HomeMy WebLinkAboutMay 13, 2002 AGENDA
JOINT CITY COUNCIL / PARKS ADVISORY COMMITTEE
WORKSHOP
Pizza and Pop Will be Served!
2
Maintenance Center
1. Skatepark Facility - (, ~'~ '
2. Park Entrance Signs ---' ~, ht-,~.
3. Parking Issues 7;3 b ~ - · Parking Fees at Sand Point Beach
· Vehicles with Trailer Parking
4. Park System Investments
5. Establishment of Subcommittee for Namjng Parks, Facilities, Streets
6 Amendmen~ to Parks Advisow Committee Bylaws ¢ ~~
7. Tour of Parks, Trails, N~w Development ¢nd Lake - JUly 29th
8. Other Business ¢¢s ~
9.,d, ou n.
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
Shakopee Mdewakanton
Sioux Community
2330 SIOUX TRAIL NW · PRIOR LAKE, MINNESOTA 55372
TRIBAL OFFICE: 952'445-8900 ' FAX: 952'445-8906
OFFICERS
Stanley R. Crooks
Chairman
Glynn A. Crooks
Vice Chairman
Lori K. Crowchild
Secretary/Treasurer
April 15, 2002
City of Prior Lake
Mayor Jack Haugen
16200 Eagle Creek Ave.
Prior Lake, MN 55372
Subject: Skate Park Donation - $25,000
Dem' Mayor Haugen:
This is to inform you on April 10, 2002 the Shakopee Mdewakanton Sioux Community
Business Council reviewed the current skate park project underway in the City of Prior
Lake. The Shakopee Mdewakanton Sioux Community has agreed to provide a $25,000
donation for purchase of the skate park equipment. The Shakopee Mdewakanton Sioux
Community Business Council also understands that by providing the $25,000 donation,
that the City of Prior Lake will use its funds to design and build a more permanent
location for the skate park at Lakefront park instead of placing the skate park in an
existing hockey rink.
If you have further questions, please contact Bill Rudnicki, Tribal Administrator, at 952-
496-6145.
Tribal Chairman
cc: Bill Rudnicki
Frank Boyles
April 7, 2002
TO:
From:
RE:
Parks Advisory Committee
Tom Schutz
Sand Point Parking
Current Operation of Parking
Currently the city charges/$~r car with seasonal passes available for residents for
$20.00 and non-residents~ :g4OrO~.-~ehicles with trailers pay $10.00.. (Resi3ent/non- -
?~,sident)- - -~i Z?o. co~_// -
Fees are collected by an ai, t~nd~X- ---from the first or second week in June until Se tember
,~ (Apprordmate dates) No struSured dates are in the .current policy:
1
Suggested Parking Fee Structure
1. Fees
Residential $2.00 per vehicle per day. $20.00 seasonal passes -dJ',,tS. il~l""~a"~
available at Park and Recreation office.
Non-Residential $4.00 per vehicle per day. $40.00 seasonal passes
available. At Park and Recreation office.
Vehicle with Trailer $10.00 per vehicle per day.
,
Time line
· From April 1~ to October 31%.
Residents and nonresidents alike would be able to pay the parking fees
by enclosing their fee in an envelope and depositing it into a collection
bin by the parking lot entrance. The top tab on the envelope would
then be placed unto the dash of the parked vehicle. Vehicles that do
not pay would be given a notice of the parking fee schedule in the
form of a courtesy note.
Collected fees must be collected daily.
· From J..q~~until S_ept_embe_r ~. (or as dictated by staff) Parking lot
attendants will collect fees at their assigned times.
The reason for the changes is to make it fair for every person who uses the park facilities.
Weather you come to the park at 6 a.m. or 10:00 a.m., May or July residents should be
provided with a service at the same cost as everyone else. With the high use of these
facilities, costs will continue to increase. The goal is to provide a very attractive park
facility for many years to come and have the facilities available to everyone. The par~n~e_
~llow the. c, ity__[.9_ co. ntinue the maintenance and upgrading of the facilities
without_ adding cost to the taxable base of city resldents.~ I,[~1" ~ ~ ~,.-~ 4~,/~/o,. "J
April 7, 2002
TO:
From:
RE:
Parks Advisory Committee
Tom Schutz
Sand Point Parking
New Parking Facility
As discussed at previous meeting, parking at Sand Point will continue to be a problem.
