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16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
REGULAR COUNCIL MEETING AGENDA
MARCH 7, 2005
7:00pm
Fire Station No.1
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030705
www.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245
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D<FRgM. CONSINI AGENDA:
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A) Consider Approval of the City of Prior Lake 2004 Small Municipal Separate Storm Sewer Systems
(MS4) Annual Report and Storm Water Pollution Prevention Program Public Meeting.
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A) Consider Approval of the 2004 Code Enforcement Year End Report.
9. mIIIIBINIII:
A) Consider Approval of a Resolution Accepting Bids and Authorizing Execution of the City's Standard
Construction Contract for the Drilling and Testing of a FIG Well.
B) Consider Approval of a Resolution Adopting a Policy with Respect to the Operation of City Owned
Boat Slips
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Consider Approval of a Resolution Authorizing the Preparation of Specifications to Receive Bids to
Sell Two City Owned Properties for Redevelopment Purposes:
1) .83 acres located at Franklin Trail and Park Nicollet Avenue; and
2) a 50 X 100 foot parcel located at the northeast quadrant of Main Avenue and Hastings.
B) Consider Approval of a Resolution Initiating Process for Approval of Redevelopment Project Area
and Calling a Public Hearing.
11. alHER BUSINS/CaUNCILME.BER REPORTI:
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030705
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16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
SPECIAL COUNCIL MEETING MINUTES
February 16, 2005
DRAFT
CALL TO ORDER:
Mayor Haugen called the meeting to order at 5:03 p.m. Present were Mayor Haugen, Councilmembers Fleming, Petersen,
Zieska and LeMair, City Manager Boyles, Finance Director Teschner, and Steve Mattson of Northland Securities.
Mattson: Originally the bond funding was scheduled to be eight million dollars. Ended up selling only 7.57 million at a
higher interest rate, which increased the coupon value. Investors are better off owning a bond with higher coupons. We
were able to get the present value up from $371,800 to $393,900. The savings to the City was projected at $462,000 and
actually came out as $492,000. People who bought these bonds are committed to buy at 9/1/05.
Teschner: We believe this is the market low, but there is no guarantee. That is the risk we take.
Mattson: Virtually all bonds are sold. Most buyers are insurance companies, corporate and industrial buyers. Only a few
individuals.
Mattson distributed a resolution prepared by Briggs and Morgan for Council action.
MOTION BY PETERSEN, SECOND BY ZIESKA TO APPROVE RESOLUTION 05-XX, A RESOLUTION PROVIDING FOR
THE ISSUANCE AND SALE OF $7,570,000 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2005A, PLEDGING
FOR THE SECURITY THEREOF WATER AND SEWER SYSTEM NET REVENUES AND LEVYING A TAX FOR THE
PAYMENT THEREOF.
Fleming: Sought clarification of what it means to pledge security of sewer and water revenues.
Mattson: Park and Library bonds are the biggest portion of this issue and that is paid back by tax levy. Second biggest is
the bond issue for brick and mortar of the maintenance facility. Water revenues are pledged against it.
Teschner: Identified that ultimately both are full faith and credit. They are General Obligation vs. sewer and water revenue
bonds. The proceeds of the sale are invested between September and December, and then all bonds will be called.
VOTE: Ayes by Fleming, LeMair, Petersen, Zieska and Haugen.
Motion to adjourn was made by LeMair and seconded by Fleming. The meeting adjourned at 5:14 p.m.
Recorded by,
www.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245
City Council Meeting Minutes
February 22, 2005
Draft
MOTION BY PETERSEN, SECOND BY FLEMING, TO APPROVE THE FEBRUARY 7, 2005, REGULAR
MEETING MINUTES AS SUBMITTED.
VOTE: Ayes by Haugen, Fleming, Petersen, Zieska and LeMair, the motion carried.
CONSENT AGENDA:
(A) Consider Approval of Invoices to be Paid
(B) Consider Approval of Treasurer's Report for February 2005.
(C) Consider Approval of Resolution 05-28 authorizing the Mayor and City Manager to enter into the city's
standard lease agreement with City Perks for the coffee shop space located within the Library Resource
Center at 16210 Eagle Creek Avenue.
(D) Consider Approval of Resolution 05-29 authorizing expenditures for miscellaneous park appurtenant
equipment as identified in the 2005 Capital Improvement Program.
(E) Consider Approval of Resolution 05-30 authorizing the purchase of one replacement portable generator and
appurtenant equipment (from the Public Works Equipment Inventory).
