HomeMy WebLinkAbout5K - 4 Paws Animal Control16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
CURRENT
CIRCUMSTANCES:
CITY COUNCIL AGENDA REPORT
March 2'1, 2005
5K
Frank Boyles, City Manager
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING THE MAYOR
AND CITY MANAGER TO ENTER INTO THE CITY'S STANDARD
AGREEMENT WITH 4 PAWS ANIMAL CONTROL SERVICES FOR ANIMAL
CONTROL SERVICES FOR THE CITY FROM APRIL 1, 2005, THROUGH
MARCH 31, 2007.
History:
Bob McCallister, who has been the City's animal control officer for over a
decade, has given his resignation effective March 31, 2005. Bob also served
Shakopee, Belle Plaine, Jordan, New Prague and Scott County.
Under the auspices of the Scott County Association for Leadership and
Efficiency (SCALE), representatives of these communities (primarily from the
respective police departments), met two weeks ago to discuss animal control
services. The conclusion was that we should work together to have one
animal control officer serve these communities.
Three animal services were contacted and two were interviewed. This agenda
item recommends the execution of a contract with 4 PAWS Animal Control for
such services in Prior Lake from April 1, 2005, through March 31, 2007.
A Chaska firm, Paws, Claws and Hooves Pet Boarding; submitted a proposal
which required that the cities deliver the animals to their facilities (proposal
attached). Each of the public agencies considered the financial benefit of the
proposal against the increased cost and inconvenience to police personnel and
the public. We also considered having Bob McCallister conduct the patrol
work. Considering the complexities in administering two contracts, we elected
not to pursue this option.
The County analyzed the possibility of becoming the Animal Control Service
Provider. The first year cost of this proposal was $431,713 (see attached).
Given this cost, we eliminated this option for the time being.
Two vendors, 4 PAWS and Burnsville Animal Control seemed to be capable of
providing the range of services we were seeking. Accordingly, we sent a letter
dated March 1, 2005, enumerating the information we were seeking and
invited them to interview on March 4.
On March 4, Curt Finch, dba 4 PAWS, provided the attached proposal which
addressed each of our concerns. Dana Christian of Burnsville Animal Control
was interviewed, but failed to present a written document summarizing his
proposal. The following week on March 8, a proposal was supplied and
,
www.cityofpriorlake.com
I:\COUNCIL~GNRPTS~.005\032105 4 P~tSo~a~.n~l~9.Qi.230 / Fax 952.447.4245
AGREEMENT FOR ANIMAL CONTROL SERVICES
THIS AGREEMENT is made on the 31st day of March, 2005, between the City of Prior Lake,
Minnesota (hereinafter "City"), whose business address is 16200 Eagle Creek Avenue, and Curt Finch,
dba 4 PAWS ANIMAL CONTROL (hereinafter "Animal Control Officer") whose business address is 520
Harold Drive, Burnsville, MN 55337.
PRELIMINARY STATEMENT
The City has adopted a policy regarding the selection and hiring of consultan'ts to provide a variety of
services for City projects. That policy requires that persons, firms or corporations providing such services
enter into written agreements with the City. The purpose of this agreement is to set forth the terms and
conditions under which Curt Finch, dba 4 PAWS ANIMAL CONTROL SERVICE will provide animal
control services and act as Animal Control Officer to the City as outlined in this Agreement, hereinafter
referred to as the "Work."
RECITALS
WHEREAS, the City requires the services of an Animal Control Officer for public safety reasons; and,
WHEREAS, the City's previous Animal Control Officer will terminate such services to the City on March
31, 2005; and,
WHEREAS, on March 1, 2005, the City issued a letter requesting quotations for animal control services to
three vendors, which letter is incorporated herein as Exhibit A; and,
WHEREAS, two firms submitted proposals and were interviewed including: Dana Christian, dba
Burnsville Animal Control, and Curt Finch, dba 4 PAWS ANIMAL CONTROL; and,
WHEREAS, Shakopee, Prior Lake, Belle Plaine, Jordan, New Prague and Scott County representatives
have reviewed proposals and interviewed Curt Finch and recommended that hiS proposal which proposal
is dated March 4, 2005, and incorporated herein as Exhibit B, be selected to serve as Animal Control
Officer;
NOW, THEREFORE, based on the mutual promises and consideration provided for herein, the
sufficiency of which is not disputed, the parties agree as follows:
1. Recitals: The Recitals' set forth above are incorporated by reference as if fully set forth herein.
2. Scope of Work. The Scope of the Work is setout in two documents, the City's letter dated March 1,
2005, (Exhibit A) and Proposal dated March 4, 2005, (Exhibit B.) Exhibits A and B are incorporated
by reference herein as if fully set forth. Read together Exhibits A and B, and this Agreement
collectively constitute the "Contract Documents" and define the Work the Animal Control Officer will
perform on behalf of the City. If there is a conflict between any of the provisions in the Contract
Documents, the discrepancy shall be resolved by utilizing the provision most favorable to the City.