We have looked at many options, which incln~~int-in84heaj4~~t
Lakefront ParL_ -. ~h4 Illin~ ~ }rrii~~ '
As many of us have already stated. The permitting of'vehicle and trailer parking at
Lakefront Park poses many concerns. This, for the most part should be considered a
short-term fix and not a remedy.
~I am formally purposing staffto survey__the area on Crest Ave ~nct Cedar wood (Area
with the Prior Lake water tower). The objective is to determine the squ~e footage
~vailable and establish how many parking areas would b~ created. ;~ D, ~c~ c5
/~~ation can then be formulated to establish a cost..With agreement from the city
e measure would be put on the 2004 C.I.P.
Neighborhood Park Signs
1. Brooksville Hills Park
2. Cardinal Ridge Park :~ t
3. Cardinal Ridge Park
4. Fish Point Park
5. Green Oaks Park
6. Indian Ridge Park
7. Boudins Park
8. Sand Point Park
9. Woods At The Wilds Park
10. North Shore Oaks Park
11. Carriage Hills Park
12. Knob Hill Park
13. Oakland Beach Park
14. Raspberry Ridge Park
15. Northwood Park
16. Sunset Hills Park
17. Willows Park
18. Island View Park
19. Glynwater Park
20. Woodridge Park
21. Deerfield Park
22. Wilderness Ponds Park
23. Grainwood Park
24. Heritage Park
25. Wilds Park
26. Woodview Park
27. Fairway Heights Park
28. Meadow View Park
29. Westbury Ponds Park
30. Watzl's Point Beach
XSFRIEDGES\LETTERS\flanagan sales_park sips.doc
TO:
FROM:
MEMORANDUM
~iartYksC;;;C~ecreation Advisory C°~/~ \
Chris Esser, Recreation Supervi~
Proposed Skate Park Hours and Fees
DATE: May 13, 2002
The Prior Lake Skate Park is currently on track to open the week of June I7, 2002.
have been researching the market rate of other skate park facilities in the area to aid in the
determination of our fee structure. Our research has found that there exists a wide variety
of skate park fee structures at other combination Tier I and II skate parks in the area.
Some of the fee structures include: two-hour sessions, daily fees, punch cards, season
passes and membership fees. Listed below are the only other Tier I and II combination
aware of in the area and their fees: ~O )
parks that we are ~V~V~~ ~V,~'o~
~ Burnsville ~(Overpass) -Shock
2hr 45min, $5
No
2 Hours, $5
$13
No
$7 Members
$9 Non-Members
No
$9 Members
$11 Non-Members
Sessions:
Daily Fee:
Memberships:
Punch Cards:
Season Pass:
No
No
Yes, S30
Yes, $30
10 Session, $40 10 Session, $45 20 Sessions, $126 10 Session, $75
4',00 4, ¢0 o
No $180.00 No No
For the first season, staff is recommending a fee structure below the market value for
Prior Lake residents. The fee structure for non-residents would be priced comparable to
market value. To keep our pricing system simple and affordable, staff proposes offering
daily fees only (no sessions) with the option to buy a season pass:
16200 Eagle Creek Ave. S.E.,
Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
/I
Ii
CITY OF PRIOR LAKE
PARKS AND RECREATION
SKATE PARK RULES
c~'",/THE SKATE PARK IS OPEN WHEN THE GATE IS
UNLOCKED AND AN ATTENDENT IS ON DUTY.
FOR YOUR SAFETY, PERSONAL PROTECTIVE
EQUIPMENT iNCLUDING HELMETS, KNEE AND
ELBOW PADS, AND PROPER SHOES ARE
REQUI~D AT ALL TIMES. WRIST SUPPORTS ARE
RECOMMENDED.
PROFANITY, LOUD MUSIC, OR DISRUPTIVE
BEHAVIOR IS NOT ALLOWED.
SMOKING, ALCOHOL, ILLEGAL USE OF DRUGS
ARE PROHIBITED.
