HomeMy WebLinkAbout5D - 2005 Lift Station Project16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
MEE DATE:
AGENDA #
PREPARED BY:
REVIEWED BY:
AGENDA ITEM:
DISCUSSION:
FISCAL IMPACT:
CITY COUNCIL AGENDA REPORT
MAY 2, 2005
5D
CRAIG ELDRED, STREET AND UTILITIES SUPERVISOR
BUD OSMUNDSON, PUBLIC WORKS DIRECTOR
CONSIDER APPROVAL OF A RESOLUTION ACCEPTING BIDS AND
AUTHORIZING EXECUTION OF THE CITY'S STANDARDIZED
CONTRACT FOR THE 2005 LIFT STATION REHABILITATION PROJECT,
CITY PROJECT NUMBER 05-05
Histor~
On March 21, 2005, the Council approved the plans and specifications and authorized
the advertisement of bids for the 2005 Lift Station Project.
The bids are as shown below:
Waldor Pump & Equip
Carl Bolander
Penn Contracting
$321,826
$359,782
$420,000
The purpose of this agenda item is to accept the bids and award the contract for the
rehabilitation of the four lift stations identified by City staff.
Current Circumstances
The four lift stations staff recommended for rehabilitation are:
n No. 4 - Green Heights
No. 6 -Public Access (DeWitte)
No. 23 - Sunset Trail
No. 29 -Quaker Trail
These lift stations all require major rehabilitation including replacement of pumps,
guide rails, electric panels, other electric components and wet well covers and hatches.
Bids were received and opened on Thursday, April 21 2005 at 10:00am. Three bids
were received for the lift station rehabilitation project. Waldor Pump and Equipment
Company submitted the low bid in the amount of $321,826.00. This is lower than the
engineer's estimate of $403,800.00. Staff is recommending awarding the bid to Waldor
Pump and Equipment for this project.
Budget Impact
The funding for the project will come from the sewer-operating fund since all
accumulative work includes rehabilitation of existing sewer infrastructure.
Staff had estimated for the C.I.P. the total project cost of engineering, materials and
actual repairs is approximately $532,000.00. The low bid for repairs and limited
equipment totaled $321,826.00. Engineering costs are $78,850.00. The City will need
to purchase and furnish additional materials for the project (controllers, pumps, etc);
the approximate cost of this equipment is $55,722.83 in accordance with the City
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Phone 952.447.4230 / Fax 952.447.4245
council policy on standardization of lift station equipment. Staff anticipates the total
project cost to be $456,399.00.
The C.I.P. has identified the lift station rehabilitation process and projects as a very
high priority.
ALTERNATIVES:
RECOMMENDED
MOTION:
ACTION
REQUIRED:
REVIEWED BY:
The alternatives for City Council to consider are as follows:
1. Approve a resolution to accept the bids and award the contract for the 2005 Lift
Station Rehabilitation, City Project 05-05.
2. Table this agenda item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with direction.
Staff recommends alternative number 1.
A motion and a second to adopt the resolution stated above.
Bud ~n~k' s Director
Frank Boyles~ M~ager
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16200 Eagle Creek Avenue S.E.
Prio__r Lake, MN 55372-1714 RESOLUTION 05-XX
TION
TO ACCEPT ALL BIDS AND AUTHORIZE EXECUTION OF THE CITY'S
STANDARDIZED CONTRACT FOR THE 2005 LIFT STATION REHABILITATION PROJECT, CITY
PROJECT 05 - 05
MOTION BY:
SECOND BY:
City staff has identified the following four lift stations requiring major
rehabilitation this year: Green Heights
Public Access (DeWitte)
Sunset Trail
Quaker Trail; and
WHEREAS,
City supplied equipment for the lift station rehabilitation project will
amount to $55,722.93; and
Electric Pump from Bloomington, Minnesota will provide pumps, base
elbows and mini cas components for a cost of $33,334.50; and
WHEREAS,
Quality Flow Systems, Inc. of New Prague, Minnesota will provide US
filter controllers, Al000 submersible transducers and miscellaneous
components to operate or mount listed materials for a cost of $22,388.43;
and
WHEREAS,
The adopted Capital Improvement Plan for 2005-2009 has identified these
rehabilitation projects as a priority for the City; and
WHEREAS,
Pursuant to an advertisement for bids for the 2005 Lift Station
Rehabilitation Project, City Project 05-05; and
The following bids comply with the advertisement were received, opened,
and tabulated according to law:
Bidder Amount of Bid
Waldor Pump & Equip $321,826.00
Carl Bolander & Sons Co. $359,782.00
Penn Contracting, Inc. $420,000.00
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA,
that:
1. The recitals set forth above are incorporated herein.
2. The City Council has determined that Waldor Pump and Equipment of Bloomington, Minnesota, is the
lowest responsible bidder.
3. The Mayor and City Manager are hereby authorized to execute the City's Standard Contract with
Waldor Pump and Equipment in the name of the City of Prior Lake for the rehabilitation of lift stations.
4. The City Manager is hereby authorized and directed to return to all bidders the deposits made with their
bid once the contracts have been signed.
5. The funding for the project shall come from the Sewer Operating Fund.
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Phone 952.447.4230 / Fax 952.447.4245
Passed this 2nd day of May 2005.
YES NO
Haugen Haugen
Flemin~ Flemini~
LeMair LeMair
Petersen Petersen
Zieska Zieska
{ Seal }
Frank Boyles, City Manager
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