem which allows for application, review, inspection and substantive regulation of
rentals. Cities can implement zoning, icensing or a coni matron o e wo to impose various
levels of rental restrictions from extensive prohibition and substantive requirements to very
limited health and safety restrictions. Though, as the cases show, overly restrictive rental
regulations can leave the City open to challenge.
MN City Regulation Examples
Several Minnesota cities have rental restrictions. Some of those restrictions apply to short term
rentals while others do not. Below are summaries of several cities regulatory schemes regarding
rental property.
Lakeville: Lakeville has imposed zoning restrictions on rental properties. Lakeville imposes
restrictions on hotels, boarding houses, bed and breakfast establishments and related uses. It
defines a "Boarding House" as a building other than a hotel where lodging and/or meals are
provided to persons not the principal family therein. The ordinance does not define rental by
amount of time and as such applies to all rentals regardless of amount of time rented. The
ordinance permits bed and breakfast establishments and boarding houses in certain zones
(including residential) subject to a conditional use permit. In addition, renting of rooms in an
owner occupied house to not more than 2 individuals within a 30 day period is permitted with an
administrate permit in most zoning districts including residential.
Walker: Walker has a variety of zoning regulations that apply to rental type uses. Walker has the
following zoning uses: "resort" use is defined as a commercial business with central
management which provides dwelling units for rent and are a conditional use in commercial
zones; "bed and breakfast" use includes the provision of meals and is an interim use in several
zoning districts including residential; "dwelling, guest quarters" is defined as a separate dwelling
unit dependent on the primary structure which is not for rent or lease and is a conditional use in
several zones including residential. Resort and bed and breakfast uses do apply to short term
rentals as there is no specified number of days in either definition. In addition, Walker has a
"vacation/private home rental" use which is an interim use in residential zones, however, there is
no definition for this use. Though there is no definition it is likely the vacation/private home
rental use does apply to short term rentals as it is specifically directed at vacation rentals.
Brainerd: Brainerd has a rental housing maintenance code which applies to "all rental housing
structures". The code applies to all rentals including rental of dwelling units and rooming
houses. It does not apply to immediate family or non-paying short term guests. Due to the broad
definition, the code does apply to all paid rentals including short term rentals. It does not limit
rentals by zone or permit but provides extensive licensing, equipment and maintenance
regulations that all rental properties must comply with.
Duluth: Duluth has a rental licensing code which applies to all dwellings occupied by tenants for
7 or more consecutive or nonconsecutive days in a month. This code provides licensing,
equipment and maintenance requirements but does not apply to short term rentals (less than 7
days). In addition, Duluth has zoning regulations which apply to rentals. Duluth has the
following zoning uses: "rooming house" is a building containing units for separate living and
communal facilities and is a special use in some residential zones and a permitted use in some
mixed and commercial zones; "bed and breakfast" is a building designed as a one family
dwelling operates as up to 12 guest rooms and may or may not include meals and is a special and
permitted use in several zones including residential; and "vacation dwelling unit" is a separate
habitable unit for occupancy for 3 to 21 days and is an interim uses in several zones including
residential. Rooming house and bed and breakfast apply to short term rentals as no minimum
rental period is specified but vacation dwelling unit applies only to rentals between 3 and 21
days.
Conclusion
The City does have the authority to impose zoning or licensing restrictions on rentals including
short term rentals.
Disclaimer:
This is provided for informational purposes only. The formatting of this ordinance may vary
from the official hard copy. In the case of any discrepancy between this ordinance and the
official hard copy, the official hard copy will prevail.
ORDINANCE NO. 920
CITY OF LAKEVILLE
DAKOTA COUNTY, MINNESOTA
AN ORDINANCE AMENDING TITLE 11 OF THE LAKEVILLE CITY CODE.
THE CITY COUNCIL OF THE CITY OF LAKEVILLE, MINNESOTA ORDAINS:
Section 1. Section 11-2-3 of the Lakeville City Code (Definitions) is hereby amended to
revise the following definitions:
BOARDING HOUSE: A building other than a hotel where, for compensation and by prearrangement for
definite periods, lodging and/or meals are provided to persons not of the principal family therein,
pursuant to previous arrangements and not to anyone who may apply.
FAMILY. An individual or group that maintains a common household and use of common cooking and
kitchen facilities and common entrances to a single dwelling unit,where the group consists of:
A. Two (2) or more persons each related to the other by blood, marriage, domestic partnership,
adoption, legal guardianship, foster children, and/or cultural or educational exchange program
participants hosted by the principal family; or
B. Not more than four(4) unrelated persons.
HOTEL: A principal commercial use providing temporary lodging of transient persons and guest
related services for compensation,whether the compensation be paid directly or indirectly.
Section 2. Section 11-2-3 of the Lakeville City Code (Definitions) is hereby amended to add
the following definition:
BED AND BREAKFAST ESTABLISHMENT: A building, typically residential in character, where for
compensation lodging is provided to transient guests, and where meal and/or beverages may be
offered in connection with the provision of sleeping accommodations.
Section 3. Section 11-2-3 of the Lakeville City Code (Definitions) is hereby amended to
delete the following definitions:
BOARDING (HOUSE) HOME, FOSTER CHILDREN: A family dwelling where children out of their own
homes are cared for.
BOARDING ROOM: A room rented as sleeping and living quarters, but without cooking facilities and
with or without an individual bathroom. In a suite of rooms without cooking facilities, each room which
provides sleeping accommodation shall be counted as one boarding room.
