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Home My WebLink About5B - Maple, Mushtown, Panama Additional Acquisitions ob�-,FRIO U u 4646 Dakota Street SE Prior Lake,MN 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: DECEMBER 8, 2014 AGENDA#: 5B PREPARED BY: SENG THONGVANH, PROJECT ENGINEER PRESENTER: SENG THONGVANH AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION APPROVING APPRAISED VALUE AND AUTHORIZING THE OFFICIALS TO MAKE OFFERS TO PURCHASE INTERESTS IN REAL PROPERTY AT THE APPRAISED VALUES FOR THE MAPLE LANE, MUSHTOWN ROAD, AND PANAMA AVENUE IMPROVEMENT PROJECT, CITY PROJECT#TRN14-000001 DISCUSSION: Introduction The purpose of this agenda item is to seek approval from the City Council for the appraised value and authorizing the officials to make offer to purchase interests in real property at the appraised values. History Each year the City reconstructs street segments that are scheduled for reconstruction as part of its Capital Improvement Program (CIP) and have exceeded their useful design life. The City uses the Capital Improvement Program and its Pavement Management Program to plan for infrastructure improvements and the financing for capital improvements. At its September 9, 2013 meeting the City Council adopted Resolution 13-126 authorizing staff to prepare a Feasibility Report for the Maple Lane, Mushtown Road, and Panama Avenue Improvement Project as outlined in the CIP. The Maple Lane / Mushtown Road / Panama Avenue neighborhood is considered in the report and includes improvements to Maple Acres, O'Rourke Addition, Parts of S 11, T 114, R 22 and Parts of S 2, T 114, R 22. These properties were platted and developed in the 1950's and 1960's. A map of the project area (Figure 1) is included in the Feasibility Report. The proposed improvements include street reconstruction, sewer and water construction, storm sewer, storm water quality, concrete curb and gutter, and appurtenant work. The Feasibility Report also includes total estimated costs, preliminary assessment amounts, and a project financing summary. Also included in the report are design criteria, estimates and information on watermain, sanitary sewer, storm sewer, and streets. Details on each can be found in the Feasibility Report that was presented to the City Council on November 12, 2014. The City Council approved the Feasibility Report per Resolution 13-168. On November 12, 2013, the City Council accepted the feasibility report and scheduled the public hearing. The public hearing was held on December 9, 2013. A second public hearing was subsequently held on March 10, 2014 for additional comments. The Council also ordered project plans and specifications at the meeting. An open house neighborhood meeting was held on May 20, 2014 to review the proposed project design with the effected residents. Proposed impacts and design elements were shared at this meeting for each individual property. Locations of sanitary sewer and water services were also reviewed with each property owner in attendance to ensure optimal locations of hookup. On October 13, 2014, the City Council approved the plans and specifications and authorized advertisement for bids as well as approving the appraised value and authorizing the officials to make offer for property acquisition for 9 parcels. Property acquisition is necessary for installation of utilities on Panama Avenue. Staff is currently working on obtaining the necessary permits and bidding of the project will take place shortly. Current Circumstances During an individual meeting with a property owner, it was discovered that there was a potential conflict in regards to property lines shown on Panama Avenue. City staff requested that WSB review the discrepancy in regards to the property lines and report back to the City. It was found that property lines as shown in Scott County's GIS and half section maps were in error. Subsequently, 4 additional parcels are impacted by the proposed utility installation and thus will require property acquisition. There were originally 9 parcels that the City was proposing to acquire easements from. With 4 additional parcels, there will be a total of 13 parcels that will require partial easement acquisition. ISSUES: Property acquisition on public improvement projects can be a long process. Although the process for this project started in a timely manner, discovery of additional need for property acquisition could add additional time for completion of the required acquisition. WSB will diligently work to complete the task in a timely manner. Property acquisition services are a special service which cannot be completed by City Staff. FINANCIAL The additional property acquisition costs will add additional costs to the IMPACT: overall project amount. WSB & Associates has provided the property appraisals for the 4 additional parcels which will be presented by the City Engineer. As to the WSB fees associated with this work, the City Council approved the necessary adjustment at their last meeting. ALTERNATIVES: The alternatives are as follows: 1. Approve Resolution 14-XX as a part of the consent agenda approving appraised values and authorizing the officials to make offers to purchase interests in real property at the appraised values 2. Deny this item for a specific reason and provide staff with direction. 3. Defer this item until a future date. RECOMMENDED A motion and a second for alternative #1. MOTION: 2 O� PRIp1P ti U 4646 Dakota Street SE �11 s0-P Prior Lake,MN 55372 RESOLUTION 14-xxx RESOLUTION APPROVING THE APPRAISED VALUE AND AUTHORIZING THE OFFICIALS TO MAKE OFFERS TO PURCHASE INTERESTS IN REAL PROPERTY AT THE APPRAISED VALUES FOR THE MAPLE LANE, MUSHTOWN ROAD,AND PANAMA AVENUE IMPROVEMENT PROJECT, CITY PROJECT#TRN14.000001 Motion By: Second By: WHEREAS, The City of Prior Lake, a Minnesota municipal corporation acting by and through the City Council and is authorized by law to acquire real property("Property")which is needed for public use or purpose; and WHEREAS, The City Engineer has ordered appraisals from WSB and Associates and has received full and final appraisals for the Maple Lane, Mushtown Road, and Panama Avenue Improvement Project, City Project#TRN14-000001 (the"Project"); and WHEREAS, It is necessary that the City obtain title and possession to the necessary easements by negotiation or condemnation before construction contracts may begin; and WHEREAS, The City wishes to make offers to property owners for the Property based on the appraisal values as presented by the City Engineer; and NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The appraised values are hereby approved. 3. The City Manager, Public Works Director, City Engineer and City Attorney are hereby authorized to acquire the Property required for the Project in fee or by easement, through negotiation or condemnation and to make offers to purchase interests in real property at the current appraised values as presented by the City Engineer for the Maple Lane, Mushtown Road, and Panama Avenue Improvement Project, City Project#TRN14-000001. PASSED AND ADOPTED THIS 8th DAY OF DECEMBER 2014. VOTE Hedberg Keeney McGuire Morton Soukup Aye ❑ ❑ ❑ ❑ ❑ Nay ❑ ❑ ❑ ❑ ❑ Absent ❑ ❑ ❑ ❑ ❑ Abstain ❑ ❑ ❑ ❑ ❑ Frank Boyles, City Manager