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HomeMy WebLinkAboutAgenda & Minutes. e 3. . . . . JOINT COUNCIL/PARKS ADVISORY COMMITTEE 5:30- 7:25 P.M. REGULAR COUNCIL MEETING AGENDA March 6, 1995 CALL TO ORDER ........................ 7:30 p.m. PLEDGE OF ALLEGIANCE CONSIDER APPROVAL OF MINUTES OF PREVIOUS MEETING CONSENT AGENDA: a. Consider Approval of Invoices To Be Paid b. Consider Approval of Release of Easement, Lot 6, Shady Beach c. Consider Approval of Proclamation Declaring the Month of March as Red Cross Month. PRESENTATIONS: A, Ted Hansen, the City of Prior Lake's representative to the Scott County Planning Advisory Committee will be presenting an update to Council regarding the Committee's activities and challenges for 1995. S. Community Values Committee Members, Jerry Spies and Pat Kennedy, will be presenting a plaque and an overview of the Committee's "1995 Values week." PUBLIC HEARINGS: A. Conduct Public Informational Meeting to Consider Classification by the City for the Following As Winter Accesses: West Avenue, Terrace Circle (South) and Sand Point Beach. OLD BUSINESS A. Consider Approval of Report on Utility Franchise Agreement issues including: 1. Right of Way Acquisition 2. Undergounding 3. Franchise Fees 16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER Page 2 City Council Agenda March 6, !995 8. NEW BUSINESS A. Consider a Proposed Amendment to Section 4-1 of the Pdor Lake City Code Adopting the 1995 Minnesota State Building Code Fee Schedule and Appendices. B. Consider Comments Regarding the Pdor Lake Spring Lake Watershed District Outlet Channel Vision Statement. 9. OTHER BUSINESS 10. ANNOUNCEMENTS/CORRESPONDENCE 11. ADJOURNMENT A30695.WRT MINUTES OF THE CITY COUNCIL Tuesday, February 21, 1995 . . . CALL TO ORDER - Mayor Andren called the meeting of the Common Council to order on Tuesday, February 21, 1995 at 7:30 p.m. in the City Council Chambers. Present were: Mayor Andren, Councilmembers, Greenfield, Scott and Schenck, City Manager Boyles, Assistant City Manager Carlson, Public Works Director Anderson, Planning Director Rye, Parks and Recreation Director Mangan, Attomey Kessel and Recording Secretary Birch. Councilmember Kedrowski was absent due to being out of town. PLEDGE OF ALLEGIANCE - Mayor Andren led the Pledge of Allegiance and welcomed everyone to the meeting. CONSIDER APPROVAL OF MINUTES OF PREVIOUS MEETING - Corrections were as follows: Page 5, last paragraph the sentence: .... "approve the ordering improvements" .... should be changed to read: .... "approve the Resolution ordering improvements" ..... Page 6, third paragraph, last sentence, .... "of thearea .... the word should be separated and read ... "of the area..." Page 3, second paragraph: "Project 95-01 Ridgemont Circle" should read: "Project 95-01 Ridgemont Avenue." Page 4, paragraph 9, fourth sentence: ..... "Larry Anderson stated that 50% of the cost is being assumed by the city because Lakefront Park abuts Ridgemont Avenue." Should read: "Larry Anderson stated that 50% of the cost of the segment adiacent to Lakefront Park is being assumed by the city." Page 7, Mayor Andren noted that them was no motion indicating closure of the Titus Addition public hearing. Upon listening to the tape, the secretary ascertained that Acting Mayor Kedrowski stated that the hearing was closed, there was no motion, this action will be indicated for the record. MOTION BY, GREENFIELD, SECONDED BY SCHENCK, TO APPROVE THE MINUTES AS AMENDED. Upon a vote taken, yeas by Greenfield, Scott and Schenck, the motion carried, Mayor Andren abstained due to the fact that she had been absent at the last meeting. 