HomeMy WebLinkAbout5J - 3rd Quarter Donations & Grants PRI()
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4646 Dakota Street SE
jN1VES0 Prior Lake,MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: OCTOBER 27, 2014
AGENDA#: 51
PREPARED BY: CATHERINE ASMUS, ACCOUNTANT
PRESENTER: JERILYN ERICKSON, FINANCE DIRECTOR
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING DONATIONS
AND GRANTS TO THE CITY DURING THE THIRD QUARTER OF 2014
DISCUSSION: Introduction
The purpose of this agenda item is to consider acceptance of donations
and grants made to the City during July, August and September of 2014
and to authorize city staff to amend the budget for any additional revenues
received and expenditures that may be incurred to comply with grant
agreement and restricted donations.
History
Minnesota State Statute 465.03 requires that the City accept a grant or
devise of real or personal property and maintain such property for the
benefit of its citizens in accordance with the terms prescribed by the donor.
In addition to being a legal requirement, this resolution encourages
transparency in government and accountability.
Current Circumstances
A resolution has been prepared that identifies the donations and grants that
were received during the 3rd quarter of 2014 and the terms in which they
were presented. If a donation or grant was accepted under separate
resolution, it has not been included in this current list. While it is certainly
our intent to include all donations and grants for the 3rd quarter of 2014, we
recognize that we may have inadvertently missed some. Those will be
addressed in subsequent resolutions.
Conclusion
Staff is requesting that the Council accept the donations and grants
received and authorize them to amend the budget. Staff intends to seek
Council acceptance of donations and grants each quarter during the year
and amend the budget when appropriate.
ISSUES: This agenda item allows City Council to publicly recognize the donations
and grants made to the City in the interest of transparency.
FINANCIAL Certain donations and grants and their corresponding expenditures are
IMPACT: reflected in the annual budget due to their recurring nature. Acceptance of
additional donations and grants may result in additional or offsetting
expenditures depending on the terms prescribed by the donor.
ALTERNATIVES: 1. Approve the resolution accepting donations and grants received by the
City during the 3rd quarter of 2014 as presented.
2. Delay action if the Council requires additional information.
RECOMMENDED Alternative#1.
MOTION:
2
O� PRION
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4646 Dakota Street SE
Prior Lake,MN 55372
RESOLUTION 14-xxx
A RESOLUTION ACCEPTING DONATIONS AND GRANTS TO THE CITY DURING
THE 3rd QUARTER OF 2014
Motion By: Second By:
WHEREAS, MN Statute 465.03 requires that cities accept donations for the benefit of its citizens in
accordance with the terms prescribed by the donor; and
WHEREAS, Additional revenues received may require the City to incur additional expenditures in order to
comply with grant agreements and restricted donations; and
WHEREAS, The City has received the following donations of money, goods or property during July,
August and September of 2014:
Donor Value Designated Use
Shakopee Mdewakanton Sioux $100,000.00 3rd Quarter 2014 Police
Community
Michelle Choudek $100.00 Donated 3rd quarter time as EDA
Member
Shakopee Mdewakanton Sioux $9,000.00 9 SCBA Air Packs and Spare Tanks
Community
Michael Ra I , Eagle Scout $2,500.00 Horkey Park Gazebo Project
Bethesda Church Grace Gospel $350.00 Installed wood chips around Kop
Fellowship Family Community Garden
Alex Dunn, Eagle Scout $2,500.00 Over 160 hours spent refurbishing
Lakefront Park Gazebo
St. John the Baptist Church $450.00 3 Wednesdays spent collecting
Summer Stretch participants garbage in 2 parks and installing mulch
in Jeffers Pond Rainwater Garden
Prior Lake Lions Club $1,500.00 Club Prior Nutrition and Wellness
Gwen Patchin $1,575.00 2 Memorial Benches and Plaques,
Jenni Kronsowski $500.00 Knitting Books and Patterns
Julie David $20.00 Games
City of Rosemount $900.00 3 Panasonic Tou hbook Computers
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA AS FOLLOWS:
1. The recitals set forth above are incorporated herein.
2. City staff is authorized to amend the budget to comply with grant agreements and restrictive donations.
3. The grants and donations are hereby officially accepted and acknowledged with gratitude to the donors.
PASSED AND ADOPTED THIS 27th DAY OF OCTOBER, 2014.
VOTE Hedberg Keeney McGuire Morton Soukup
Aye ❑ ❑ ❑ ❑ ❑
Nay ❑ ❑ ❑ ❑ ❑
Absent ❑ ❑ ❑ ❑ ❑
Abstain ❑ ❑ ❑ ❑ ❑
Frank Boyles, City Manager