HomeMy WebLinkAbout10B - Police/Fire Training Fac 16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
CURRENT
CIRCUMSTANCE
S:
CITY COUNCIL AGENDA REPORT
April 4, 2005
10B
Frank Boyles, City Manager
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING THE CITY TO
PARTICIPATE IN THE ACQUISITION OF PROPERTY FOR THE
CONSTRUCTION OF A JOINT POLICE AND FIRE TRAINING FACILITY
History: The City Council is aware that the Scott County Association for
Leadership and Efficiency (SCALE) was created to foster new areas of
cooperation between Scott County units of government. One of the most
significant SCALE projects has been the possibility of constructing a joint police
and fire training facility to be used by all SCALE members.
As a first step in this project, the city councils were asked to authorize the
selection of an architect to assist SCALE in evaluating the potential for a joint
training facility. The architect has completed his report. The report was
submitted to SCALE together with an estimate of how costs could be
apportioned if the $8.95 million project proceeds or how costs would be
apportioned if SCALE cities elected to proceed with land acquisition only at this
time. SCALE, at its March 11,2005, meeting, asked member cities to receive
direction on this matter from their respective policy-making bodies.
Attached is an executive summary of the report which was prepared on behalf of
SCALE by BKV Group and RDG Planning and Design. A complete copy of the
report is available in my office. The report included considerable input from
county and city staffs including the Prior Lake Police and Fire Departments.
The basic conclusions of the report are:
1. Fire departments have the greatest need for a year-round facility in which
fires can be simulated to include apartment towers, commercial and
residential facilities, gas tanks, vehicles and other fire situations to which they
are likely to respond.
2. A classroom is needed by both police and fire.
3. The police department's highest priorities are both a pistol and rifle range
(both outdoors).
Regarding the facility itself, a 40-acre parcel of land is desired to house:
For police
· 12-position, 50-yard outdoor firing range
· 5-postion, 200-yard outdoor firing range
For fire
· 29,000 square-foot indoor live fire training building
· 3,500 square-foot Class A burn building
· propane tank relief valve fire simulation
www.cityofpriorlake.com
I:\COUNCIL~,GNRPTS~2005\joint police-r[~,~ir~:.i~.~,~t.3~:~DO/C Fax 952.447.4245
ISSUES:
ALTERNATIVES:
RECOMMENDED
MOTION:
· drafting tank
· roof ventilation simulation
· over-the-road hazardous materials simulation
· water supply pond
Shared
· 6,200 square-foot classroom and support building
The estimated site and construction costs are $8,947,151 with site costs
estimated at $1,440,000 and construction costs at $7,507,151. A cost-sharing
formula has been developed which is based upon need (number of officers) and
community size (valuation).
In the case of Prior Lake, the total land cost would be $183,541 with annual debt
service estimated to be $15,186. For the total project, the Prior Lake share is
$1,585,982 with an annual cost of $124,906.
The first step in the process is to analyze alternative sites. Attached is an e-mail
from Mark McNeill outlining how the $12,000 analysis cost may be divided. For
cost sharing purposes, I have assumed that New Market and the SMSC may not
participate in the project. Therefore, I am proposing a City cost not to exceed
$2500.00.
A joint facility of this nature will answer some ongoing training questions for both
our police and fire departments. Since the facility will serve numerous
communities, annual budget allocations can be conserved and new police and
fire stations do not need to be designed or financed to include such facilities.
Both result in monetary savings county-wide.
Training for both police and fire departments will improve as well. Firefighting is
becoming more complex as new chemicals are introduced into construction and
industrial processes. Intentional acts to promote terrorist agendas further
complicate preparation for police and fire departments.
Fire departments continue to be served by volunteers who can benefit from a
joint police and fire training facility. Finally, communication and coordination
between fire and police departments has become more critical. This facility can
foster ongoing improvement in this area.
1. Adopt a resolution endorsing the Joint Training Facility project (land
acquisition and construction), authorizing an expenditure not to exceed
$2500.00 for property analysis, and directing the Mayor and City Manager to
act as the City's representatives with respect to implementation of the
resolution.
2. Adopt a resolution endorsing the Joint Training Facility project and supporting
the acquisition of land as a first step.
3. Take no action and provide the staff with further direction.
Alternative 2.
I:\COUNCIL~AGNRPTS~005\joint police-tire training facility 032105.DOC
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESOLUTION 0$-xx
A RESOLUTION AUTHORIZING SUPPORTING THE SCALE-SPONSORED
JOINT POLICE AND FIRE TRAINING FACILITY
AND AUTHORIZING THE PURCHASE OF LAND THEREFORE.
