The URL can be used to link to this page

Home My WebLink About5G-Marsh Highland Skyline Project O� PRIp+P ti U 4646 Dakota Street SE Prior Lake_MN 55372 `�IMvESo�P CITY COUNCIL AGENDA REPORT MEETING DATE: JANUARY 26, 2015 AGENDA#: 5G PREPARED BY: KATY GEHLER, PUBLIC WORKS & NATURAL RESOURCES DIRECTOR PRESENTED BY: KATY GEHLER AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS FOR HIGHLAND, MARSH, SKYLINE, GRAINWOOD, EAU CLAIRE IMPROVEMENT PROJECT (TRN 15-000004) DISCUSSION: Introduction The purpose of this agenda item is to ask the City Council to consider approval of the plans and specifications and authorize advertisement for bids for the Highland, Marsh, Skyline, Grainwood, and Eau Claire street reconstruction pro- ject. History At its August 25, 2014 meeting the City Council adopted Resolution 14-125 and 14-126 authorizing staff to prepare a Feasibility Report for the Improvement of Highland, Marsh, Skyline, Grainwood, and Eau Claire which is the first step in the 429 process. On November 10th, 2014 the City Council accepted the feasibil- ity report and scheduled the public hearing. Further direction was given to con- sider narrowing the roads from the standard 32 foot width. The hearing was held on November 24, 2014 and the Council adopted a resolution ordering the project and preparation of plans and specifications with 28 foot width streets except for those that were already narrower. Current Circumstances The final plans and specifications for the Improvements have been completed. The attached figure shows the proposed improvements. Pending approval of the resolution presented, staff has tentatively set the bid date for February 23, 2015. Once bids are received the council will be asked to award the construction con- tract. A Neighborhood meeting was held on January 15, 2015 to present the final plans and discuss the impacts of the project on individual properties. General topics discussed included utility services, driveway impacts, ROW encroach- ments, street lighting, preliminary assessments and project schedule. The most prominent question related to the addition of street lights along the corridor. This topic is discussed below under the Issues section. Conclusion At this point the project design is complete and it is appropriate to seek City Council authority to advertise for bids. A copy of the plans is available in the Public Works Department for review. Phone 952.447.9800 / Fax 952.447.4245/www.cityofpriorlake.com ISSUES: Assessments Pursuant to the Assessment Policy, the street and storm sewer portion of the reconstruction should be assessed at up to 40% of the total project cost against the benefiting properties. As has been past practice in residential neighbor- hoods, the Assessment Review Committee has recommended the unit method of assessment due to the fact that the lots in the project area are of similar size and/or value. The remaining amounts should be recovered through the general ad valorem property tax. It should be noted that this amount typically includes any costs associated with lighting of the corridor. There will be three distinct areas of improvements for this project; the west side that includes Highland, Marsh and Skyline, the east side that includes Grain- wood and portions of Eau Claire, and finally the upper portion of Eau Claire where a reclamation has been recommended. The estimated assessment rate for the areas is shown in the table below. As noted above, adding lighting to the corridor has been the topic with the most discussion and concern. Generally the comments have been split with some wanting the lighting for additional security in the neighborhood with others con- cerned about the introduction of light pollution. The City's current policy states that lighting will be installed at each intersection and with a maximum spacing of 300 feet. This policy applies to all new developments and considered when ret- rofitting lighting in existing areas. Staff is working with Xcel and MVEC to finalize the costs of installing the lights as part of the project as has been