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HomeMy WebLinkAbout5H - Crest Av & Carriage Hills Final Payment O� PRI() ti U 4646 Dakota Street SE Oji 00 Prior Lake,NIN 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: DECEMBER 8, 2014 AGENDA#: 5H PREPARED BY: LARRY POPPLER, CITY ENGINEER/INSPECTIONS DIRECTOR PRESENTER: LARRY POPPLER AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING FULL AND FINAL PAYMENT TO NORTHWEST ASPHALT FOR THE CREST AVENUE AND CARRIAGE HILLS PARKWAY IMPROVEMENT PROJECT, CITY PROJECT#14-002, TRN14-000003 DISCUSSION: Introduction The work associated with the Crest Avenue and Carriage Hills Parkway Improvement project is fully complete. It is now appropriate to provide final payment to Northwest Asphalt for the project. History Each year the City rehabilitates street segments that are scheduled for rehabilitation as part of its Capital Improvement Program (CIP). The City uses the Capital Improvement Program and its Pavement Management Program to plan for infrastructure improvements and the financing for capital improvements. Carriage Hills Parkway and Crest Avenue/Carriage Hill Road are major collector streets located within the City. Both road segments are experiencing pavement degradation that is no longer cost effective to repair with patching. On October 7th, 2013, the City entered into a professional services contract with WSB &Associates for design services related to these projects At the January 13th, 2014 work session, the City Council provided direction on the design elements for the project. On February 24, 2014, the City Council accepted the plans and specifications and authorized the advertisement of bids for the project. In April, the City Council awarded a contract to Northwest Asphalt for the project. The project included the rehabilitation of Crest Avenue, Carriage Hill Road, and Carriage Hills Parkway. The rehabilitation involved the removal of the existing bituminous and sub-base and the placement of new sub-base, aggregate, and bituminous asphalt. The project also included the re- striping of Crest Avenue and installation of traffic control speed display signs. Current Circumstances The final payment amount is $83,343.43. With this payment, the total final contract amount paid to Northwest Asphalt will be $1,483,158.50. This is $11,970.80 less than the original contract amount. Conclusion Northwest Asphalt delivered a quality project, under budget, and has addressed the outstanding work items. It is appropriate to provide full and final payment at this time. WSB and Associates completed field inspection and performed admirably to assure a quality project. ISSUES: The final project support costs computations have not yet been completed. However, it is anticipated that these costs will be approximately $75,000 less than originally estimated. The final amount of project support costs will be computed once the as-built drawings have been completed by