BICYCLES AND SCOOTERS ARE NOT PERMITTED
ON THE SKATE PARK. ~
KEEP THE PARK CLEAN!DISPOSE OF TRASH ~,~~
CONTAINERS PROVIDED.
SKATING PRIVILEGES MAY BE REVO~D FOR
FAILURE TO FOLLOW THERULES
Skate park RULES5/13/02 .//
P
TO:
FROM:
MEMORANDUM
Parks Advisory Committee
Chris Esser, Recreation Superviso
DATE: May 7, 2002
Drop Box Costs and Beach Attendant Season Extension
The PAC recommended that the season for fee collection at Sand Point Beach, which currently exists
from early June to late August, be extended to April 1 through October 31. Kent K!oster has researched
the costs to implement a drop box system. Please refer to the attached memo, which includes drop box,
envelope, and ticket pricing quotes. The costs do not include installation and maintenance of the drop
box and envelopes.
The other recommended option to collect additional parking fees at Sand Point Beach was to extend the
staffing season of the Beach Attendants. Based on the anticipated volume of vehicles and trailers, staff
recommends that extension of the Beach Attendant scheduling should include weekends only outside of
the typical beach season (when Lifeguards are present). Beach Attendants would be scheduled 7:00 a.m.
- 4:00 p.m., Saturdays and Sundays pre and post beach season. The entire Beach Attendant staffing
schedule would include:
Pre-Season: April - May Saturdays and Sundays 7:00 a.m. - 4:00 p.m.
~!~ Regular Season: June - August Monday - Friday 10:00 a.m. - 6:00 p.m.
~j~" ' Saturdays and Sundays 7:00 a.m. - 6:0O.p..m.
¢brt .... -~' Post-Season: September - October Saturdays and Sundays 7:00 a.m. - 4:00 p.m
- Pre and pos~-~eas°n"~t~'f~-m'g'~osts~{,v~d~-id-~n~'l~'-'~i~-or ~-~"~"c~-e-d~'i~l-'~-~-a~-A-E~-~d-;{~-S-~'o-r~ing a total
of 288 additional hours at an average $7.00 per hour. This totals $2,016 in wages for one Beach
Attendant, $4,032 for two Beach Attendants. We prefer our Beach Attendants work in pairs for added
security and supervision of the parking lot and shelter areas.
Staffing volunteers to pick up drop box deposits was another recommendation. Staff acknowledges the
aid and convenience that volunteers may provide however, when dealing with volunteer recruiting,
training and the handling of money, using a volunteer system may prove time-consuming and
inconsistent. If a drop box system were recommended instead of extending the Beach Attendant staffing
season, it would be appropriate to utilize existing city staff based on consistency and the handling of
money.
Another factor to keep in mind when discussing the extra collection season is the charging of regular park
and beach patrons with cars only. If the collection season is extended, groups reserving the shelters for
picnics, reunions, etc. and patrons using general park amenities before the beach is open and after the
beach closes would be charged for parking in accordance with our fee schedule. They are currently able
to utilize the park amenities for free, unless paying for a permit to reserve a shelter. The majority of the
pre and post beach season users are Prior Lake residents, based on our past shelter reservation
information. Shelter users in particular have commented on the benefil:_Of re.~fing z
b,~r,~ not o~en t~ aVoid their guests paying a parking fee,. /~/t~ k ~ ~i~ ~
If you have any questions or concerns, please feel free to contact me at (952) 447-9822 or by e-mail at
cesser(&~cityofpfiorlake.com.' Thanks.
16200 Lagie Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
Memo
To: Chris Esser, Recreation Supervisor
Susan Walsh, Assistant City Manager
From: Kent Kloster, Recreation Intern//~
Date: 5/7/02
Re: Drop Box and Ticketing System for Sand Point Beach
I have done some' research about the ticketing system we are possibly trying to implement at Sand Point Beach.
Steel Mailbox Company and Mailbox Works offer several different types of boxes that may fit our needs. I have
attached a copy of the different boxes. The one that may best fit our needs is the box from Mailbox works; this is
a box that is made specifically for payments and seems to be the best value.