3. Time for Performance of Services. The Animal Control Officer shall perform the services described
in the Contract Documents within the timeframe specified therein unless otherwise agreed upon in
writing.
R:\STANDARD AGREEMENTS\4 PAWS ANIMAL CONTROL Standard Agt - Prof ServicesRev 0305.DOC
,
Compensation for Services. City agrees to pay the Animal Control Officer $14,480 for the period
April 1, 2005, to March 31, 2006, and $18,100 for the period April 1, 2006 to March 31, 2007. Such
amounts will be paid monthly no later than the 15th of each month for the preceding month.
In addition to the above payments, not to exceed fees set forth above, the Animal Control Officer may
seek reimbursement for reasonable out-of-pocket expenses directly associated with work expressly
requested by the City.
.
A. Any changes in the scope of the Work, as described and defined in the Contract Documents,
which may result in a change in the compensation due the Animal Control Officer shall require
prior written approval by an authorized representative of the City or by the City Council. The City
will not pay additional compensation for services that do not have prior written authorization.
B. Special Consultants may be utilized by the Animal Control Officer when required by the complex
or specialized nature of the Work and when authorized in writing by the City.
C. City agrees to pay Animal Control Officer for extra services by the Animal Control Officer or
Special Consultants when authorized in writing by the City.
The City agrees to provide the Animal Control Officer with the complete information concerning the
Scope of the Work and to perform the following services:
Access to the Area. Depending on the nature of the Work, Animal Control Officer may from time to
time require access to public and private lands or property. As may be necessary the City shall obtain
access to and make all provisions for the Animal Control Officer to enter upon public and private lands
or property as required for the Animal Control Officer to perform such services necessary to complete
the Work.
Consideration of the Animal Control Officer's Work. The City shall give thorough consideration to all
reports and other documents presented by the Animal Control Officer, and shall inform the Animal
Control Officer of all decisions required of City within a reasonable time so as not to delay the work of
the Animal Control Officer.
Standards. The City is relying on the Animal Control Officer to provide .and advise the City with
information on any standards or criteria, including but not limited to, any and all animal control
services.
.
Citv's Representative. The Police Chief, or his designee, shall interface with the Animal Control
Officer with respect to the work to be performed under this Agreement. The City's representative
shall have complete authority to transmit instructions, receive information, interpret, and define the
City's policy and decisions with respect to the services provided or materials, equipment, elements
and systems pertinent to the work covered by this Agreement.
Method of Payment. The Animal Control Officer shall s~bmit to the City, on a monthly basis,
itemized bills for animal control services performed under Section 4 of this Agreement. Bills
submitted shall be paid in the same manner as other claims made to the City.
A. Proqress Payment. For work reimbursed on an hourly basis, the Animal Control Officer shall
indicate for each employee, his or her name, job title, the number of hours worked, rate of pay for
each employee, a computation of amounts due for each employee, and the total amount due for
each project task. Animal Control Officer shall verify all statements submitted for payment in
compliance with Minnesota Statutes Sections 471.38 and 471.391. For reimbursable expenses, if
permitted in Exhibit A, the Animal Control Officer shall provide such documentation as reasonably
required by the City.
R:\STANDARD AGREEMENTS\4 PAWS ANIMAL CONTROL Standard Agt- Prof ServicesRev 0305.DOC
16200 Eagle Creek Avenue $.E.
Prior Lake, MN 55372
Date: March 1, 2005
To:
From:
Curt Finch, dba 4 Paws Animal Control
Dana Christian, dba Amedcan Boarding Kennel
Frank Boyles, City Manager
Subject:
Interview to discuss animal control services
As you may know, Scott County and the SMSC, together with the cities of Shakopee, Prior Lake, Jordan, New
Prague, and Belle Plaine, are seeking animal control services beginning Apdl 1, 2005, through December 31 2005.
We are seeking to leam more about the services you can supply and the cost of each. '
We are asking that each of you make a presentation to representatives of each of the units of govemment on
Friday, March 4, 2005, at Prior Lake Fire Station 1. Each proposer will have 30 minutes to make a presentation
followed by a 20 minute question/answer period. The schedule is as follows:
10 a.m. Curt Finch 952-707-6967
11 a.m. Dana Christian 952-894-8841
c: 612-743-7678
Theresa. finch ~comcast. net
dana@americanboardingkennei.com
The Prior Lake Fire Station is located at 16776 Fish Point Road, which is at the intersection of County Road
21/Eagle Creek Avenue and Fish Point Road.
Please be prepared to respond to at least the following questions:
1. Will one phone number be dedicated to animal control service requests for the above communities?
2. Will the phone number be answered by a human between 7 a.m. and 6 p.m. Monday through Friday, and 10
a.m.- 4 p.m. Saturday and Sunday?