WSB and Associates and City staff time is allocated to the project by the Finance Department. FINANCIAL Funding for the final payment is available in the Construction Fund for this IMPACT: project. The final project costs are as follows: Construction Contract $1,483,158.50 Engineering, Legal, Admin $175,000 Project Cost $1,658,158.50 The original budget for this project was $1,745,129.30. Funding of this project is proposed on the table below. Tax Le $1,658,158.50 Project Cost $1,658,158.50 ALTERNATIVES: 1) Approve as part of the consent agenda a resolution authorizing full and final payment to Northwest Asphalt for the Crest Avenue and Carriage Hills Parkway Improvement Project. 2) Deny this item for a specific reason and provide Staff with direction. 3) Table this item until some date in the future. RECOMMENDED Motion and Second for Alternative #1 MOTION: 2 O� PRI0 ti U 4646 Dakota Street SE Nxsso��' Prior Lake,MN 55372 RESOLUTION 14-xxx A RESOLUTION AUTHORIZING FULL AND FINAL PAYMENT TO NORTHWEST ASPHALT FOR THE CREST AVENUE AND CARRIAGE HILLS PARKWAY IMPROVEMENT PROJECT (CITY PROJECT#14-002) Motion By: Second By: WHEREAS, Northwest Asphalt of Shakopee, Minnesota was awarded a contract in the amount of $1,495,129.30 for the Crest Avenue and Carriage Hills Parkway Improvement, City Project 14- 002; and WHEREAS, Northwest Asphalt has in all respects completed the contract work for the Crest Avenue and Carriage Hills Parkway Improvement Project, and WHEREAS, The City Engineer recommends acceptance of the project and Final Payment of the contract. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. Full and final payment is hereby authorized to be made to Northwest Asphalt in the amount of $83,343.43 for the total contract amount of $1,483,158.50 for the Crest Avenue and Carriage Hills Parkway Improvements Project, City Project#14-002. 3. Funding for the final payment shall come from the Construction Fund Account#501-48381-501. 4. Any additional project support costs will be paid from the Construction Fund Account#501-48381-505 PASSED AND ADOPTED THIS 8th DAY OF DECEMBER 2014, VOTE Hedberg Keeney McGuire Morton Soukup Aye ❑ ❑ ❑ ❑ ❑ Nay ❑ ❑ ❑ ❑ ❑ Absent ❑ ❑ ❑ ❑ ❑ Abstain ❑ ❑ ❑ ❑ ❑ Frank Boyles, City Manager Page 1 - Owner:City of Prior Lake Date: 11/13/2014 4646 Dakota Street Prior Lake,WSB For Period:10116 2014 or1IM31201487 Request No.: 5&FINAL j Contractor:Northwest Asphalt,Inc. 1451 Stagecoach Rd. i &Assoclnres./rrc• Shakopee,MN 55379 Pay Voucher PRIOR-Crest Avenue and Carriage Hills Road/Parkway Improvement Project Client Contract No.: Project No.:01964-13 Client Project No.:14-002 r 1 Original Contract Amount $1,495,129.30 2 Contract Changes-Addition $0.00 3 Contract Changes-Deduction ($3,255.51) l 4 Revised Contract Amount $1,491,873.79 5 Value Completed to Date $1,483,158.50 6 Material on Hand $0.00 7 Amount Earned $1,483,158.50 8 Less Retainage $0.00 9 Subtotal $1,483,158.50 10 Less Amount Paid