Drop Boxes: Size Price
Steel Mailbox Co.
Mailbox Works
H 27" x W 15 %" x D19"
H 14" x W 10 %" x D23"
$ 350.00 (plus stand $75.00)
$ 385.95 (Stand included) I//'
Similar to the city of Hudson's system, I have gathered price quotes for the payment stubs and envelopes to be
used at Sand Point Beach for the times when the beach/parking attendants are not present. The specifications
included:
· Both companies gave this estimate based on these specifications; 6"x5" Orange cards, Black ink, Double
sided, Perforated in the center.
· The. tickets would be separated at the perforation; one half would go on the dash of the vehicle and the other
half would go in the envelope with payment.
· Printed information on the envelopes would include City Hall address, phone number, Sand Point Beach,
and abbreviated information including the park hours.
Based on this pricing, it would be an average supply cost of $0.30 per car or trailer parking at Sand Point
Beach. This figure does not include labor to collect the envelopes or up-front costs for the mailbox and
installation.
Ticket Printing Costs
Apple Printing
Copy Right Printing
500 Tickets 500 Envelopes
$101.00 $39.00 ~
$110.00 $45.25 ~
1013 Drop Box by Auth Florence Page 1 of 2
1013 Drop Box
Provide your customers will 24 hour
convenience and reduce late payments. This
tamper resistant drop box can hold over 2
weeks mail and ,offers the security of a
locked storage area. The 1013 is constructed
of heavy gauge steel.
Shown above: 1013 in silver
~t~e..~.r.e~.s..t..e..~d-i.~-n.~g~b~e~`~i~`s~ta..~[a..~i-~..~..n~`~`~t.~.~hJ.s.
product in the Chicaqoland Area?
Includes:
1013 Drop Box
Post (Choose from 2 options)
3 Keys
Size:
Mailbox H 14"'x W 10 3/4"x D 23"
Incoming mail slot H 1-1/2" x W 10 3/4"
Access Door H 8-1/2" x W 10 3/4"
Weight:
40 lbs.
Leaves Warehouse in:
Call for availability
Notes:
Stand Post would be bolted to concrete or
smooth surface
Ground Mount Post is put into ground and set
with concrete
Item Number: AF-1013
Price' $385.95
Mailbox And Post Color
Iselect Mailbox and Post Color ~f~i'"
Select Post Type
Ground Mount
Stand Mount
http://www, mailboxworks, corn/1013 .html 4/30/02
Pedestal Drop Boxes
Page 1 of 3
PEDESTAL DROP BOXES
Mail & Identitx
Theft
4275
4276
4277
Fabricated from aluminum and steel, Series 4200 pedestal drop boxes are available
three (3) different sizes. Type I (#4275) is 15-3/4"W, Type II (#4276) is 23"W and
Type III (#4277) is 30-1/4"W. All drop boxes have the same height and depth. Each
unit is accessed from the rear through a master door that latches at two (2) points an
swings open over 90 degrees for loading convenience. Units include a locking handl
with (2) keys, a weather protection hood and a mail flap. The drop boxes feature a
durable powder coated finish available in three (3) contempory colors (or primer).
Colors: Gray, White, Blue, Primer. Shipping by Truck.
NEWt. Pedestal Drop Boxes are now available with custom options. If you would lik
custom configuration shown below, select the appropriate option in the drop-down b
on the order form. Each option adds an additional $100. O0 to the cost of the Drop B
Options for Pedestal Drop Boxes
Option A Option B
,* solid rear'
h ttn' //v, AXA,V. steelmailb ox. com/html/p ede stal_drop_b ox e s. htm
, ¢,~ ~* top do
4/18/02
Pedestal Drop Boxes Page 2 of 3
Please Note:
· Pedestal Drop Boxes are not a stock ite
each order is fabricated individually. P1
allow 3 to 4 weeks for delivery.
· For Option F, describe specific
customization in text box on checkout
form.
Order Pedestal Drop Box
4275 Pedestal Drop Box Type I -
Measures 15.75 W x 27 H x 19 D
inches. Letter slot 12 W x 2 H inches.