3. How is telephone service provided for the following:
a. after hours?
b. holidays?
c. when the phone is bus~
4. Will callbacks be made within 30 minutes of the initial call after hours or in the event of a busy signal?
5. Where will animals be boarded for pick up by owners? '
6. Describe the boarding facility, its capacity, amenities and location. When is the facility open for pick up?
7. Will you provide inoculation/medical services? Please describe.
8. Will you provide euthanasia and disposal services? Describe your policy for informing owners, including
timelines. '
www. cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245
9. Will you pick up dead animals of all kinds and sizes (domestic, farm, wild or exotic) in the right of way or public
property?
10. Will you provide patrol services? Can individual units of government select the amount of patrol hours desired
per month?
11. Will you provide response for public safety emergencies as identified by the cities/county?
12. What is your procedure for dog bites including timeline and notifications?
13. What monthly reporting w~ll you provide uniformly to all governmental units?
14. Please specify all fees uniformly for each governmental unit by service provided including the following and
specifying who will pay the fee (city or pet owner).
a. Boarding (day)
b. Inoculation (rabies/distemper)
c. License fees
d. Late fees
e. Emergency response (by call or per hour)
f. Patrol (per hour)
g. Dead animal pick up (if not during patrol)
h. Live animal pick up (if not during patrol)
i. Cost for quarantine (day)
j. Monthly retainer fee (what is included)
k. Euthanasia/disposal cost.
15. Describe any licenses or certificates held by the persons providing the above services.
16. Do you warrant that you are and will remain in full compliance with any and all applicable codes, regulations or
laws related to the services outlined above?
17. Describe the patrol vehicle to be used.
18. Describe the employee(s) who will provide the above described services. Provide references.
19. Describe your availability.and capacity to provide the above services based upon the individual needs of each
governmental unit.
20. Any additional information you believe which is relevant to this request.
We appreciate your interest. We intend to evaluate each proposal and enter into one or more individual contracts
with the vendor who can best serve our needs. It is possible that some governmental units will decide not to
participate in this joint effort.
We hope this memorandum helps you to prepare for the interview. If you have questions, please call me at 952-
447-9801.
Cc~
Scott County, Rob Boe and Brian Kanninen
SMSC, Lester Morris and Bill Rudnicki
Shakopee, Mark McNeill and Dan Hughes
Savage, Barry Stock
Prior Lake, Randy Hofstad and Bill O'Rourke
Jordan, Linda Waite Smith
New Prague, Jerry Bohnsack
PAWS Animal Control
Response to submitted questions
1. Will one phone number be dedicated to animal control service reques~ for the
above communities?
Yes. We do plan on operating an impound facility and office in Scott County
and that would include a dedicated line for the Scott County area. We also use cell
phones to back up our land lines. Calls are automatically forwarded to cell phones
whenever we leave the pound. We want to make sure that we are there to answer
every call for the convenience of callers and to facilitate a rapid response.
2. Will the phone number be answered by a human between 7 a. m. and 6 p.m. Mon-
day through Friday, and 10 a.m. - 4 p.m. Saturday and Sunday?
Our phones are answered by a real-live person, 24 hours per day, 365 days a
year. That way we can respond immediately after getting all pertinant.i_nformation
from the caller while the other guys are still waiting for someone to listen to their mes-
sage. For us, that delay is unacceptable. We also believe that callers are frustrated
when they are not able to talk to a human. We take the time to assure the caller that
we understand the problem and we are responding and we are concerned about their
problem.
3. How is telephone service provided for the following: a. after hours?
We don't have "after hours." We respond in person to every call at all times.
b. holidays?
As far as we know, animals do not celebrate holidays and neither do we. We
answer our phones and respond in person 24 hours per day, every day of the year,
even holidays.
c. when the phone is busy?
We have several phone company "features" to enhance our phone service to
make sure we get our calls. We have call waiting to let us know when another call is
coming in and we are on the line. Whenever possible we politely bring our first call to
an end or ask to put the first caller on hold to check on the nature of the second call.
If it isn't a call that requires immediate attention we return to the first caller and com-
plete that call. When we leave the office our calls are automatically forwarded to a cell
phone and just to be sure we also forward our calls to another cell phone. That way
the first call rings to the first cell phone and if we are already on the line and we can't
break away for the call waiting signal, the call will go to the second cell phone number.
If we just can't break away from the first call for the second call then we do have voice
messaging on all phones just in case.
4. Will callbacks be made within 30 minutes of the initial call after hours or in the
event of a busy signal?
If we do miss a call it is because we were not able to break away from our origi-
nal caller. In that case voice messaging immediately notifies us that there is a mes-
sage(we would be aware of the message because of the call waiting notification as
well). We return calls immediately.
5. Where will animals be boarded for pick up by owners?
We have always tried to house our animals near our service area to make it
easy for owners to pick up their animals. But because of the wide area we currently
cover we haven't always been able to have a pound in every city or even an adjacent
city. We have tried to stay close by leasing smaller buildings but that proved to be too
costly. We tried leasing space from area vets and even the Humane Society but that
wasn't always convenient or proved to be too costly as well. We found the best solu-
tion for our current situation was to deliver animals for owners at no additional charge.