Section 4. Section 11-33-3 of the Lakeville City Code (Specialized Housing Bed and
Breakfast Establishments) is hereby amended to read as follows:
11-33-3: BED AND BREAKFAST ESTABLISHMENTS AND BOARDING HOUSES:
A. District Application: Bed and breakfast establishments and boarding houses are allowed within
the RA, RAO, and RS-CBD zoning districts subject to the approval of a conditional use permit.
B. Conditions Of Approval: In addition to general standards and criteria provided in Chapter 4 of
this Title, a bed and breakfast establishment may be allowed provided that:
1. A maximum of four(4) registered guest and transient resident sleeping rooms may
be established in a structure.
2. The facility shall have a state license (hotel and food), and comply with building and
fire codes as may be required or applicable.
3. The facility shall be owner or manager occupied.
4. The principal structure shall have a minimum size of one thousand five hundred
(1,500) gross square feet and shall be located on a lot which meets the minimum
lot size of the district in which it is located.
5. All registered guest and transient resident sleeping rooms units shall be
established within the principal structure.
6. Not more than the equivalent of one (1) full time person shall be employed in the
operation of the facility who is not a resident of the structure.
7. Dining and other facilities shall not be open to the general public but shall be used
exclusively by the registered guests and transient residents.
8. Two (2) off street parking spaces shall be provided for the home plus one off street
parking space for each registered guest and transient resident sleeping rooms.
Parking areas shall be screened and landscaped pursuant to subsection 11-19-7.1
of this Title.
9. Not more than one (1) identification sign not exceeding four(4) square feet in area
may be attached to each wall which faces a street. The sign shall be reflective of
the architectural features of the structure and may not be internally illuminated or
lighted between ten o'clock (10:00) P.M. and six o'clock (6:00)A.M.
10. Adequate lighting shall be provided between the principal structure and the parking
area for safety purposes. Any additional external lighting is prohibited.
Section 5. Section 11-46-7 of the Lakeville City Code (AP District Permitted Accessory
Uses) is hereby amended to repeal the following provision with subsequent provisions in this section
renumbered:
C. Boarding or renting of rooms to not more than two (2) individuals per dwelling unit.
Section 6. Section 11-46-13 of the Lakeville City Code (AP District—Administrative Permits)
is hereby amended to add the following provision:
E. Renting of rooms within an owner occupied dwelling unit to not more than two (2) individuals who
are each unrelated to the principal family as an accessory use provided that:
1. The property owner shall not enter into a rental agreement with more than (2) individuals
within a thirty(30) day period.
2. There shall be one (1) off-street parking stall provided for each rental occupant on the
property in addition to the parking stalls required by Chapter 19 of this Title.
Section 7. Section 11-47-5 of the Lakeville City Code (RA District Permitted Accessory
Uses) is hereby amended to repeal the following provision with subsequent provisions in this section
renumbered:
C. Boarding or renting of rooms to not more than two (2) individuals per dwelling unit.
Section 8. Section 11-47-11 of the Lakeville City Code (RA District Administrative Permits)
is hereby amended to add the following provision:
E. Renting of rooms within an owner occupied dwelling unit to not more than two (2) individuals who
are each unrelated to the principal family as an accessory use provided that:
1. The property owner shall not enter into a rental agreement with more than (2) individuals
within a thirty(30) day period.
2. There shall be one (1) off-street parking stall provided for each rental occupant on the
property in addition to the parking stalls required by Chapter 19 of this Title.
Section 9. Section 11-50-5 of the Lakeville City Code (RS-1 District Permitted Accessory
Uses) is hereby amended to repeal the following provision with subsequent provisions in this section
renumbered:
C. Boarding or renting of rooms to not more than two (2) individuals per dwelling unit.
Section 10. Section 11-50-11 of the Lakeville City Code (RS-1 District Administrative
Permits) is hereby amended to add the following provision:
G. Renting of rooms within an owner occupied dwelling unit to not more than two (2) individuals who
are each unrelated to the principal family as an accessory use provided that:
1. The property owner shall not enter into a rental agreement with more than (2) individuals
within a thirty(30) day period.
2. There shall be one (1) off-street parking stall provided for each rental occupant on the
property in addition to the parking stalls required by Chapter 19 of this Title.
Section 11. Section 11-51-5 of the Lakeville City Code (RS-2 District Permitted Accessory
Uses) is hereby amended to repeal the following provision with subsequent provisions in this section
renumbered:
C. Boarding or renting of rooms to not more than two (2) individuals per dwelling unit.
Section 12. Section 11-51-11 of the Lakeville City Code (RS-2 District Administrative
Permits) is hereby amended to add the following provision:
G. Renting of rooms within an owner occupied dwelling unit to not more than two (2) individuals who
are each unrelated to the principal family as an accessory use provided that:
1. The property owner shall not enter into a rental agreement with more than (2) individuals
within a thirty(30) day period.
2. There shall be one (1) off-street parking stall provided for each rental occupant on the
property in addition to the parking stalls required by Chapter 19 of this Title.