Weight 45 lbs. Order pedestal
separately.
Select color: ......... ~.~.~
$350.00
4276 Pedestal Drop Box Type II -
Measures 23 W x 27 H x 19 D inches.
Letter slot 18 W x 2 H inches. Weight
55 lbs. Order pedestal separately.
Select color: [Blue ~J
$400.00
4277 Pedestal Drop Box Type III -
Measures 30.25 W x 27 H x 19 D
inches. Letter slot 20 W x 2 H inches.
Weight 65 lbs. Order pedestal
separately.
Select color: ..................................
$450.00
I..0... ..................... J $7s.00
Pedestal for Drop Box
Custom Option (see above),
S elect: .§.!.a....n....?.r.~...~:~
Custom Engraved Placard, e.g.
"DEPOSITS", Specify: i
ili~ ~:'~:~::::"~i~}!~ ii~O~ili:D[~~~.: ' .::i: :i:::~:i¥,.'.'%~'?'*~i~*.~:¥.~:.~:~
io
$100.00
$15.00
DEPOSITS
http ://www. steelmailb ox. com/html/p edestal_drop_b ox es. htm
4/18/O2
APPLICATION FOR NAMING OR RE-NAMING
A PARK, FACILITY, STREET WITHIN A PARK,
OR PUBLIC PLACE
Applicant N.ame:~~t~~
Address:
City/State/Zip Code:~~
Phone'
(P ea~.~check one)
I RE-NAMING EXISTING
Current Name:
Proposed Name: 1
[~] NAMING NEW
Location:-[~. l:~l~t~'ld~' -0.~ ~rh'~~Ll~l~.~.~l~~tlth ~.!'~... ~. ~ .~_ _~1~°
Proposed Name:
Please describe rationale for proposed name or re-naming of this park, facility, street
within a park, or public place:
lease return completed application to:
~~ t:}Jad (attach additional forms, if needed)
City of Prior Lake
Atto: Assistant City Manager
16200 Eagle Creek Avenue NE
Prior Lake, MN 55372
parkname.DOC 1/29/02
Applicant Name:
Address://,f4/,'uTB',,~.,r_~_ ~--'r~.
City/State/Zip Code' /¢¢. L.-.
Phone:
Adopted September 5, 2000
APPLICATION FOR NAMING OR RE-NAMING
A PARK, FACILITY, STREET WITHIN A PARK,
OR PUBLIC PLACE
'¢ ,¢ 7- Cr'~
(Ple, L.~ase check one)
~,'~1 RE-NAMING EXISTING
Current Name: ~vPc-c/Cour~-:
Proposed Name: 1.
2.
['~ NAMING NEW
Location:
Proposed Name: 1.
.
Please describe rationale for proposed name or re-naming of this park, facility, street within a
park, or public place:
(attach additional forms, if needed)
Please return completed application to: City of Prior Lake /--f
Attn: Assistant City Manager
16200 Eagle Creek Avenue NE /-f-
Prior Lake, MN 55372
September 5, 2000
POLICY
FOR THE RENAMING OF CITY STREETS,
AND THE NAMING AND RENAMING OF PARKS, FACILITIES,
STREETS WITHIN PARKS, AND PUBLIC PLACES
INTRODUCTION
The City desires that the selection of a proper name for City streets, parks, facilities, streets within a
park or public place be done through a thoughtful process by which all submissions will receive careful
consideration. For this reason, the procedures and guidelines contained herein have been adopted.
RESPONSIBILITY
The renaming of City streets, naming or renaming of a park, facility, street within a park, or public place
is the responsibility of the City Council. The City Council will normally act on a recommendation that
has .been considered by a subcommittee consisting of two City Council members appointed by the
Council, and two Park Advisory Committee members selected by the Committee.
RENAMING OF STREETS WITHIN THE CITY
The renaming pertains to streets within the City of Prior Lake. It does not pertain to the extension of
existing streets or those proposed to be cohnected later. Streets in the latter category shall take on the
name of the current street.
EXISTING PARKS, FACILITIES, STREETS WITHIN PARKS AND PUBLIC PLACES
Any park, facility, street within a park, or public place named prior to the approval of this policy shall
retain the name previously given, unless renamed in accordance with this policy. The renaming of any
such facility is expected to remain in effect for a minimum of five years.
