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MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
CITY COUNCIL AGENDA REPORT
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
January 3, 2005
10E
Frank Boyles, City Manager
CONSIDER APPROVAL OF CITY COUNCIL APPOINTMENTS TO BOARDS,
COMMISSIONS AND COMMITTEES.
Historv
The City Council Bylaws provide that the first regularly scheduled meeting in
January is the annual meeting of the City Council. During the annual meeting,
regular business may be conducted, but the following organizational business is
required to be on the annual meeting agenda:
· Yearly Appointments
· Yearly Fee Schedule
· Yearly Approval of City Council Appointed Committee Bylaws and
Procedures.
· City Council Bylaws Review.
The fee schedule is on this agenda as agenda item 10C.
Current Circumstances
The Council should take the following actions to fulfill its responsibility under the
Bylaws:
1 ) Consider Actina Mavor for 2005: Councilmember Zieska was acting Mayor in
2004. The Council should select an acting Mayor for 2005. The Mayor has
suggested Council member leMair.
2) Consider Approval of Official Newspaper for 2005: The Prior Lake American
has been the City's official newspaper. Aside from the Star Tribune, there is no
effective alternative to the Prior Lake American. The service costs of the Star
Tribune make it prohibitive as an official newspaper. The Prior Lake American is
recommended.
3) Consider Approval of Official Bank for 2005: Since requests for proposals
were solicited and analyzed this month, this item appears as agenda report
#110.
4) Consider Approval of Eaualization Committee for 2005: The Equalization
Committee consisted of the full Council in 2004. This committee hears concerns
from residents regarding the value placed on their property for the year. We
could ask the County Board to perform this function. In the past, the Council has
taken the position that they should act as the Equalization Board. In 2005, there
is a requirement that at last one member of the Equalization Committee attend
training. If the Council elects to remain the Equalization Committee, then one of
the Councilmembers will need to attend the training which is scheduled for
www.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245
City Council Agenda Report
Item 1 DE
January 3, 2005
January 20, 2005 from 9am to Noon at the Scott County Government Center.
(see attached notes).
5) Consider Aporoval of Auditina Firm for 2005: During 1995, the firm of Abdo,
Abdo and Eick were confirmed as City Auditors for audit years 1995 through
1997. The Council extended the contract for 1998 through 2005. No action is
required at this time.
6) Consider Approval of Fiscal Consultant for 2005: Steve Mattson of Northland
Securities has acted as the City's Fiscal Consultant for more than twenty years.
The City has been well served by the services Mr. Mattson has provided. Staff
recommends the reappointment of Mr. Mattson of Northland Securities.
7) Consider Approval of Civil Defense Director for 2005: Just like last year,
Chief O'Rourke is recommending Police Lieutenant Randy Hofstad for 2005.
8) Consider Approval of Health Officer for 2005: The City has historically
contracted with Park Nicol/et Clinic for such services. A Health Officer is only
required in unique circumstances. The appointment of Park Nicol/et Clinic as the
City's Health Officer would be appropriate for 2005.
9) Board and Committee Bylaws: The City's various Advisory Committees have
reviewed their bylaws. No changes are recommended.
10) Review and Consider City Council Bylaws for 2005: The Council's Bylaws
and Compensation Committee does not recommend any changes to the City
Council bylaws.
11) Animal Control Officer for 2005: The City contracts with Bob McCallister to
provide these services. It is recommended that Mr. McCallister be retained to for
these services in 2005.
12) Special Assessment Committee: Two members of the Council are to be
appointed annual/y to serve on this committee. The committee assists the staff
in implementation of the Special Assessment Policy as it relates to annual public
improvement projects. In 2004, Councilmember Blomberg and Councilmember
Zieska comprised the committee. Since Councilmember Blomberg has resigned,
at least one appointment would be appropriate. The Mayor recommends
Councilmembers Zieska and LeMair.
