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Home My WebLink About5G - Advisory Commitee Goals 2015 O� FRIO+P t~ U 4646 Dakota Street SE Prior Lake, NfN 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: FEBRUARY 23, 2015 AGENDA#: 5G PREPARED BY: FRANK BOYLES, CITY MANAGER PRESENTED BY: FRANK BOYLES AGENDA ITEM: CONSIDER APPROVAL OF THE 2015 GOALS AND OBJECTIVES FOR CITY ADVISORY COMMITTEES DISCUSSION: Introduction City advisory committees assist the City Council and staff to implement the 2040 Vision and Strategic Plan. The purpose of this agenda item is to formally approve the 2015 goals and objectives of the advisory bodies. History On Monday, November 24, 2014, as part of the recognition of our volunteers and advisory committees, 2014 accomplishments and 2015 goals and objectives were shared with the City Council. The understanding at that time was that the staff would review the 2015 goals and objectives for consistency with the 2040 Vision and recommend them in original or modified form for City Council adoption at the annual meeting. Current Circumstances The staff has reviewed each of the advisory committee 2015 goals and objectives for the following: 1. Are they within the purview of the body as set forth by the bylaws? 2. Are they consistent with the 2040 Vision and Strategic Plan? 3. Is there duplication or an opportunity for the goal or objective to be pursued or achieved collaboratively? The Council should examine the committee goals against these criteria or any other they believe appropriate for the purpose at hand. ISSUES: Attached is a PowerPoint listing the goals and objectives for each advisory committee based upon the criteria set forth above. From a staff perspective it appears that each of the goals proposed for 2015 are both within the purview of the committee proposing them and are consistent with the 2040 Vision and Strategic Plan. Generally, there do not appear to be goals which duplicate committee efforts without adding value. Nor do any of the goals appear to be outside of the purview of the committee that proposed them or inconsistent with the 2040 Vision and Strategic Plan. Phone 952.447.9800 / Fax 952.447.4245/www.cityofpriorlake.com FINANCIAL Support of the City advisory committees and EDA is an extensive and time IMPACT: consuming undertaking. However, the work accomplished by the committees add value to our final products and our efforts to accomplish the 2040 Vision and Strategic Plan. ALTERNATIVES: 1. Motion and second as part of the consent agenda to approve 2015 advisory committee goals as proposed. 2. Motion and second to remove this item from the consent agenda for additional discussion later in the meeting. RECOMMENDED Alternative#1. MOTION: 2 2/18/2015 2015 ADVISORY COMMITTEE GOAAND PlanningOBJECTIVES FOR Economic Development Authority (EDA) Economic Development A• • • 1 , Technology Village Board of Directors Lakes Advisory CipmMiUee , Parks Advisory Committee •, Community • • Committee Traffic Safety , • • -Committee Communication and Technology Advisory Committee no i s Soak to W0 • Make decisions and recommendations on subdivision and zoning applications throughout the year which are consistent with the Comprehensive Plan and applicable ordinances. • Review the Zoning and Subdivision Ordinance and recommend revisions to facilitate development- friendly quality Development. • Establish a local process and timeline related to "Thrive 2040" in cooperation with the Met Council's 2040 comprehensive planning guidelines. l J � - 1 2/18/2015 GO�J h qi OO lr BOO �l • Continue to implement actions in support of the EDA's Business Plan related to broadband, targeted development, city codes/fees, marketing, and a customer centric culture. • Support the Technology Village Phase 11 Business Plan to strengthen and increase businesses located in City Hall and in other local offices. • Evaluate implementation steps necessary to support conclusions provided in the Downtown Parking Analysis. o�raior t i GOOmhTOOr2(0)Tl5 • Continue liaison between city government and the community by maintaining contact through retention and expansion visits, distribution of information by ensuring awareness of pending projects and studies, such as the Downtown Parking Study, and by hosting another Business & Industry Forum event in 2015. • Evaluate and recommend "business friendly" ordinance amendments in the C-2, General Business Use District and the C-1, Neighborhood