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Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: JULY 13, 2015
AGENDA#: 5A
PREPARED BY: JANET RINGBERG, ACCOUNTING SPECIALIST
PRESENTED BY: FRANK BOYLES, CITY MANAGER
AGENDA ITEM: CONSIDER APPROVAL OF CLAIMS LISTING
DISCUSSION: Introduction
The purpose of this agenda item is to provide the City Council with a listing of in-
voices that have been paid within a specific time period.
History
Staff has provided a claims listing form the UST legacy financial software in the
Scheduled Invoice Summary format which was a listing of invoices paid by the
department for which they were expensed. In addition, manual descriptions were
handwritten for the invoices over$1,000.00.
Current Circumstances
The current claims listing is a check register which includes a chronological listing
of payments issued (check, EFT, ACH, and wires) with the associated vendor and
description of the claim paid. The option to include a general ledger account
number is not available with this report. Staff will work with BS&A to determine if a
report can be created which includes the general ledger account information.
Councilmembers are welcome to call or e-mail City Manager Boyles (952-447-
9801) before the meeting if there are any questions.
Payments Issued 6/13/2015—6/30/2015
Date Checks ACH EFT Totals,
6/15/2015 16,555.25 16,555.25
6/16/2015 232,059.60 232,059.60
6/19/2015 519,502.23 4,934.75 524,436.98
6/22/2015 2,763.25 2,763.25
6/23/2015 46.00 46.00
6/24/2015 100.20 100.20
6/25/2015 261,928.79 48.30 4,966.16 266,943.25
6/30/2015 5,308.84 5,308.84
781,431.02 48.30 266,734.05 1,048,213.34
Phone 952.447.9800 / Fax 952.447.4245/www.cityofpriorlake.com
Conclusion
The Council should consider approving the attached report on claims paid as part
of the consent agenda.
ALTERNATIVES: 1) Motion and second as part of the consent agenda to adopt the claims list as
Presented
2) Motion and second to remove the claims list from the consent agenda for
additional discussion
RECOMMENDED Alternative 1
MOTION:
07/06/2015 07:57 AM CHECK REGISTER FOR CITY OF PRIOR LAKE Page: 1/6 ,- ` Z
User: Janet CHECK DATE FROM 06/13/2015 - 06/30/2015
DB: Prior Lake
Check Date Bank Check Vendor Vendor Name Description Amount
Bank 1 General Bank
06/15/2015 1 994(E) 00001375 ALLIANCE BENEFIT GROUP May 2015 HRA Fees 234.00
06/15/2015 1 995(E) 00013738 MN VALLEY ELECTRIC Jun 2015 Electric Bills 15,483.85
06/15/2015 1 996(E) 00019388 SHAKOPEE PUBLIC UTILITIES Jun 2015 Electric Bills 837.40
06/19/2015 1 997(E) 00001375 ALLIANCE BENEFIT GROUP 2015 HRA Claims 2,640.96
06/19/2015 1 998(E) 00013612 MN DEPT OF REVENUE May 2015 Fuel Tax 368.79
May 2015 Sales Tax 1,925.00
2,293.79
06/24/2015 1 999(E) 00013504 SELECT ACCOUNT Jun 2015 Admin Fees 100.20
