HomeMy WebLinkAbout7D Sunset Avenue Reassessment Roll 1304?
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Prior Lake, MN 55372
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CITY COUNCIL AGENDA REPORT
MEETING DATE: OCTOBER 12, 2015
AGENDA #: 7D
PREPARED BY: SENG THONGVANH, PROJECT ENGINEER
PRESENTED BY: SENG THONGVANH, PROJECT ENGINEER
LARRY POPPLER, CITY ENGINEER/ INSPECTIONS DIRECTOR
AGENDA ITEM: PUBLIC HEARING TO CONSIDER A RESOLUTION ADOPTING THE REAS-
SESSMENT ROLL FOR THE SUNSET AVENUE IMPROVEMENT PROJECT
(PROJECT #TRN13-000001)
DISCUSSION: Introduction
This agenda item is necessary to receive public testimony and adopt the reas-
sessment roll for the Sunset Avenue Improvement Project.
History
On August 12, 2013 the City Council awarded a construction contract to Chard
Tiling & Excavating for the Sunset Avenue Improvement Project#TRN 13-000001.
All work under the contract has been completed in accordance with the contract.
Current Circumstances
Final payment has been made to Chard Tiling for the improvement project. With
the final payment, the total final contract amount paid to Chard Tiling is
$839,472.04. This amount is $103,933.18 less than the original contract amount
of $943,405.22. The amount includes a $39,000 deduct for compromised settle-
ment reached with Chard Tiling for not meeting the substantial completion date
for the project. Additional savings were realized with use of less material and
minimization of construction zone impacts.
ISSUES: The final project support costs computations have not yet been completed. How-
ever, it is estimated that there is approximately $25,000 remaining, which should
be sufficient to cover staff time for the reassessment process, project as-built and
close out. The legal fees that were incurred during the negotiated settlement pro-
cess has been accounted for in the project support cost.
It is typical that projects come in within 5% over or under the project budget. In
this case the project came in 11% under the project budget due to field adjust-
ments which reduced impacts but also due to the $39,000 compromised settle-
ment agreement. Historically, the City has not reassessed on these types of pro-
jects whether the amount charged was determined to be higher or lower than the
original computation. Due to the larger than normal significance of the difference
from the original budget, the City Council has directed the Assessment Review
Committee to review the project for reassessment.
On September 3, 2015, the Assessment Review Committee reviewed the process
for reassessment for the Sunset Avenue Improvement Project as well as the pro-
posed reassessment amounts. The Assessment Review Committee agrees that
reassessment for the project should take place due to the larger than normal dif-
ference in the final construction cost and the original budget.
An informational meeting was held on October 6, 2015 to provide reassessment
information prior to the Public Hearing. The meeting also gave property owners
an opportunity to ask questions and provide feedback.
As part of the Sunset Avenue Improvement Project, a large tract of land located
on the east side of Sunset Avenue owned by Kenneth Geister was deemed to
contain 9 buildable lots by the Engineering and Planning Department. These are
called "future lots" and were assessed 100% for streets and utilities. As part of
the reassessment process, the property owner has requested that City staff re-
evaluate the northern most lot as non-buildable and there should not have been
assessed. A wetland delineation was completed for the site and shows the wet-
land within the lot area. City staff has reviewed the lot and wetland location further
and deems that it is a buildable lot as originally determined. Although the lot does
contain wetland, the wetland is of low quality and the lot could be made buildable
through use of wetland mitigation.
FINANCIAL City staff has recalculated the reassessment amounts for the project based on the
IMPACT: final construction costs. The reimbursements or deductions for the reassessment
amounts will be made from the construction fund. The original assessments as
well as the proposed reassessment amounts are shown in the table below:
ORIGINAL AS- REASSESS
SESSMENT MENT DIFFERENCE
AMOUNT
Existing Lots (Per $18,526.71 $17,396.33 $1,130.39
Unit) ( )
Future Lots (Per Unit) $32,234.23 $29,981.30 ($2,252.93)
For those properties that have paid the assessments in full, reimbursements of
the difference amount will be made to the person or entity that made the original
payment. For those properties that rolled the assessments into their property
taxes, the difference amount will be deducted from the outstanding assessment
amounts.
The final project costs are as follows which includes the above referenced remain-
ing project support costs:
Construction Contract $839,472.04
Additional Project Costs (Not in Construction $74,896.04
Contract)
Engineering, Legal, Admin $285,423.61
Project Cost $1,199,791.70
The original budget for this project was $1,273,313.39.
Funding of this project is proposed on the table below:
2
FUND ORIGINAL REASSESSMENT
AMOUNT AMOUNT
Special Assessment $798,786.84 $746,867.50
Tax Levy $361,645.40 $332,459.21
Trunk Fund $1,962.00 $1,962.00
Clean Water Grant $110,919.39 $118,503.00
ALTERNATIVES: 1. Approve a resolution adopting the reassessment roll as submitted for the Sun-
set Avenue Improvement Project#TRN13-000001.
