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CITY COUNCIL AGENDA REPORT
MEETING DATE: JUNE 8, 2015
AGENDA#: 5F
PREPARED BY: JANET RINGBERG, ACCOUNTING SPECIALIST
PRESENTED BY: FRANK BOYLES, CITY MANAGER
AGENDA ITEM: CONSIDER APPROVAL OF A LIQUOR LICENSE FOR THE 2015
PRIOR LAKE ROTARY LAKEFRONT MUSIC FESTIVAL
DISCUSSION: Introduction
The purpose of this agenda report is to consider approval of a temporary
on-sale intoxicating liquor license for the Prior Lake Rotary for Friday, July
17, 2015, Saturday, July 18, 2015.
History
Non-profit organizations are permitted by state statute to apply for
temporary liquor licenses for events, usually fund raisers, in order to sell
liquor without applying for a full year liquor license. The Prior Lake Rotary
Club, a 501c3 non-profit, was founded in 1978 and has a long history of
providing monetary and service support to the community. Commitments
include DARE Day event (formerly DARE Bike-a-thon), donation of DARE
police vehicles, funding and maintenance of Rotary Gateway Park,
funding new shelter at Pike Lake Park, funding assistance for DARE
Officers, funding for purchase of the speed display unit and Intoxiclock,
just to name a few. The Rotary is able to support these types of
community service activities because of its fundraising activities.
Current Circumstances
The Prior Lake Rotary's fifth music festival is planned to be held on Friday,
July 17, 2015, and Saturday, July 18, 2015, at Lakefront Park. The event,
known as the Prior Lake Rotary Lakefront Music Festival, will offer two
days of concerts to the public. The Rotary will raise money to fund the
event through sponsorships, and intends to raise additional money to
support its community service efforts by selling food and beverages,
including beer and wine, to the concert goers throughout each day. In
order to do so, a temporary on-sale intoxicating liquor license is required.
2040 VISION & City staff believes that events of this type, facilitated by non-profit
STRATEGIC community service organizations such as the Prior Lake Rotary Club,
PLAN support the City's 2040 Vision and Strategic Plan goals by developing
community identity, promoting recreational and leisure opportunities,
encouraging volunteerism and civic duty, and providing economic vitality
to our Prior Lake community. The Rotary supports other organizations by
this event such as LABC and the River Valley YMCA in Prior Lake as they
sell MusicFest tickets and receive funds to support their own community
events.
Conclusion
The Police Department has reviewed the temporary liquor license
application to ensure that all requirements and issues concerning liquor
compliance and public safety have been met.
ISSUES: Alcohol Compliance: The Prior Lake Rotary is taking a number of steps
to ensure that alcohol will not be sold to or consumed by minors.
• Patrons of this event who wish to purchase beer or wine will only be
able to do so by purchasing tickets.
• ID must be presented in order to purchase tickets, and patrons who
have been carded will receive both a wrist band and hand stamp
indicating that are of legal age to purchase alcohol.
• Beer and wine will be sold in locations separate from ticket sales.
• Patrons must present both a wrist band and hand stamp in order to
enter the beer tent. If requested, patrons may be asked to present ID
again.
• Both the entrance and exit of the beer tents will be monitored by
security personnel.
• Beer tents are basically service lines for purchase only and will not
have other seating.
• Patrons will be limited to purchase of two beer or wine at one time.
This is an attempt to prevent the purchase and distribution to
underage concert goers.
• Servers and event staff will participate in alcohol awareness and
compliance training.
Conflict of Interest: Mayor Hedberg is a member of the Prior Lake
Rotary. The mayor receives no direct or indirect financial interest or
benefit from the outcome of this city council action so the city attorney has
determined it is not a conflict of interest for the mayor to vote on this
consent agenda item.
City Manager Boyles and Police Chief Elliott are likewise members of the
Prior Lake Rotary. Under City ordinance, the City Manager is provided
the authority to authorize outdoor events and use of public parks.
Similarly, Chief Elliott also signs off on Outdoor Event permits as well.
Because the City Manager and Police Chief have no direct or indirect
financial interest or benefit from the outcome of this action, the City
Attorney determined it was not a conflict to execute the permits.
Additionally, the City Manager has not been involved in the discussions
with the Rotary about the conditions imposed on any of the permits.
All three will be present for a large portion of the event.
FINANCIAL The Prior Lake Rotary has paid the $75.00 temporary on-sale intoxicating
IMPACT: liquor license fee.
ALTERNATIVES: 1. Motion and Second as part of the consent agenda to approve the
temporary on-sale intoxicating liquor license for the Prior Lake
Rotary for Friday, July 17, 2015, and Saturday, July 18, 2015.
2. Deny the license request, and provide the staff with additional
direction.
RECOMMENDED Alternative#1. Motion and Second to approve the temporary on-sale
MOTION: intoxicating liquor license for the Prior Lake Rotary for Friday, July 17,
2015, and Saturday, July 18, 2015.
600* PRIp4646 Dakota Street SE
4soles Prior Lake,MN 55372
RESOLUTION 15-xxx
A RESOLUTION APPROVING A TEMPORARY INTOXICATING LIQUOR
LICENSE FOR THE 2015 PRIOR LAKE ROTARY LAKEFRONT MUSIC FESTIVAL
Motion By: Second By:
WHEREAS, The Prior Lake Rotary is planning Lakefront Music Fest at Lakefront Park on Friday and
Saturday, July 17 and 18, 2015; and
WHEREAS, State statute allows non-profit organizations to apply for temporary on-sale intoxicating liquor
licenses as a means to raise funds for their organizations; and
WHEREAS, The Prior Lake Rotary is planning to sell wine and beer as part of the Lakefront Music Fest;
and
WHEREAS, The Prior Lake Police Department is required to complete a background check on all liquor
license applicants.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. This license shall be valid on July 17 and 18, 2015.
3. All liquor servers shall receive training prior to the event.
4. The Prior Lake Rotary shall provide proof of liquor liability insurance as prescribed by M.S. Section
340A.409 to cover this event.
PASSED AND ADOPTED THIS 8th DAY OF JUNE 2015.
VOTE Hedberg Keeney McGuire Morton Thompson
Aye ❑ ❑ ❑ ❑ ❑
Nay ❑ ❑ ❑ ❑ ❑
Absent ❑ ❑ ❑ ❑ ❑
Abstain ❑ ❑ ❑ ❑ ❑
Frank Boyles, City Manager