That is convenient for owners and it keeps our trucks on the road and it allows us to
house the animals in one area, even if it is away from our service area.
But for Scott County we do plan on leasing a building in a central location
(based on geography and call volume). Our building will be open at least 4 hours ev-
ery day for animal pick ups and other visits. We would be willing to make arrange-
ments to meet owners at almost any other time as well or we may even continue to
deliver animals if that turns out to be most convenient for owners.
6. Describe the boarding facility, its capacity, amenities and location. When is the fa-
cility open for pick up?
Our Scott County facility will be designed in accordance with humane society
guidelines including:
-placement and design of animal housing to minimize stress and disease trans-
mission
-equipment for kenneling and caging, and its best placement
-quarantine and isolation areas
-drainage
-temperature control
-ventilation
-noise abatement
-lighting
-equipment for animal care and handling
-equipment for shelter cleaning
Our facility and our procedures will be designed to protect the animals, the staff, as
well as the visiting public from the day the animals arrive to the day they are reclaimed
or put up for adoption. Our dog kennels will be at least 25 square feet in size.
The pound will be centrally located in Scott County based on expected volume
and convenience for the public and for a rapid response by our personnel to calls for
service. The pound will be open at least 4 hours every day for public visits and ar-
rangements for additional visits will be available.
7. Will you provide inoculation/medical services? Please describe.
Animals requiring medical services are transported to an area vet for treatment.
In most cases animals are stabilized only until an owner is located and can authorize
additional treatment by the vet. After hours emergencies would be transported to an
emergency vet. Under the flat fee system we propose our service would cover all vet
costs except when an owner is identified. All vet service costs would then be recovered
from the animal owner.
We do not give inoculations. Unclaimed animals which we give to Last Hope
are given all inoculations and routine medical care prior to adoption or placement in a
foster home.
8. Will you provide euthanasia and disposal services? Describe your policy for inform-
ing owners, including timelines.
We use a vet for all euthanasia services. We encourage owners to bring ani-
mals to their own vet for euthanasia and also disposal to save them money. If we
transport animals to a vet for these services we do charge for the service. We will pro-
vide these services for owners if they just can't bring themselves to deal with the situ-
ation, but we do charge for our service as well as for the cost of the vet service.
Fortunately, almost all of our unclaimed animals are given to Last Hope for
adoption so our euthanasia needs are minimal. We do make use of vets for our pet
disposal needs.
We always try to notify owners immediately in every situation where an owner
is identifiable.
9. Will you pick up dead animals of all kinds and sizes (domestic, farm, wild or exotic)
in the right of way or public property?
We do include dead animal pick up on public roads and property under the fiat
fee proposal we are offering. All animals of all sizes would be included except that
deer on county and state roads would not be included at this time. We currently con-
tract with the Scott County Highway Department for deer pick up on county roads and
the State picks up on its own roads. When an owner of an animal is identified we
would recover disposal costs from the owner.
10. Will you provide patrol services? Can individual units of government select the
amount of patrol hours desired per month?
Patrol and visibility are very important deterrents to would be violators and so
we do include a range of patrol hours in our fiat fee proposal. Patrol hours are based
on population and requests by callers.
We would be willing to increase patrol hours beyond the maximum of our pro-
posal at an additional cost but we believe we do provide a workable range.
11. Will you provide response for public safety emergencies as identified by the cities/
county?
Response to all emergencies involving animals would be included in our fiat fee
proposal. We respond to accidents, arrests, rites, search warrants, and any other pos-
sible emergency. !f you need us just call us and we will respond.
Within reason and good taste, we will try to recover fees from owners whenever
an owner is identifiable. For example we would try to recover boarding costs for pets
picked up from an arrest or disposal costs for an animal killed in a fire. We always try
to wait as long as we can under the circumstances and if it seems like a bill might be
in bad taste then we would absorb the costs. We are a business and we like to make
money but we are also human.
12. What is your procedure for dog bites including timeline and notifications?
We are all about rapid responses and in bite cases that is even more essential.
In every City we currently provide service for, the police respond to bites to take an
initial report because they can usually get their the quickest. In most cases it involves
an animal which is already held and our response would be to pick up animals which
are not current on vaccinations and hold them for quarantine for from 10 to 14 days
depending on the ordinance. If an animal is still at large -then the police notify us and
we immediately begin searching for the animal. If necessary, live traps would be set
up.
When ! worked at the City of Edina ! was the first response and report-taker on
all animal bites, so if a city wanted us to take the report we could certainly do so with
confidence.
Depending on the ordinance quarantines are 10 to 14 days in duration. !f an
animal is at the stage where he can transmit the rabies virus then it would develop
symptoms within that timespan. When animals are in our pound for quarantine we
watch the closely for symptoms and would report any symptoms to victims immedi-
ately so that they could begin the shots or we can get the animal tested by the State
Health Department. We are authorized to submit animals for testing at the University
of Minnesota Vet Diagnostic Lab. Wild animals involved in bites which are known as
possible rabies carriers are euthanized immediately and tested for rabies. There is no
effective quarantine period for wild animals.