2. Deny this item for a specific reason and provide Staff with direction.
3. Table this item until some date in the future.
RECOMMENDED Motion and second for approval of alternative #1.
MOTION:
3
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4646 Dakota Street SE
'tiltM soII" Prior Lake,MN 55372
RESOLUTION 15-xxx
A RESOLUTION ADOPTING REASSESSMENTS FOR THE SUNSET AVENUE IMPROVEMENT
PROJECT (CITY PROJECT#TRN13-000001)
Motion By: Second By:
WHEREAS, Pursuant to proper notice duly given as required by law, the Council has met and heard and
passed upon all objections to the proposed reassessments for the Sunset Avenue
Improvement Project, City Project#TRN13-000001.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The proposed reassessment for the Sunset Avenue Improvement Project, City Project#TRN13-000001,
a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the
special reassessment against the lands named therein, and each tract of land therein included is hereby
found to be benefitted by the proposed improvement in the amount of the reassessment levied against
it.
3. The reassessment shall be payable on an equal principal method extending over a period of eight (8)
years for street and storm improvements and eighteen (18)years for sewer and water improvements,the
first of the installments to be payable on or before the first Monday, in January 2016, and shall bear
interest at the rate of four and twenty-five hundredths (4.25) percent per annum from the date of the
adoption of this reassessment resolution.
4. The owner of any property so reassessed may, at any time prior to certification of the reassessment to
the County Auditor, pay the whole of the reassessment on such property, with interest accrued to the
date of the payment, except that no interest will be charged if the entire reassessment is paid within thirty
(30) days, and he/she may, at any time thereafter, pay to the city treasurer the entire amount of the
assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment
is made. Such payment must be made before November 30 or interest will be charged through December
31 of the next succeeding year.
5. The Finance Director shall forthwith transmit a certified duplicate of this assessment to the County Auditor
to be extended on the property tax lists of Scott County. Such assessments shall be collected and paid
to the City in same manner as other municipal taxes.
PASSED AND ADOPTED THIS 12th DAY OF OCTOBER 2015.
VOTE Hedberg Keeney McGuire Morton Thompson
Aye ❑ ❑ ❑ ❑ ❑
Nay ❑ 0 0 ❑ ❑
Abstain 0 ❑ ❑ ❑ 0
Absent 0 ❑ ❑ ❑ 0
Frank Boyles, City Manager
PRELIMINARY REASSESSMENT ROLL
DESCRIPTION: ETRN13-000001 SUNSET AVENUE IMPROVEMENT PROJECT
ASSESSMENT UNIT RATE(40%): STREET AND STORM SEWER 100%RATE FOR FUTURE LOTS
ASSESSMENT UNIT RATE(100%): UTILITIES
ASSESSMENT CODE: _
INTEREST RATE: _ 4.25
TERM: 8 YEAR STREETS 18 YEARS UTILITIES
INITIAL YEAR:
ADDITIONAL INTEREST:
TOTAL UNITS 26 STREETS 26 UTILITIES 10 FUTURE LOTS
PAYMENT METHOD: EQUAL PRINCIPAL