Previously $1,399,815.07 j 11 Liquidated Damages $0.00 12 AMOUNT DUE THIS PAY VOUCHER NO.5&FINAL $83,343.43 1 HEREBY CERTIFY THAT A FINAL EXAMINATION HAS BEEN MADE OF THE ABOVE NOTED CONTRACT,THAT THE CONTRACT HAS BEEN COMPLETED,THAT THE ENTIRE AMOUNT OF WORK SHOWN IN THE FINAL VOUCHER HAS BEEN PERFORMED AND THE TOTAL VALUE OF THE WORK PERFORMED IN ACCORDANCE WITH,AND PURSUANT TO,THE TERMS OF THE CONTRACT IS AS SHOWN IN THIS FINAL VOUCHER. Recommended for Approval by: Construction Observer: W3B&Associates,Inc � - Approved by Contractor: Approved by Owner: Northwest Asp Inc. City of Prior Lake Specified Contract Completion Date: Date: !2014 Comment: Page 2 Project Material Status Item Item Description Units Unit Prloe Contract Quantilyto Current Amount to No. I I Quentity Date I Quantity I Dale SCHEDULE A-CREST AVE/CARRIAGE HILLS RO 1 2021.501 MOBILIZATION LUMP SUM $90,000.001 1 t 0 $90,000.00 2 210IL16 CLEARING AND GRUBBING EACH $100.00 5 4 0 $400.00 3 2104.501 REMOVE CURB&GUTTER LIN FT $4.00 1022 2120 0 $8,460.00 4 2f04.5W REMOVE BITUMINOUS WALK SQ FT $0.35 3110 3074 0 $1,075.90 5 2104.503 REMOVE CONCRETE WALK SQ FT $0.35 500 801.5 0 $260.53 6 2104.509 REMOVE SIGN TYPE C EACH $25.00 291 32 0 $800.00 7 2104.511 ISAWNG CONCRETE PAVEMENT(FULL DEPTH) LIN FT 1 $3.00 741 216 0 $648.00 8 2104.513 SAWING BITUMINOUS PAVEMENT(FULL DEPTH) LIN FT $2.00 400 512 0 $1,024.00 9 2105.501 COMMON EXCAVATION(EV) CU YD $10.05 7170 7582.39 0 $76,203.02 10 2105.507 SUBGRADE EXCAVATION(EV) CU YD $10.05 2985 1752.06 946 $17,608-20 11 2105.522 SELECT GRANULAR BORROW(CV) CU YD $15.00 200 0 0 $0.00 12 2105.526 SELECT TOPSOIL BORROW(CV)MOD CU YD $30.00 520 14 0 $420.00 13 2105.604 GEOTEXTILE FABRIC TYPE V SQ YD $0.50 19020 19304.18 0 $9,652.09 14 2105.607 PREMIUM TOPSOIL BORROW CU YD $30.00 110 75 0 $2260.00 15 2112.501 SU13GRADE PREPARATION ROAD STA $240.00 37 37 0 $8,886.00 16 2123.810 STREET SWEEPER WTH PICKUP BROOM) HOUR $t00.00 30 31.5 18.751 $3,150.00 17 2130.501 WATER(DUST CONTROL) M GALLONS $5.00 100 121.7 0 $608.50 18 2211.501 AGGREGATE BASE CLASS 5(1000A CRUSHED) TON $7.62 13360 9415.92 0 $71,749.31 I 19 2232.501 MILL BITUMINOUS SURFACE(2.0") SQ YO $7.841 450 558 0 $4,374.72 20 2331.601 JBITUMINOUS PAVEMENT RECLAMATION SQ YD $1.841 17900 16498.34 0 $34,038.95 i 21 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON $3.00 1825 1450 0 $4,350.00 i 22 2360.501 TYPE SP 9.5 WEARING COURSE MIXTURE(2,B) ON $78.62 130 58.38 0 $4,589.84 23 2360.601 TYPE SP 9.5 WEARING COURSE MIXTURE(3,13) TON $53.03 1970 2108 0 $111,787.24 24 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE(3,B) TON $49.74 1970 2148.05 0 $106,744.63 25 2360.502 TYPE SP 12.5 NON WEARING COURSE MIXTURE(3,B)TON $49.48 19701 2069.51 0 $102,399.35 26 2502.521 4"PERF TP PIPE DRAJN LIN FT $14.00 2480 1817 0 $25,438.00 27 2504.602 ADJUST GATE VALVE AND BOX EACH $250.00 10 7 0 $1,750.00 28 2504.602 SPRINKLER SYSTEM REPAIR LUMP SUM $500.00 1 0 0 $0.00 29 2506,522 ADJUST