Section 13. Section 11-52-5 of the Lakeville City Code (RS-3 District Permitted Accessory
Uses) is hereby amended to repeal the following provision with subsequent provisions in this section
renumbered:
C. Boarding or renting of rooms to not more than two (2) individuals per dwelling unit.
Section 14. Section 11-52-11 of the Lakeville City Code (RS-3 District Administrative
Permits) is hereby amended to add the following provision:
G. Renting of rooms within an owner occupied dwelling unit to not more than two (2) individuals who
are each unrelated to the principal family as an accessory use provided that:
1. The property owner shall not enter into a rental agreement with more than (2) individuals
within a thirty(30) day period.
2. There shall be one (1) off-street parking stall provided for each rental occupant on the
property in addition to the parking stalls required by Chapter 19 of this Title.
Section 15. Section 11-53-5 of the Lakeville City Code (RS-4 District Permitted Accessory
Uses) is hereby amended to repeal the following provision with subsequent provisions in this section
renumbered:
C. Boarding or renting of rooms to not more than two (2) individuals per dwelling unit.
Section 16. Section 11-53-11 of the Lakeville City Code (RS-4 District Administrative
Permits) is hereby amended to add the following provision:
G. Renting of rooms within an owner occupied dwelling unit to not more than two (2) individuals who
are each unrelated to the principal family as an accessory use provided that:
1. The property owner shall not enter into a rental agreement with more than (2) individuals
within a thirty(30) day period.
2. There shall be one (1) off-street parking stall provided for each rental occupant on the
property in addition to the parking stalls required by Chapter 19 of this Title.
Section 17. Section 11-54-5 of the Lakeville City Code (RS-CBD District Permitted
Accessory Uses) is hereby amended to repeal the following provision with subsequent provisions in
this section renumbered:
C. Boarding or renting of rooms to not more than two (2) individuals per dwelling unit.
Section 18. Section 11-54-11 of the Lakeville City Code (RS-CBD District Administrative
Permits) is hereby amended to add the following provision:
F. Renting of rooms within an owner occupied dwelling unit to not more than two (2) individuals
who are each unrelated to the principal family as an accessory use provided that:
1. The property owner shall not enter into a rental agreement with more than (2) individuals
within a thirty(30) day period.
2. There shall be one (1) off-street parking stall provided for each rental occupant on the
property in addition to the parking stalls required by Chapter 19 of this Title.
Section 19. Section 11-55-5.B of the Lakeville City Code (RSMH District Permitted
Accessory Uses) is hereby amended to repeal the following provision with subsequent provisions in
this section renumbered:
3. Boarding or renting of rooms to not more than two (2) individuals per dwelling unit.
Section 20. Section 11-55-11 of the Lakeville City Code (RSMH District Administrative
Permits) is hereby amended to add the following provision:
F. Renting of rooms within an owner occupied single family dwelling to not more than two (2)
individuals who are each unrelated to the principal family as an accessory use provided that:
1. The property owner shall not enter into a rental agreement with more than (2) individuals
within a thirty(30) day period.
2. There shall be one (1) off-street parking stall provided for each rental occupant on the
property in addition to the parking stalls required by Chapter 19 of this Title.
Section 21. Section 11-56-5 of the Lakeville City Code (RST-1 District Permitted Accessory
Uses) is hereby amended to repeal the following provision with subsequent provisions in this section
renumbered:
C. Boarding or renting of rooms to not more than two (2) individuals per single family detached
dwelling.
Section 22. Section 11-56-11 of the Lakeville City Code (RST-1 District Administrative
Permits) is hereby amended to add the following provision:
G. Renting of rooms within an owner occupied single family dwelling to not more than two (2)
individuals who are each unrelated to the principal family as an accessory use provided that:
1. The property owner shall not enter into a rental agreement with more than (2) individuals
within a thirty(30) day period.
2. There shall be one (1) off-street parking stall provided for each rental occupant on the
property in addition to the parking stalls required by Chapter 19 of this Title.
Section 23. Section 11-57-5 of the Lakeville City Code (RST-2 District Permitted Accessory
Uses) is hereby amended to repeal the following provision with subsequent provisions in this section
renumbered:
C. Boarding or renting of rooms to not more than two (2) individuals per single family detached
dwelling.
Section 24. Section 11-57-11 of the Lakeville City Code (RST-2 District Administrative
Permits) is hereby amended to add the following provision:
G. Renting of rooms within an owner occupied single family dwelling to not more than two (2)
individuals who are each unrelated to the principal family as an accessory use provided that:
1. The property owner shall not enter into a rental agreement with more than (2) individuals
within a thirty(30) day period.
2. There shall be one (1) off-street parking stall provided for each rental occupant on the
property in addition to the parking stalls required by Chapter 19 of this Title.
Section 25. Section 11-58-5 of the Lakeville City Code (RM-1 District Permitted Accessory
Uses) is hereby amended to repeal the following provision with subsequent provisions in this section
renumbered:
C. Boarding or renting of rooms to not more than two (2) individuals per single family detached
dwelling.
Section 26. Section 11-58-13 of the Lakeville City Code (RM-1 District Administrative
Permits) is hereby amended to add the following provision:
G. Renting of rooms within an owner occupied single family dwelling to not more than two (2)
individuals who are each unrelated to the principal family as an accessory use provided that:
1. The property owner shall not enter into a rental agreement with more than (2) individuals
within a thirty(30) day period.
2. There shall be one (1) off-street parking stall provided for each rental occupant on the
property in addition to the parking stalls required by Chapter 19 of this Title.