06/25/2015 1 1000(A) 00011262 KELSEY KES Program Supplies 48.30
06/22/2015 1 1001(E) 00019304 INTEGRA TELECOM Jun 2015 Phone Bills 2,763.25
06/23/2015 1 1002(E) 00019212 SCOTT COUNTY 5035 Beach St CUP Filing 46.00
06/30/2015 1 1005(E) 00013570 CENTERPOINT ENERGY Jun 2015 Natural Gas Bills 5,308.84
06/25/2015 1 1006(E) 00001375 ALLIANCE BENEFIT GROUP Jun 2015 HSA Fees 276.00
2015 HRA Claims 1,740.16
2015 HRA Claims 2,950.00
4,966.16
06/19/2015 1 94275 00002035 BACHMAN'S INC Plants 254.40 V
06/19/2015 1 94276 00002637 BOLTON & MENK INC Construction Observation - Bluffs at Sh 987.00
Construction Observation - Enclave at C 357.00
Cates Street Dam Phase 2 260.00
Survey, Design and Construction Mgmt Se 25,607.00
Credit River Road Improvement TRN15-000 9,023.05
36,234.05
06/19/2015 1 94277 REFUND-REC BRENDA FORD Multi Sport Camp Refund 80.00
06/19/2015 1 94278 00003402 CHARD TILING TRN15-000004 Construction Contract PR#2 280,389.94
06/19/2015 1 94279 00003760 COMPUTER INTEGRATION TECH 4 Adobe Acrobat Licenses 1,056.00
Dual Radio Access Point 510.00
Monitor 200.00
Logitech Mice 132.00
Wireless Access Point 330.00
2,228.00
06/19/2015 1 94280 00004049 DAKOTA COUNTY TREASURER Thompson Notary Registration 20.00
06/19/2015 1 94281 00005480 EMERGENCY AUTOMOTIVE TECH INC Squad 6 Change Over-Lighting 203.30
Squad 7 Change Over-Lighting 203.30
406.60
06/19/2015 1 94282 00005497 EMERGENCY RESPONSE SOLUTIONS Enhanced ICM Kit 333.44
06/19/2015 1 94283 00006503 FIRST-SHRED LLC Jun 2015 Shredding Service 44.00
06/19/2015 1 94284 00026907 GARY L FISCHLER & ASSOCIATES PA Ayers - Pre-employment Psych Screening 525.00
06/19/2015 1 94285 00008060 HACH COMPANY MPCA Monitoring Equipment (Grant Funded 8,048.15
06/19/2015 1 94286 00026943 INNER-TITE Twist tite Wire Seal Assembly 326.74
06/19/2015 1 94287 00019109 JAMES SCHIFFMAN 7/14/15 Neighborhood Park Party 350.00
06/19/2015 1 94288 00002410 KATH FUEL OIL SERVICE Oil and Supplies 324.00
Hose Kit and Reels 560.00
Cirkan 436.05
Cirkan 408.00
•
07/06/2015 07:57 AM CHECK REGISTER FOR CITY OF PRIOR LAKE Page: 2/6
User: Janet CHECK DATE FROM 06/13/2015 - 06/30/2015
DB: Prior Lake
Check Date Bank Check Vendor Vendor Name Description Amount
Return Cirkan (436.05)
1,292.00
06/19/2015 1 94289 REFUND-BLG KEVITT EXCAVATING 15-0321 3950 Green Hghts Trail 5,000.00
06/19/2015 1 94290 00011940 KULLY SUPPLY INC Splash Proof Junction Box 440.31
06/19/2015 1 94291 00013318 MENARDS LUMBER CO Supplies 234.38
06/19/2015 1 94292 00013386 METRO SALES INCORPORATED Repair C410DN 231.42
06/19/2015 1 94293 00013400 METROPOLITAN COUNCIL Jul 2015 Wastewater Service 102,377.75
06/19/2015 1 94294 00013801 MN DEPT OF LABOR & INDUSTRY 2015 PD Elevator License 100.00
2015 City Hall Elevator License 100.00