16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447.4245 AN Ei~'trAL OPPORTUNITY EMPLOYER Prior Lake City Council Minutes February 21, 1994 4. CONSENT AGENDA: a. Consider Approval of b. Consider Approval of c. Consider Approval of d. Consider Approval of e. Consider Approval of f. Consider Approval of g. Consider Approval of h. Consider Approval of i. Consider Approval of j. Consider Ratification Committee. Invoices To Be Paid Animal Control Report Building Report , Fire and Rescue Report Street Lighting Policy Treasurer's Report Amendment to Special Assessment Policy. Preliminary Fourth Quarter Financial Report. 1994 Variance Summary Report of Appointment of Chair to Park Advisory Mayor Andren requested that items (e) and (h) be removed for discussion under "Other Business". MOTION BY SCHENCK, SECONDED BY GREENFIELD, TO APPROVE CONSENT AGENDA ITEMS (a) THRU (j) with the exception of items (e) and (h). Upon a vote taken, yeas by Andren, Greenfield, Scott and Schenck, the motion carried. 5. PRESENTATIONS: 6. PUBLIC HEARINGS: 7. OLD BUSINESS A. Consider Approval of A Resolution Approving Plans and Specifications and Ordering Bids for Sand Point Parking Lot Improvements (Project 94-06). Larry Anderson explained that the original feasibility cost estimate for this project was $60,167, but the engineer's estimate for construction is now $82,146. However, the cost can be reduced to $67,804 if the Parks Department performs a portion of the restoration work. The Parks Department has agreed to construct topsoil, seeding, sodding and irrigation which can be selectively added to the base bid amount if the prices are favorable and Council agrees. Items installed by the Parks Department will be paid for through the Capital Park Fund. The Parks Department will provide overflow parking for trailers and cars. The new lot will increase the parking spaces from 100 to 121. Mr..Anderson noted that the time for bid opening had been changed from 10:00 to 10:15 a.m. on March 22. A brief council discussion occurred regarding overflow parking and the availability of Parks Department maintenance personnel to participate in the project. -2- Prior Lake City Council Minutes February 21, 1994 Be MOTION BY SCOTT, SECONDED BY SCHENCK, TO APPROVE THE RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING BIDS FOR SAND POINT PARKING LOT IMPROVEMENTS (PROJECT 94-06) WITH THE AMENDMENT OF THE BID OPENING TIME FROM 10:00 A.M. TO 10:15 A.M. Upon a vote taken, yeas by Andren, Greenfield, Scott and Schenck. The motion carried. Consider Approval of Amendment to Park Dedication Ordinance and Response to Wetland Requirements. Parks Director Mangan provided information regarding his recent survey of surrounding communities for park dedication requirements; and presented a map to illustrate the yield of the city's current park dedication requirements by using as an example the incorporation of wetlands, steep slopes, green space and overflows into the proposed development of Wilderness Ponds. Discussion occurred regarding the definition of stable or unstable land, marshes, etc, and whether to retain the current process used in determining the percentage requirement for park land dedication. Council concurred that staff should explain the definition of "unstable" as it pertains to soils. MOTION BY GREENFIELD, TO ADOPT MODIFICATION TO DEFINITION OF SUBDIVISION ORD 6-6-8 AS INDICATED TO REFLECT ADDITIONS OF THE WORD LAND AND PRESERVATION AND ELIMINATE PARK AND TO CHANGE THE LAND CHARACTERISTICS TABLE TO INDICATE A DECREASE IN THE LAST TWO COLUMNS BY 10% TO 40 AND 15%, ELIMINATE MARSH LANDS AND GIVING ZERO CREDIT TO WETLANDS AS PROVIDED BY MINNESOTA LAW. Motion failed for lack of a second. MOTION BY SCOTT, SECONDED BY SCHENCK, TO TABLE THE ISSUE TO ALLOW STAFF AN OPPORTUNITY TO PROVIDE VISUAL EXAMPLES TO COUNCIL AS TO HOW THE PROPOSED AMENDMENTS WOULD AFFECT THE PARK DEDICATION POLICY. Upon a vote taken, yeas by Andren, Greenfield, Scott and Schenck. The motion carried. Council then agreed to move the forward to items 8 C and D due to the fact that there were people in the audience waiting to address these issues. A short recess was called. The meeting reconvened at 9:20 p.m. -3- Prior Lake City Council Minutes