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Prior Lake,MN 55372
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CITY COUNCIL AGENDA REPORT
MEETING DATE: FEBRUARY 23, 2015
AGENDA#: 5A
PREPARED BY: JANET RINGBERG, ACCOUNTING SPECIALIST
PRESENTED BY: JERILYN ERICKSON, FINANCE DIRECTOR
AGENDA ITEM: CONSIDER APPROVAL OF CLAIMS LISTING
DISCUSSION: Introduction
The purpose of this agenda item is to provide the City Council with a listing of in-
voices that have been paid within a specific time period.
History
Staff has provided a claims listing form the UST legacy financial software in the
Scheduled Invoice Summary format which was a listing of invoices paid by the
department for which they were expensed. In addition, manual descriptions were
handwritten for the invoices over$1,000.00.
Current Circumstances
The current claims listing is a check register which includes a chronological listing
of payments issued (check, EFT, ACH, and wires) with the associated vendor and
description of the claim paid. The option to include a general ledger account
number is not available with this report. Staff will work with BS&A to determine if a
report can be created which includes the general ledger account information.
Councilmembers are welcome to call or e-mail Finance Director Erickson (952-447-
9841) or City Manager Boyles (952-447-9801) before the meeting if there are any
questions.
Payments Issued 2/1/2015—2/13/2015
Date Checks ACH EFT Totals
2/3/2015 13.30 13.30
2/4/2015 6,812.73 6,812.73
2/5/2015 184.95 184.95
2/6/2015 338,621.69 540.68 655.54 339,817.91
2/10/2015 49,339.42 49,339.42
2/13/2015 95,162.81 5,644.25 100,807.06
433,784.50 540.68 62,650.19 496,975.37
Phone 952.447.9800/Fax 952.447.4245/www.cityofpriorlake.com.
i
Conclusion
The Council should consider approving the attached report on claims paid as part
of the consent agenda.
ALTERNATIVES: 1) Motion and second as part of the consent agenda to adopt the claims list as
presented.
2) Motion and second to remove the claims list from the consent agenda for
later discussion.
RECOMMENDED Alternative 1
MOTION:
2
02/17/2015 04:24 PM CHECK REGISTER FOR CITY OF PRIOR LAKE Page: 1/4
User: Janet CHECK DATE FROM 02/01/2015 - 02/13/2015
DB: Prior Lake
Check Date Bank Check Vendor Vendor Name Description Amount
Bank 1 General Bank
02/06/2015 1 883(A) 00026869 CHERYL OSTLIE Notary Filing, mileage 31.40
02/06/2015 1 884(A) 00003400 DALE CHARD 2014 Riverbend Meetings 75.86
02/06/2015 1 885(A) 00015075 MAUREEN M O'HEHIR Hotel - JOA Conference 266.34
02/06/2015 1 886(A) 00008990 ROBERT HUTCHINS 2014 Riverbend Meetings 167.08
02/13/2015 1 887(E) 00001375 ALLIANCE BENEFIT GROUP 2014 HRA Claims 655.54
2014 HRA Claims 2,175.37
2,830.91
02/13/2015 1 888(E) 00026821 AUTHORIZE.NET Jan 2015 Merchant Fees 13.30