Commercial Use District to provide for more flexible use of property and permitted uses. • Promote awareness of available City of Prior Lake and other organization resources to assist expansion activities and promote Prior Lake businesses. c 2 2/18/2015 i U&Mk To Ir 200 � 5 • Continue to support and retain existing Technology Village businesses through direct assistance, mentoring, networking and resource development. • Establish a pipeline of technology businesses that will allow the continued full use of the Technology Village program while retaining the six existing program participants and identifying a minimum of two additional program participants. • Develop plan to transition into Technologgy Village Business Plan Phase III which includes identifying additionat funding sources to support a stand-alone facility. Phase III allows Tech Village to expand primary focus of supporting technology- related businesses to a wider variety of businesses. �rrro„ aam& for 10 it 5 • Increase public awareness of water resource issues through enhanced educational campaign,focusing on"Lake Friendly" practices;thereby helping the City meet state education and outreach requirements related to storm water. Efforts will include assisting staff with updating City website. •Assign liaisons to the Spring Lake Association,the Prior Lake Association,and the Prior Lake-Spring Lake Watershed District's Citizen Advisory Committee(CAC)to provide the LAC with updates on the activities identify opportunities for collaboration. •Advise staff and the Council on various issues related to water quality and surface water use: Potential update City Code Section 703,Public Waters (includes no-wake restrictions) Long-term flood planning MS4 SWPPP 3 2/18/2015 + 111 i ' i Goads Tor 7,00 � 5 •Assist staff and advise Council on prioritization of park development and funding sources: Pike Lake Park—Master Planning •1501h St.Project •Grant opportunities Enclave Park—Development Trail maintenance/replacement plans Duluth/Hwy. 13 Intersection 2016 construction projects • Meet with athletic/rec associations to share goals,discuss needs and determine areas for collaboration. • Building stronger neighborhoods: •Continue to refine Neighborhood Park Parties • Define/develop what it means and how to build stronger neighborhoods • Participate in community events • Refine, improve and increase communication with residents on all PAC, Parks and Recreation information/projects;promote adopt-a-project;increase and improve outreach efforts;participate in Fall Fest event to promote parks, Jll\ F community events and programs;and take a bus tour of parks. y- Goak To 10 5 • Maintain contact with school officials to identify and work collaboratively on student safety, driving and substance abuse issues. • Support PLPD in safe driving campaigns and promote awareness of residents via city web site and local media. • Continue relationship with Southern Valley Alliance to raise awareness of Domestic Violence and support victims. • Continue to be a resource for Council for safety and quality of life issues. 1� .J 1 4 2/18/2015 Gmk for IM • General Traffic Safety Requests • Trail on Hwy. 13 • Flashing Yellow Recommendations for Other Intersections • Speed Reduction Measures • Eliminate Ineffective Signs • Review Utilization of Empty Squad Cars at High Speed Areas • Encourage and Acknowledge Sponsorship and Donations of Traffic Control Devices • Review New Crosswalk Policy/Manual OPR�R E s 1. 11. go ... i comb fors M T 5 • Complete audit of City website redesign and implement marketing rollout. • Oversee design of City's mobile website. • Oversee implementation of city mobile application through City Marketing Solutions Inc. • Identify options and consider policies to help direct more effective city use of social media. 