TOTAL
SEWER& DEDUCTION SEWER&
NUMBER WATER STREET SEWER AND DEDUCTION WATER TOTAL STREET TOTAL
NO. LEGAL DESCRIPTION PARCEL ADDRESS PARCEL NUMBER PROPERTY OWNER&ADDRESS OF UNITS ASSESSMENT ASSESSMENT WATER STREET ASSESMENT ASSESSMENT REIMBURSEMENT
L4 EX S 17'&P/0 2&3 LYING S OF LINE COM NW
COR OF LOT 1 SW ALONG W LINE 41'TO FOB SE MARK&MARGARET SAILER
1 99.17'SE 99.17'SE 83.5'TOE LINE OF 3&THERE 17011 SUNSET AVE
TERMINATING SUNRISE VIEW 17011 SUNSET AVE 254880011 SHAKOPEE MN 55379 1 $ - $ - $ (382.02) $ (748.36) $ - $ - $ (1,130.38)
MARK&MARGARET SAILER
2 17011 SUNSET AVE
L5&5 17'OF 4 SUNRISE VIEW 17021 SUNSET AVE 254880020 SHAKOPEE MN 55379 1 $ - $ - $ (382.02) $ (748.36) $ - $ - $ (1,130.38)
To I, &CAROL L RENGSTORF
3 i - I ET AVE
L6 SUNRISE VIEW 17031 SUNSET AVE 254880030''"° •'•
-"' ,� .;J $ 8,449 $ 7,310.68 $ (382.02) $ (748.36) $ 8,067.51 $ 6,562.32 $ -
" &DONALo S yt Alli
111
4 051 SUNSET
L7&8 SUNRISE VIEW 17051 SUNSET AVE 254880040 gg,±KOPEE M ,: $ 8••• ,,, 7,310.68 $ (382.02) $ (748.36) $ 8,067.51 $ 6,562.32 $ -
NH H &SOU • AKON eip
4;
5 17061 SUNSET AVE
L9&10 SUNRISE VIEW 17061 SUNSET AVE 254880050 SHAKOPEE MN 55379 1 _ $ 7,774.53 $ 7,310.68 $ (382.02) $ (748.36) $ 7,392.51 $ 6,562.32 $ -
KAREN M JULIAN
6 4712 ISABELLE CT
L11 SUNRISE VIEW 17081 SUNSET AVE 254880060 EAGAN MN 55123 1 $ 8,449.53 $ 7,310.68 $ (382.02) $ (748.36) $ 8,067.51 $ 6,562.32 $ -
CHARLES A&JACKIE R ELLIOTT
7 17091 SUNSET AVE
L12&N 5'OF 13 SUNRISE VIEW 17091 SUNSET AVE 254880070 SHAKOPEE MN 55379 1 $ - $ - $ (382.02) $ (748.36) $ (1,130.38)
JESSE T LOUDON
8 17111 SUNSET AVE SW
L13 S 45'OF L 13&N1/2 OF 14 SUNRISE VIEW 17111 SUNSET AVE 254880080 SHAKOPEE MN 55379 1 $ - $ - $ (382.02) $ (748.36) $ (1,130.38)
ROGER DVORAK
9 1104 DAKOTA ST S
L15 EX S 4'&S1/2 OF 14 SUNRISE VIEW 17121 SUNSET AVE 254880090 SHAKOPEE MN 55379 1 $ 8,449.53 $ 7,310.68 $ (382.02) $ (748.36) $ 8,067.51 $ 6,562.32 $ -
LOIS M TISDELL
10 17131 SUNSET AVE
L16&S 4'OF 15 SUNRISE VIEW 17131 SUNSET AVE 254880100 SHAKOPEE MN 55379 1 $ - $ - $ (382.02) $ (748.36) $ - $ - $ (1,130.38)
NEW OWNERS
11 17141 SUNSET AVE
L17 SUNRISE VIEW 17141 SUNSET AVE 254880110 SHAKOPEE MN 55379 1 $ - $ - $ (382.02) $ (748.36) $ - $ - $ (1,130.38)
EVANGELINE STARK
12 19166 INNDALE CT
L18 SUNRISE VIEW 254880120 LAKEVILLE MN 55044 1 $ - $ - $ (382.02) $ (748.36) $ - $ (1,130.38)
SARA A RAINES
13 17161 SUNSET AVE
Ll&2 SUNRISE VIEW 1ST ADDN 17161 SUNSET AVE 254890010 SHAKOPEE MN 55379 1 $ 8,449.53 $ 7,310.68 $ (382.02) $ (748.36) $ 8,067.51 $ 6,562.32 $ -
LEO R ALFRED
14 17191 SUNSET AVE
L3 B1 SUNRISE VIEW 1ST ADD'N 17181 SUNSET AVE 254890020 SHAKOPEE MN 55379 1 $ - $ - $ (382.02) $ (748.36) $ - $ - $ (1,130.38)
LEO R ALFRED
15 17191 SUNSET AVE
L4 EX S 1.7'OF W 15.5' SUNRISE VIEW 1ST ADDN 17191 SUNSET AVE 254890030 SHAKOPEE MN 55379 1 $ - $ - $ (382.02) $ (748.36) $ - $ - $ (1,130.38)
TOTAL
SEWER& DEDUCTION SEWER&
NUMBER WATER STREET SEWER AND DEDUCTION WATER TOTAL STREET TOTAL