February 21, 1994 am C· Consider Approval of a Additional Allocations: following: Resolution Providing For the following City Manager Boyles discussed the · Office Remodeling - City Manager Boyles stated the project has remained within budget until it was recently discovered that the supports in the council chamber walls run horizontally rather than vertically, making it impossible to draw the electricity from the suspended ceiling by running it down the wall. Instead, the electricity, telephone and computer wiring must now be run through a rubber molding which integrates with the office dividers, thus increasing the cost by approximately $12,000. City Manager Boyles also discussed the proposal to remove a wall separating the cashier and accountant to allow for three work stationsinstead of the two currently being used. 1 Micro Computer Network- City Manager Boyles reviewed the initial decision which was approved by Council on November 7, 1994 to replace the existing Alpha Micro computer system with a DOS network. Since the initial approval it has been ascertained that the needs projected earlier in the year as to capacity and power of the computer network have changed in order to adequately support the needs and insure an effective long term operating system. Discussion occurred regarding the proposed additions. Council directed staff to check with Ameridata on prices. MOTION BY GREENFIELD, SECONDED BY SCHENCK, TO APPROVE A RESOLUTION AUTHORIZING FUNDING FOR THE OFFICE REMODELING PROJECT NOT TO EXCEED $90,000 AND FUNDING FOR THE DOS COMPUTER NETWORK NOT TO EXCEED $110,000. Upon a vote taken, yeas by Andren, Greenfield, Scott and Schenck. The motion carried. NEW BUSINESS A1 Consider Approval of Sidewalk Policy- Planning Director Rye Presented details of the planning Commission's recent consideration of the policy on February 3. At that time the Planning Commission recommended approval of the draft policy with modifications as indicated in the staff report. Discussion occurred on whether to require sidewalks on both sides of residential, minor and major collector streets. Discussion also occurred addressing trails on one side and sidewalks on the other· A trail only could be substituted for a sidewalk or vice versa. The question of whether to exempt sidewalks on cul-de-sacs of 500 feet or less was discussed. Mayor -4- Pdor Lake City Council Minutes February 21, 1994 Bi C. Andren asked why the city didn't have a policy requiring sidewalks or trails on local roads only when heavy traffic or unique topography justifies such action. Mr. Anderson replied that an asterisk could be used to allow the city engineer to define when sidewalks could be justified on local streets with higher volumes of traffic. Discussion occurred on the table showing the guidelines. The table was revised to add a column under local streets which would allow for no sidewalk or a sidewalk on one side of the street. The policy would provide that the City Engineer may recommend that sidewalks be installed on local streets or one side of a minor collector where a trail also serves the street or where topographical or traffic conditions warrant. MOTION BY GREENFIELD, SECONDED BY sco'l-r, TO PLACE THE AMENDED SIDEWALK POLICY AND CORRECTIONS AS NOTED ON THE MARCH 6, 1995 CONSENT AGENDA, AND AMEND THE CITY CODE SECTIONS 6-7-3. Upon a vote taken, yeas by Andren, Greenfield, Scott and Schenck. The motion carried. Consider Approval of Preliminary Plat and Variance for Windsong On The Lake, Second Addition. Planning Director Rye discussed the application and the Planning Commission's concerns regarding right of way issues and safety problems and stated that the remaining issues were addressed satisfactorily. Council inquired as to the rationale behind the variance and whether CR 21 improvements will impact the grading plan. Public Works Director Anderson stated that CR 21 improvements would not be affected. MOTION BY