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DATE:
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16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
MARCH 7, 2005
5E
STEVE ALBRECHT, CITY ENGINEER
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING FULL AND FINAL
PAYMENT TO S.M. HENTGES AND SONS, INC. FOR THE DOWNTOWN STREET
RECONSTRUCTION AND RAINWATER GARDEN IMPROVEMENTS (CITY PROJECT
#04-01)
HISTORY
On April 5, 2004 the City Council awarded a contract to S.M. Hentges & Sons, Inc. for the
Downtown Street Reconstruction and Rainwater Garden Improvement Project, which
included reconstruction of Main Avenue and Dakota Street (04-01). The original contract
amount was $1,237,538.28. Change orders in the amount of $9,657.63 were approved for a
total contract amount of $1,247,195.91. Due to quantity over-runs, the final contract amount
is $1,273,113.04 or 2.0% over the original amount. All work under the contract has been
completed in accordance with the contract. All punch list items have been completed and
any additional repairs will be covered under the project warranty.
ISSUES
The full and final payment is $25,917.13 more than the original contract amount. The
majority of the difference is due to an over runs in sodding, temporary signage and
bituminous paving (including parking areas). Due to downtown summer activities such as
Lakefront Days several areas were sodded in lieu of seed, as originally specified, to prevent
damage from pedestrian traffic and facilitate viewing of the parade. The bituminous
quantities increased due to restoration of parking and side streets beyond original
construction limits to address drainage issues.
CONCLUSION
It is staff's recommendation to approve the final payment as requested.
The total contract amount for the Downtown Reconstruction and Rainwater Garden
Improvements Project is $1,247,195.91. The final payment amount of $140,851.12 brings
the revised contract amount to $1,273,113.04, which is $25,917.13 over the original
awarded contract amount. This equates to 2.0% of the contract cost. Funding for this
amount is available in the Construction Fund.
There are three alternatives for the City Council to consider:
1. Approve Resolution 05-XX authorizing full and final payment to S.M. Hentges and Sons,
Inc. for the Downtown Reconstruction and Rainwater Garden Project.
2. Deny this item for a specific reason and provide staff with direction.
3. Table this item until some date in the future.
www.cityofpriorlake.com
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Phone 952.447.4230 / Fax 952.447.4245
RECOMMENDED
MOTION:
REVIEWED BY:
A motion and second to approve Resolution OS-XX as part of the consent agenda
authorizing final payment to S.M. Hentges & Sons, Inc.
G:\Agenda \Agenda05\Downtownfinalpay.doc
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESOLUTION 05-XX
RESOLUTION AUTHORIZING FULL AND FINAL PAYMENT TO S.M. HENTGES & SONS, INC.
FOR THE DOWNTOWN STREET RECONSTRUCTION AND RAINWATER GARDEN
IMPROVEMENTS PROJECT (CITY PROJECT 04-01)
MOTION BY:
SECOND BY:
WHEREAS, S.M. Hentges & Sons, Inc. of Jordan, Minnesota was awarded the
contract for the Downtown Street Reconstruction and Rainwater Garden
Improvements Project for reconstruction of Main Avenue and Dakota
Street, City Project 05-01 in the amount of $1,237,538.28, and
WHEREAS, The contract amount was increase by $9,657.63 for change order No.1,
and
WHEREAS, As a result of quantity over-runs for sodding, temporary signage and
bituminous paving, the contract amount was increased by $25,917.13 to
a total of $1 ,273,113.04, and
WHEREAS, S.M. Hentges & Sons, Inc. has in all respects completed the contract for
the Downtown Street Reconstruction and Rainwater Garden
Improvements Project, and
WHEREAS, The City Engineer recommends acceptance of the project and Final
Payment of the contract.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA,
1. The recitals set forth above are incorporated herein.
2. Full and final payment is hereby authorized to be made to S.M. Hentges and
Sons, Inc. in the amount of $140,851.12 for the total contract amount of
$1,273,113.04 for the Downtown Street Reconstruction and Rainwater Garden
Improvements Project, City Project 04-01.
Passed and adopted this 7th day of March, 2005.
Haugen Haugen
FleminQ Fleming
LeMair LeMair
Petersen Petersen
Zeiska Zeiska
YES
NO
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Phone 952.447.4230 / Fax 952.447.4245
G:\Resolution \Resol05\Downtownfinalpayres.doc
Fran-k Boyles, City Manager