200.00
06/19/2015 1 94295 00026912 MN EQUIPMENT Gasket, Seals, Connect 99.17
06/19/2015 1 94296 00013658 MN PIPE & EQUIPMENT Curb Stop Water Covers 723.85
Curb Box Repair 522.80
1,246.65
06/19/2015 1 94297 00013746 MN ZOOMOBILE 7/21/15 Neighborhood Park Party 325.00
06/19/2015 1 94298 00013951 MTI DISTRIBUTING INC Repair Parts 699.82
06/19/2015 1 94299 00014574 NORTH AMERICAN SAFETY City Logo Polos 128.00
06/19/2015 1 94300 00014635 NORTH STAR PUMP SERVICE Annual Mtce Reclaim/Sludge Pumps 575.00
06/19/2015 1 94301 00002615 OFFICE MAX CONTRACT INC Park Party Supplies 21.72
06/19/2015 1 94302 00015552 OMNI SITE RMA 5623 Repair and Replace 207.00
RMA 5621 Repair and Return 183.00
RMA 5620 Repair and Return 183.00
573.00
06/19/2015 1 94303 00016300 PETTY CASH Reimburse Petty Cash 107.94
06/19/2015 1 94304 00016871 PROWIRE INC Panic Button Repair 202.00
06/19/2015 1 94305 00011826 RACHEL KROOG 7/28/15 Neighborhood Park Party 450.00
06/19/2015 1 94306 REFUND-BLG RATZLAFF HOMES INC 14-1321 14966 Hillside Circle NW 2,500.00
06/19/2015 1 94307 00018571 ROCK HARD LANDSCAPE SUPPLY Black Dirt 150.00
06/19/2015 1 94308 00019036 SAM'S CLUB Club Prior Supplies 28.55
06/19/2015 1 94309 00019212 SCOTT COUNTY CSAH 82 Bond Interest 5,620.00
06/19/2015 1 94310 00019232 SCOTT COUNTY ATTORNEY Cash - ICR #15001304 6.20
06/19/2015 1 94311 00019384 SMSC 2015 Water Purchases 17,248.00
06/19/2015 1 94312 00019796 STATE TREASURER Cash - ICR #15001304 3.10
06/19/2015 1 94313 00019900 STREICHERS Ammunition 176.59
Ammunition 90.00
Ammunition 278.91
545.50
06/19/2015 1 94314 00020270 TERMINAL SUPPLY COMPANY Unsheilded Communication 46.57
06/19/2015 1 94315 REFUND-UB THANH NGUYEN UB REFUND - 3-06287-02 26.77
06/19/2015 1 94316 REFUND-UB THOMAS FAXVOG UB REFUND - 1-06572-00 53.49
06/19/2015 1 94317 00020523 TITAN MACHINERY Trailer Spring 21.58
Valve and Rod Assembly 72.42
94.00
06/19/2015 1 94318 REFUND-BLG TOPAZ LLC 14-0868 5346 Snell Court 2,500.00
06/19/2015 1 94319 00020705 TRAUT WELLS Well Inspections 745.00
06/19/2015 1 94320 00002105 US BANK Tues Night Council Meetings 28.41
AR w/FB KH MM 41.91
07/06/2015 07:57 AM CHECK REGISTER FOR CITY OF PRIOR LAKE Page: 3/6
User: Janet CHECK DATE FROM 06/13/2015 - 06/30/2015
DB: Prior Lake
Check Date Bank Check Vendor Vendor Name Description Amount
Agenda Review MM,KH,FB 42.16
Cookies - Tot & Me Class 28.00
Rite in the Rain Copier Paper 99.41
May 2015 SCALE Meeting 108.98
Dinner - Council Workshop 138.65
Donuts - Finance Director Interviews 18.26
St Paul Saints Tour 30.00
Credit River Rd Stormwater Permit 400.00
Dinner - Council Workshop 15.37
Dinner - Council Workshop 126.38
Chemical Resistant Gloves 57.72
Coffee-May SCALE Meeting 38.44
Lunch-Finance Director Interviews 81.74
Tech Village Domain & Email Renewal 34.34