!f the animal passes quarantine without exhibiting any symptoms of rabies we
would notify the police department and the victim of the results at that time.
Quarantines for animals with owners are at the expense of the owner and fees
would be recovered. Unclaimed animals would be euthanized and disposed of by our
vet. We do not give animals with bite histories to shelters for adoption.
Under the terms of our fiat fee proposal cities/counties would not be charged
anything additional for any quarantine services.
Animals with current rabies vaccinations are usually quarantined at home under
strict rules. We would make mid- and post quarantine inspections of the animal and
report our findings immediately to the police and the victim. Quarantined animals
which do not have current vaccinations and which pass quarantine will be required to
be transported to a vet immediately upon release and be vaccinated for rabies. Verifi-
cation from vets would be required.
13. What monthly reporting will you provide uniformly to all governmental units?
Our reports include all significant dates and times as well as incident informa-
tion, enforcement activities, and a final disposition. We also include all animal infor-
marion and description as well as owner information whenever an owner is identified.
We submit our paperwork as soon as reasonably possible after the end of the month.
14. Please specify all fees uniformly for each governmental unit by service provided
including the following and specifying who will pay the fee (city or pet owner).
Flat fee proposal
d. Boarding (day)
e, Inoculation
(rabies/distemper)
f. License fees
included
not given
collect fees for city
g. Late fees
h. Emergency response
Coy call per hour)
i. Patrol (per hour)
j. Dead animal pick up
k. live animal pick up
1. Cost for quarantine
not appficable
included
included
at set range
included
included
included
m. Monthly retainer
fee(what is included)
n. Euthanasia/disposal cost
80 cents per person
per year.
aH services are included.
total bid per month
$6,700.00
included
recovered
not given
collect fees for city
from owners
if applicable
recover fees
from owners
not applicable
recover from owners
recover from owners
recover from owners
not applicable
recover from owners
Amount
dogs: $15.00 day
cats: $12.00 day
n/a
as per ordinance
n/a
pick up
and board fees
where applicable
n/a
Large dog-S95
Small dog-S75
Cat-$75
$30.00
pick up
and board fees
where applicable
n/a
Large dog-$95+$30
Small dog-$75+$25
Cat-$75+$20
Our proposal calls for a set monthly fee based on a charge of 80 cents per
person per year with no additional charges for the cities/counties -except
for applicable sales and use taxes- with all services included. For all of the
cities/counties included in this request for bids our monthly fiat fee would
be $6,700.00. Owners would pay for fees associated with impound services.
15. Describe any licenses or certificates held by persons providing the above services.
While at Edina I attended many training sessions and I have tried to train my
fellow workers with the same information. We do not currently have any licenses or
certificates but we do have plenty of common sense and experience. We also try
to always be courteous but serious about the importance of what we are doing.
16. Do you warrant that you are and will remain in full compliance with any and all
codes, regulations or laws related to the services outlined above?
We are in compliance and we will remain in compliance with all regulations. We cur-
rently have all insurances and coverages for our vehicles and our business as required
by Scott County and all of the cities we service.
17. Describe the patrol vehicle to be used.
We currently use 3 pick ups with toppers, a suburban, and a jeep as patrol vehi-
cles. The vehicles are marked for patrol although we are currently changing the de-
sign of our markings and we will be changing our vehicles soon. We are changing our
name from 4 PAWS Animal Control to 4 PAWS Animal Care and Control. All of our ve-
hicles are equipped with kennels, animal stretchers, leashes, nets, control poles, and
other capture equipment. We always operate our vehicles in a safe manner to protect
the public and ourselves, and all animals.
18. Describe the employee(s) who will provide the above services. Provide refer-
ences.
! will be the primary service provider for the Scott County area. ! have 30 years
experience as a dogcatcher/animal control officer.
Our company has been providing service in this area since December of 1991
with various City/County units of government. Prior to that ! was an animal control of-
ricer at the City of Edina for 10 years as well as the dogcatcher for the cities of Morris
and Herman, Minnesota while ! was attending college at the University of Minnesota-
Morris.
We are currently providing animal control service to:
The City of Savage
The City of Farmington
The City of Mendota Heights
the developed areas of Empire Township in Dakota County
We also provide a roadkill disposal service for several other areas including:
Scott County
Washington County
Dakota County
Oakdale
Grant
Eagan
Lakeville
Apple Valley
Alton
Shorewood
Elko
Baytown Township
Credit River Township
Ravenna Township
Eureka Township
References:
City of Savage- Colleen .lohnson- Code Enforcement
City of Farmington- Police Chief Dan Siebenauler
City of Mendota Heights- Officer Scott Patrick
Scott County (roadkill deer pickup)- Gene Busacker- Highway Department
Washington County (roadkill deer pickup)- Doug .lohnson- Highway
Department/south
Dakota County (roadkill deer pickup)- Bob Egan- Highway Department
City of Eagan- Kurt- Street Department
19. Describe your availability and capacity to provide the above services based upon
the individual needs of each government unit.