Section 27. Section 11-59-5 of the Lakeville City Code (RM-2 District Permitted Accessory
Uses) is hereby amended to repeal the following provision with subsequent provisions in this section
renumbered:
C. Boarding or renting of rooms to not more than two (2) individuals per single family detached
dwelling.
Section 28. Section 11-59-13 of the Lakeville City Code (RM-2 District Administrative
Permits) is hereby amended to add the following provision:
G. Renting of rooms within an owner occupied single family dwelling to not more than two (2)
individuals who are each unrelated to the principal family as an accessory use provided that:
1. The property owner shall not enter into a rental agreement with more than (2) individuals
within a thirty(30) day period.
2. There shall be one (1) off-street parking stall provided for each rental occupant on the
property in addition to the parking stalls required by Chapter 19 of this Title.
Section 29. Section 11-61-5 of the Lakeville City Code (RH-1 District Permitted Accessory
Uses) is hereby amended to repeal the following provision with subsequent provisions in this section
renumbered:
C. Boarding or renting of rooms to not more than two (2) individuals per single family detached
dwelling.
Section 30. Section 11-61-11 of the Lakeville City Code (RH-1 District Administrative
Permits) is hereby amended to add the following provision:
F. Renting of rooms within an owner occupied single family dwelling to not more than two (2)
individuals who are each unrelated to the principal family as an accessory use provided that:
1. The property owner shall not enter into a rental agreement with more than (2) individuals
within a thirty(30) day period.
2. There shall be one (1) off-street parking stall provided for each rental occupant on the
property in addition to the parking stalls required by Chapter 19 of this Title.
Section 31. Section 11-62-5 of the Lakeville City Code (RH-2 District Permitted Accessory
Uses) is hereby amended to repeal the following provision with subsequent provisions in this section
renumbered:
C. Boarding or renting of rooms to not more than two (2) individuals per single family detached
dwelling.
Section 32. Section 11-62-11 (RH-2 District Administrative Permits) of the Lakeville City
Code is hereby amended to add the following provision:
F. Renting of rooms within an owner occupied single family dwelling to not more than two (2)
individuals who are each unrelated to the principal family as an accessory use provided that:
1. The property owner shall not enter into a rental agreement with more than (2) individuals
within a thirty(30) day period.
2. There shall be one (1) off-street parking stall provided for each rental occupant on the
property in addition to the parking stalls required by Chapter 19 of this Title.
Section 33. This ordinance shall be effective immediately upon its passage and publication.
ADOPTED this 7th day of April, 2014, by the City Council of the City of Lakeville, Minnesota.
CITY OF LAKEVILLE
BY:
Matt Little, Mayor
ATTEST:
Charlene Friedges, City Clerk
Frank Boyles
From: Jerilyn Erickson
Sent: Thursday, June 26, 2014 11:29 AM
To: Frank Boyles; Dan Rogness; Larry Poppler
Subject: FW: Rental License Program
Here is some information I received regarding the Burnsville Rental License Program. See below.
Jerilyn Erickson
Finance Director
V CITY OF PRIOR LAKE
4646 Dakota Street SE I Prior Lake,MN 55372
4nrrrsat";:_ 952-447-9841 1'erickson@citvofpriorlake.com
From:Jenni Faulkner [mailto:jenni.faulkner@ci.burnsville.mn.us]
Sent:Thursday,June 26, 2014 11:11 AM
To:Jerilyn Erickson
Subject: RE: Rental License Program
Hi Jerilyn,
The best source of info is on our web site. http://www.burnsville.org/index.aspx?nid=1291 Here you will find FAQs,
application materials, inspection checklists and the ordinance. Our program covers apartments and single family,condo,
townhome,or manufactured home rentals(individual units we call them). The license is for a year.
We have not had a problem with short term rentals and really don't address that issue. I know Lakeville has had recent
discussions on the subject due to people renting out their lake homes for a weekend or week. You will get multiple
families in a house over a month's time which is crossing the line into commercial business. So,this is more of a zoning
issue in my mind. A couple of years ago a bill was introduced by Mary Liz Holberg that spoke to the issue but it never
went anywhere. LMC might be a good resource for that history. (I can't remember if the bill allowed it or prohibited it).
That is what I know. If you have specific questions on the program, I can help you.
Jenni
City Of Jenni Faulkner I Community Development Director
Burnsville 100 Civic Center Parkway I Burnsville,MN 1 55337
952-895-4467(office) 1 952-895-4404(fax) I www,burnsville.org
Tim *a
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Burnsville, MN - Official Website - Rental Licensing and Inspections Page 1 of 2
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Home
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Application Packet Rental Licensing and Inspections
Rental License Standards
Rental Property Owners
Rental Property Residents 6M Rental License Application Packet IPDFI
Sample Inspection Checklist
Contact Us Why Must Rental Units Be Licensed?
The City of Burnsville first passed a rental license ordinance in 2005 to help ensure the continued health,safety and
welfare of all Burnsville residents who live in rental properties and in surrounding neighborhoods.Since operating a
rental property is a business,doing so also requires that certain responsibilities and standards be upheld.
By requiring rental properties be licensed,the City can help ensure owners,operators and managers are taking
reasonable steps to provide a safe,secure and sanitary environment for tenants and neighboring residents.Rental
property owners/managers are also responsible for providing a reasonably noise-,nuisance-and annoyance-free
residence.
Requiring rental licenses and minimum standards for upkeep also helps maintain property values and assure the
preservation of the City's existing housing supply.
Updated Rental License Ordinance:
Click here to view.