AED Signs 48.66
Mayer Baby Blanket 37.41
Carburetor Repair 189.00
Birdhouses and Flying Discs 59.41
Tot Lot Supplies 82.45
Flagpole Kit 124.05
Metal Knob, Pin Kit 49.25
Label Paper 109.10
Rec program jello wrestling 121.90
Jr Leader T-Shirts 200.64
2,311.64
06/19/2015 1 94321 00022120 VALLEY PAVING INC Maplewood Construction Contract 42,224.94
06/19/2015 1 94322 00023200 WATER CONSERVATION SVCS INC Hydrant Survey 950.00
06/19/2015 1 94323 00023780 WSB & ASSOCIATES INC Duluth Signal TRN15-000003 937.50
06/19/2015 1 94324 00026100 ZACKS INCORPORATED Pop Up Towels 66.49
06/25/2015 1 94325 00006798 4 PAWS ANIMAL CONTROL LLC May 2015 Animal Control 2,100.00
06/25/2015 1 94326 00001220 ADAM'S PEST CONTROL Quarterly Pest Control 99.00
06/25/2015 1 94327 00001360 ALLEN'S SERVICE INC Tow Unit #398 to Wolf 121.00
06/25/2015 1 94328 00002035 BACHMAN'S INC Shrubs 698.32
06/25/2015 1 94329 00002124 BASER ASSOCIATION Umpire Fees 6/1/15 - 6/15/15 1,388.00
06/25/2015 1 94330 00002637 BOLTON & MENK INC CR 21 Watermain Replacement Project - E 940.00
06/25/2015 1 94331 00026841 BS&A SOFTWARE ERP Software 171,790.00
06/25/2015 1 94332 00002919 BUCKINGHAM COMPANIES 2015 Refuse Contract 478.68
06/25/2015 1 94333 00003279 CASH CYCLE SOLUTIONS INC JUN 2015 UB Billing 3,411.25
REFUND IN CARRIER CHARGES (63.06)
3,348.19
06/25/2015 1 94334 00003291 CDW GOVERNMENT Ticketwriter Paper Rolls 111.14
06/25/2015 1 94335 00021220 CENTURY LINK Jun 2015 Phone Bills 478.84
06/25/2015 1 94336 00003370 CHAMBER OF COMMERCE Rogness - Membership Meetings 180.00
06/25/2015 1 94337 00026842 COFFEE WHOLESALE USA Coffee 301.06
06/25/2015 1 94338 00003710 COMMERCIAL ASPHALT CO Asphalt - Hot Mix 213.50
06/25/2015 1 94339 00003725 COMMERCIAL STEAM TEAM 2015 Carpet Cleaning 703.50
2015 Carpet Cleaning 150.00
853.50
06/25/2015 1 94340 00003760 COMPUTER INTEGRATION TECH CIT Managed Backup 885.00
Phone Equipment Fire Station 1 1,585.00
2,470.00
07/06/2015 07:57 AM CHECK REGISTER FOR CITY OF PRIOR LAKE Page: 4/6
User: Janet CHECK DATE FROM 06/13/2015 - 06/30/2015
DB: Prior Lake
Check Date Bank Check Vendor Vendor Name Description Amount
06/25/2015 1 94341 00003930 CREATIVE GRAPHICS Crack Seal/Seal Coat Door Hangers 244.33
Self Inking Stamp 27.50
271.83
06/25/2015 1 94342 00003957 CUB FOODS Shaving Cream 30.21
06/25/2015 1 94343 00004337 DELUXE FOR BUSINESS Deposit Tickets 33.25
06/25/2015 1 94344 00004400 DEPUTY REGISTRAR #160 Tabs, Title License for #309 43.75
Tabs for #1005 12.00
55.75
06/25/2015 1 94345 00005378 EGAN Service and Repair 1,132.50
06/25/2015 1 94346 00023120 ELECTRIC PUMP Parts for Grinder Pump 358.66
06/25/2015 1 94347 00005497 EMERGENCY RESPONSE SOLUTIONS SCBA Flow Test 75.94
06/25/2015 1 94348 00006140 FASTENAL COMPANY Supplies 39.71
