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Home My WebLink About10A - 2005 Spring Clean Up DayMaintenance Center 17073 Adelmann Street S.E. Prior Lake, Minnesota 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: AGENDA # PREPARED BY: REVIEWED BY: AGENDA ITEM: DISCUSSION: 3/30/2005 APRIL 4, 2005 10A MAKENZIE MCCORMICK, PUBLIC WORKS COORDINATOR BUD OSMUNDSON, PUBLIC WORKS DIRECTOR CONSIDER APPROVAL OF A RESOLUTION APPROVING A RECYCLING GRANT AGREEMENT WITH SCOTT COUNTY FOR THE 2005 SPRING CLEAN-UP DAY, APRIL 23, 2005. History For the past 16 years, the City of Prior Lake has organized and sponsored a clean- up day. This program has allowed residents of Prior Lake, Spring Lake Township and Credit River Township to recycle or dispose of many recyclable materials, including: old batteries, appliances, tires, scrap metal, brush, and yard waste. This year's Clean-Up Day is planned for Saturday, April 23~a, 2005 at Oakridge Elementary School from 8:00AM to 12:00 noon. Typically the Rotary and Lions sponsor Bridging at the same time to allow for the collection of usable household items. This agenda item pertains only to the Clean Up Day. Current Circumstances The program is primarily supported by funding through user fees and a grant from Scott County. The Parks budget also includes $18,000 to contract with the haulers needed. This year, the County has set aside a grant of up to $9,623.50 for the City of Prior Lake to host a recycling/clean-up day. Credit River Township and Spring Lake Township have requested to be part of our Clean-Up Day again this year. By allowing their residents to participate, the City of Prior Lake will receive an additional $3,993.00 from Scott County to offset the cost of adding the township residents. With Credit River and Spring Lake Township's contribution, Prior Lake's total grant funding will be $13,616.50. The total grant is higher this year because a subgrant for electronics collection was granted this year in addition to the typical recycling grant. Issues To secure these grant funds, the City must enter into an agreement with Scott County expressing an interest in the funding. In February, a grant request was submitted to the Scott County Environmental Health Department requesting funding assistance for this year's recycling/clean-up day. This grant was pursued for the purpose of having a mechanism for funding, in the event that the City Council approves a recycling/clean-up day for 2005, as it has done for the past 16 years. Conclusion This is a very popular program that residents look forward to each year. This year's recycling/clean-up day is proposed to be held on Saturday, April 23ra from 8:00AM to 12:00 noon. The event will once again take place in the parking lot of Oakridge Elementary School. www.cityofpriorlake.com Phone 952.440.9675 / Fax 952.440.9678 This year's recycling/clean-up day will also include the "Bridging" program jointly sponsored by the Prior Lake Lions and Rotary. The Bridging program is designed to provide needy families with usable furniture and various other household goods. FISCAL IMPACT ALTERNATIVES: RECOMMENDED MOTION: REVIEWED BY: Budget Impact The County has set aside a grant of up to $13,616.50 for the City of Prior Lake to host a Clean-Up Day for its residents and the residents of Spring Lake and Credit River Townships. During the event, City staff also collects a $5 gate fee (other fees may apply with certain items or large loads) from each car load. These user fees and the grant funding offset most of the expenses of the event. For the remaining expenses, the Parks budget includes $18,000 for the annual clean-up day to contract with the necessary haulers. To help make the event successful and have the day run smoothly for the residents, we need several City staff members working at the event. Approximately eight maintenance workers are needed to help load the material into the trailers, collect gate fees, woodchip the brush/trees that are collected, and sweep/clean-up the school parking lot when the event is completed. This equates to approximately 40 hours of overtime, which comes out of the parks and streets department budgets. Overall in 2004, the City spent $13,058.75 in dumping/hauling fees, $2,555.00 in Public Works Maintenance overtime costs, plus advertisement costs, for a total expenditure of $16,642.76. The revenue generated from the 2004 clean-up day included the County grant of $6,610.00, plus the gate fees of $3,827.00, for a total income of $10,437.00. The City needed to subsidize a total amount of $6,205.76 for this event. The Annual Clean-Up Day provides the residents with a valuable service from the City. Approximately 400 vehicles attended last year's event, demonstrating a great number of residents participated. For that reason, City staff requests that the City Council approves the resolution accepting the grant agreement and approving the 17th Annual Clean-Up Day to be held on Saturday, April 23ra, 2005. The alternatives are as follows: 1. Authorize Mayor and City Manager to execute grant agreement with Scott County. 2. Table this item for a specific reason. 3. Deny this agenda item for a specific reason and provide staff with direction. Staff recommends alternative number 1. ~rorks Director .ager 3/30/2005 Maintenance Center 17073 Adelmann Street S.E. Prior Lake, Minnesota 55372 RESOLUTION 05-xx RESOLUTION APPROVING SCOTT COUNTY RECYCLING GRANT FUNDING FOR THE 2005 ANNUAL CLEAN-UP DAY MOTION BY: SECOND BY: The City has sponsored a Clean-Up/Recycling Day for the past sixteen years; and Scott County has provided grant funding to assist with City-sponsored recycling events; and Scott County has set aside a grant of up to $9,623.50 for the City of Prior Lake to operate a recycling day for 2005; and Wl:IE~AS, Credit River Township and Spring Lake TOwnship have requested to be a part of the City's recycling day; and WFIEREAS, The City will receive an additional $3,993.00 to offset the cost of adding Credit River and Spring Lake township residents, making the total grant funding $13,616.50; and Wl:IEREAS, The 2005 Annual City Clean-Up Day will be held Saturday, April 23'a, 2005. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that: 1. The recitals set forth above are incorporated herein. 2. The Mayor and City Manager are hereby authorized to execute the attached Recycling Program Agreement with Scott County. Passed this 4th day of April 2005. YES NO Haul~en Haugen Fleming Fleminl~ LeMair LeMair Petersen Petersen Zieska Zieska { Seal } Frank Boyles, City Manager 3/30/2005 www. cityofpriorlake, com Phone 952.440.9675 / Fax 952.440.9678