Highlights:
1. Clarification of dwellings that require a rental license to include rented manufactured homes and each individual
unit of a multi-unit rental.Condominiums,townhouses and single family homes being rented out—whether by a
rental company or an individual—will also still require a license
2. Updated list of dwellings that are exempt from the ordinance(which currently includes retail,commercial and
industrial rentals;licensed nursing homes;and licensed assisted living facilities.)that includes relatives,military
leave,snowbirds,and contract for deed situations.
3. Introduction of an annual fee for ALL rental property licenses to cover the costs of proactive building
maintenance inspections.
Apartment Complex:A multi-unit apartment complex will be charged a license fee of$130 per building and
$10 per unit.Multi-unit apartment complexes with shared common space will also be subject to an additional
annual fire inspection fee currently estimated at$150 per building.
(In this scenario,the annual license fee for a four-building,150-unit apartment complex would be$2,620[$130 x 4
buildings=$520 1$10 x 150 units=$1,500 1$150 x 4 buildings=$600])
http://www.bumsville.org/index.aspx?nid=1291 6/26/2014
Burnsville, MN - Official Website - Rental Licensing and Inspections Page 2 of 2
Individual Unit(single-family,condo,townhome or manufactured home):Owners of all
individual unit rentals(that are not part of an association,complex or who do not own multiple rentals in the same
building)will be charged a rental license fee of$150 annually.
Individual Unit(single-family,condo or townhome)-Within Association or Same
Building:-Owners that rent out individual units located within an association or within the same building will be
charged$110 for each individual unit within the building or association.
Townhome Complex:Owners who rent out multi-unit townhomes within a townhome rental complex will be
charged$80 per building and$10 per unit.
Manufactured Home Parks:Manufactured home park owners who own and rent out individual homes
within their park will be charged$250 per park,and$40 per rented manufactured home.Individual
manufactured home owners(who do not own the park in which their home is located)who rent out their unit will be
subject to the individual unit fee of$150.
License applications are due two months prior to license expiration.If you do not know when your license
expires please contact 952-895-4440.
If your license expires: Your application is due:
March 31 January 31
June 30 April 30
September 30 July 31
December 31 October 31
4. Proactive inspection of ALL rental properties for building and fire code compliance every three years.As
proposed,1/3 of an apartment complex's units would be inspected each year.Individual Unit rentals(single-family,
condo,townhomes,manufactured homes)would be inspected once every three years.
5. Proactive inspection of all MULTI-UNIT APARTMENT rental property common spaces and exteriors for fire
code compliance every year.
6. Established a rental conversion fee,($500 onetime fee),paid when owner-occupied units are converted to rental
status.The conversion fee and rental license fee cover the first year's license and initial inspection,along with one
follow-up inspection.Conversion fees will be implemented in January 2013 and are applicable to single-family,
townhomes,condos and manufactured homes converted to rentals.Conversion fees are waived for current
license holders.
7. Added provisions requiring property to be in good repair and non-hazardous,and language to strengthen
rental license revocation provisions(making license revocation an option for failure to implement the Minnesota
Crime Free Housing Lease Addendum and clarifying that outstanding property maintenance,building code or fire
code violations can result in license revocation). This is meant to streamline enforcement actions on poorly
maintained and unsanitary units.
8. Modified the current STAR Program to eliminate the"three level"system.
9. Expanded and clarified definitions section;providing a better-defined process for compliance with
correction orders including appeals;and including procedural provisions for revocation,suspension,
denials and reinstatement of licenses.
10. Modified language so ordinance violation results in license revocation rather than a misdemeanor.
Why the Changes?
These changes are the result of a growing concern over unmaintained,unsafe and deteriorating rental properties in
Burnsville.An updated ordinance allows the City to proactively inspect rental properties to help ensure the safety and
well-being of the residents who live there.The changes will streamline the license process,provide for regular
inspections,provide for cost recovery to the City,clarify procedures and provide new resources for enforcing the code.
History
Burnsville is one of few cities in the Twin Cities with a rental license ordinance that did not charge an annual license fee
to cover the cost of inspections.[Click here for a list of rental license fees and information for the top 20 population cities
in Minnesotal
In 2011,Burnsville City officials spent nearly 600 hours dealing with the property maintenance issues and poor living
conditions of one of Burnsville's rental complexes.As the City's housing stock continues to age,these issues will
continue to stress and demand resources if not kept in check.By charging a"user fee"to operate a rental property in
Burnsville,the City can become more proactive in dealing with these issues,and generate the revenue to maintain the
progress.
City of Bwnsville Minnesota 100 Civic Center Pkwy Burnsville,MN 55337 fflacebook awitter Ealickr Iffou'rube
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2014 FLOOD DEBRIEFING MEMO
OCTOBER 13, 2014 WORK SESSION
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INTRODUCTION -This report is a review of the 2014 flood event on Spring and Prior Lakes. It reviews
events related to the flooding and is organized into three sections. The first section reviews the emergency
management organizational structure and the roles and responsibilities within. The second reviews policies
pertinent to event. The last section documents the timeline of the incident including precipitation, lake level
responses, operations, and other events. Throughout this document lessons learned are noted with
suggestions for future events.