Motion By:
Second By:
WHEREAS,
In 2004, the Scott County Association for Leadership and Efficiency (SCALE) retained the firms of BKV
Group and RDG Planning and Design to prepare a report regarding the feasibility of a Joint Police and
Fire Training Facility; and
WHEREAS,
BKV Group and RDG Planning Design have completed their research after interviewing representatives
from the police and fire departments of the SCALE cities; and
WHEREAS,
The report demonstrates that a need exists for a joint training facility and the need will increase with the
growth of the County and the municipalities located therein; and
WHEREAS,
The Joint Police and Fire Training facility is proposed to include on 40 acres of land:
For Fire Usaqe:
· 29,000 square-foot indoor live fire training building
· 3,500 square-foot Class A burn building
· propane tank relief valve fire simulation
· drafting tank
· roof ventilation simulation
· over-the-read hazardous materials simulation
· water supply pond
For Police:
· 12-position, 50-yard outdoor firing range
· 5-position, 200-yard outdoor firing range
Shared:
· 6,200 square foot classroom and support building; and
WHEREAS,
The estimated cost of the project is $8,947,151 with $1,440,000 attributed to land costs and $7,507,151
for building construction costs; and
WHEREAS,
The SCALE organization supports the project as proposed recognizing that cities will need time to allocate
funding on their capital improvement programs in order for the project to proceed; and
WHEREAS,
If this project is to move forward at some time in the future, a 40-acre parcel should be purchased by the
cities and County who are party to the SCALE organization; and
WHEREAS, Land costs are escalating at 12-15% per year making time of the essence for such acquisition; and
R:\RESOLUTIV~,DMINRES~OO5\draft joint police-tire training facility. DOC
www.cityofpriorlake.corn
Phone 952.447.4230 / Fax 952.447.4245
WHEREAS,
In order to proceed to identify land for acquisition for the Joint Police and Fire Facility, the SCALE
organization needs the commitment of its participating cities by passage of this resolution; and
WHEREAS,
The City Council of the City of Prior Lake, Minnesota, desired to confirm its support for the land acquisition
with the understanding that such action will authorize SCALE to evaluate parcels for purchase and present
a final recommendation to the City Council at a future date; and
WHEREAS,
the cost to evaluate two potential sites is $12,000 for the SCALE organization and not to exceed $2500 for
Prior Lake's share.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. SCALE is hereby authorized to analyze 40-acre land parcels within Scott County for their suitability for acquisition for this
project at a cost to the City of Prior Lake not to exceed $2500.
3. Upon completion of such analysis, the City Council will give final consideration to the land purchase once final costs and
purchase conditions have been identified.
4. For purposes of this authorization, the City Council recognizes that the total land purchase price for 40 acres is not to
exceed $1,440,000.
5. Final purchase documents will identify the owner of the property as Scott County or SCALE (which will require a
restructuring of the organization).
6. That the Mayor and City Manager are hereby empowered to act on the City's behalf with respect to this resolution.
PASSED AND ADOPTED THIS 4TM DAY OF APRIL, 2005.
YES NO
Haugen Hau~len
Flemin~l Flemin~l
LeMair LeMair
Petersen Petersen
Zieska Zieska
Frank Boyles, City Manager
R:\RESOLUTIV~,,DMINRES~OO5\draft joint police-tira training facility. DOC
prepared for Scott County Association for Leadership and Efficiency Public Safety Training Facility
Executive Summary
The Scott County Assodation for Leadership and Effidency engaged BKV Group of
Minneapolis, Minnesota, and RDG Planning and Design of Omaha, Nebraska, and its
team partners, to prov.ide an independent feasibility study for the creation of a police
and fire training center. The feasibility study team also includes specialists in business
plans, nonprofit organizations, and curriculum development.
Executive
Summary
In this report, the team presents its findings and recommendations regarding evaluation,
site acquisition, design and construction for a new police and fire training center.
Using charrette workshops, surveys, and other means, the team:
· Collected data from the county's police and fire departments.
· Interviewed representatives of the police and fire administration, city
administration, and other entities interested in partnering with the SCALE
committee to determine goals, needs, and opportunities.
Determined a preliminary program for the training center.
Translated the program into sample graphic footprint block diagrams and tested it
on each of the potential sites.
Tested each alternative with the fire and police departments to determine their
inclusion in the final recommendation for the first phase of the project
These findings, along with the team's background and expertise in police and fire facility
planning, are the basis for the report that follows. This report is intended to be used by
key derision makers as they conEnue to plan a new training center.
Training Center
Business planning for the training center should be performed prior to finalizing the
program for the tzammg center. Apart from staff numbers for various Scott County
departments, no detailed information was available to answer the following questions:
1. What is the total number of students who would ufili~.e the training center?
2. How many classes would be provided at the training center?
3. What types of departments would use the training center?
4. How would ~raming be fi,reded?
5. How would funding influence the number of classrooms and tzammg props?
6. How would the training center be operated (for example, by a facility manager)?
The answers to these questions will affect the program for the training center and also its
cost. Because the m/ormation was not available to the design team for ffris part of this
study, l:raming-center programming was based on assumptions made by the design
team, information provided bv the SC.~LE Training Committee, and the results o£ the
two chief's ]~ocus ~oups.
24096.00/2
8KV/RDG
Page 1-1
prepared for Scott Coun~ Association for Leadership and Efficiency Public Safeb/Trainin§ Faci!i
·
Facility Program Based on Police and Fire Consensus Executive.
