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CITY COUNCIL AGENDA REPORT
MEETING DATE: APRIL 27, 2015
AGENDA#: 9A
PREPARED BY: CATHY ERICKSON, ACCOUNTING MANAGER
PRESENTED BY: FRANK BOYLES, CITY MANAGER
AGENDA ITEM: CONSIDER APPROVAL OF AN AMENDMENT TO THE 2015 BUDGET FOR
COMMUNITY EVENT EXPENDITURES IN THE RECREATION DEPARTMENT
DISCUSSION: Introduction
The purpose of this agenda item is to consider an amendment to add funds to the
2015 budget for Recreation department staff time and supply costs for Lakefront
Days activities.
History
During the 2015 budget discussions various reductions were made including,
among other things, city funding support for the 2015 Lakefront Days. The budget
was adopted incorporating these reductions.
Current Circumstances
The Chamber working in cooperation with Councilor McGuire who is the city coun-
cil liaison and Recreation Supervisor Barstad have discussed the impact of these
reductions on the event this year.
As a result, a request is being made that the supplies and personnel costs cut in
the 2015 budget be restored to the 2014 levels so that the city may provide more
or less the same support to this community event as in the prior years.
The 2015 Recreation department budget was adopted on December 22, 2014. As
part of the 2015 budget review process, $5,807 was removed from the budget for
Lakefront Days supplies.
The seasonal staff working Lakefront Days included 7 recreation leaders, 2 recrea-
tional supervisors, 2 park patrol officers and 1 recreation assistant. These person-
nel expenses were $2,000 for this event.
To bring the city contribution back to last year's levels will therefore require $7,807.
Other budget cuts did reduce our seasonal staff associated with Lakefront Days
from 10 to 7. So while we will have the funding for these seasonal persons to work
more hours, we will not actually have the same number of personnel on hand to
devote to the event.
The Recreation department expenditures/revenues assuming this budget amend-
ment for Lakefront Days activities are detailed below:
Amount by Ex-
Budget Item penditure Category
Use of Funds/Expenditures:
Supplies $5,807
Staff 2,000
Total Expenditures 7,807
Source of Funds/Revenues
General Fund Reserves
Total Source of Funds/Revenues $7,807
Conclusion
The Council should consider amending the budget in order to reflect the Recrea-
tion department expenditures that would be needed for Lakefront Days activities.
ISSUES: The funding source for the expenditures are proposed to come from the General
Fund Reserve.
FINANCIAL To accurately reflect expenditures and funding on the quarterly financial reports
IMPACT: and for year ending 12/31/2015, the budget should be amended as follows:
2015 Budget
Fund Amendment
General Fund $7,807
ALTERNATIVES: 1. Motion and second to approve a resolution approving amendment to the 2015
General Fund budget.
2. Deny this item for a specific reason and provide staff with direction.
3. Table this item to a certain date in the future.
RECOMMENDED Alternative#1.
MOTION:
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RESOLUTION 15-xxx
A RESOLUTION APPROVING AN AMENDMENT TO THE 2015 BUDGET
FOR COMMUNITY EVENT EXPENDITURES IN THE RECREATION DEPARTMENT
Motion By: Second By:
WHEREAS, The 2015 General Fund budget was adopted on December 22, 2014; and
WHEREAS, The 2015 General Fund budget does not reflect the revenues and expenditures for the
Recreation department involvement in Lakefront Days activities. Expenditures for
Lakefront Days were removed from the 2015 General Fund budget during the 2015
budget review process.
WHEREAS, The Chamber of Commerce is requesting that the City's Recreation Department maintain
a similar level of involvement in Lakefront Days as in the prior years.
WHEREAS, The 2015 General Fund expenditures of$7,807 for the Lakefront Days activities would be
funded by General Fund Reserve.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The 2015 General Fund budget is amended by the addition of$7,807 for Recreation department
expenditures for Lakefront Days activities.
PASSED AND ADOPTED THIS 27th DAY OF APRIL, 2015.
VOTE Hedberg Keeney McGuire Morton Thompson
Aye ❑ ❑ ❑ ❑ ❑
Nay ❑ ❑ ❑ ❑ ❑
Abstain ❑ ❑ ❑ ❑ ❑
Absent ❑ ❑ ❑ ❑ ❑
Frank Boyles, City Manager