I. EMERGENCY MANAGEMENT STRUCTURE
A. Standardized NIMS Structure-The Incident Command System(ICS) is"a systematic tool used for the
command,control, and coordination of emergency response"according to the United States Federal
Highway Administration.A more detailed definition of an ICS according to the United States Center for
Excellence in Disaster Management&Humanitarian Assistance is"a set of personnel, policies, procedures,
facilities, and equipment, integrated into a common organizational structure designed to improve emergency
response operations of all types and complexities. ICS is a subcomponent of the National Incident
Management System (NIMS), as released by the U.S. Department of Homeland Security in 2004."An ICS is
based upon a changeable,scalable response organization providing a common hierarchy within which
people can work together effectively. These people may be drawn from multiple agencies that do not
routinely work together, and ICS is designed to give standard response and operation procedures to reduce
the problems and potential for miscommunication on such incidents,
Incident Commander
Public Information Liaison
Officer Officer
Safety
Officer
Operations Section Planning Section Logistics Section FinancelAdmin.
Section
Resources Demob. Service Support Time ompensati
It
Unit Unit Branch Branch Unit 17 Claims Unit
Branohes Airt7ps
Branch --
Situation Doc. Procurement Cost
Unit Unit Commun. =UP-P-11y
Unit Unit
- Unit
Divisions Groups
Medical Facilities
-- - - Unit Unit
Strike Team
Food Ground
Task Force Unit Support
Unit
Single Resource
Lesson Learned—Each emergency is different. It is key to have the appropriate policies,command
structure and communication resources in place. The full EOC may not be needed for every incident.
However, key people should be identified early.
B. Roles and Responsibilities
1. Scott County Emergency Management
2. Local Emergency Management
3. Staff
4. City Officials
C. Declaration of Local Emergency
1. Purpose of Emergency Declaration
2. Resources available to staff to address time sensitive issues, i.e. purchasing compliance
3. What is an emergency? For what types of incidents would/should we declare
D. Communications and Flow of Information—Communications during an emergency or urgent incident
are critical.
1. Communication Groups-There are many different groups to which information must flow and at
different levels of detail.
a. Staff
i. Emergency Management Staff
ii. Public Works
iii. Reception or front line staff—Front line staff often are the first contact residents have with the
City during an event. It is key that this group of individuals have the information and direction
to communicate to the public.
Lesson Learned—Front line staff should be briefed daily or at any change in procedure so
they can respond appropriately to the public. This is particularly important when there is rapid
change during an incident.
iv. Other—Other staff maybe called onto aid in the event and should be kept in the loop
b. Emergency Management Coordination(Scott County)
c. Other Impacted Agencies
d. City Council
e. News Media
f. Impacted Public
g. General Public
2. Communication Resources and Tools
a. Public Information Officer- Identify Public Information Officer(PIO)and make sure ALL
information flows through this person. This role might be coordinated by one person, however
accomplished by many as the amount of information during an event is ever changing.
Lesson Learned—There was a fair amount of misinformation or information that was not verified
by technical staff that was being conveyed to the public. During emergencies or other urgent
situations it is imperative that the information is correct and we are portraying a unified message.
Prepare a stock response for Public Officials to use as the event evolves. Try to renew the
message to fit the changing circumstances and be sure it contains the key messages.
b. Daily Debriefing Meetings—Daily debriefing meetings were helpful for key staff. Make sure we
include PIO so they can coordinate communications.
Lesson Learned—The daily debriefing meetings were helpful to communicate current status of
operations between departments, identify new or immerging issues,discuss strategies for next
shift, assign tasks and communicate this information to key staff.
c. Regular Incident Reports—A summary of activities within the last reporting period that is used to
communicate to staff, City Council,other emergency agencies and the public. Frequency depends
on intensity of activities. This task should be assigned to an individual to coordinate and key
players should provide information to include.
Lesson Learned—Communication of information was completed by individual staff members.
Coordination through a central person would make the flow of information more robust and
efficient.
d. Website—The website can be used as a key tool for communication to the public.
Lesson Learned—The website proved to be a good tool once it was set up. Grant access to the
appropriate Department(s)earlier to allow more timely and efficient flow of information to the
public.
e. Neighborhood/incident Meetings—Neighborhood or incident meetings can be used to efficiently
communicate with impacted residents at a critical time.
Lesson Learned—Neighborhood meetings were helpful. Could have started these earlier as a
way to communicate with the impacted public outside of meetings that are intended for other
regular business.
f. News Media—The news media can be a valuable asset in sending your message and
communicating the needs of the community.
Lesson Learned—Know your message, repeat it often and use the media. During the event,
there was a notable increase in volunteers after the incident aired on local TV stations. Inquiries
were not just from the immediate community but from individuals 30-40 miles away. Also, if you
make a mistake say so.
II. POLICIES
A. Priorities
1. Public Safety
a. Road Closures
b. Maintain Access for emergency purposes(Ambulance, Fire, Police)
2. Public Infrastructure
3. Private Property—What is the City's role in protecting private property?
Lesson Learned—Decide early in the event what you can do,communicate it,get it approved, and stay
with it. Don't list something in your priorities if you don't intend to do it at your earliest opportunity.
Expectations of the public can be unrealistic. Try to tell people you care and what you can do early and
often, but don't make promises you can't keep.
B. Prioritizing Resources—During this event Public Works staff spent several weeks delivering sand and
sandbags to residents for protection of their properties. Police officers made regular routes through the
impacted areas checking on the status of flood dikes and ensuring residents had appropriate resources.
This shift of resources took staff away from other projects and services provided to the community as a
whole.
