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Home My WebLink About5N-Maple, Mushtown, Panama Project Staking and Testing OPRIO4646 Dakota Street SE Prior Lake_MN 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: MARCH 23, 2015 AGENDA#: 5N PREPARED BY: SENG THONGVANH, PROJECT ENGINEER PRESENTED BY: SENG THONGVANH AGENDA ITEM: CONSIDER APPROVAL OF TWO RESOLUTIONS FOR THE MAPLE LANE, MUSHTOWN ROAD, PANAMA AVENUE IMPROVEMENT PRO- JECT: 1) ACCEPTING PROPOSALS AND AUTHORIZING WSB TO PROVIDE CONSTRUCTION STAKING; AND 2) ACCEPTING PRO- POSALS AND AUTHORIZING ELEMENT MATERIALS TECHNOLOGY TO PROVIDE CONSTRUCTION TESTING DISCUSSION: Introduction The purpose of this agenda item is to accept the proposals for professional services related to construction staking and construction testing for the Ma- ple Lane, Mushtown Road, Panama Avenue Improvement Project #TRN14- r-. 000001. History The City received bids for the Maple Lane, Mushtown Road, Panama Ave- nue project on January 14, 2015. At its February 9, 2015 meeting the City Council adopted Resolution 15-123 accepting the bids and awarding the construction contract to Chard Tiling and Excavating out of Belle Plaine, Minnesota. Construction is anticipated to start in May with substantial com- pletion in October 2015. The project includes storm sewer, sanitary sewer, water main, bituminous trail, concrete sidewalk, concrete curb and gutter, aggregate base, bitumi- nous surfacing, and appurtenant work. The improvements require construc- tion staking and construction testing of new City infrastructure. Current Circumstances Before you tonight is authorization for construction staking and construction testing for the Maple Lane, Mushtown Road, Panama Avenue Improvement Project#TRN14-000001. Construction Staking Staff has requested proposals from three firms for surveying services. They include: Bolton and Menk Inc., WSB and Associates, and Probe Engineer- ing. Each of these firms has a positive history of construction staking for the City of Prior Lake. Two of the three firms provided bids for surveying ser- vices. The bids received by these firms are tabulated below: FIRM°NAME-"`J` BASE'PRICE °r'' uDi WSB $17,500.00 BMI $22,700.00 The proposals received were each analyzed and City Staff is recommend- ing that WSB perform the construction staking for the City of Prior Lake. WSB recently was the consultant engineer on the Welcome Avenue project and the Main Avenue/Ridgemont project. WSB also provided preliminary surveying for the project. At times, construction necessitates re-staking. Because the amount of re-staking cannot be determined, any re-staking will be performed at an hourly basis. This could increase the cost to a total that exceeds the base price. Re-staking typically accounts for an additional 15% of the base price. Construction Testing Staff has requested proposals from three firms for geotechnical services. They include: American Engineering Testing, Element Materials Technolo- gy, and Braun Intertec. Each of these firms has a positive history of con- struction testing in Prior Lake. The results are tabulated below: FJIRM NAME i ASE PRICE Element $10,713.00 Braun Intertec $16,045.00 American Engineering Testing $17,018.00 The proposals received were each reviewed using an estimated construc- tion testing estimate. The number of tests actually performed could be less than the estimate or could exceed the estimate. For the purposes of evalua- tion, the consultant provided a unit price for each item listed in the estimat- ed construction testing estimate. The results were analyzed and City Staff is recommending that Element Materials Technology be selected to perform the construction testing for the City of Prior Lake. Element completed the preliminary soil boring analysis for the Maple Lane, Mushtown Road, Pan- ama Avenue Improvement project and provided pavement section recom- mendation. Because of the poor soils and saturated conditions, the Con- tractor needs to take special precaution during the street reconstruction and Element's familiarity with the project will be critical. Conclusion With award of the construction contract and anticipated start of construction in May 2015 staking and testing will be needed for the project. ISSUES: Construction staking must be done by or under the supervision of a regis- tered land surveyor and thus qualifies as a professional service. The City of Prior Lake is not equipped or licensed to perform construction staking and testing for these projects. 