past City prac- tice. Final numbers and a summary of resident comment will be presented to the Council with the bids for final consideration. At that time the council will be able to determine if it wishes to award the project with or without lights. FINANCIAL The 2015 Road Reconstruction Project is proposed to be financed by Special IMPACT: Assessments, tax levy, Sewer Fund, Water Fund, and Water Quality Fend. The assessment amount is based on 40% of the cost of the street and storm sewer improvements. Note that the amount of the assessment will be calculated based on the final construction cost once the project is complete. The amount shown in the table below is an estimate based on the estimated construction costs calcu- lated in the Feasibility Report. Funding sources and amounts are as shown be- low: Highland/ Grainwood/ Eau Claire/154th Marsh/Skyline Eau Claire (Reclamation/ (Reconstruction) (Reconstruction) Overlay) Assessments $681,732 $448,163 Sewer Fund $553,785 $364,464 $3,234 Water Fund $638,764 $431,625 $792 Water Quality Fund $162,863 $72,978 Tax Levy $859,735 $599,266 $185,580 Project Total Cost $2,896,880 $1,916,497 $189,606 Estimated Unit Assessment $9,602 $8,619 Overlay/NA Assessable Units 71 52 Project Linear Feet 3532 2448 2 ALTERNATIVES: 1) Approve a Resolution as part of the consent agenda approving the plans and specifications and authorizing advertisement for bids for the Reconstruction of Highland, Marsh, Skyline, Grainwood, and Eau Claire. 2) Deny this item for a specific reason and provide staff with direction. 3) Defer this item until a future date. RECOMMENDED Alternative 1. MOTION: 3 b4 PRip� U tri 4646 Dakota Street SE `yisoge• Prior Lake, MN 55372 RESOLUTION 15-xxx A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING THE ADVERTISEMENT FOR BIDS FOR THE RECONSTRUCTION OF HIGHLAND, MARSH, SKYLINE, GRAINWOOD, EAU CLAIRE, IMPROVEMENT PROJECT (TRN15-000004) Motion By: Second By: WHEREAS, Pursuant to Resolution 14-182, adopted on November 24, 2014, the Public Works Director has prepared plans and specifications for reconstruction of Highland, March, Skyline, Grainwood, and Eau Claire. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein 2. The plans and specifications, a copy of which is attached hereto and incorporated by reference herein, are hereby approved. 3. The City Manager shall prepare and cause to be inserted in the official newspaper of the City and on Quest CDN an advertisement for bids for the making of the improvement pursuant to the attached plans and specifications. The advertisement shall be published not less than 21 days prior to the bid opening, shall specify the work to be done, and shall state that the bids will be received by the City Manager until 2:00 P.M. on February 23, 2015, at which time the bids will be publicly opened at City Hall at 4646 Dakota Street SE by the Public Works Director, will then be tabulated and will be considered by the council at the regular March 9, 2015 city council meeting. No bids will be considered unless sealed and filed with the City Manager and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City of Prior Lake in the amount of five (5) percent of the amount of such bid. 4. The City reserves the right to reject any and all bids for any reason as determined solely by the City Council. PASSED AND ADOPTED THIS 26th DAY OF JANUARY 2015. VOTE Hedberg Keeney McGuire Morton Thompson Aye ❑ ❑ ❑ ❑ ❑ Nay ❑ ❑ ❑ ❑ F-1 Abstain ❑ ❑ ❑ ❑ ❑ Absent ❑ ❑ ❑ ❑ ❑ Frank Boyles, City Manager LEGEND —I—I— WATERMAIN >—>— SANITARY SEWER STORM SEWER y Y AAA g SANITARY STRUCTURE I ! >A STORM STRUCTURE m �v Q v 0 r i. I 1si -Mhl +.,v5n u u ro �I,BOLTONac NAENK INC PRIOR LAKE,MINNESOTA naaa_® ,Y�11 ConoulHnp Tggl=n R Surn�on 2075 STREET RECONSTRUCTION PROJER 1 Lf ffT CaASNA N EM�MaMaN MARSH 5T,HIGHLAND AVE&SKYLINE AVE ,"gym%wmiiowsn`:>a*..,,,��•�a•.vxin.,�. N s u 0 G 0 0 a o 3 0 a 3 g Z G oa .o y � K K w u o s a G W I a 0 YEyfs Z�zW� W"b3<n ��E€o to2E „ s � o0 CC FOW O«�a _ m o � e Y yy (LC OV08'O7)3N 3f1N3AV A33NJ 319y.3 yp �; � w �• x w _ IW o w 3 �0 y is