Lesson Learned—Keep staff(maintenance and police)in the neighborhoods. They are the face of the City
during the event and considered heroes. Recognize that the projects you planned for the season won't get
done. The emergency and recovery will take all of your time and that is fine. However, you should consider
the service level the City will provide. Items to consider:
1. To what extent do we use city resources? For example,do we work only during regular hours, use
moderate overtime(dawn to dusk), or invoke 24-hour operations with shifts?
2. What triggers the need for additional city resources? And to what level are we proactive? For example,
do we begin implementing protection of public access before we know there will be the need? For this
event,should we have started to protect the 7-8 areas and placed protective measures with the likely
possibility they would not be needed.
3. How do we prioritize regular day-to-day needs with the needs of private property owners? For
example,do we quit mowing grass and divert staff to sandbagging?
4. What resources should the City have on hand for infrequent events knowing these resources have a
shelf life? You do not need to have items on hand. However,you should have a list of vendors where
key items can be quickly acquired.
5. To what level and frequency do we update our plans and keep current on resources for flooding
events?
C. Sandbags—The City has historically sold empty sandbags to the public for protection of private property
for$0.25. This charge was determined based on the City's average cost. We do not adjust the price each
time we purchase bags. We require property owners to come to City Hall to purchase and pick up the bags.
On June 7,2014 Prior Lake hit an elevation of 904.0 and the City started to sell sandbags per our past
practice. After the rain on Thursday June, 19, 2014 there was a significant increase in requests for sand
and bags. Staff did inquire as to the availability of sand over the weekend, however at that point the source
donating the sand was not available. Saturday,June 21,2014 staff in the field received feedback from the
residents that they felt it was the City's or County's responsibility to locate sand.
Lesson Learned—Arrange for sand over the weekends throughout an event,especially early when the
resources are needed, as that is when people will want to do sandbagging and the volunteers are more
readily available.
As the incident proceeded, it became burdensome for impacted residents to drive to City Hall to pay for and
pick-up bags. On June 25,2014 the City stopped collecting payment for the bags and started dropping
them off with the sand deliveries. Initially we felt there was a justification for changing policy during the
incident due to the lake hitting historic levels.
Lesson Learned—After the event several residents that had paid for the resource felt that there should be
a reimbursement. The lesson learned is consistent administration of the policy should be followed from the
start to end of the incident. Staff will be seeking feedback from the Council on clarification of the policy for
future administration. Items to consider include providing sandbags,sand,and delivery free of charge.
Also,should the city provide filled bags or coordinate a centralized filling area?
D. Volunteers—During an incident often times there is an overwhelming amount of work to complete both
public and private. Property owners can become overwhelmed,stressed, and emotional during the incident.
Volunteer efforts are key to providing aid in these types of events. There are two main issues to be aware
of;first once people know there is a need there can be an overly abundant amount of good will. This effort
can quickly become uncoordinated, chaotic, and unsafe actually making the situation worse. Second with
the type of work being accomplished there is a high risk for liabilities by the property owner or organization
requesting or coordinating the effort.
Lesson Learned—The City received several calls from both individuals and groups willing to provide labor
for making sandbags. Early on,the City took the approach of facilitating the communication between these
groups and the property owners/neighborhoods. By June 21,2014 a Facebook page was created for the
flood by a private individual. This page quickly became the best form of communication between property
owners in need and volunteers with action being taken within an hour or less of the need. It became quite
apparent that Facebook is currently one of the best ways to reach property owners and the public. For
future events of this magnitude City communications staff should create or use a City Facebook page to
help facilitate efforts,get the correct flooding information out there,correct bad information,and monitor the
temperament and efforts of the neighborhoods.
During the sandbagging efforts many of these areas had several volunteers completing strenuous work in
warm weather. Bottled water donated by the SMSC helped to provide for the needs of these individuals.
E. Spring Lake Outlet Channel Dam—Damming of the Spring Lake Outlet Channel has been done in
past flooding events as the City and PLSLWD were reminded of several times during the event. However,
there is a permitting process the PLSLWD must go through before any restriction could be placed in the
natural drainage channel. The PLSLWD did begin this process early, however there were a number of
limitations for this mitigation measure. First,the level of Spring Lake cannot be at a level where the flow
restriction and corresponding rise in lake level will cause property damage. Spring Lake was not at a level
to have the capacity to allow this restriction until mid-July. Second, past outlet channel restrictions had been
created out of sandbags. The DNR required a design for the dam installation this time and an operations
plan with decision making criteria for removal, removal plans and contacts for emergency purposes. To
provide this information the actual weir had to be located,surveyed and a design drawing completed.
Lesson Learned—Memorialize the dam approval process through the watershed and DNR as well as the
construction and operation requirements.
F. CR21 —CR21 is a critical transportation corridor through the City of Prior Lake. From a public safety
perspective it provides the main connection for emergency staff between the west and east sides of the lake
in particular paramedic service as that has one location within the City. In addition it is a key route for
several businesses whom have patrons and staff that use this road.
Lesson Learned—During the event traffic was detoured around the lake on both state,county,and local
roads. This shift of traffic had impacts on all of these corridors based on the volume of traffic, emergency
operations, and businesses along with the volume of rerouted motorists. The City should consider working
with Scott County and other stakeholders to complete a feasibility study exploring options to ensure CR21
can maintain traffic during similar flooding events.