We do plan on keeping our current areas of service separate from the Scott
County area. We will be based in Scott County and we will establish a pound and an
office in a central location based, in part, on geographic location, roadway access, zon-
ing regulations, and the number of calls generated in each area. Our goal is to arrive
on location on most calls within 15 minutes from the time we receive the complaint.
We hope we can respond to almost every call and every location within 25 minutes.
There will be times when we will have multiple calls and in those cases we will respond
to calls which pose the greatest threat to public safety first and after that we will re-
spond to calls in the order they were received. We would not hesitate to reassign one
of trucks from our eastern area (Dakota County) to assist as needed.
20. Any additional information you believe which is relevant to this request.
We have over 30 years experience handling animal calls and complaints. We
have encountered many different situations so we are know how to handle many types
of problems and we also have accumulated many different reference materials to
guide us as well. But we aren't perfect. We are a business and many decisions we
make are intended to make money, although we are committed to never making a
business decision at the expense of an animal. Working with the public and with
cities/counties can be difficult at times. We have managed to alienate several of each.
But we always try to learn from such encounters and we believe that our service im-
proves after every problem we encounter. We are a better service than we were 10
years ago and we are a better service than we were last week and we get better ev-
ery day. We hope you will invest in our service for your area.
Co,mponents and inclusions of fiat fee proposal ·
Our proposal for providing animal control service for Scott County and the
several cities included in the proposal is based on a fiat fee determined by
the population of the areas involved.
All animal control services are included and the only cost to the county/
cities is the monthly fee (except that the county/cities are responsible for
all applicable sales and use taxes).
When an owner is identified, the owner shall be required to pay ali im-
pound and pick up fees and all other relevant charges.
Flat fees allow county/cities to make better budget plans and projections
because it does away with variations and fluctuations.
Our serviCe includes:
-24 hour coverage'every day of the year,
-patrol as needed ' based on calls and complaints and need for visibility,as
provided in patrol range
-phones answered by real people at ail hours for customer convenience,
-reasonable response times,'
-compassion and quality care for all animals
-collecting fees for the county/cities,
-an animal impound facility located in the County,
-Vet care and disposal of unclaimed animals,
-DOA pick up and disposal,
-Record maintenance
-The county/cities would not be charged for unclaimed animals or any
other services.
4 PAWS ANZMAL CONTROL
952-894-9065
The amounts in this proposal are made under the condition that a substantial
number of the county/cities units involved in this request for proposals do opt for ac-
cepting this fiat fee proposal at this rate. This is a discounted rate which is only avail-
able under those circumstances.
Deter'mining fiat fee based on population for this proposal
Location 2005 population esti- annual fee monthly fee
mates population estimate x
as provided by cities/ .80
Shakopee 27,000 $21,600 $l,800.00
18,100 $14,480 $1,206.67
Belle Plaine 5,000 $4,000 $333.34
3ordan 4,900 $3,920 $326~66aprx
New Prague , 5,500 $4,400 $366.66aprx
Scott County 22,000 $17,600 $1,466.67
Chaska 18,000 $14,400 $1,200.00
TOTAL 100, 500' $80,400 $ 6, 7 00.00
annual fee monthly fee
This rate is offered as our regular fiat fee rate. If a substantial majority of units in
your group do not choose to use our service at the discount rate then this regular rate
would be in affect for county/cities units which wish to participate.
This fiat fee rate would also be available to county/cities units which choose not to be
a part of the group. ...
Determining fiat fee based on population at our usual rate for bids/proposals.~
Location 2005 population esti- annual fee monthly fee
mates population estimate x
as provided by dues/ 1.00 per person per
counties year
Shakopee 27,000 $27,000 $2,250.00
Prior Lake 18,100 $18,100 $1,508.34
........ Belle Plaine 5,000 $5,000 $4~.-~:67 .....
.Jordan 4,900 $4,900 $408.34
New Prague 5,500 $5,500 $458.34
Scott County 22,000 $22,000 $1,833.34
Chaska 18,000 $18,000 $1,500.00
TOTAL 100,500 $100,500 $8,375.00
per year per month
aprx
MAR--08--2005 05:45 AM P. 01
To: Frank Boyles, CitY Manager
I want to thank everybody for their time Friday March 4, 2005 and I look forward to
workin8 with you in the future.
Animal Control Agreement Exhibit A should be conaidered by Shakop~e, Prior Lake,
Scott County and SMSC.
Animal Control Agreement Exhibit B should be considered by Jordan, Belle Maine,
Chaska and New Prague.
