HomeMy WebLinkAbout5D 2016 Improvements - Prof Services/Surveying Contract E
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Prior Lake, MN 55372
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CITY COUNCIL AGENDA REPORT
MEETING DATE: OCTOBER 12, 2015
AGENDA #: 5D
PREPARED BY: SENG THONGVANH, PROJECT ENGINEER
PRESENTED BY: SENG THONGVANH
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION AMENDING RESOLUTION 15-146
AWARDING THE CITY'S STANDARDIZED PROFESSIONAL SERVICES
CONTRACT FOR SURVEYING FOR 2016 IMPROVEMENT PROJECT (CITY
PROJECT # TRN16-000001)
DISCUSSION: Introduction
The purpose of this agenda is to review an amendment to resolution 15-146 for
professional service related to surveying for the Manitou Road, Black Oak Road,
Hidden Pond Trail, Raspberry Ridge Road, and Timberglade Circle Improvement
Project. The resolution was previously approved with the wrong bid amount for the
lowest proposer.
History
The City uses the Five Year Capital Improvement Program to plan its
infrastructure improvements and the financing for capital improvements. The 2016
Improvement Project proposes to reconstruct the street and upgrade utilities within
the project area.
On August 24, 2015, the City Council authorized the preparation of the Feasibility
Reports for the 2016 Improvement Project. The Feasibility Report will address
street reconstruction and utility improvements on Manitou Road, Black Oak Road,
Hidden Pond Trail, Raspberry Ridge Road, and Timberglade Circle and will be
completed by City Staff.
In anticipation of the project, the City of Prior Lake must perform project surveying.
Proposals were obtained from three firms for design survey.
Current Circumstances
The proposal from WSB & Associates contained a calculation error in how the
services were totaled. The original proposal showed the total cost to be $12,680,
but the individual work tasks totaled $16,400. The revised total is still $10,300 less
than the next lowest cost proposal. The table below shows the revised cost
proposal from WSB & Associates in comparison to the other proposals received.
Firm Name Total Cost
WSB &Associates $16,400.00
Probe Engineering $26,700.00
Bolton & Menk $32,900.00
Phone 952.447.9800 / Fax 952.447.4245/www.cityofpriorlake.com
Conclusion
The Council should determine if the changes to the WSB &Associates resolution
are appropriate.
ISSUES: Surveying services for a project of this size are beyond the scope of what the City
can provide in house with limited personnel and equipment.
Absent the amendment, the consultant may not be interested in completing the
work for the City for the lower price.
FINANCIAL The surveying work will be funded through the Construction Fund for the 2016
IMPACT: Improvement Project. The low bid proposal of WSB increases by $3,720, but it is
still more than $10,000 less than the next lowest proposal. The amended
resolution will accurately reflect the new amount of $16,400.
ALTERNATIVES: 1. Approve a resolution amending Resolution # 15-146.
2. Deny amending Resolution # 15-146.
3. Table this item to some point in the future.
RECOMMENDED A motion and a second for approval of Alternative #1 as part of the consent
MOTION: agenda.
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PR/OA,
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4646 Dakota Street SE
4ThoiEsol.' Prior Lake,MN 55372
RESOLUTION 15-xxx
A RESOLUTION AMENDING CITY COUNCIL RESOLUTION# 15-146 AWARDING THE CITY'S
STANDARDIZED PROFESSIONAL SERVICES CONTRACT FOR SURVEYING FOR 2016
IMPROVEMENT PROJECT (CITY PROJECT#TRN16-000001)
Motion By: Second By:
WHEREAS, Resolution# 15-146 awarded the City's Standardized Professional Services Contract for
surveying for the 2016 Improvement Project to WSB &Associates (City Project#TRN16-
000001); and
WHEREAS, The City of Prior Lake has received notice from WSB &Associates that the proposal contained
a calculation error; and
WHEREAS, The proposal from WSB &Associates should have been for the amount of$16,400 rather than
the $12,680.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council amends City Council Resolution #15-146 awarding the City's Standardized
Professional Services Contract for surveying in an amount of$16,400 for the 2016 Improvement
Project (City Project#TRN16-000001).
3. Costs will be recorded in the Construction Fund (#501-43500-TRN16-000001) for the 2016
Improvement Project.
PASSED AND ADOPTED THIS 12th DAY OF OCTOBER 2015.
VOTE Hedberg Keeney McGuire Morton Thompson
Aye ❑ ❑ ❑ ❑ ❑
Nay ❑ ❑ ❑ ❑ ❑
Abstain ❑ ❑ ❑ ❑ ❑
Absent ❑ ❑ ❑ 0 0
Frank Boyles, City Manager