02/13/2015 1 889(E) 00013612 MN DEPT OF REVENUE Jan 2015 Fuel Tax 568.58
Jan 2015 Sales Tax 2,767.00
3,335.58
02/13/2015 1 890(E) 00016141 PAYMENT SERVICE NETWORK INC Jan Merchant Fees 184.95
02/13/2015 1 891(E) 00020693 TRANSFIRST Jan 2015 Merchant Fees 197.58
02/13/2015 1 892(E) 00013325 MEDICA Feb 2015 Health Insurance Premiums 49,141.84
02/13/2015 1 893(E) 00014720 XCEL ENERGY Main Ave Xmas Lights 133.30
Jan 2015 Electric Bills 16.60
Jan 2015 Electric Bills 6,796.13
6,946.03
02/06/2015 1 93123 00026868 ACCELERATED AUTO 2009 Ford F350 Allignment 85.00
02/06/2015 1 93124 00001360 ALLEN'S SERVICE INC Storage - 2011 Subaru Outback 600.00
02/06/2015 1 93125 00001890 ASPEN EQUIPMENT COMPANY Hose Fitting 28.34
02/06/2015 1 93126 00002710 BOYER FORD TRUCKS INC Parts 100.04
02/06/2015 1 93127 00002919 BUCKINGHAM COMPANIES 2015 Refuse Contract 335.72
2015 Refuse Contract 97.41
2015 Refuse Contract 38.57
2015 Refuse Contract 88.17
2015 Refuse Contract 40.95
2015 Refuse Contract 97.41
2015 Refuse Contract 39.85
738.08
02/06/2015 1 93128 REFUND-UB CARMEN COSTABLE UB REFUND 3942 O'Brien Ct SW - 207763- 16.98
02/06/2015 1 93129 00003670 COLLINS TREE CARE 5595 Forest Ct Oak Wilt Tree Removal - 2,250.00
02/06/2015 1 93130 00003930 CREATIVE GRAPHICS 2015 Legislative Platform Brochures 657.63
02/06/2015 1 93131 00003990 CUSTOM FIRE APPARATUS INC Auto Eject 316.66
02/06/2015 1 93132 00005175 EARL F ANDERSEN INC Street Sign Brackets 687.00
02/06/2015 1 93133 REFUND-UB EDINA REALTY UB REFUND 17147 Wilderness TR SE - 1053 147.78
02/06/2015 1 93134 00023120 ELECTRIC PUMP Service Call to D153 1,342.45
Pin and Bow Shackle 16.72
1,359.17
02/06/2015 1 93135 00002572 FILTRATION SYSTEMS INC Mesh Filter 82.27
02/06/2015 1 93136 00006340 FINANCE AND COMMERCE Bids - Mushtow, Maple Lane, Panama 305.92
02/06/2015 1 93137 00003260 FLEETPRIDE Autoslack 90.99
02/06/2015 1 93138 00006773 FORCE AMERICA Liquid cable for sander 190.89
Harnass and Sensor 520.26
711.15
02/17/2015 04:24 PM CHECK REGISTER FOR CITY OF PRIOR LAKE Page: 2/4
User: Janet CHECK DATE FROM 02/01/2015 - 02/13/2015
DB: Prior Lake
Check Date Bank Check Vendor Vendor Name Description Amount
02/06/2015 1 93139 REFUND-UB FRED RICHTER UB REFUND 5101 PondsEdge Lane SE - 1062 70.52
02/06/2015 1 93140 00006874 FRESHWATER SOCIETY Road Salt Syposium 135.00
02/06/2015 1 93141 00007081 GALETON Gloves 153.78
02/06/2015 1 93142 00007525 GOPHER STATE ONE-CALL INC Jan 2015 163.85
02/06/2015 1 93143 00026870 GORDON AFFIELD 2011 Subaru Legacy #399232 3,000.00
02/06/2015 1 93144 00008312 HAWKINS INC Chemicals for water treatment 3,632.12
Water Treatment Chemicals 4,246.82
7,878.94
02/06/2015 1 93145 00008315 HAYES ELECTRIC INC Well House #4 Exterior 939.45
02/06/2015 1 93146 00008865 HOME DEPOT CREDIT SERVICES Grinder, sawzall, circular saw 615.00