FRAME&RING CASTING EACH $320.00 24 26 0 $8,320.00 30 2506.602 RECONSTRUCT DRAINAGE STRUCTURE EACH $750.00 1 1 0 $750.00 31 25W.6021 CHIMNEY SEAL(EXTERNAL) EACH $200.00 24 28 0 $5,600.00 32 2521.501 6"CONCRETE WALK $0 FT $5.20 975 859.3 0 $4,468.36 33 2521.501 4"CONCRETE WALK(MEDIAN) SQ FT $3.10 1680 1419 0 $4,398.90 34 2531.501 CONCRETE CURB&GUTTER DESIGN 13615 LIN FT $10.00 3210 4152 0 $41,520.00 35 2531.602 CONCRETE ENTRANCE NOSE DESIGN 7113 EACH $350.00 5 5 0 $1,750.00 36 2531.618 TRUNCATED DOMES SQ FT $40.00 96 72 6 $2.880.00 t 37 2545.523 INSTALL UTILITY CONDUIT LIN FT $3.50 100 0 0 $0.00 { 38 2563.601 ITRAFFIC CONTROL LUMP SUM $2,000.00 1 6.7435 0.33 $13,487.00 39 2564.531 SIGN PANELS TYPE C SQ FT $29.50 211.3 255.25 0 $7,529.68 40 2564.602 SALVAGE AND REINSTALL SIGN TYPE SPECIAL EACH $100.00 4 3 0 $300.00 41 2565.602 NMC LOOP DETECTOR 6'X6' EACH $1,300.00 2 2 0 $2,600.00 42 2573.530 STORM DRAIN INLET PROTECTION EACH $100.00 32 35 0 $3,500.00 43 2573.602 TEMPORARY ROCK CONSTRUCTION ENTRANCE EACH $100.00 1 1 0 $100.00 44 2573.603 SILT FENCE TYPE MACHINE SLICED LIN FT $3.751 300 0 0 $0.00 45 2575.605 HYDROSEEDING SO YO $1.15 1960 1137 0 $1,307.55 46 2575.605 HYDROSEEDING,MIX SPECIAL SO YD $1.25 600 0 0 $0.00 47 2582.501 PAVEMENT MESSAGE(LT ARR0VY)EPDXY EACH $88.00 20 29 0 $2,552.00 48 2582.501 PAVEMENT MESSAGE(RT ARROW)EPDXY EACH $88.00 1 2 0 $176.00 49 2582.602 4-SOLID LINE WHITE-EPDXY LIN FT $0.19 7975 6820 0 $1,295.80 50 2582.502 24"STOP LINE WHITE-EPDXY LIN FT $4.50 175 0 0 $0.00 i Page 3 Item Item Description Units Unit Pr1ce Contract Quantity to Current Amount to No. Quantity Date Quantity Date 51 2582.502 4"SOLID LINE YELLOW-EPDXY UN FT $0.19 2200 6179 0 $1,174.01 52 2582.502 12"SOLID LINE YELLOWFEPDXY UN FT $2.25 310 0 0 $0.00 53 2582,502 4"BROKEN LINE YELLOW-EPDXY LIN FT $0.19 2200 1120 0 $212.80 54 2582.502 4"DOUBLE SOLID LINE YELLOW-EPDXY UN FT $0.38 980 139 0 $52.82 55 26W.503 CROSSWALK MARKING-EPDXY ISO FT 1 $2.251 33001 $5,305.50 Totals For Section SCHEDULEA-CRESTAVE I CARRIAGE HILLS RD: $797,980.80 SCHEDULE B-CARRIAGE HILLS PARKWAY 56 2021.601 MOBILIZATION LUMP SUM $62,372.50 1 1.074488 0 $67,018.50 57 2101.515 CLEARING AND GRUBBING EACH $100.00 15 17 0 $1,700.00 58 2104.601 REMOVE SEWER PIPE(STORM) UN FT $10.00 100 101 0 $1,010.00 59 2104.501 REMOVE CURB&GUTTER UN FT $4.00 1720 2269 0 $9,076.00 60 2104.503 REMOVE BITUMINOUS WALK SQ FT $0.35 4100 2555 0 $894.25 61 2104.503 REMOVE CONCRETE WALK SQ FT $0.35 1495 1572 0 $550.20 62 12104.6Wl REMOVE CONCRETE APRON EACH $250.00 1 1 0 $260.00 63 12104.5091 REMOVE DRAINAGE STRUCTURE EACH $400.00 2 2 0 $800.00 64 2tD4.509 REMOVE SIGN TYPE C EACH $25.00 45 45 0 $1,125.00 65 2104.511 SAWING CONCRETE PAVEMENT(FULL DEPTH) UN FT $3.00 368 60 0 $160,00 66 2104.513 SAWING BITUMINOUS PAVEMENT(FULL DEPTH) LIN FT $2.00 418 440 0 $880.00 67 2164.521 SALVAGE AND REINSTALL WOODEN FENCE LIN FT $5.00 295 55 0 $275.00 68 2105.601 COMMON EXCAVATION(EV) CU YD $10.05 4660 4136 0 $41,666.80 69 2105.607 SU13GRADE EXCAVATION(EV) CU YD $1D.061 1925 1615 0 $15,225.75 70 2105.6221 SELECT GRANULAR BORROW(CV) CU YD $15.00 200 20.4 0 $306,00 71 2105.604 G£OTEXTILE FABRIC TYPE V SQ YO $0.50 12900 14518 0 $7,259.00 72 2105.607 PREMIUM TOPSOIL BORROW CU YD $35.00 375 165 0 $5,775.00 73 2112.601 SUBGRADE PREPARATION ROADSTA $199.00 29 29 0 $5,771.00 74 2123.610 STREET SWEEPER(WITH PICKUP BROOM) HOUR $100.00 30 21.5 0 $2,150.00 75 2130.501 WATER(DUST CONTROL) MGALLONS $5.00 1D0 35.6 0 $178.00 76 2211.501 AGGREGATE BASE CLASS 5(100%CRUSHED) TON $7.621 6075 5213.22 0 $39,724.74 77 2331.6011 BITUMINOUS PAVEMENT RECLAMATION SQ YO $2.44 11550 11550 0 $28,182.00 78 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON $3.00 1430 800 0 $2A00.00 79 2360.601 TYPE SP 9.6"CARING COURSE MIXTURE(2,8) TON 569.00 445 354.17IJO $24,437.73 80 2360.501 TYPE SP 9.5 WEARING COURSE MIXTURE(3,B) TON 553.54 1365 1520 $81,380.80 81 2360.501 TYPE SP 12.5 WEARING COURSE MIXTURE(3,B) TON $50.21 1385 1539A5 $77,295.78 82 2360.502 TYPE SP 12.5 NON WEARING COURSE MIXTURE(3,B) TON $49.95 1365 1294.72 $64,671.26 83 2501.515 24"RC PIPE APRON WITH TRASH GUARD EACH $1,300.00 2 2 $2,600.00 84 12501.515127-RC PIPE APRON WITH TRASH GUARD EACH $1,446.00 1 1 $1,446.00 85 2502.521 4"PERF TP PIPE DRAIN UN FT $14.00 2450 2382 0 $33,068.00 86 2503.511 15"RC PIPE SEWER CLASS V UN FT $34.50 8 2.5 0 $86.25 87 2503.541 18"RC PIPE SEINER DESIGN 3006 CLASS III LIN FT $36.65 10 10 0 $366.50 88 2503.541 24"RC PIPE SEINER DESIGN 3006 CLASS III LIN FT $38.59 449 464 0 $17,905.76 89 2603.541 27'RC PIPE SEWER DESIGN 3006 CLASS III LIN FT $59.76 4 0 0 $0.00 90 2603.641 30"RC PIPE SEWER DESIGN 3096 CLASS III LIN FT $54.20 99 89 9 $4,823.80 91 12603.6021 CONNECT TO EXISTING STORM SEWER EACH $690.00 6 4 9 $2,769.00 92 2603.602 PLUG&ABANDON PIPE SEWER EACH $100.001 2 14.87 0 $1,487.00 93 2504.602 ADJUST GATE VALVE AND BOX EACH $260.001 8 6 0 $1,500.00 94 2504.602 SPRINKLER SYSTEM REPAIR LUMP SUM $500.00 1 1 0 $500.00 95 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 48-4020 LIN FT $230.00 17 17.1 0 $3,933.00 96 2506.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN W4020 LIN FT $310.00 17 17.8 0 $5,456.00 97 2508.501 CONSTRUCT DRAINAGE STRUCTURE DESIGN 72.4020 ILIN FT $428.00 8 9.024 0 $3,862.27 98 12506.5021 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPECIAL 1 IFACH $1.976.00 11 11 0 $1,976.00 r Page 4 Item No. Item I Da tion Units Unk F"m Contract Ouaney Quanby to Data Curren(Ouan6y Amosmt to Date 99 2505.510 CASTING ASSEMBLY EACH $435.00 0 11 0 $4.785.00 100 2500.522 ADJUST FRAME 4 RING CASTING EACH $200.00 11 35 0 $7.000.00 101 2506.602 RECONSTRUCT DRAINAGE STRUCTURE EACH $750.00 1 2.57 0 $1,927.50 102 2608.802 CHIMNEY SEAL(EXTERNAL) EACH $200.00 19 26 0 $5,200.00 103 2511.501 RANDOM RIPRAP CLASS III(FIELDSTONE) CU YD $110.00 8.3 80.1 0 $10,241.00 104 2521.501 6'CONCRETE WALK SO FT $5.20 1945 2979.61 0 $15.493.92 