HomeMy WebLinkAbout9A - Library Agreement
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
CITY COUNCIL AGENDA REPORT
July 6, 1999
9A
Frank Boyles, City Manager
CONSIDER APPROVAL OF REVISED LIBRARY AGREEMENT
BETWEEN THE CITY OF PRIOR LAKE AND SCOTT COUNTY
LIBRARY SYSTEM.
History
In Scott County, the Library system is a cooperative effort between the
host City and the County. The City provides the land and building, and
pays for on-going utility, maintenance and repair costs. The County
provides the circulation materials, certain library contents, personnel, the
day-to-day administration and operation of the facility.
Current Circumstances
The cooperative arrangement between each City and the County for the
library is memorialized in a joint powers agreement. The agreement
identifies each party's respective responsibilities. The agreement is for
one year with an automatic renewal provision upon six months written
notice.
Conclusion
Since the library will be opening in October 1999, the County has asked
that the City Council execute a new agreement for the new building.
ISSUES: The City recognizes its role in providing library services to its citizens with
this new facility.
FISCAL IMPACT: The current library budget is $16,765 per year which is comprised
primarily of utility and maintenance expenses. The new building is
estimated to have operation costs of $54,600 in 2000. We anticipate that
a portion of these expenses will be offset by revenues received . by the
Resource Center, coffee shop, rentals and vending.
ALTERNATIVES:
RECOMMENDED
MOTION:
(1) Approve the Cooperative Agreement as proposed.
(2) Defer action on the matter.
Alternative No. (1). Motion and second to authorize execution of the joint
powers agreement (attached) by the Mayor and City Manager on behalf
of the City.
16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
SCOTT COUNTY LIBRARY SYSTEM
AGREEMENT WITH CITY FOR LIBRARY SERVICE
,
THIS AGREEMENT made and entered into this day of , 1999, by
and between the Scott County Library Board, Scott County Library Administration,
Savage, Minnesota, party of the first part, and the City of Prior Lake, a municipal corporation
located within the County of Scott, State of Minnesota, party of the second part.
WITNESSETH
WHEREAS, first party through its Board of County Commissioners, has voted to establish a
county library system as authorized by Minnesota Statutes ~375.33, and has previously
appointed a county library board which is the managing and directing authority for said library;
and
WHEREAS, second party desires to maintain a branch of the county library system within the
boundaries of the second party.
NOW THEREFORE, in consideration of the mutual covenants herein contained and pursuant -
to the authority granted by Minnesota Statutes ~471.59 known as the Minnesota Joint Powers
Act, it is agreed by and between the parties hereto as follows:
1. That first party shall establish a branch of its library system within the corporate limits of
second party in the building known as Prior Lake Public Library, located at 16100 Eagle
Creek Avenue.
That first party shall provide the necessary library materials, personnel, furniture,
shelving, equipment and supplies as deemed necessary by first party, all of which shall
be in such quantities or amounts as determined from time to time by the first party.
2. That said first party shall provide all necessary insurance coverage concerning the
furnishings and material contained within said library building.
3. That the management and control of said branch library and meeting room shall vest in
first party.
4. That said second party shall provide space in the building for library purposes and shall
at its own expense, provide all necessary utilities including air-conditioning and janitorial
services and all other miscellaneous services to maintain the premises in a functional
condition.
5. That said second party shall provide all necessary insurance coverage concerning the
library building.
6. That this contract shall be binding upon each of the parties for a period of one (1) year
commencing on September 1, 1999, and shall renew itself annually upon the expiration
of each term unless six (6) months prior to the expiratTon thereof, either party has
notified the other of its intent to cancel the contract, said notice to be in writing and
addressed to the other party at its legal mailing address.
7. Indemnification: Each party shall be liable for its own acts to the extent provided by
law and hereby agrees to indemnify, hold harmless and defend the other, its officers _
and employees against any and all liability, loss, costs, damages, including reasonable
attorney's fees arising out of its obligations pdrsuant to this agreement.
IN WITNESS WHEREOF, each of the parties has caused this Agreement to be executed by
its appropriate officials the day and year first above written.
CITY OF PRIOR LAKE
SCOTT COUNTY LIBRARY BOARD
By:
Wesley M. Mader, Mayor
By:
Its President
By:
Frank Boyles, City Manager
By:
Its Secretary
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