PARKS, FACILITIES, STREETS WITHIN PARKS AND PUBLIC PLACES
Prior to the completion of a park development or comprehensive redevelopment, a working name may
be used to label a park, street within a park, or public space for identification and reference purposes.
Parks, facilities, streets within parks, and public places shall be permanently .named in accordance with
this policy. Normally, once a park, facility, street within a park, or public place is renamed in accordance
with this policy, it will retain that name.
PROCEDURE
The .following procedure will be followed for the renaming of City streets, naming parks, streets within
parks and public places: "
(1) The City staff, City Council, Advisory Body or City resident may request the naming of a
street, park, facility, street(s) within a park, or public place.
(2) Residents, neighborhood groups'and developers are asked to submit proposals for naming
using the notification process and submission guidelines contained herein.
(3) City staff collects a list of potential names by soliciting input from neighborhood groups,
residents and developers of newly constructed projects. This list will be formulated based on
the criteria contained herein.
(4) The subcommittee established in accordance with this policy will review the list of potential
names. The subcommittee will discuss each name and its relative merits. Potential names
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
(5)
Adopted September 5, 2000
may be added or eliminated from the list at this time. A decision may be made at this or any
subsequent meeting called by the subcommittee.
The recommended name together with the rationale therefore, will be prOvided in a report for
placement on the next City Council meeting agenda. If the City Council does not approve the
recommended name, it shall refer the question back to the subcommittee with direction.
NAMING CRITERIA
Listed below are the criteria which will be used to generate a list of potential names for parks, facilities,
streets within parks, and public places:
(2)
(3)
.(1) Consideration may be given to naming of a City street, park, facility, street within a park or
public place after the major subdivision in which the street, park or public place is contained
or which it is to serve.
Name selection may acknowledge local historical events, persons or significant benefactors.
If a park, facility, street within a park or public place is to be named after an individual, living
or deceased, the person shall have obtained local or national prominence via significant
contribution in any field or endeavor.
(4) Consideration of a name may acknowledge major financial contributions which made
acquisition or property and/or development possible.
RENAMING CRITERIA
The renaming of a City street, park, facility, street within a park and a public place will be considered if
one of the following criteria is met:
(1) The name of the park is the working name for the park assigned prior to or during
development.
(2) The neighborhood changes and the primary users have submitted a petition for a name
change that contains at least 51% of the households within a % mile radius.
(3) An individual or organization contributed a significant portion of the costs of renovation of a
park facility or area.
(4) Renaming can occur for an individual living or dead who has significantly served the
community. In order to be considered for such an honor, the person should have completed
at least ten years of service. There should be a waiting period of at least six months from
termination of service, or six months from the death of the individual.
SUBMISSION GUIDELINES
Submission of names for City streets, parks, facilities and public places will. be made on forms provided
for that purpose. The completed forms should be returned to staff within the timeline set forth in the
notification.
NOTIFICATION PROCESS
Before the subcommittee meets for the first time, notification should be given in the following manner: · Notification on the City of Prior Lake web site: www.cityofpriorlake.com
· Notification in the City's official newspaper
· Active solicitation by committee members and staff
· Notification via letter or flyer to residents of the development or subdivision served by the
park.
FINAL DETERMINATION
The City Council reserves all rights in the naming or renaming of all City streets, parks, facilities, streets
within parks, and public places.
BYLAWS
OF
PRIOR LAKE PARKS ADVISORY COMMITTEE
Adopted May 16, 1994
Amended January 2, 1996
Amended January 6, 1997
Amended February 16, 1999
Amended December 4, 2000
PREAMBLE
The Prior Lake Parks Advisory Committee (PAC) was created in July, 1989 by an act of the Prior
Lake City Council to: (1) serve as a liaison between city government and the community, (2) serve as
a resource for a new and existing neighborhoods, groups, and civic organizations seeking information
concerning the Prior Lake park system, (3) to assist city government in setting open space, land
acquisition and development policies, (4) to serve as a body to make recommendations to the city
council relating to specific parks and open space development, and, (5) to assist .city council in
researching a variety of funding sources for the CaPital Improvement Program and related park
development.
