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CITY COUNCIL AGENDA REPORT
MEETING DATE: APRIL 13, 2015
AGENDA#: 5B
PREPARED BY: CATHERINE ASMUS, ACCOUNTANT
PRESENTER: JERILYN ERICKSON, FINANCE DIRECTOR
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING DONATIONS
AND GRANTS TO THE CITY DURING THE FIRST QUARTER OF 2015
DISCUSSION: Introduction
The purpose of this agenda item is to consider acceptance of donations
and grants made to the City during January, February and March of 2015
and to authorize city staff to amend the budget for any additional revenues
received and expenditures that may be incurred to comply with grant
agreement and restricted donations.
History
Minnesota State Statute 465.03 requires that the City accept a grant or
demise of real or personal property and maintain such property for the
benefit of its citizens in accordance with the terms prescribed by the donor.
In addition to being a legal requirement, this resolution encourages
transparency in government and accountability.
Current Circumstances
A resolution has been prepared that identifies the donations and grants that
were received during the 1st quarter of 2015 and the terms in which they
were presented. If a donation or grant was accepted under separate
resolution, it has not been included in this current list. While it is certainly
our intent to include all donations and grants for the 1 st quarter of 2015, we
recognize that we may have inadvertently missed some. Those will be
addressed in subsequent resolutions.
Conclusion
Staff is requesting that the Council accept the donations and grants
received and authorize them to amend the budget. Staff intends to seek
Council acceptance of donations and grants each quarter during the year
and amend the budget when appropriate.
ISSUES: This agenda item allows City Council to publicly recognize the donations
and grants made to the City in the interest of transparency.
FINANCIAL Certain donations and grants and their corresponding expenditures are
IMPACT: reflected in the annual budget due to their recurring nature. Acceptance of
additional donations and grants may result in additional or offsetting
expenditures depending on the terms prescribed by the donor.
ALTERNATIVES: 1. Approve the resolution accepting donations and grants received by the
City during the 1 st quarter of 2015 as part of the consent agenda.
2. Delay action if the Council requires additional information.
RECOMMENDED Alternative#1.
MOTION:
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RESOLUTION 15-xxx
A RESOLUTION ACCEPTING DONATIONS AND GRANTS TO THE CITY DURING
THE 1St QUARTER OF 2015
Motion By: Second By:
WHEREAS, MN Statute 465.03 requires that cities accept donations for the benefit of its citizens in
accordance with the terms prescribed by the donor; and
WHEREAS, Additional revenues received may require the City to incur additional expenditures in order to
comply with grant agreements and restricted donations; and
WHEREAS, The City has received the following donations of money, goods or property during January,
February and March of 2015:
Donor Value Designated Use
Shakopee Mdewakanton Sioux $100,000.00 1St Quarter 2015 Police
Community
Michelle Choudek $100.00 Donated 1St Qtr time as EDA Member
Brian Wright $30.00 Paperback Books to Club Prior
City of Shakopee $5,919.50 Toward Zero Death Grant-2014 Police
Personnel, Etc. Expenditures
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA AS FOLLOWS:
1. The recitals set forth above are incorporated herein.
2. City staff is authorized to amend the budget to comply with grant agreements and restrictive donations.
3. The grants and donations are hereby officially accepted and acknowledged with gratitude to the donors.
PASSED AND ADOPTED THIS 13th DAY OF APRIL, 2015.
VOTE Hedberg Keeney McGuire Morton Thompson
Aye ❑ ❑ ❑ ❑ ❑
Nay ❑ ❑ ❑ ❑ ❑
Abstain ❑ ❑ ❑ ❑ ❑
Absent ❑ ❑ ❑ ❑ ❑
Frank Boyles, City Manager