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4646 Dakota Street SE
NZSO-0- Prior Lake,MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: JANUARY 26, 2015
AGENDA#: 5K
PREPARED BY: CATHERINE ASMUS, ACCOUNTANT
PRESENTED BY: JERILYN ERICKSON, FINANCE DIRECTOR
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING
DONATIONS AND GRANTS TO THE CITY DURING THE FOURTH
QUARTER OF 2014
DISCUSSION: Introduction
The purpose of this agenda item is to consider acceptance of donations
and grants made to the City during October, November and December of
2014 and to authorize city staff to amend the budget for any additional
revenues received and expenditures that may be incurred to comply with
grant agreement and restricted donations.
History
Minnesota State Statute 465.03 requires that the City accept a grant or
devise of real or personal property and maintain such property for the
benefit of its citizens in accordance with the terms prescribed by the
donor. In addition to being a legal requirement, this resolution encourages
transparency in government and accountability.
Current Circumstances
A resolution has been prepared that identifies the donations and grants
that were received during the 4th quarter of 2014 and the terms in which
they were presented. If a donation or grant was accepted under separate
resolution, it has not been included in this current list. While it is certainly
our intent to include all donations and grants for the 4th quarter of 2014,
we recognize that we may have inadvertently missed some. Those will be
addressed in subsequent resolutions.
Conclusion
Staff is requesting that the Council accept the donations and grants
received and authorize them to amend the budget. Staff intends to seek
Council acceptance of donations and grants each quarter during the year
and amend the budget when appropriate.
ISSUES: This agenda item allows City Council to publicly recognize the donations
and grants made to the City in the interest of transparency.
FINANCIAL Certain donations and grants and their corresponding expenditures are
IMPACT: reflected in the annual budget due to their recurring nature. Acceptance of
additional donations and grants may result in additional or offsetting
expenditures depending on the terms prescribed by the donor.
Phone 952.447.9800 / Fax 952.447.4245/-vvww.cityofpriorlake.com
ALTERNATIVES: 1) Approve as part of the consent agenda the resolution accepting
donations and grants received by the City during the 411 quarter of
2014 as presented.
2) Delay action if the Council requires additional information.
RECOMMENDED Alternative#1.
MOTION:
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4646 Dakota Street SE
44r 0,,t Prior Lake,MN 55372
RESOLUTION 15-xxx
A RESOLUTION ACCEPTING DONATIONS AND GRANTS TO THE CITY DURING
THE 4th QUARTER OF 2014
Motion By: Second By:
WHEREAS, MN Statute 465.03 requires that cities accept donations for the benefit of its citizens in
accordance with the terms prescribed by the donor; and
WHEREAS, Additional revenues received may require the City to incur additional expenditures in order to
comply with grant agreements and restricted donations; and
WHEREAS, The City has received the following donations of money, goods or property during October,
November and December of 2014:
Donor Value Designated Use
Shakopee Mdewakanton $100,000.00 4th Quarter 2014 Police
Sioux Community
Michelle Choudek $100.00 Donated 4th Qtr time as EDA Member
Prior Lake Lions Club $2,000.00 Decemberrr Dazzle
Prior Lake Lions Club $1,100.00 Senior Christmas Dinner
Prior Lake Rotary $18,505.00 Pike Lake Park Shelter
Prior Lake Spring Lake $574.45 Labor and equipment to remove dam
Watershed District along Spring Lake outlet channel
US Department of Justice $1,187.00 Bullet Proof Vest Grant
Kathy Vomacka $300.00 Club Prior BINGO Prizes
Tim Collins $300.00 Club Prior BINGO Prizes
Elizabeth Bot $250.00 Jewelry
MN Conservation Corps $1,300.00 Labor Grant
Target Corporation $25.00 Community Clean-up for Water Quality
Eileen's Cookies $15.00 Community Clean-up for Water Quality
Prior Lake Ace Hardware $25.00 Community Clean-up for Water Quality
GreenCorps Program $6,734.00 518 Labor Hrs
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA
AS FOLLOWS:
1. The recitals set forth above are incorporated herein.
2. City staff is authorized to amend the budget to comply with grant agreements and restrictive donations.
3. The grants and donations are hereby officially accepted and acknowledged with gratitude to the donors.
PASSED AND ADOPTED THIS 26th DAY OF JANUARY, 2015.
VOTE Hedberg Keeney McGuire Morton Thompson
Aye ❑ ❑ ❑ ❑ ❑
Nay ❑ ❑ ❑ ❑ ❑
Abstain ❑ ❑ ❑ ❑ ❑
Absent ❑ ❑ ❑ ❑ ❑
Frank Boyles, City Manager