02/06/2015 1 93147 REFUND-UB JACOB & PAMELA STOLTENBERG UB REFUND - 14090 Bayview Cir NE - 3001 9.26
02/06/2015 1 93148 REFUND-UB JAMES & PAMELA WOLFE UB REFUND - 2750 Wilds Ln NW - 406163- 26.59
02/06/2015 1 93149 REFUND-UB JENNIFER REINDERS UB REFUND - 16146 Jordan Ave SE - 10138 86.73
02/06/2015 1 93150 00013431 KAREN MEYER Jan 2015 Move It classes 80.00
02/06/2015 1 93151 00026837 KERRY BURNHAM 2/25/015 Club Prior Performance 225.00
02/06/2015 1 93152 REFUND-UB KEVIN FELTS UB REFUND 5070 Bluff Heights Tr SE - 10 11.21
02/06/2015 1 93153 REFUND-UB LARRY & CATHRYN DIMMEN UB REFUND 16194 Lakeside Ave SE - 10325 173.33
02/06/2015 1 93154 00012435 LEAGUE MN CITIES INS TRUS Claim #C0032250 Sewer Backup 6/17/14 13,423.66
02/06/2015 1 93155 00013318 MENARDS LUMBER CO Park Supplies 236.57
02/06/2015 1 93156 00013386 METRO SALES INCORPORATED Replacement Ricoh 3003 for Public Works 8,115.00
Move MP 3000 from City Hall to FS #1 88.00
8,203.00
02/06/2015 1 93157 00013764 MN AWWA Operator School Southeast, Larson, Mess 675.00
Metro Operator School 875.00
1,550.00
02/06/2015 1 93158 00013618 MN DEPT OF HEALTH Water Exams Meger,Breeggemann,Larson, 0 288.00
02/06/2015 1 93159 00013826 MN DEPT OF TRANSPORTATION Hwy 13 and Fish Point Rd 456.91
02/06/2015 1 93160 00013850 MN POLLUTION CONTROL AGCY Sklkuzacek, Friedges, Pap, Messenbrink 220.00
02/06/2015 1 93161 00013674 MN RURAL WATER ASSOC Skluzacek, Pap, Schroer, Dorn, Friedges 1,350.00
02/06/2015 1 93162 00013708 MN STREET SUPERINTENDENTS ASSN 2015 Membership 150.00
02/06/2015 1 93163 00013909 MONNENS SUPPLY INC Suppllies 80.00
Sand Point Fishing Pier 89.00
Sand Point Fishing Pier 23.04
192.04
02/06/2015 1 93164 00013897 MUNICIPAL EMERGENCY SERVICES Shipping Due on Battery Purchace 12.02
02/06/2015 1 93165 00013984 MVTA Fund Transfer - Consolidation Agreement 187,500.00
02/06/2015 1 93166 00014574 NORTH AMERICAN SAFETY Operator Jackets 1,423.01
02/06/2015 1 93167 00014695 NORTHERN SAFETY TECHNOLOGY INC Strobe with cable 156.75
02/06/2015 1 93168 00014695 NORTHERN SAFETY TECHNOLOGY INC Vehicle Safety Lighting 293.31
02/06/2015 1 93169 00014900 NOVAK COMPANIES Aluminum for truck sign rack 228.75
02/06/2015 1 93170 00015962 OVERHEAD DOOR CO Old Shop Door Repair 331.15
02/06/2015 1 93171 00016548 PRECISE MOBILE RESOURCE MGMT Pooled Data and Monthly Software 648.49
02/06/2015 1 93172 00016604 PRIOR LAKE AUTO COLLISION Repair Services 234.82
02/06/2015 1 93173 00004525 QUALITY RESOURCE GROUP INC W-2 and 1099 Forms 221.08
02/06/2015 1 93174 00017610 QUEST ENGINEERING INC Chemical Feed Tubing 556.16
02/06/2015 1 93175 REFUND-UB R & S FINANCIAL UB REFUND 14183 Shady Beach Tr NE - 302 36.57
02/06/2015 1 93176 REFUND-UB RANDY ENGER UB REFUND 15687 Skyline Ave NW - 402124 201.42