NO. LEGAL DESCRIPTION PARCEL ADDRESS PARCEL NUMBER PROPERTY OWNER&ADDRESS OF UNITS ASSESSMENT ASSESSMENT WATER STREET ASSESMENT ASSESSMENT REIMBURSEMENT
BRADLY&KERRI GUSTAFSON
16 L5&6 B1&S 1.7'OF S 15.5'OF 4 SUNRISE VIEW 17201 SUNSET AVE
1ST ADDN 17201 SUNSET AVE _ 254890040 SHAKOPEE MN 55379 1 $ - $ - $ (382.02) $ (748.36) $ - $ - $ (1,130.38)
EUGENE N&SUZANNE M MUELKEN
17 17221 SUNSET AVE
L7 SUNRISE VIEW 1ST ADDN 17221 SUNSET AVE 254890050 SHAKOPEE MN 55379 1 $ 8,449.53 $ 7,310.68 $ (382.02) $ (748.36) $ 8,067.51 $ 6,562.32 $ -
CARLONNA I LINDELL REVOCABLE TRUST
18 22840 DREXEL AVE
L8&N 25'OF 9 SUNRISE VIEW 1ST ADDN 17231 SUNSET AVE 254890060 JORDAN MN 55352 1 $ - $ - $ (382.02) $ (748.36) $ - $ - $ (1,130.38)
DENNIS A&MARIE A THOMSEN
19 17241 SUNSET AVE
L10&S 25'OF 9 SUNRISE VIEW 1ST ADDN 17241 SUNSET AVE 254890070 SHAKOPEE MN 55379 1 $ - $ - $ (382.02) $ (748.36) $ - $ - $ (1,130.38)
JASON&JAIME BERRY
20 17261 SUNSET AVE
L11 SUNRISE VIEW 1ST ADDN 17261 SUNSET AVE 254890080 SHAKOPEE MN 55379 1 $ 8,449.53 $ 7,310.68 $ (382.02) $ (748.36) $ 8,067.51 $ 6,562.32 $ -
CHRISTOPHER&ELIZABETH HENDLER
21 17271 SUNSET AVE
L12 SUNRISE VIEW 1ST ADDN 17271 SUNSET AVE 254890090 SHAKOPEE MN 55379 1 $ 8,449.53 $ 7,310.68 $ (382.02) $ (748.36) $ 8,067.51 $ 6,562.32 $ -
BRIAN 1&PATSY L LUNDQUIST
22 ,. NSET AVE
L13&14 SUNRISE VIEW 1ST ADDN 17291 SUNSET AVE 254890100 KO•,Rii N 55379 1 $ $ - $ (382.02) $ (748.36) $ - $ - $ (1,130.38)
'RYT 'ING*
23 y�H,.E SETA - II
L15&16 SUNRISE VIEW 1ST ADDN 17311 SUNSET AVE 254890120 � KOPEE Mme. 3u» 1 $ 5, . 3 $ 7,310.68 $ (382.02) $ (748.36) $ 5,367.51 $ 6,562.32 $ - _
L17&18&P/O GOV LOT 2 SEC 8 TWP 114 RNG I JI -.
22 COM SE COR L18 NE ALONG E'ERLY EXT
24 S'ERLY LN LOT 18 TO SHORELINE NW ALONG LOUANN DVORAK &MICHA (N
SHORE TO INT WI E'ERLY EXT OF N'ERLY L 3261 FOX TAIL TRL NW
SUNRISE VIEW 1ST ADDN 17321 SUNSET AVE 254890130 PRIOR LAKE MN 55372 1 $ 8,449.53 $ 7,310.68 $ (382.02) $ (748.36) $ 8,067.51 $ 6,562.32 $ -
DAVID G&PHEBE J SMITH
25 10261 COLORADO RD
L19&20 SUNRISE VIEW 1ST ADDN 17341 SUNSET AVE 254890140 BLOOMINGTON MN 55438 1 $ 8,449.53 $ 7,310.68_ $ (382.02) $ (748.36) $ 8,067.51 $ 6,562.32 $ -
HAFERS HOLDINGS LLC
26 SEC 8 TWP 114 RNG 22 GOV'T L 1&2 EX.14.16A& 18398 WOOD LAKE BLVD
EX PLATTED&EX.533A RDS 259080010 FIFTY LAKES MN 56448 9 $ - $ - $ (3,438.18) $(16,838.19) $ - $ - $ (20,276.37)
SEC 8 TWP 114 RNG 22 P/0 GOVT Ll LYING
W'ERLY OF W'ERLY LN OF PLAT OF SUNRISE VIEW
27 &E'ERLY&N'ERLY OF LN COM NW COR SEC 8;E
ALNG NO LN SEC 8 2630.15'TO POB,1-11-51-39 MARK C&ROSANNE W PETERSEN
W 980.4',N 79-27-47 E 735'TO W'ERLY LN 17041 MARSCHALL RD
SUNRISE VIEW AND THERE TERMINATING 17041 MARSCHALL RD 259080022 SHAKOPEE MN 55379 1 $ - $ - $ (382.02) $ (1,870.91) $ - $ - $ (2,252.93)
SEC 8 TWP 114 RNG 022 P/0 GOV'T L2 COM SW
COR OF SUNRISE VIEW 1ST ADDN SE 98.15' NE DAVID R&LINDA MENTER
28 220' N TO INT OF S LINE OF 1ST ADDN SW 220' 17351 SUNSET AVE
TO POB. 17351 SUNSET AVE 259080030 SHAKOPEE MN 55379 1 $ - $ - $ (382.02) $ (748.36) $ - $ - $ (1,130.38)