HomeMy WebLinkAbout5C 2016 Improvements Approve Prof Agree for Design Surveying U
4646 Dakota Street SE
41nvxesoll' Prior Lake,MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: SEPTEMBER 14, 2015
AGENDA#: 5C
PREPARED BY: SENG THONGVANH, PROJECT ENGINEER
PRESENTER: SENG THONGVANH
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING PROPOSALS
AND AUTHORIZING THE MAYOR AND CITY MANAGER TO ENTER
INTO THE CITY'S STANDARDIZED PROFESSIONAL SERVICES
AGREEMENT FOR DESIGN SURVEY FOR THE 2016 IMPROVEMENT
PROJECT, CITY PROJECT#TRN16-000001
DISCUSSION: Introduction
The purpose of this agenda item is to accept the proposals for professional
service related to surveying for the Manitou Road, Black Oak Road, Hidden
Pond Trail, Raspberry Ridge Road, and Timberglade Circle Improvement
Project.
History
The City uses the Five Year Capital Improvement Program to plan its
infrastructure improvements and the financing for capital improvements.
The 2016 Improvement Project proposes to reconstruct the street and
upgrade utilities within the project area.
On August 24, 2015, the City Council authorized the preparation of the
Feasibility Reports for the 2016 Improvement Project. The Feasibility
Report will address street reconstruction and utility improvements on
Manitou Road, Black Oak Road, Hidden Pond Trail, Raspberry Ridge
Road, and Timberglade Circle and will be completed by City Staff.
In anticipation of the project, the City of Prior Lake must perform project
surveying.
Current Circumstances
Staff has requested proposals from three firms for design survey. They
include: Bolton & Menk, Probe Engineering, and WSB &Associates. Each
of these firms has previously completed work for the City of Prior Lake.
The proposals received are tabulated below:
Firm Name Total Cost
WSB &Associates $12,680.00
Probe Engineering $26,700.00
Bolton & Menk $32,900.00
Three proposals were received and were each analyzed. City Staff is
recommending that WSB & Associates be selected to perform the 2016
Improvement Project design survey for the City of Prior Lake. WSB &
http:l/finance//teams/am/October 4 2010/0914 2015/2016 Improvement Project Surveying Award Rep.doc
Associates recently performed the construction stalking for the Maple Lane,
Mushtown Road, Panama Avenue Improvement Project as well as the
Credit River Road Improvement Project.
Conclusion
The City has worked with WSB &Associates on a number of previous
projects and is comfortable with the proposals provided. City Staff
recommends that WSB &Associates be selected for professional service
support for the 2016 Improvement Project.
ISSUES: Surveying services for a project of this size are beyond the scope of what
the City can provide in house with limited personnel and equipment.
FINANCIAL The surveying work will be funded through the Construction Fund for the
IMPACT: 2016 Improvement Project.
ALTERNATIVES: The alternatives are as follows:
1. Approve as part of the consent agenda a resolution awarding the City's
Standardized Professional Services Agreement with WSB &Associates
for the 2016 Improvement Project Design Survey.
2. Deny this item for a specific reason and provide Staff with direction.
3. Defer this item until a specific date in the future.
RECOMMENDED Motion and second for approval of alternative#1.
MOTION:
u 001p�04646 Dakota Street SE
4zvsole. Prior Lake, MN 55372
RESOLUTION 15-xxx
A RESOLUTION AWARDING THE CITY'S STANDARDIZED PROFESSIONAL SERVICES CONTRACT
FOR SURVEYING FOR 2016 IMPROVEMENT PROJECT, CITY PROJECT#TRN16-000001
Motion By: Second By:
WHEREAS, Surveying is a necessary service needed to properly install City infrastructure; and,
WHEREAS, Surveying is needed for the Manitou Road, Black Oak Road, Hidden Pond Trail, Raspberry Ridge
Road, and Timberglade Circle Improvement Project; and,
WHEREAS, The City does not have the equipment or expertise to provide these services in-house; and,
WHEREAS, The City received the following proposals for services:
Firm Name ;Total Cost
WSB &Associates $12,680.00
Probe Engineering $26,700.00
Bolton & Menk $32,900.00
The low proposal was submitted by WSB &Associates; and
WHEREAS, City Staff recommends award of the City's Standardized Professional Services Contract to WSB&
Associates for the 2016 Improvement Project Design Surveying Services.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are authorized to execute the City's Standardized Professional Services
Agreement with WSB &Associates for an amount of$12,680.00.
3. Funding for this engineering service will be drawn from Account#501-43500.00-TRN16-000001.
PASSED AND ADOPTED THIS 14th DAY OF SEPTEMBER 2015.
VOTE Hedberg Keeney McGuire Morton Thompson
Aye ❑ ❑ ❑ 0 ❑
Nay 0 ❑ ❑ ❑ ❑
Abstain 0 ❑ ❑ ❑ 0
Absent ❑ ❑ ❑ ❑ ❑
Frank Boyles, City Manager