02/06/2015 1 93177 REFUND-UB RICHARD HANSEN UB REFUND 5430 Deerfield Cir SE - 10643 7.55
02/06/2015 1 93178 00018447 RICHFIELD FIRE EXTINGUISHER City Hall Extinguishers 255.15
02/06/2015 1 93179 00009780 RICOH USA INC Lease Buyout on Ricoh MPC3501 2,067.17
02/06/2015 1 93180 00018475 RIGID HITCH INC Mini Halopgen Light Bar 99.97
02/17/2015 04:24 PM CHECK REGISTER FOR CITY OF PRIOR LAKE Page: 3/4
User: Janet CHECK DATE FROM 02/01/2015 - 02/13/2015
DB: Prior Lake
Check Date Bank Check Vendor Vendor Name Description Amount
02/06/2015 1 93181 00018675 ROTARY CLUB OF PRIOR LAKE Boyles - 3rd Qtr Dues 226.00
O'Rourke - 3rd Qtr Dues 226.00
452.00
02/06/2015 1 93182 REFUND-UB SCHMIDT FAMILY HOLDINGS UB REFUND 3343 Wilds Ridge NW - 407895- 17.24
02/06/2015 1 93183 00019143 SCHMITTY & SONS Dec 2014 JARC 23,272.53
Dec 2014 36,951.81
60,224.34
02/06/2015 1 93184 00019232 SCOTT COUNTY ATTORNEY Cash ICR #13010024 388.80
2011 Subaru Legacy #399232 2,441.70
2,830.50
02/06/2015 1 93185 00019796 STATE TREASURER Cash ICR #13010024 194.40
02/06/2015 1 93186 00020135 TARGET BANK Supplies 78.23
02/06/2015 1 93187 REFUND-UB TODD & ANDRIA FISHER UB REFUND 2857 Bobcat TR NW - 406388-00 28.88
02/06/2015 1 93188 00021272 UNIFIRST CORP Jan 2015 Rugs 291.12
02/06/2015 1 93189 00021275 UNIFORMS UNLIMITED Pants - O'Rourke 92.00
02/06/2015 1 93190 00021770 UNIVERSITY OF MINNESOTA MN Shade Tree - GreenCorps Member Amber 40.00
02/06/2015 1 93191 00021770 UNIVERSITY OF MINNESOTA IESF Grant 3Q2014 (Final for 2014) 15,680.23
02/06/2015 1 93192 00021400 UPS Return to Uline 18.84
02/06/2015 1 93193 00002105 US BANK Mortgage Consent Fee - 17048 Maple Lane 250.00
02/06/2015 1 93194 00002105 US BANK Mortgage Consent Fee - 17181 Panama Ave 250.00
02/06/2015 1 93195 00022269 VANGUARD CLEANING SYSTEMS 2015 Custodial Contract 1,474.00
2015 Custodial Contract 948.00
2015 Custodial Contract 541.00
2015 Custodial Contract 737.00
2015 Custodial Contract 140.00
2015 Custodial Contract 527.00
4,367.00
02/06/2015 1 93196 00026872 VANTAGE POINT TRANSFER AGENTS Remit returned Deferred Comp contributi 100.00
02/06/2015 1 93197 00026871 WELLS FARGO BANK Mortgage Consent Fee - 17020 Mushtown R 150.00
02/06/2015 1 93198 00023675 WOLF MOTOR CO INC Front Suspension Bar 105.29
02/06/2015 1 93199 00023780 WSB & ASSOCIATES INC Sanitary Sewer Study 195.75
Maple Lane, Mushtown Rd, Panama Avenue 4,069.00
Stemmer Ridge Road 2,147.75
Jeffers Pond 1st Addition Wetland Revie 86.00
Wall Reconstruct 160th Final Design 1,679.50
Crest Ave./Carriage Hills Road TRN14-00 155.00
8,333.00
02/06/2015 1 93200 00025010 YALE MECHANICAL INC Police Department Boiler Repairs 2,000.00
02/06/2015 1 93201 00026200 ZARNOTH BRUSH WORKS INC Sweeper Brushes 787.00
02/06/2015 1 93202 00026350 ZEE MEDICAL SERVICE Medical Supplies Maint Center 127.90
Medical Supplies City Hall 114.50
