HomeMy WebLinkAbout6I - JPA for Streets
MEETING DATE:
AGENDA #
PREPARED BY:
REVIEWED BY:
AGENDA ITEM:
DISCUSSION:
ALTERNATIVES:
RECOMMENDED
MOTION:
1/13/2005
Maintenance Center
17073 Adelmann Street S.E.
Prior Lake, Minnesota 55372
CITY COUNCIL AGENDA REPORT
JANUARY 18, 2005
61
MAKENZIE MCCORMICK, PUBLIC WORKS COORDINATOR
BUD OSMUNDSON, PUBLIC WORKS DIRECTOR
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING THE
EXECUTION OF THE 2005 JOINT POWERS AGREEMENT (JPA) FOR
TRAFFIC MARKINGS, STREET SWEEPING, CRACK SEALING, AND SEAL
COATING.
Historv
For many years, numerous south suburban communities have been participating in
the JP A that jointly acquires various street maintenance services including marking,
sweeping, crack sealing and seal coating. Prior Lake has been participating in the
JP A since 1995. This arrangement has streamlined the process of advertising for
sealed bids and contracting for the street maintenance services including traffic
marking, street sweeping, crack sealing and seal coating. By combining the
quantities of each community, contractors have been able to discount the unit bid
price which has a net effect of lower prices for all participating comm~itities. The
language of the agreement is identical to last year's agreement which was reviewed
and approved by the City Attorney. No changes have been made to the agreement
this year. A copy of the agreement is attached for your review.
For the year 2005 Street Maintenance Budget, we have budgeted $40,000 for seal
coating, $23,000 for striping, and $6,500 for crack sealing material. The procedure
is to perform seal coating on streets that have been crack sealed the previous year.
In 2005, we plan on seal coating the streets in the following areas: Sunset Hills,
Green Heights, Raspberry Ridge and 0 ld Prior South. T he streets that will b e
striped are mainly collector streets throughout the City. These two maintenance
operations prolong the street life by preventing moisture from attacking the
bituminous and the subsurface of the roadway.
Issues
This Joint Powers Agreement is cost effective for City taxpayers. The state
legislature places a high priority on cities combining their talents to accompli~h
day-to-day responsibilities. This is an excellent example of this practice.
The alternatives are as follows:
1. Approve as part of the consent agenda Resolution 05-xx authorizing the execution
of the 2005 Joint Powers Agreement for Traffic Markings, Street Sweeping, Crack
Sealing, and Seal Coating.
2. Table this item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with direction.
Staff recommends alternative number 1.
www.cityofpriorlake.com
Phone 952.440.9675 / Fax 952.440.9678
REVIEWED BY:
1/13/2005
Maintenance Center
17073 Adelmann Street S.E.
Prior Lake, Minnesota 55372
RESOLUTION OS-xx
RESOLUTION AUTHORIZING THE EXECUTION OF THE 2005 JOINT POWERS
AGREEMENT WITH AREA CITIES FOR TRAFFIC MARKINGS, STREET
SWEEPING, CRACK SEALING AND SEAL COATING
MOTION BY:
SECOND BY:
WHEREAS,
Bumsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake and
Shakopee annually enter into a Joint Powers Agreement to contract for traffic
markings, street sweeping, crack sealing and seal coating; and
WHEREAS,
This type of Joint Powers Agreement (JP A) results in cost savings to the City of
Prior Lake and this particular JP A has been issued a citation for interagency
cooperation and cost savings by the State of Minnesota; and
WHEREAS,
The attached Joint Powers Agreement outlining the City's participation in the
2005 Traffic Markings, Street Sweeping, Crack Sealing and Seal Coating Contract
has been reviewed and approved by the City Council.
NOW THEREFORE, BE IT RESOL YED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA, that:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are hereby authorized to execute the attached Joint Powers
Agreement on behalf of the City of Prior Lake and forward it back to the City of
Burnsville for proper execution.
Passed this 18th day of January 2005.