2 FINANCIAL The staking and testing for this project will be funded through various fund- IMPACT: ing sources as calculated in the project support costs analysis and prelimi- nary project funding table. The final project funding will be determined after substantial completion of the construction activities and after the assess- ment hearing. ALTERNATIVES: 1. Approve both resolutions as part of the consent agenda. 2. Deny this item for a specific reason and provide Staff with direction. 3. Table this item until some date in the future. RECOMMENDED Alternative#1. MOTION: 3 O� PRt0+P E~ u � 4646 Dakota Street SE ��00 Prior Lake,MN 55372 RESOLUTION 15-xxx A RESOLUTION AUTHORIZING WSB TO PROVIDE CONSTRUCTION STAKING SERVICES FOR THE MAPLE LANE, MUSHTOWN ROAD, PANAMA AVENUE IMPROVEMENT PROJECT (TRN14.000001) Motion By: Second By: WHEREAS, Construction staking is necessary to properly install City infrastructure; and, WHEREAS, Construction staking is needed for the Maple Lane, Mushtown Road, Panama Avenue Improvement Project, #TRN14-000001; and, WHEREAS, The City does not have the in house expertise to complete these services; and, WHEREAS, The City solicited and evaluated proposals from qualified firms to provide construction staking for the Maple Lane, Mushtown Road, Panama Avenue Improvement Project. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. WSB is hereby selected to provide Construction Staking Services for the Maple Lane, Mushtown Road, Panama Avenue Improvement Project for a base price in the amount of$17,500.00. 3. The Mayor and City Manager are authorized to execute the City's Standardized Professional Services Agreement with WSB on behalf of the City. 4. Funding for these engineering services will be drawn from the Construction Fund Account #501- . 43500.00-55050.00 TRN 14-000001. PASSED AND ADOPTED THIS 23TH DAY OF MARCH 2015. VOTE Hedberg Keeney McGuire Morton Thompson Aye ❑ ❑ ❑ ❑ ❑ Nay ❑ ❑ ❑ ❑ ❑ Abstain ❑ ❑ ❑ ❑ ❑ Absent ❑ ❑ ❑ ❑ ❑ Frank Boyles, City Manager O� PRIVY V � 4646 Dakota Street SE '�iv,�so��` Prior Lake,MN 55372 RESOLUTION 15-xxx A RESOLUTION AUTHORIZING ELEMENT MATERIALS TECHNOLOGY TO PROVIDE CONSTRUCTION TESTING SERVICES FOR THE MAPLE LANE, MUSHTOWN ROAD, PANAMA AVENUE IMPROVEMENT PROJECT,#TRN14-000001 Motion By: Second By: WHEREAS, Construction testing is a necessary service needed to properly install City infrastructure; and, WHEREAS, Construction testing is needed for the Maple Lane, Mushtown Road, Panama Avenue Improvement Project, #TRN14-000001; and, WHEREAS, The City does not have the equipment or expertise to provide these services; and WHEREAS, The City solicited and evaluated proposals from qualified firms to provide construction testing for the Maple Lane, Mushtown Road, Panama Avenue Improvement Project. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. Element Materials Technology is hereby selected to provide Construction Testing Services for the Maple Lane, Mushtown Road, Panama Avenue Improvement Project for a base price in the amount of $10,713.00 and the unit pricing rates shown in the proposal and attached to the City's Standard Professional Services Contract. 3. The Mayor and City Manager are authorized to execute the City's Standard Professional Services Agreement on behalf of the City. 4. Funding for these engineering services will be drawn from the Construction Fund Account#501- 43500.00-55050.00 TRN 14-000001. PASSED AND ADOPTED THIS 23TH DAY OF MARCH 2015. VOTE Hedberg Keeney McGuire Morton Thompson Aye ❑ ❑ ❑ ❑ ❑ Nay ❑ ❑ ❑ ❑ ❑ Abstain ❑ ❑ ❑ ❑ ❑ Absent ❑ ❑ ❑ ❑ ❑ Frank Boyles, City Manager