105 2521.501 4'CONCRETE WALK(MEDIAN SOFT $3.551 800 379 0 $1,345.45 106 2531.501 CONCRETE CURB E GUTTER DESIGN 8818 LIN FT $17.50 1725 2269 0 $39.707.50 107 2531.810 TRUNCATED DOMES SO FT $40.00 118 180 0 $6.400.00 108 2545.523 INSTALL UTILITY CONDUIT LIN FT $3.60 100 0 0 $0.00 109 2654.509 GUIDE POST TYPE B EACH $45.00 3 2 0 $90.00 110 2563.801 TRAFFIC CONTROL LUMP SUM $4,800.00 11 1.368 0 $6.588.40 111 12564.531 SIGN PANELS TYPE C SQ FT $20.60 220 247.5 0 $7.301.25 112 2564.537 INSTALL SIGN TYPE SPECIAL(CITY STREET SIGN) EACH $100.00 10 10 0 $1.000.00 113 2564.602 SALVAGE AND REINSTALL SIGN TYPE SPECIAL EACH $100.00 7 7 0 $700.00 114 2571.501 CONIFEROUS TREE V HT B&B TREE $250.00 $ 8 0 $500.00 115 2571.502 DECIDUOUS TREE 2.1r CAL B&B TREE $250.00 7 71 0 $1.760.00 116 2573.530 STORM DRAIN INLET PROTECTION EACH $100.00 29 25 0 $2.500.00 117 2573.602 TEMPORARY ROCK CONSTRUCTION ENTRANCE EACH $100.00 2 2 0 $200.00 118 12573.6031 SILT FENCE TYPE MACHINE SLICED LIN FT $3.75 500 248 0 $930.00 119 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YO $225 60 333 0 $749.25 120 2675.605 HYDROSEEDING SQ YD $1.15 4150 5129 0 $5.898.35 121 2582.501 PAVEMENT MESSAGE(LT ARROW]EPDXY EACH $80.00 9 9 0 $792.00 122 2582.502 4'SOLID LINE W,11TE-EPDXY LIN�FT $0.9 8760 6418 0 $1.219.04 123 2582.502 24'STOP LINE WHITE-EPDXY LIN $4.50 $5 0 0 $0.00 124 2582.503 CROSSWALK MARKING-EPDXY SO $225 950 '1AAI 0 $1.701.00 Totah For Secdon SCHEDULE 8-CARRIAGE HILLS PARKWAY: $687,351.05 Backsheet 1 125 197474 JBITUMINOUSDISINCENTIVE LUMP SUM ($3,255.61) 11 0.66759 0.86759 ($2.173.35) Totals For Backsheet 1: ($2,173.35) Prcled Totals:1 $1,483.15$.50 i Page 5 I 4' Project Payment Status Owner:City of Prior Lake j Client Project No.: Client Contract No.: Project No.:01964-13 Contractor:Northwest Asphalt,Inc. Contract Chan es No. Type Date Description JAmount BK1 113acksheet 11/13/2014 113iturninous Disincentive ($3,255.51) Change Order Totals: ($3,255.51) Pa ment Summary No. From Date To Date Payment Total Retainage Total Total Payment Work Total Work Payment Per Payment Retainage +Retainage Certified Per Certified Payment 1 6/1/2014 6/27/2014 $404,067.10 $404,067.10 $21,266.69 $21,266.69 $425,333.79 $425,333.79 $425,333.79 2 6/28/2014 7/25/2014 $482,723.63 $886,790.73 $25,406.51 $46,673.20 $933,463.93 $508,130.14 $933,463.93 3 7/26/2014 9/5/2014 $495,110.55 $1,381,901.28 $26,058.45 $72,731.651$1.454,632.93 $521,169.00 $1,454,632.93 4 9/6/2014 10/15/2014 $17,913.79 $1,399,815.07 $942.83 $73,674.48 $1,473,489.55 $18,856.62 $1,473,489.55 5& 10/16/2014 11/13/2014 $83,343.43$1,483,158.50 ($73,674.48) $0.00 $1,483,158.50 $9,668.95 $1,483,158.50 FINAL Payment Totals: $1,483,158.50 $0.00 $1,483,158.50 $1,483,158.50 Project Summary Material On Hand: $0.00 Total Payment to Date: $1,483,158.50 Original Contract: $1,495,129.30 Total Retainage: $0.00 Contract Changes: ($3,255.51) Total Amount Earned: $1,483,158.50 Revised Contract: $1,491,873.79 i