5 Advisory Bodies' Goals for 2015 Goal Committee Purview Vision Duplicative Planning Commission PC1 Continue to make decisions and recommendations on subdivision and zoning applications throughout the year PC2 Evaluate the Subdivision Ordinance, including but limited to, lot combinations PC3 Establish a local process and timeline related to"Thrive 2040" in cooperation with Met Council's 2040 comprehensive planning guidelines EconomicDevelopment EDA1 Continue to implement actions in support of the EDA's Business Plan related to broadband,targeted development,city codes/fees, marketing,and a customer centric culture EDA2 Support the Technology Village Phase 11.2 Business Plan to strengthen and increase businesses located in City Hall and in other local offices EDA3 Evaluate implementation steps necessary to support conclusions provided in the Downtown Parking Analysis . . Ili-all I 7EDACI Continue to serve as a liaison between city government and the community, and maintain contact with Prior Lake's businesses through retention and expansion visits, distribution of information,and having a presence at civic organization meetings, business and community events EDAC2 Evaluate and recommend "business friendly"ordinance amendments in the C-2 General Business and the C-1 Neighborhood Commercial Use Districts to provide for more flexible use of property and permitted uses EDAC3 Build awareness of available resources and organizations which are available to assist and promote Prior Lake businesses Technology Village Board o TV1 Continue to support and retain existing Technology Village businesses through direct assistance, networking H nd resource development Establish a pipeline of technology businesses that will llow the continued full use of the Technology Village program while retaining the six existing program participants and identifying a minimum of two additional program participants TV3 Develop plan to transition into Technology Village Business Plan Phase III which includes identifying additional funding sources to support a stand-alone facility; Phase III allows Tech Village to expand primary focus of supporting technology-related businesses to a wider variety of businesses Lakes Advisory Committee LAC1 Increase public awareness of water resource issues through enhanced educational campaign,focusing on "Lake Friendly" practices;thereby helping the City meet state education and outreach requirements related to storm water. Efforts will include assisting staff with updating City website LAC2 Assign liaisons to the Spring Lake Association,the Prior Lake Association, and the Prior Lake-Spring Lake Watershed District's Citizen Advisory Committee(CAC)to provide the LAC with updates on the activities identify opportunities for collaboration LAC3 Advise staff and the Council on various issues related to water quality and surface water use: - Potential update City Code Section 703, Public Waters (includes no-wake restrictions) -Long-term flood planning - MS4 SWPPP TechnologyCommunications and CTAC1 Complete audit of City website redesign and implement marketing rollout CTAC2 Oversee design of City's mobile website CTAC3 Oversee implementation of city mobile application through City Marketing Solutions Inc. CTAC4 LIdentify options for more effective use of social media The Parks Advisory Committee PAC1 Assist staff and advise Council on prioritization of park development and funding sources: • Pike Lake Park—Master Planning • 150th St. Project • Grant opportunities • Enclave Park—Development • Trail maintenance/replacement plans • Duluth/Hwy. 13 Intersection • 2016 construction projects PAC2 Meet with athletic/rec associations to share goals,discuss needs and determine areas for collaboration PAC3 Building stronger neighborhoods: • Continue to refine Neighborhood Park Parties • Define/develop what it means and how to build stronger neighborhoods • Participate in community events PAC4 Refine, improve and increase communication with residents on all PAC, Parks and Recreation information/projects; promote ado pt-a-project; increase and improve outreach efforts; participate in Fall Fest event to promote parks,community events and programs;and take a bus tour of parks Traffic Safety Advisory Committee TSAC1 General Traffic Safety Requests TSAC2 Trail on Hwy. 13 TSAC3 Flashing Yellow Recommendations for Other Intersections TSAC4 Speed Reduction Measures TSAC5 Eliminate Ineffective Signs TSAC6 Review Utilization of Empty Squad Cars at High Speed Areas TSAC7 Encourage and Acknowledge Sponsorship and Donations of Traffic Control Devises TSAC8 Review New Crosswalk Policy/Manual Community Safety Advisory Committee CSAC1 Maintain contact with school officials to identify and work collaboratively on student safety, driving and substance abuse issues CSAC2 Support PLPD in safe driving campaigns and promote awareness of residents via city web site and local media CSAC3 Continue relationship with Southern Valley Alliance to raise awareness of Domestic Violence and support victims CSAC4 Continue to be a resource for Council for safety and quality of life issues