ARTICLE 1. NAME
Section A. Name - The legal name of the organization is the "Prior Lake Parks Advisory
Committee".
Section B.
Office - The Office of the Prior Lake Parks Advisory Committee is at 16200 Eagle
Creek Avenue, S.E., Prior Lake, Minnesota 55372.
ARTICLE 2, OFFICERS
Section A. Officers - The Officers of the Prior Lake Parks Advisory Committee shall be a Chair,
Vice-Chair and a Secretary. The City Manager or his/her designee shall serve as
Secretary of the Committee.
Section B. Chair - The Chair of the Committee shall be appointed from among the Committee's
membership for a two year terms in November, by majority vote of the Parks Advisory
Committee. The duties of the Chair include:
1. Review and approval of meeting agendas.
2. pr.e~li~meetings.
3.~rticipating v~th the City Council in the selection of Committee
Z/ ~rs.
[4. ~,em~.,~nnuai..~porting to the City Council.
~,~ ~d~c'e s ~~'n Of the COmmittee as apprOpriate'
Section C V~- The Vice-Chair shall be selected annually by the Committee and shall
perform the duties of the Chair in his/her absence. The Vice,Chair shall assume such
other duties as assigned by the Chair.
Section D.
Secretary - The City Manager or his/her designee shall act as the Secretary and shall
be responsible for recording and compiling a written summary of all official activities of
I:\advbodys\pac\bylaws.doc
Section E.
Section F.
Section G.
Section H.
Section I.
the Committee.
Appointment o The Committee shall consist of five (5) members, appointed by the
Prior Lake City Council for a term of three (3) years from ~Novernber 1 to
August October 31. The Committee shall be representative of the citizens who live in
Prior Lake. Committee members may. serve based upon attendance and
participation, continued residence in Prior Lake and in accordance with the term limit
policy established by the City Council.
Vacancies - If the office of Chair becomes vacant the Parks Advisory Committee shall
appoint a replacement in accordance with Article 2, Section B. If the Office of Vice-
Chair becomes vacant, the Committee shall elect a successor from its membership at
the next regular meeting, and such election shall be for the unexpired term of said
office. Should a member resign, or otherwise vacate a seat on the Committee, Prior
Lake City Council shall appoint a replacement to complete the term.
The selection of the Chair or Committee member will be filled in accordance with City
Council Bylaws.
Performance Criteria - Annually the Committee shall perform a written self-evaluation
on the following:
1) Implementation of the preamble.
2) Achievement of goals and objectives.
3) Compliance with bylaws.
4) Formulation of proposals and recommendations and overall
accomplishments.
5) Visitation of subject sites as applicable.
6) Members personal attendance record.
The Committee shall forward this evaluation to a review committee comprised of the
staff member assigned to the Committee, City Manager, Mayor, and one member of
the City Council. The review Committee shall present this report and any additional
comments to the Council by the first week of December for action and
recommendation at the annual meeting in accordance with the Council Bylaws.
Term Limit - It is the policy of the Prior Lake City Council to impose a two term (or 6
year) service limitation for all appointed positions within the committees and
commission. Partial terms do not count toward the term limitation. The purpose of
the term limit policy is to encourage resident participation on City advisory bodies and
provide community members with the opportunity to participate in their local
government.
Conflict of Interest - Members with a financial or vested interest with an applicant,
application, proposal, policy, or other committee issue shall disclose the relationship
before participating in discussion about the issue. If the conflict is deemed to be
significant, the member shall refrain from discussion and voting on such issue. If the
conflict involves the presiding officer, he/she shall disqualify him/herself from
discussion and pass the gavel to the Vice-Chair or a member who has no conflict.
He/she may resume the chair once the issue has been dispatched.
I :\advbodys\pac\bylaws .doc
Section J.
Code of Conduct - Committee members will adhere to the following:
1. Committee member's opinion pertaining to a function, organization or
specific application or issue shall not be given to the public or media
unless there is a clear qualification that the opinion is that of the
member and not the official opinion of the committee or the City. If
a Committee member gives or represents the opinions of the
Committee, he/she shall do so only after receiving the official
direction from the Committee.