Date Lake Elev. Action
May 2,2014 903.00 Rutgers Boat Access impacted by lake level
May 8,2014 903.26 Prior Lake Spring Lake watershed receives about 1"of rain over 2 days
May 11,2014 903.42 Prior Lake Spring Lake watershed receives about 1"of rain over 3 days
May 12,2014 903.50 Calls to City regarding shoreline damage due to wave action start to increase
May 19,2014 903.60 Prior Lake Spring Lake watershed receives 1.4"of rain
June 2,2014 903.66 City installs"SOS,Save Our Shores"signs at Spring Lake and Prior Lake public access points. Resident calls to City
regarding wave action continue.
June 2,2014 903.66 Prior Lake Spring Lake watershed receives 3.1"of rain over 2 days
June 7,2014 904.00 City enacts Slow No-Wake restrictions for all of Prior Lake in accordance with existing ordinance
June 7,2014 904.00 Prior Lake Spring Lake watershed receives 0.75"of rain
June 9,2014 904.03 City begins selling sandbags
June 16,2014 904.25 Prior Lake Spring Lake watershed receives 2.25'of rain over 3 days
June 17,2014 City starts to protect sanitary sewer manholes by sealing them with plastic,sandbags and bentonite.
June 18,2014 Installed sewer ball and pumped water from intersection of Watersedge and Boudins
June 18,2014 904.40 Minnesota DNR declares statewide emergency water surface use restrictions,allowing local units of government to
issue temporary slow no-wake restrictions on any lake
June 19,2014 905.08 City runs low on inventory of sandbags for private distribution
June 19,2014 905.08 jPrior Lake outlet channel culverts overtopping
June 19,2014 905.08 jPrior Lake Spring Lake Watershed receives about 5"of rain
June 19,2014 904.75 Shady Beach impacted by lake level
June 19,2014 905.00 Breezy Point impacted by lake level
Heavy rains overnight inundate CR21 and close the road to traffic.These outlets cannot handle runoff from downpours
June 20,2014 905.28 and typically drain within a few hours. However,with the high lake levels,the water has nowhere to go.City staff works
with Scott County to try and ball off the storm sewer and pump the water off of the road.There is too much sediment
in the pipe to create a seal. Two lanes of CR 21 remain closed.
June 20,2014 905.28 Martindale washes out and City staff repairs to gravel surface to make it passable
June 21,2014 904.75 Glendale impacted by lake level
June 21,2014 Staff contacts Prior Lake Aggregate to get sand for bagging over the weekend. Bill Pearson,the owner,opens the site
and loads City trucks.
June 21,2014 904.00 Watersedge/Rutgers impacted by lake level
June 22,2014 CR 21 is closed between Wagon Bridge and CR 82
June 22,2014 905.63 Spring Lake reaches Its highest recorded level at 913.30
June 23,2014 County/City places hard closure at the east side of the Wagonbridge to keep traffic from traveling on CR21.
June 23,2014 905.75 Scott County declares local emergency and opens County wide EOC
June 23,2014 905.75 Scott County enacts slow no-wake restrictions on Spring Lake
June 23,2014 905.75 Staff starts holding daily incident meetings at PW(Hoisted,Gehler,Theisen,Hartman,Thompson,Boyles)
June 24,2014 City staff starts protecting sanitary sewer MHs at an elevation of 906.5 or lower as lake continues to rise
June 25,2014 905.92 City started providing sandbags without a charge and creating stockpiles in neighborhoods. City Hall extended hours
until 5 PM with sand delivery until 7 PM
June 25,2014 905.92 Dam installed on Spring Lake outlet channel
June 26,2014 905.98 First City Flood Information Meeting at City Hall with 45 attendees
June 27,2014 Staff protect Watersedge Lift Station from flood water
June 28,2014 906.13 City Hail open to take requests for sandbags and sand deliveries
June 28,2014 906.13 Fourth of July Boat Parade canceled and fireworks moved to new location
June 28,2014 906.13 Prior Lake/Spring Lake watershed receives about 0.4"of rain
June 30,2014 906.17 Prior Lake reaches its highest recorded level at 906.17
July 2,2014 906.12 City Council Special Meeting. Emergency declared.
July 2,2014 906.12 Garbage Collection from 4 of the affected areas.
July 14,2014 905.70 City extends slow no-wake restrictions on Prior Lake and enacts slow no-wake restrictions on Spring Lake
July 16,2014 Second Flood Information Meeting at City Hall with 25 attendees. Responses to 10 questions from first meeting
provided.
July 17,20141.1-Barriers placed on Watersedge
July 18,2014 Scott County opens two lanes of CR21
July 18,2014 Shady Beach passable by vehicle,water remains over the road
July 23,2014 905.00 Water receeds below the elevation of Breezy Point
July 27,2014 904.75 Water receeds below the elevation of Glendale
July 27,2014 904.75 Water receeds off of Shady Beach Trail
July 30,2014 Scott County opens CR21
August 3,2014 904.00 Watersedge/Rutgers passable by vehicle
August 8,2014 903.50 Trigger elevation for removing Slow No-Wake restrictions on Prior Lake reached
August 11,2014 903.23 Slow No-Wake restrictions on Prior Lake removed(after 3-day waiting period)
August 14,2014 903.00 Slow No-Wake Restrictions on Spring Lake Expire
August 15,2014 J-Barriers removed from Watersedge
August 18,2014 902.98 Dam removed from Spring Lake outlet channel
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