13) City Council Liaisons: In 1998, the City Council initiated a liaison program
through which Councilmembers act as a communication conduit between the
Council and the advisory body they represent. The liaison position facilitates
communication between the Council and the advisory body and is a good way
for Councilmembers to become familiar with the operations and issues facing
our advisory bodies. Liaisons are appointed for one year terms. The City Council
liaisons for 2004 Parks Advisory = Chad LeMair, Lake Advisory = Jim
Petersen, and Planning Commission = Andrea Blomberg. For 2005, the Mayor
recommends:
1:\COUNCIL\AGNRPTS\2005\ANNUAL APPTS.DOC
City Council Agenda Report
Item 1 DE
January 3, 2005
Parks Advisory =
Lake Advisory =
Planning Commission =
Joe Zieska
Jim Petersen
Chad LeMair
14) City Manaaer Evaluation Committee: There is no specific term for this
committee. Mayor Haugen and Councilmember Zieska have served in this
capacity in 2003 and 2004. The committee is responsible for working with the
Council to establish evaluation criteria for the Manager and for coordinating the
annual evaluation. The same is recommended for 2005.
15) Annexation Task Force: There is no specific term for this task force but Mayor
Haugen and Councilmember Zieska served last year. The same is
recommended for 2005.
16) Orderlv Annexation Board: Councilmember Zieska served on this Board as
the City's representative last year. As long as the Orderly Annexation
Agreement exists, this three person board representing the City, County and
Township is responsible for land use decisions in this area. The Council may
wish to consider Councilmember Zieska for 2005.
17) Weed Inspector: By statute, the Mayor is the weed inspector and may
delegate the function if desired. Mike Petersen, the City's code enforcement
officer, was designated City weed inspector in 2004. The same is recommended
for 2005.
18) Computer Liaison: The Council appointed Councilmembers Gundlach and
Ericson to assist staff in the acquisition, replacement and maintenance of
computer hardware and software. This committee established an on-going
computer replacement process. In 2004, one liaison, Councilmember Blomberg,
was appointed. The Counci should appoint one Councilmember to act as a
liaison in 2005. The new Council member is recommended for this appointment.
19) Desianatina Investment Authoritv: The attached resolution authorizes Ralph
and I to open investment accounts on behalf of the City. We are periodically
asked for this document and it was last adopted in 2004.
20) Watershed Liaison: There may be other bodies that the City Council desires to
appoint liaisons to. Last year, the Council appointed Councilmember Petersen to
the Prior Lake Spring Lake Watershed District. Since Councilmember Petersen
is recommended for appointment as the liaison to the Lake Advisory Committee,
it would be compatible to also appoint him as the Watershed liaison.
21) Transit Liaison: In 2004, Councilmember LeMair served in this capacity. The
new Councilmember is recommended for this role in 2005.
22) Bvlaws and Compensation Committee: The Council appointed
Councilmembers LeMair and Petersen to serve in 2004. The same is
recommended for 2005.
1:\COUNCIL\AGNRPTS\2005\ANNUAL APPTS.DOC
City Council Agenda Report
Item 10E
January 3, 2005
23) Traffic Safety Committee: I expect more requests for stop signs, no parking
signs and the like. A committee was established to review such requests.
Councilmembers Blomberg and Petersen served in 2004. Councilmember
Petersen and the new Councilmember are recommended for 2005.
24) Downtown RedeveloDment: The Police Station / City Hall project and
Downtown Redevelopment merit on-going Council involvement. Mayor Haugen
and Councilmember LeMair have served in this role during the previous year
and are recommended to continue for 2005.
25) County Road 21 Community Advisory Committee: The corridor study is
underway. The Council selected Mayor Haugen to serve as liaison for this
project last year and the same is recommended for 2005.
ISSUES:
If the Council approves the appointments as set forth in this memo, each
Council member will have three to five assignments in addition to their more
traditional City Council responsibilities. The Council should review each item and
take action by motion either for each item individually.
ALTERNATIVES:
(1) Act upon each appointment; or
(2) Defer specific items for future consideration.
RECOMMENDED
MOTION:
Motion and second to approve those appointments as deemed appropriate
by the Council.
1:\COUNCIL\AGNRPTS\2005\ANNUAL APPTS.DOC
RESOLUTION OS-XX
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
A RESOLUTION DESIGNATING INVESTMENT AUTHORITY
ON BEHALF OF THE CITY OF PRIOR LAKE
Motion By:
Second By:
WHEREAS, the City of Prior Lake is organized as a municipal government under state statutes and
duly incorporated as a city in 1891; and
WHEREAS, the City is interested in investing its available funds at the highest rate of return available
subject to preservation of principal and in accordance with state statutes and consistent
with the cash flow needs of the City; and
WHEREAS, the City's Investment Policy establishes the primary responsibility for such investments to
be charged to the City Finance Director.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA that:
1. The recitals set forth above are incorporated herein.
2. Frank Boyles and Ralph Teschner are hereby designated with full power and authority to open
investment accounts in the name of the City of Prior Lake, invest such funds of the City as deemed
necessary, and to execute all purchases and withdrawals associated with such investments.
PASSED AND ADOPTED THIS 3rd DAY OF JANUARY, 2005.
YES
NO
Haugen Haugen
Vacant Vacant
leMair leMair
Petersen Petersen
Zieska Zieska
City Manager, City of Prior Lake
Specimen Signatures:
Frank Boyles, City Manager
Ralph Teschner, Finance Director
www.cityofpriorlake.com
H:\INVEST\lnvestment Authority ResolutiolfSW8ne 952.447.4230 / Fax 952.447.4245
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LEROY T. ARNOLDI, County Assessor
Date:
December 8. 2004
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To:
Nlembers of Local Boards of Appeal and Equalization
From:
Leroy Arnoldi, County Assessor
Subject:
Local Board of Appeal and Equalization Training
A 2003 law requires that a Local Board of Ap,peal and Equalization cannot be held in 2006 unless at least one
voting ll1ember pre~,e!:!..e!J~~. ~e~!in~ h~s. ~tt~~~ed.. an, ~I?pealsancr-e-qualiz~fr?'il'corr~developeloT;PP'7~d-
"bY t1ie~& Gnrle~ot;'C'~rnp1~s~iS~e;' 0 rRe~~;u'~Th~p~r;;o~~"o"fthTttramlng' IS '"to assist focarhoara 'mefuber'S"in~'~
--c.cfiiullcfmg' their .coca:r Boa~d~ 'ot~ Appeal and"Equalization meetings.
The law, found in J\Iinnesota Statute 274.014, provides in part that:
"By no later than January 1, 2006, and each year therec~lter, there must be at least one member at
each meeting o/a local board of appeal and equali=ation 1,,,,,ho has attended an appeals and
equali=ation course developed or approved by the commissioner vv'ithin the last four }'ears, as certified
by the commissioner. The course may be offered in conjunction 1,vith a meeting of the Alinnesota
League of Cities or the l.vlinnesota Association of Tmvnships. The course content' must include, but
need not be limited to, a review of the handbook developed by the commissioner... "
To be certain that you have every opportunity to attend a training session that will satisfy the requirements of
this law, my office is partnering with the 1\Iinnesota Department of Revenue to make this course available to
yo~.
:= ') ') 05. This training session will be held at the Scott County
/ Government Center, in the Board Room. beginning at 9 a.m. until noon. Are resentative fro 1 Innesota
Department of Revenue will be conducting the training session. .
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To be certain that we have sufficient space to conduct this training session, I am asking that you confmn your
attendance at this seminar by contacting my office at 952-496-8124 by January 17,2005.
The J\;linnesota Association of Townships has also otIered this training course. If you or a voting member of
your town or city that will be in attendance at the Local Board of Appeal and Equalization has attended one of
these sessions, you need not attend this training session. Please contact me if someone has attended this
training.
If, prior to the 2006 Local Board of Appeal and Equalization, no voting member on your Local Board of
Appeal and Equalization has attended an approved training session, you will lose your ability to hold a Local
Board of Appeal and Equalization effective with the 2006 Local Board of Appeal and Equalization. A local
board who forfeits its powers to the county for failing to meet the training requirements may be reinstated by
resolution of the governing body of the city or town and upon proof of compliance that at least one member
has attended an approved appeals and equalization course. The resolution and proof of course attendance must
be provided to the county assessor by December 1 in order to be effective for the following assessment year.
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