Haugen Haugen
Fleming Fleming
LeMair LeMair
Petersen Petersen
Zieska Zieska
YES
NO
{ Seal }
Frank Boyles, City Manager
1/13/2005
www.cityofpriorlake.com
Phone 952.440.9675 / Fax 952.440.9678
.-
JOINT POWERS AGREEMENT
2005-2006 TRAFFIC MARKINGS, STREET SWEEPING
CRACK SEALING, SCREENING & SEAL COATING
BURNSVILLE, APPLE VALLEY, EAGAN, LAKEVILLE, ROSEMOUNT, SAVAGE,
PRIOR LAKE, SHAKOPEE, FARMINGTON AND MENDOTA HEIGHTS
AGREEMENT made this 18th day of January, 2005, by and between the cities of
Bumsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, Farmington
and Mendota Heights.
RECITALS
This agreement is made pursuant to the authority conferred upon the parties pursuant to
Minnesota Statutes 471.59.
The purpose of this agreement is to provide street maintenance materials and service for the
cities of Burnsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee,
Farmington and Mendota Heights utilizing one common contractor for each service.
NOW, THEREFORE, the parties agree as follows:
1. Subject to the other provisions of this agreement, Bumsville shall prepare any plans,
specifications, bid proposals and advertise for bids for the placement of street traffic markings,
street sweeping, crack sealing, screening and seal coating services.
2. Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, Farmington
and Mendota Heights shall provide to Bumsville the estimated quantities for these services in each
respective community, and shall also approve the bid documents.
3. Bumsville shall tabulate the bids upon their receipt and make a recommendation of
award to Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, Farmington
and Mendota Heights and upon their approval, award the contract pursuant to State Law.
Joint Powers Agreement
Page 2
4. Each city shall be responsible for:
. Preparing maps showing the proposed locations for these services including
estimating the quantities.
. Preparing the streets for markings in accordance with the specifications and
coordinating with the contractor as to the timing of the actual work.
. Inspecting the contractor's work, measuring the quantities of work performed,
approving and certifying the progress or final payments to the contractor.
. Pay a percentage of actual construction cost to City of Bumsville for legal and
administrative cost on a sliding scale basis as follows:
$0 - $50,000 - 2%
$50,000 - $100,000 - 1.5%
Over $100,000 - 1.0%
5. In accordance with the specifications, the contractor will submit an itemized invoice to
each city separately for the work.performed in each city. Upon approval of the invoice by the
respective city, that city will remit the approved invoice amount directly to the contractor.
6. It is agreed that the cities of Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior
Lake, Shakopee, Farmington and Mendota Heights each of them, indemnify, save, and hold
harmless the City ofBumsville and all of its agents and employees from any and all claims,
demands, actions, or causes of action, for whatever nature, arising out of the contracting procedure
by reason of the execution or performance of the work purchased for each respective city under this
agreement, and that the cities of Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake,
Shakopee, Farmington and Mendota Heights further agree to defend, at their sole cost and expense,
any actions or proceedings commenced against their respective cities for the purposes of asserting
any claim of whatsoever character arising hereunder.
7. This agreement can be terminated on the part of any individual city by giving sixty (60)
days notice to the other cities; otherwise the agreement will automatically terminate on March 15,
2006.
Joint Powers Agreement
Page 3
IN . WITNESS WHEREOF, the parties have caused this Agreement to be executed on the
date indicated below.
CITY OF BURNSVILLE
BY: Mayor
Elizabeth B. Kautz DATE:
BY: City Manager
Craig L. Ebeling
CITY OF APPLE VALLEY
BY: Mayor
DATE:
BY: Clerk
CITY OF EAGAN
BY:
Mayor
DATE:
BY:
Clerk
CITY OF LAKEVILLE
BY:
Mayor
DATE:
BY:
Clerk
CITY OF ROSEMOUNT
BY:
Mayor
DATE:
BY:
Clerk
CITY OF SAVAGE
BY:
Mayor
DATE:
BY:
Clerk
Joint Powers Agreement
Page 4
CITY OF PRIOR LAKE
BY: Mayor
:JAl..K. HAUGEN DATE:
BY: Clerk
fii:AUt "&"4u5S
CITY OF SHAKOPEE
BY: Mayor
DATE:
BY: Clerk
CITY OF FARMINGTON
BY:
BY:
CITY OF MENDOTA HEIGHTS
BY:
BY:
Mayor
DATE:
Clerk
Mayor
DATE:
Clerk