Please Call me with any questions at 952-894-$100 or 612-743-7678
Dana Christian
Bumsville Animal Control
Fax four total pages
MAR--08--2005 ~ :4~ AM P. 02
10.
11.
12.
13,
ANIMAL CONTROL AGREEMENT
i/XHIBIT A
Pick up dogs and cats in violation of City ordinance.
Provide community patrol for the enforcement of local animal control ordinnnces and state laws while
in area for unrelated Animal Con~rol oath.
For animal bite reports taken by Police, provide Rabies quarantine impoundment, at dog owner's
expense, u required by Police.
Pick
A,
B.
C,
D,
up/dispose of domestic and wild animals, dead or alive, subject to the following conditions:
Dispose of unclaimed
Pick up/dispose of road kill domestic animals and attempt to make contact with owners to secure
payment of fees and chargea.
Pick up/dispose of dead animala for owners at the owner's expense for trnnsport and veterinary
fees,
Pick up/dispose of dead wild animal~, including road kill deer on city streets within city limits.
Other wild animal calla:
1. Public Safety: If the animal is posing a public safety hazud, handle the call as part of the
Agreement, Exhibit "A" (i,e., diseased animal or animal posing a hazard by being loose in
house).
2. Pest: Provide a wild animal control service within fees agreed upon by the City for services
and trap usage, to be paid for by those who use thc service (i.e., wild animal in yard or trapped
in chimney). Trap rental will be $I0 per day and animal disposal is the responsibility of the
citizen, Consultant fees for trapping and disposal will be $'/2 per anirnsl ($115 for skunks).
Or, provide referral optinns to other pest control set'vice providers.
Board dogs and cats for five (:5) days per State law and make immediate attempts to con~act owners (if
known).
Board dogs Md cata for ten (10) days for bite quarantine.
Pick up/deliver animals to the University of Minnesota for rabies testing.
Pick up/deliver unattended injured dogs and cats to an available veterinarian if the animal's injuries are
life tlueatening. Dogs and cats will be stabilized only until the owner can be contacted to authorize
additional treatment. If located, the owner will be responsible for all transport and velerinary fees.
Pick up/deliver injured dogs and cats to a veterinarian for owners, subject to a transport fee to bc paid
by the owners.
For boarding, disposal and all other animal service~, provide a facility or have a signed contract with a
facility that complies with all applicable regulatory agenciea auch as local zoning codes and health
boards,
Provide counseling of owners wi~h nuisance animals,
Respond to and document Police and citizen calls for animal control. Consultant shall document all
calls responded to. Consultant shall provide the appropriate City with a monthly accounting of
activities under thia Agreement to include statistics usociated with boarding, transport lind disposal
~d all other auks associated with all wild and domestic m,.imal calls handled as Burnsville Animal
Control,
Provide a vehicle suitable for community patrol arid animal transport; i,e., a truck or van, clearly
marked "Burnsville Animal Control". Employees working in the field will wear oulerwear clearly
identifying them ns "Burnsville Animal Control".
MAR--08--2005 0~ :44 AM P. 05
14. Advise the Cit~ on desirable animal control methods, ordinances, rulc chan~cs and report forms.
Conduct training for Police personnel and public education for community members as requested.
la.
Furnish and maintain communication compatibility with thc Police Dcpartrn~t, Maintain a telephone
answering system so that Police and citizen calls arc responded to as quickly as possible, utilizins
hard-line phone, cellular phone, paging and voice mail technology.
16. Hours of Operation for Phone Answering:
A. Sunday, 12 noon to f p.m. --- Burnsville Animal Control answers the designated animal control
phone number at the time of the call,
B. Monday throulh ~turday, 8 a.m. to $ p.m. --- Burnsvfllc Animal Control answers the designated
animal control phone number at thc time of the cell,
C. Sund~y tbroush Saturday, f p.m. to 9 p.m. --- Burmvflle Animal Control either answers the
dceisnated animal control phone number at the time of the caller returns the call within thirty (30)
minutes after receiving a page or voice message.
D. Sunday throush Friday, 9 p.m. to 8 a.m., and Saturday, 9 p.m. to Sunday 12 noon --- Citizens
calling the Police for animal control issues will be referred to the Watch Commander for thc
appropriate City to determine if the on-cell Animal Control Officer should be contacted (i.e.,
public safety hazard), or if the Police should respond (i.e,, anin~l bite or barkins complaint). In
the case of public safety hazerd~, thc Police will contact thc on-call Animal Control Officer to
have him/h~ contact the citizen. In the case of non-public safet~ hazards, which are the
responsibility of Animal Control, the caller will be directed to leave a message for Animal Control
at thc designated phone number to be contacted the next business day,
£. Consultant shall maintain a special pap, ins number for Police for immediate response needs.
t?. Consuiumt will retain all impound fees and boardin~ fees received from pet owners reclaimins animals
from Burnsville Animal Control, in addition to any monies received for the sale of unclaimed animals.