2. The conduct of Committee members shall reflect positively upon
the Committee, individual member and city.
3. Committee members shall avoid any actual or apparent impropriety.
ARTICLE 3. MEETINGS
Section A. Re.qular Meetinqs - In conformance with the Minnesota Open Meeting Law all
meetings of the committee are open to the public. Regular meetings shall be held on
the second Monday of each month at 6:30 6:00p.rn. at Prior Lake Maintenance
Center, 17073 Adelmann Street, Prior Lake, Minnesota. In the event that such a date
shall fall on a legal holiday, the meeting shall be held on the next succeeding day.
Regular meetings may be rescheduled, canceled or changed depending upon unique
circumstances and subject to the approval and consent of both the Chair and/or Vice-
Chair.
Section B.
Notification - All regular meetings of the Committee shall be noticed by:
1) Posting at city hall for at least two (2) days prior to the meeting.
2) A copy of the notice, agenda and accompanying materials shall be received by the
Committee, City Council, staff and others designated by the City Council, no later than
the Wednesday Friday prior to the Monday meeting and in no case later than two (2)
days prior to a special meeting.
Section C.
Special Meetings - Special Meetings of the Committee may be called by the Chair, or
two (2) members of the Committee for the purpose of transacting any business
designated in the call. Staff may recommend calling'a special meeting, but must
receive approval from either the chair or two members of the Committee. The call for
a special meeting may be delivered prior to the time of the proposed meeting to each
Committee member of the Committee at least two (2) days prior to the special
meeting. At such meetings, no business shall be considered other than as designated
in the call. The notification provisions of Section B of the article shall be followed.
Section D.
Quorum for Reqular and Special Meetinqs - A majority of Committee members shall
constitute a quorum for the purpose of conducting its business, but a smaller number
may adjourn from time to time until a quorum is obtained. When a quorum is in
attendance, action may be taken by the Committee upon a vote of a majority of the
Committee present.
Section E.
Conduct of Business at Meetings - The agenda for a regularly scheduled meeting
shall include the following in order of business:
I:\advbodys\pac\bylaws.doc
1. Call to Order
2. Approval of minutes of previous meeting(s)
3. Old Business
4. Other Business
5. Staff Update
6. New Business
7. Adjournment
Section F. Voting - All members of the Committee have equal voting authority.
City Council and shall advise the City CoUncil on Pa~rk matters identified in the
preamble or as assigned to the committee. /Semi-AnnL~lly, or as otherwise requir_e,d
by the Council, the Committee Chair shall~.give an~a~counting of the Committee s
activities with respect to its goals and objectiv~re the city council. Additionally,
specific powers, duties and responsibilities may be assigned to the Committee upon
approval of the City Council. '
Section B.
Subcommittees - The Committee may divide its membership into Subcommittees as it
deems necessary to implement its goals and objectives.
ARTICLE 5. AMENDMENT.~
Section A. Amendments - These bylaws shall be reviewed by the Committee annually.
Committee may recommend revised bylaws to the City Council for final approval.
The
I:\advbodys\pac\bylaws.doc
TO'
SUBJECT:
May 7, 2002
Parks Advisory Committee Members
Tour of City Parks
At the last few meetings you agreed it would be a good idea to invite the Council members to
join you for a tour of our parks and trails. This was supposed to be done at the joint meeting
on May 13th.
Since there is plenty of room on the 40-passenger Laker Lines buses, I thought it would be a
good idea to invite members of the Planning Commission and Lake Advisory Commission.
Since the Planning Commission meets on the same night as PAC, it was proposed to
schedule the tour on a different date then May 13th. Monday, July 29th, was decided upon
since City meetings are not scheduled at that time. The first half of the tour would be on the
Laker Lines bus and the second half would be a tour of Prior Lake on board the Charles Prior
II.
I hope this last minute change is acceptable, and you are all available to make the tour on
July 29t~.
This item is on the May 13 PAC Agenda for discussion.
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (952) 447-4230 / Fax (952) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER