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Home My WebLink About5G 2nd Qtr Donations and Grants 4646 Dakota Street SE 4/4 vxssolt* Prior Lake,MN 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: JULY 27, 2015 AGENDA#: 5G PREPARED BY: CATHERINE ASMUS, ACCOUNTANT PRESENTER: CATHY ERICKSON, INTERIM FINANCE DIRECTOR AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING DONATIONS AND GRANTS TO THE CITY DURING THE SECOND QUARTER OF 2015 DISCUSSION: Introduction The purpose of this agenda item is to consider acceptance of donations and grants made to the City during April, May and June of 2015 and to authorize city staff to amend the budget for any additional revenues received and expenditures that may be incurred to comply with grant agreement and restricted donations. History Minnesota State Statute 465.03 requires that the City accept a grant or demise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. In addition to being a legal requirement, this resolution encourages transparency in government and accountability. Current Circumstances A resolution has been prepared that identifies the donations and grants that were received during the 2nd quarter of 2015 and the terms in which they were presented. If a donation or grant was accepted under separate resolution, it has not been included in this current list. While it is certainly our intent to include all donations and grants for the 2nd quarter of 2015, we recognize that we may have inadvertently missed some. Those will be addressed in subsequent resolutions. Conclusion Staff is requesting that the Council accept the donations and grants received and authorize them to amend the budget. Staff intends to seek Council acceptance of donations and grants each quarter during the year and amend the budget when appropriate. ISSUES: This agenda item allows City Council to publicly recognize the donations and grants made to the City in the interest of transparency. FINANCIAL Certain donations and grants and their corresponding expenditures are IMPACT: reflected in the annual budget due to their recurring nature. Acceptance of additional donations and grants may result in additional or offsetting expenditures depending on the terms prescribed by the donor. ALTERNATIVES: 1. Approve the resolution accepting donations and grants received by the City during the 2nd quarter of 2015 as part of the consent agenda. 2. Delay action if the Council requires additional information. RECOMMENDED Alternative#1. MOTION: 2 trj)PRIO u tr 4646 Dakota Street SE 4sirnvssolt' Prior Lake,MN 55372 RESOLUTION 15-xxx A RESOLUTION ACCEPTING DONATIONS AND GRANTS TO THE CITY DURING THE 2nd QUARTER OF 2015 Motion By: Second By: WHEREAS, MN Statute 465.03 requires that cities accept donations for the benefit of its citizens in accordance with the terms prescribed by the donor; and WHEREAS, Additional revenues received may require the City to incur additional expenditures in order to comply with grant agreements and restricted donations; and WHEREAS, The City has received the following donations of money, goods or property during April, May and June of 2015: Donor Value Designated Use Shakopee Mdewakanton Sioux $105,000.00 2nd Quarter 2015 Police Community Michelle Choudek $100.00 Donated 2nd Qtr time as EDA Member Keaton Kaisersatt, Eagle Scout $1,500.00 Painted the Concession Stand and Restroom Facility at Watzl's Beach Sailer's Greenhouse $1,000.00 Flowers for 20 large planters Chamber of Commerce $4,000.00 Memorial Garden Brad Walton, Eagle Scout $750.00 Restoration of the WWII propeller display at Memorial Park St. Francis Regional Medical Center $1,250.00 For healthy snacks and water at the Neighborhood Park Parties, breakfast at Adventure Camp and an inflatable at other community events. City of Shakopee $1,252.64 Toward Zero Death Grant Dr. Pepper& Snapple $8,300.00 100 Recycling Bins MN Conservation Corps $2,080.00 Donated Labor Lund's $151.97 Sandwiches for PL Clean Water Clean Up Event Prior Lake Bait&Tackle $88.33 Gift Cards, Bait, Fillet Knife for PL Clean Water Clean Up Event Teresa's Mexican Restaurant $60.00 Gift Cards for PL Clean Water Clean Up Event Centerpoint Energy $100.00 Cash and event T-shirts for PL Clean Water Clean Up Event Cub Foods Savage $25.00 Gift Card for PL Clean Water Clean Up Event Snap Fitness $125.85 3 month membership for PL Clean Water Clean Up Event Target Savage $50.00 Gift Card for PL Clean Water Clean Up Event Michael's Cycles $60.00 Gift Cards for PL Clean Water Clean Up Event Eileen's Cookies $35.00 Donated Cookies for PL Clean Water Clean Up Event Community Volunteers $1,125.00 Donated labor for PL Clean Water Clean Up Event GreenCorps Program $6,626.75 Donated labor NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA AS FOLLOWS: 1. The recitals set forth above are incorporated herein. 2. City staff is authorized to amend the budget to comply with grant agreements and restrictive donations. 3. The grants and donations are hereby officially accepted and acknowledged with gratitude to the donors. PASSED AND ADOPTED THIS 27th DAY OF JULY, 2015. VOTE Hedberg Keeney McGuire Morton Thompso Aye ❑ ❑ ❑ ❑ ❑ Nay ❑ ❑ ❑ ❑ ❑ Absent ❑ ❑ ❑ ❑ ❑ Abstain ❑ ❑ ❑ ❑ ❑ Frank Boyles, City Manager