242.40
02/13/2015 1 93203 00006798 4 PAWS ANIMAL CONTROL LLC Jan 2015 2,100.00
02/13/2015 1 93204 00001655 ANCOM TECHNICAL CENTER Pager Repair 95.00
Pager Repair 107.00
02/17/2015 04:24 PM CHECK REGISTER FOR CITY OF PRIOR LAKE Page: 4/4
User: Janet CHECK DATE FROM 02/01/2015 - 02/13/2015
DB: Prior Lake
Check Date Bank Check Vendor Vendor Name Description Amount
202.00
02/13/2015 1 93205 00002130 BATTERIES PLUS AA, AAA, & 9V Batteries 85.89
02/13/2015 1 93206 00002637 BOLTON & MENK INC Storm Sewer Mtce - Cates St Dam STM14-0 1,794.50
Storm Sewer Mtce - Deerfield Weir STM14 1,794.50
Storm Sewer Mtce - Oakland Beach Ave Ou 1,794.50
Storm Sewer Mtce - NW Meadows Pond Repa 1,794.50
Strom Sewer Mtce - 4 Structure Repairs 1,786.00
Storm Sewer Mtce - Hass Lake Pond Outle 1,792.00
Storm Sewer Mtce - Sunset Trail Erosion 1,748.00
Storm Sewer Mtce - Belmont Ave Drain Ti 1,782.00
14,286.00
02/13/2015 1 93207 00003760 COMPUTER INTEGRATION TECH Feb 2014 Retainer 2,500.00
Wireless Mouse, keyboard, cable 196.00
2,696.00
02/13/2015 1 93208 00005780 ESRI INC ArcGIS Annual Software Maintenance 2,721.05
02/13/2015 1 93209 00005947 EXECUTIVE OCEAN Council Chamber Name Plates 79.20
02/13/2015 1 93210 00007423 LEAH GOLDBERG Jan 2015 Exercise Classes 310.00
02/13/2015 1 93211 00013386 METRO SALES INCORPORATED Replacement 4503 MF machine for lower 1 10,274.00
Move equipment from FS#1 to FS #2 88.00
10,362.00
02/13/2015 1 93212 00013406 METROPOLITAN COUNCIL-SAC Jan 2015 SAC Charges 46,742.85
02/13/2015 1 93213 00013618 MN DEPT OF HEALTH Fee for Watermain Application 150.00
02/13/2015 1 93214 00013618 MN DEPT OF HEALTH Fee for Watermain Permit Application 150.00
02/13/2015 1 93215 00013806 MN DEPT OF NATURAL RESOURCES 2015 - 2017 Canoe Registration 29.00
02/13/2015 1 93216 00002615 OFFICE MAX CONTRACT INC Electronic Letter Opener 63.56
Office Supplies 204.99
3X5 Memos 16.56
Literature Holders, File Folders 53.96
339.07
02/13/2015 1 93217 00015815 ORIENTAL TRADING COMPANY Valentines, Egg Hunt supplies 623.45
02/13/2015 1 93218 REFUND-UB Sara Domer UB REFUND - 2690 SOUTH SHORE DR - 20602 849.24
02/13/2015 1 93219 00019232 SCOTT COUNTY ATTORNEY 2002 Mazda Protege #572836 305.78
02/13/2015 1 93220 00019339 SEH INC Verizon Cedarwood Antenna Upgrade - ori 671.85
Consulting - Engineering Original PO 14 2,164.23
Sprint Antenna Upgade 2.5 original PO # 1,192.17
Consulting - Engineering Original PO 14 2,471.27
6,499.52
02/13/2015 1 93221 00026850 ST PAUL STAMPWORKS INC Engraving - Years of Service 17.41
02/13/2015 1 93222 00001315 VERIZON WIRELESS 12/24/2015 - 1/23/2015 3,014.35
02/13/2015 1 93223 00026864 ZAYO GROUP LLC Fiber Optics connection to SMSC WTF 3,600.00
1 TOTALS:
Total of 112 Checks: 496,975.37
0.00
Less 0 Void Checks:
Total of 112 Disbursements: 496,975.37