(F) Consider Approval of Resolution 05-31 approving a street name change for Deerfield Circle in the Plat of
Deerfield Industrial Park.
(G) Consider Approval of Resolution 05-32 authorizing the purchase of a %-ton pickup truck and appurtenant
equipment for the Fire Department.
Bovles: Reviewed the Consent Agenda items proposed.
MOTION BY FLEMING, SECOND BY ZIESKA , TO APPROVE THE CONSENT AGENDA AS SUBMITTED.
VOTE: Ayes by Haugen, Fleming, Petersen, Zieska and LeMair, the motion carried.
ITEMS REMOVED FROM THE CONSENT AGENDA: None.
PUBLIC HEARINGS: None.
PRESENTATIONS:
Finance Director Teschner presented Prior Lake's Financial Health Profile.
LeMair: Asked what we have to be careful of and how do cities go in reverse.
Teschner: Moody considers excessive debt, but they looked at our capital building projects as needed by a
growing community and that the City is keeping obligations to residents. The City is not negatively impacted by
state cutbacks. The only thing that would negatively impact it is if the economy turned down because of high
interest rates.
Zieska: We saved some money recently on bonds.
Teschner: $492,000 of bonds was sold for the park referendum and maintenance facility. We are getting
financing in line for police station/city hall project.
Petersen: We are proactive with city streets, sewer, water, and annexation. It's all beneficial and makes things
work well.
Teschner: One element of the 2020 vision is the financial goals of the City of Prior Lake. Commended City
Council on planning for future demands.
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City Council Meeting Minutes
February 22, 2005
Draft
Fleming: Upgraded rating is a testament to the stewardship of the staff.
Haugen: Thank you to Finance Director Teschner and Mattson of Northland Securities for guidance on decisions
that led to this rating. We are making significant program investments in community and are fiscally prudent with .
that. It is rewarding to hear this report that quoted Moody's. Everyone in the city should feel proud of the fiscal
element in this city.
OLD BUSINESS:
Consider approval of an amendment to the zoning ordinance establishing requirements for recreational
domes (case file #04-79).
Planner Moore presented the reasons for recommending ordinance provisions regulating domes and the staff's
recommendations.
Fleming: How often does damage or breakdown occur?
Moore: No city we polled raised that as a concern.
Fleming: What sort of alternatives do communities have regarding off street parking?
Moore: Off street parking did not surface as an issue, it would depend on location, and other parking proximity.
Most sites had adequate on-site parking built in to the development.
Petersen: Domes are seen all over Minneapolis and the suburbs. Did not see reason for Prior Lake to not
consider it.
Zieska: Concurred with Petersen. What is a game field? Would the interior of the dome become two playing
fields for soccer, for example?
Moore: It would become two playing fields and parking needs to be planned accordingly
LeMair: Agreed with the concept. Would it be a conditional use permit?
Moore: Permitted in industrial. Required a conditional use permit in commercial and residential.
LeMair: What is the surface floor type?
Moore: A hybrid of Astroturf, a rubber substance with sand material underneath similar to the Metrodome.
Haugen: How is noise measured?
Moore: To meet MPCA requirements using a decibel meter. The biggest concern is with the blowers and
mechanics, not necessarily activities.
Haugen: Has building domes in residential areas created problems in other communities?
Moore: There were no big issues reported. Sites visited were not loud which alleviated concerns about blowers
and mechanical structures.
Haugen: As we look at program growth - this facility could support soccer, baseball, hockey, individual skills,
and youth programs. This type of thing becomes pretty positive.
Pace: Commented on clarification of terminology to remove potential conflict between definition of temporary
dome and permanent dome; clarify terminology regarding storage on site for principal use and accessory; and
add that the setback of the dome should be a MINIMUM of 60 feet, regardless of whether the dome is 60 feet,
more or less.
MOTION BY ZIESKA, SECOND BY LEMAIR, APPROVING ORDINANCE 105-06 amending the zoning
ordinance sections 1101.400, 1102.503, 1102.603, 1102.703, 1102.1503 and 1107.303 of the Prior Lake City
code to add the definition of a recreational dome and relating conditions with appropriate modifications as
indicated.
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City Council Meeting Minutes
February 22, 2005
Draft
VOTE: Ayes by Haugen, Fleming, Petersen, Zieska and LeMair, the motion carried.
Consider Approval of a report regarding plans prepared by Oertel Architects for the reconstruction of a
concession/restroom, multi-purpose facility.