06/25/2015 1 94349 00006773 FORCE AMERICA 3/4" Tank Breather 12.78
06/25/2015 1 94350 00007303 GILBARCO INC 2015 Annual Contract 723.00
06/25/2015 1 94351 00007510 GOODYEAR COMMERCIAL TIRE Tires 255.47
06/25/2015 1 94352 00008237 HART BROS TIRE CO Repair and Supplies 395.00
06/25/2015 1 94353 00008315 HAYES ELECTRIC INC Water Treatment Plant Repairs 1,952.52
PD Electrical Repair - Lighting Circuit 492.00
Library Service 842.71
Lakefront Park Electrical Work 1,780.72
5,067.95
06/25/2015 1 94354 00008685 HIRSHFIELD'S DECORATING Paint 64.48
06/25/2015 1 94355 00008810 HOLIDAY STATION STORES Fuel 11.85
06/25/2015 1 94356 00010355 JEFF MARTIN COMPANY Memorial Field Glass Removal 250.00
06/25/2015 1 94357 00010855 JORGENSON LOCK & SAFE PD Lock and Maintenance 245.00
06/25/2015 1 94358 REFUND-BLG KEYLAND HOMES 13-1248 2032 165th Street 2,000.00
14-0987 5411 Snell Court 2,500.00
14-1108 5500 Snell Court 2,500.00
14-0964 16704 Markley Lake Road 2,500.00
9,500.00
06/25/2015 1 94359 00011347 KIDSDANCE 7/10/2015 Performance 200.00
06/25/2015 1 94360 00012258 LAPOINTE UTILITIES INC Directional Bore Shady Beach 2,550.00
06/25/2015 1 94361 00012435 LEAGUE MN CITIES INS TRUS Claim #C0029223 4,393.60
06/25/2015 1 94362 00026948 LOU'S GLOVES INC Gloves 83.00
06/25/2015 1 94363 00013318 MENARDS LUMBER CO PSI Concrete 187.60
Parks Supplies 190.70
378.30
06/25/2015 1 94364 00013372 METRO CONCRETE RAISING INC Toronto Sidewalk, Turner Drive Curb 2,300.00
06/25/2015 1 94365 00026949 MISSION BAY FARMS Family Campout Firewood 145.00
06/25/2015 1 94366 00013749 MMKR & CO 2014 YE Audit 6,675.00
06/25/2015 1 94367 00012323 MN AG GROUP INC Shop blow gun 56.25
06/25/2015 1 94368 00026912 MN EQUIPMENT Wheel and Bushing 54.39
06/25/2015 1 94369 00013951 MTI DISTRIBUTING INC Tire 189.98
Belt and Collar 131.85
Caster Wheel 57.84
Tire 189.98
569.65
06/25/2015 1 94370 00013897 MUNICIPAL EMERGENCY SERVICES Mini Shaper, Smooth Bore 184.58
07/06/2015 07:57 AM CHECK REGISTER FOR CITY OF PRIOR LAKE Page: 5/6
User: Janet CHECK DATE FROM 06/13/2015 - 06/30/2015
DB: Prior Lake
Check Date Bank Check Vendor Vendor Name Description Amount
06/25/2015 1 94371 00014381 NETWORK SERVICES COMPANY Copy Paper and Paper Supplies 1,649.54
06/25/2015 1 94372 00014775 NORTHLAND SECURITIES INC TIF District 1-5 Gateway Sr Housing 1,400.00
06/25/2015 1 94373 00002615 OFFICE MAX CONTRACT INC Tape Flags, Post It Notes, Pens 59.58
Pens 8.60
Office Supplies 65.49
Tax Adjustment (7.10)
126.57
06/25/2015 1 94374 00026944 PARTAC PEAT CORPORATION Fencing Supplies 766.25
06/25/2015 1 94375 00016370 PIONEER ATHLETICS Field Paint 3,906.00
06/25/2015 1 94376 00016518 PPG ARCHITECTURAL FINISHES Traffic Marking Paint 1,141.40
06/25/2015 1 94377 00016548 PRECISE MOBILE RESOURCE MGMT May 2015 Pooled Data & Software 555.73