Summary
Since the site has not been selected and the need-assessment sUrVeys came back
inconclusive, two consensus-building exercises were performed to determine the desixed
facilities for the first ph.ase of the training center. Based on consensus meetings with the
police and Ere chiefs, the following 'props were deemed essential to the first phase of the
facility program:
Police
12 position 50 yard outdoor firing range with targeting and bullet traps
5 position 200 yard outdoor fi_d.ng range with targeting and bullet traps
Fire
29,000 SF Indoor Live FLre Training Building
3,500 SF Class A Burn Building
Propane Tank Relief Valve Fixe Simulator
DraftL--tg Tank
Roof VentLlation Simulator
Over-the-Road Hazardous Materials Simulators
Water Supply Pond
Shared
6,200 SF Classroom and Support BuJ.lding
40 Acres Land
Site Improvements
Offsite Improvements
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BKV / RDC Page 1-2
prepared for Scott Coun~ Association for Leadership and Efficiency Public. Safety Trainin§ Facilib/
Conceptual Master Plan
Following is a conceptual plan for implementation of the traimng facility, which would
be situated on about 40 acres and include the props described above.
ExeCutiVe.
Summary
Fibre lB - Conceptual Mut~r Plan
~-~t~ C~unt',/~t,~n f~
L~w~lp ~nd ~Jcl~ Conceptual Desi~
Cost
The team's estimate of probable cost is based on the police and fire consensus for the
facility program, lmduded is an annualized paYment breakdown on the components.
Opinion of Probable
Construction Cost
_Officer Percentage
Site Accluision: .. -. ~ ;,,_ ~ .i,; ~ ~-.-. I~_ ..:, $1,440,000 I.--~:.::~,:-:~-'.-.2.-$1:1:2,7z~8
!Lnf~structure Costs ! ~,0 I ~;0
~ite Development Costs [ $578~220 ! ,~45~273
~Trainin~l & Support ald~ls. ] $829,872 ] S64,976
'police - :': ~ "' ' I:'" $457,500' I"" .... ,:-.. $35,82.1;
TOTAL Project Cost [ $8,947,1 51 I $700,534
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BKV/RDG
Page 1-3
prepared for Scott County Association for Leadership and Efficiency Public Safety Training Facility
Schedule
The schedule shown here represents a rea_Estic time flame for implementation, which can
be reduced or lengthened depending on the outcomes of each phase of the project. Land
acquisition is often the most complicated and ~me-consuming part of the project.
SCALE Police and Fire Trainin,~ Center Feasibility Study
! 2oo5 2006 2007 2o08
IPhaee 1st i2ncl 3rd 4tllIls! 12ncl 13m4th ls! 2ncl 13roi la, th 15t 2nd 3a:l i4th
.00 Feasibility/ Stu~ ~-
2.00Business Plan _-,{--_:it-
3.00Fourx~tion and Cumcuia - ~
~,.00 Site Selecl3on ~i
7.00Constructio~
·
Executive.
Summary
Next Steps
The follow~g steps are recommended:
· Define and Finalize a Business Plan
o Determination of Users
o Define Operational~ Costs and Funding Model
o Determine Possible Revenue Opportunities
· Continue Funding Review
· Start Site Selection, Evaluation and Detailed Site Planning
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Page 1 of 1
Frank Boyles
From:
Sent:
To:
Cc:
Mark McNeill [MMcneill@ci.shakopee.mn.us]
Thursday, March 24, 2005 9:40 PM
Frank Boyles; Dave Unmacht; Barry Stock; edshukle@frontiernet, net; Ismith@ci.jordan.mn.us
Ted Redmond (E-mail); Brent Johnson-PL Fire (E-mail); Joe Helkamp (E-mail); Joel McColl (E-mail 2);
Lenny Enz (E-mail); Ralph Teschner; Rob Boe (E-mail)
Subject: SCALE Joint Training Facility Land Purchase
(I am having this faxed to the SMSC, and cities of New Market, Belle Plaine, and Jordan as their e-mail addresses and I
don't seem to get along.)
As you are approaching your Boards and Councils about determining their comfort level for participating in the new step of
the Joint Training Facility, we should also consider the cost to do the analysis of the prospective sites. You may recall
that we got a price of $15,000 from BKV to analyze 4 sites for sites for suitability. I sense that we won't need to do 4 sites,
and therefore asked BKV for a price for 2. They responded that the fixed costs don't change proportionately, and that we
should anticipate $11,000 to $12,000 for two sites.
If it is acceptable to the participants (and assuming that Councils/Boards are OK with proceeding to the land acquisition
phase), I would suggest cost participation in the following amounts:
Elko $500
New Market $500
New Prague $500
Belle Plaine $500
Prior Lake $1500
Savage $1500
Shakopee $1500
SMSC $1'500
Scott County $4000
Total $12,000
If anyone has other thoughts, please respond to this e-mail. Please be aware that I will be out of the office beginning
Friday, March 24, and returning on Friday April 1.
Thanks for your consideration.
Mark McNeill
City of Shakopee
3/29/05