Consultant will provide thc services described in £xhibit A for thc amount of $2500.00 per month for e~ch
governmental agency that wishes to participate. A fcc of $100.00 will be uacssed t'o the appropriate
8overnmental agency for non-Public Safety call outs occurrins between thc hours of $ p.m. and 8 a.m,
If you have any questions pleaae call me at 952-894-5100 or 612-743.7678.
Thank you
Dana Christian
Burnsvillc Animal Control
MAR--08--2005 0~ :44 AM P. 04
Animal Control Agreement
Exhibit B
Consultant agrees to provide the following Animal Control Services.
1.Pick-up and impound animals in citizen or Police custody.
A $75.00 fee plus 35 cents per mile/rotmd trip is charged for each call received between
the hours of 8 a.m. and 5 p.m. A charge orS100.00 per call and 35 cents per mile/round
trip is charged for calls between the hours of 5 p.m. and 8 a.m.
2. Provide services as Rabies quarantine impound facility as required by the appropriate
Police department. Costs for impound will be at animal owner's expense,
If you have any Questions please call me at 952-$9a-$100 or 612-743-7678.
Thank you
Dana Christian
Bumsville Animal Control
Received: 2/1 6/05 14247.; 61 24963329 -> HP Laser'Jet 3100; Page 2
02/16/85 0e:17 ~ 612 496 ~329 PAW~,CLAWS&HOOV
P.02
ANI M Al.. CON'I'ROi, } M I'OtlN I) CONTRACT
This coJllracl represents nit agreemenl betwcctl thc City of
· .
(PCII) Io pJ'ovide animals impound services for stray dogs and ct, is.
Paws, Claws & .Hoovcs Pct Boarding
hnpound service will Ix: provided 24 hours daily. Normal business i,om ~ (scwm (7) days a wcck cx~pt Holidays)
are M~day through Saturday 9:00 a.m. ~o 12:00 p.m. and 3:00 p.m. 1o 6:00 p.m. and Sunday
1:00 p.m. to 4:00 p.m. After hours, anhnals may be installc. O in the P()i.i('i; KENNEI.S on the SOUTI lEAST side
of the building and all paperwork deposiled in the mailt~x at~ached Io dw building. ANIMAI.S WII.I. BE
IMPOUNDED ONI,Y BY AN AUTHORIZED REPRES}:;N~ 'AI'I VI ~,
The stray animal must be transportc~l by m! offkJial lu thc. impum,d fiwil ;(y. I'uw~, Claw.~ & l looves, 1050(! Orcal
Plains Boulevard, Chanhassen, )ocatexl al I lighway inlerseclions of9.12 a,d I01, entrance oil Norlh 101.
Animals impotmd~xl will tx: held for five working days, ,excluding lilt first working day, as required by Slatute
35.71 and ifnot claimed by the ovmer, will become Ibc propcrly ofPCll, Io Ix: adoplcxl jnl0 ancw home or
euthaniz~! at its discretion. Every attempt will bc made by lbo (.;il), lo locale lhc ore, er(s) ofslray pets.
If the animal is claimed by the owner, tile owner will pay all t~:)m di~,g costs. Will~ prior aulhorJzalion, PCH may
collcct fines tbr thc cily during ]}ours when lhe city is not ope, fo, I.)us;,css. ),'ines o~ license fees collected by PCII
will be paid to the oily inwdvcd. PC. II shall keep all boarding fc'c.s.
The monthly servicc Rate assigned is $100.00 per monlh and may bc I,aid in advance., hnpounding fees for
unclalm~ animals will tx: billed momhly al Ihe £ollowing rales:
Domestic Animals: $27.00 pcr day, two day mir, imu,,,.
Additional Services when required due to spaec needs or ifunclahn(xl:
Inoculations $95.00
Bath $35.00
EUTI IANASIA/DISPOSAL 1,'i.;1.: ,' $100.00 per animal. Adoplion fc.c is $40.00 pcr animal. All fecs charged are
sub. j~.~cI lo applicable tax.
Unclain'tcd animals become thc properly of PCi 1. If an animal is not t:o, sidcrtxl adoptablc (age, ~nditimb illness,
tempermncnt, etc.) PCH will eulhanizc by Iclhal trillion by a Vclcrinarim,. On the rare ~sion that an i~[jur~
or terminally ill animal is impounded PCIt will determine, with 1he help ofa Vclcrinarian, what is ~st tbJ' the
animal. If the animal is suflbrh~g il may be cuthaniz~l immediately t~,~cl thc cothanasia and disposal f~s will
~m'gM Io Ihe omler, ifknown, or the city.
This conlract runs from January I, 2005 lo I)ccembcJ' 31, 2005 al~d II~0y tn:' reinslaled on all anmlat basis. This
txmtract may be terminated by eitl~er party upon sixty (00)days w~ lite,, ~,oticc prior to contract terminating
~aws, Claws and Hooves Pel Boarding (952) 445-6403
lJatc
City' Administrator or' ~.lerk'
Date
City Mayor I )ut c
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