06/25/2015 1 94378 00016700 PRIOR LAKE RENTAL CENTER Tiller Rental 121.27
Excavator Rental 6/15/15 216.00
Tiller Rental 96.32
433.59
06/25/2015 1 94379 00018235 READY WATT ELECTRIC 2015 Siren Maintenance Agreement 8,025.00
06/25/2015 1 94380 REFUND-BLG REDSTONE DESIGN LLC 14-1386 14189 Shady Beach Drive 2,500.00
06/25/2015 1 94381 00018475 RIGID HITCH INC Wiring, Hitch Pin, Pintle Hook 108.91
Bed Mat 81.97
Strobe Beacon Light 217.94
Tow Strap 61.94
470.76
06/25/2015 1 94382 00018571 ROCK HARD LANDSCAPE SUPPLY Mulch 1,200.00
Mulch 85.00
1,285.00
06/25/2015 1 94383 00019057 SAMPLETECH 2015 Monitoring Well Sampling and Analy 1,750.00
06/25/2015 1 94384 00019232 SCOTT COUNTY ATTORNEY 2013 Honda CRV #6214749 300.00
Cash ICR#15002776 1,102.38
1,402.38
06/25/2015 1 94385 00019712 ST CROIX RECREATION CO Park Table and Grill 1,744.00
06/25/2015 1 94386 00019796 STATE TREASURER Cash ICR#15002776 551.19
06/25/2015 1 94387 00019949 SUMMIT FIRE PROTECTION CO Fire Sprinkler Service 626.00
06/25/2015 1 94388 00026861 SUN LIFE FINANCIAL Jul 2015 COBRA - O'Rourke 78.92
06/25/2015 1 94389 00019985 SYCOM INC VFD Replacement 1,139.00
06/25/2015 1 94390 00020245 TENNIS WEST Memorial Scoreboard Barrier Net 528.00
06/25/2015 1 94391 REFUND-BLG TOPAZ LLC 14-0360 5374 Credit River Road 2,500.00
06/25/2015 1 94392 00021275 UNIFORMS UNLIMITED Elliott - Body Armor 739.16
06/25/2015 1 94393 00021400 UPS Omni Site 10.36
Omni Shipments 53.69
64.05
06/25/2015 1 94394 00021882 USA BLUEBOOK Marking Posts 1,115.40
06/25/2015 1 94395 00022468 VESSCO INC Chemical Feed Equipment Repairs 83.96
06/25/2015 1 94396 REFUND-BLG WENSCO INC 14-0701 4090 Heritage Lane 2,500.00 V
06/25/2015 1 94397 00023645 WM MUELLER & SONS INC Asphalt 818.96
06/25/2015 1 94398 00023675 WOLF MOTOR CO INC Repair Parts 169.09
07/06/2015 07:57 AM CHECK REGISTER FOR CITY OF PRIOR LAKE Page: 6/6
User: Janet CHECK DATE FROM 06/13/2015 - 06/30/2015
DB: Prior Lake
Check Date Bank Check Vendor Vendor Name Description Amount
06/25/2015 1 94399 00023780 WSB & ASSOCIATES INC SMSC Streambank Stabilization 47.50
Mushtown Environmental 453.75
Fish Point Wetland Services 95.00
SMSC Trail Grant 960.00
1,556.25
06/25/2015 1 94400 00026100 ZACKS INCORPORATED Truck Wash 599.40
06/25/2015 1 94401 00026500 ZIEGLER INC Blade 18.81
1 TOTALS:
Total of 138 Checks: 816,153.77
Less 2 Void Checks: 2,754.40
Total of 136 Disbursements: 813,399.37
Bank 2 Escrow
06/16/2015 2 3(E) 00026863 HONEYWELL INTERNATIONAL INC Energy Savings Project FAC-2012-001 232,059.60
2 TOTALS:
Total of 1 Checks: 232,059.600.00
Less 0 Void Checks:
Total of 1 Disbursements: 232,059.60
REPORT TOTALS:
Total of 139 Checks: 1,048,213.37
Less 2 Void Checks: 2,754.40
Total of 137 Disbursements: 1,045,458.97