Director of Public Works Osmundson presented a report regarding the reconstruction of a
concession/restroom, multi-purpose facility at Sand Point Beach showing building plans. The $115,000 project
could become $500,000 if all amenities are desired. With a funding shortfall, Osmundson recommended using
the existing building until such time as the city determined it could afford to pay for a new facility.
Petersen: It would be wise to delay because it has not been planned for financially.
Zieska: Likes the new design better, but should shelve the project until it can be done right.
leMair: Agrees with delay, but would like to find middle ground we can go to that is less elaborate than the new
plan. The current facility is not adequate, but something should be done.
Osmundson: The original building was built when population was 7,500 people. This new plan was drafted
because we were trying to maximize the existing building and remodel it to bring it up to ADA requirements, and
add concessions, showers, etc.
LeMair: Preference is to do something with these facilities in the next couple of years, but would not want to
spend a half million dollars.
Haugen: The city needs more fields for soccer, softball, baseball, hockey, and to upgrade The Ponds, Ryan and
Sand Point Parks concessionlrestroom facilities. The City does not presently have resources to support all of
them. This project went from putting a band-aid on, to a total solution and we can't afford the total solution today.
We need to look at the total parks needs and define critical points. Suggested considering it as part of the 2006-
2010 CIP process.
Councilmembers concurred.
NEW BUSINESS
Consider approval of a resolution approving a schematic design, building plan and budget for the police
station - city hall construction project.
Michael Cox, architect with Wold Architects, presented a schematic design and building plan for the police
station - city hall construction project. Cox reviewed the concept, functions, flow diagrams and plans for each
facility and requested approval to go on to the next phase which is design development.
LeMair: Liked the design. Wold Architects worked within parameters, made it functional and not too elaborate.
Wants architect to consider increasing size of lower level for community space to tie in with the lunchroom.
Zeiska: Agrees with considering increasing size of lower level to avoid outgrowing it in just a few years.
Petersen: Likes what was presented.
Fleming: Could the facility be expanded?
Cox: Lots of conference rooms are included in the plan and they could be remodeled to be half the size and
space reutilized. They are good spots for expansion. The site has opportunities to build to the north in the future.
Even though pond setbacks would need to be followed, the building could expand almost 100%.
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City Council Meeting Minutes
February 22, 2005
Draft
Fleming: Are technology upgrades considered in the $13 million cost?
Cox: Cabling and wiring anticipated so the infrastructure is in the plan, but not equipment.
Haugen: The proximity of city hall, police station, green space, and future development of community center are
all tied together and create a downtown government campus. Compliments to architect on the downtown profile.
The training conference room is designed for public use and has great views. Consideration should be given to
another small conference room between current large conference room and council chambers.
Petersen: Will the mechanical room on the third floor take care of lower levels?
Cox: Maybe the lower level would also provide some functions of mechanical room. -
MOTION BY LEMAIR, SECOND BY ZIESKA, TO ADOPT RESOLUTION 05.33 APPROVING THE SCHEMATIC
DESIGN, PLAN AND BUDGET.
In response to a query about the schedule for construction, Cox presented the timeline showing the design and
building process as design development approval on May 2, 2005; contract document approval on July 7, 2005;
bidding approval on August 15, 2005; construction to begin September 2005 through completion of city hall in
about 14 months. The police station will be built when the existing city hall is torn down with completion
anticipated in summer 2007.
VOTE: Ayes by Haugen, Fleming, Petersen, Zieska and LeMair, the motion carried.
RECESS
The Council recessed to executive session at 9:00 p.m. for the purpose of conducting the City Manager
performance evaluation.
RECONVENE
The meeting reconvened at 10:35 p.m. Haugen commented that the performance evaluation was positive and
complimented Boyles on strengthening the management team; enacting the 2020 Vision and Strategic Plan
tactical plans of upgrading the city bond rating to aa3, analyzing the fee structure, redeveloping downtown,
amending the comprehensive plan, working with developers on the 50-acre business park, meeting the challenge
of life-cycle housing with housing quality and diversity; infrastructure upgrades needed to add two new wells,
capital improvement program projects, completing the surface water quality plan, storm water projects and
multiple transportation improvements and improving communications. It is the consensus of councilmembers
that the City Manager is doing an outstanding job and they recognize his efforts and commitment. A
compensation adjustment will be considered separately.
OTHER BUSINESS
With no other comments from Councilmembers, a motion to adjourn was made and seconded. The meeting
adjourned at 10:45 p.m.
Charlotte Green, Recording Secretary
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