GREENFIELD, SECONDED BY SCHENCK, TO APPROVE THE RESOLUTION AUTHORIZING THE PRELIMINARY PLAT FOR WlNDSONG ON THE LAKE, SECOND ADDITION. Upon a vote taken, yeas by Andren, Greenfield, Scott and Schenck. The motion carried. Consider a Resolution Approving Final Plat of the First Addition to Westbury Ponds and Developer's Agreement. Planning Director Rye presented information regarding the request and reviewed the process to date. Mr. Rye stated that the developer's agreement have been signed by the developer and that the preliminary plat was approved in January subject to conditions outlined in the resolution and that those conditions have been satisfied. MOTION BY GREENFIELD, SECOND BY SCOTT, TO ADOPT THE RESOLUTION APPROVING THE FINAL PLAT OF WESTBURY PONDS AND THE DEVELOPERS AGREEMENT. -5- Prior Lake City Council Minutes February 21, 1994 gm Upon a vote taken, yeas by Andren, Greenfield, Scott and Schenck. The motion carried. MOTION BY SCOTT, SECOND BY GREENFIELD, TO AUTHORIZE THE MAYOR AND CITY MANAGER TO SIGN THE DEVELOPER'S AGREEMENT Upon a vote taken, yeas by Andren, Greenfield, Scott and Schenck. The motion carried. D. Consider Approval of Recommendation to Appoint an Architect for the Public Works Maintenance Garage Construction Project. Parks Director Mangan discussed the bids submitted for design of the public works maintenance garage and the criteria used in selecting the architect, fee structure, experience in this type of structure, and ability to tailor maintenance facility to the needs of Prior Lake. The Interview Panel recommended appointment of BRW Elness as the architect for the Public Works Maintenance Garage. MOTION BY GREENFIELD, SECONDED BY SCHENCK, TO APPROVE THE PANEL'S RECOMMENDATIONS TO APPOINT BRW INC FOR THE DESIGN OF THE PUBLIC WORKS MAINTENANCE FACILITY AND AUTHORIZING THE MAYOR AND CITY MANAGER TO ENTER INTO A CONTRACTUAL AGREEMENT WITH BRW. OTHER BUSINESS Consent Agenda - item (e) - Consider Approval of Street Lighting Policy - Director of Engineering Anderson discussed the legal issues to be addressed regarding costs to recoup unpaid fees, the primary benefactors, and how to prove benefit. Discussion occurred regarding the cost increase of street lighting and other issues. MOTION BY SCOTT, SECONDED BY GREENFIELD, ADOPT THE RESIDENTIAL STREET LIGHTING POLICY AS SUBMITTED. Upon a vote taken, yeas by Andren, Greenfield, Scott and Schenck. The motion carried. Item (h) - Consider Approval of Preliminary Fourth Quarter Financial Report. Councilmembers complimented the Finance Director for his work on this report. Mayor Andren inquired whether the dance programs are self supporting. A short discussion occurred on this subject. MOTION BY SCOTT, SECOND BY GREENFIELD, TO APPROVE THE PRELIMINARY FOURTH QUARTER FINANCIAL REPORT AS SUBMITTED -6- Pdor Lake City Council Minutes February 21, 1994 10. Upon a vote taken, yeas by Andren, Greenfield, Scott and Schenck. The motion carried. A short discussion occurred on the County Road 21 petition circulated during the open forum and MOTION BY GREENFIELD, SECOND BY SCOTT, TO RECEIVE THE PETITION FROM RESIDENTS AS AMENDED Upon a vote taken, yeas by Andren, Greenfield, Scott and Schenck. The motion carried. MOTION BY GREENFIELD, SECOND BY SCOTT, DIRECTING STAFF TO COMMUNICATE WITH COMMISSIONER DICK UNDERFERTH AND BRAD LARSON (COUNTY ENGINEER) TO ADDRESS SITE DISTANCE AS IT RELATES TO THE POSTED SPEED LIMIT AND CROSS WALKS ON COUNTY ROAD 21. Upon a vote taken, yeas by Andren, Greenfield, Scott and Schenck. The motion carried. ANNOUNCEMENTS/CORRESPONDENCE A. City Manager Boyles briefly reviewed portions of his February 24 Update memorandum. Councilmember Greenfield questioned whether it would be more economical to contract with an outside source for such tasks as billings for water and receivable accounts. MOTION BY GREENFIELD, SECOND BY SCO'n', DIRECTING THE CITY MANAGER TO DISCUSS COSTS AND BENEFITS OF CONTRACTING WITH AN EXTERNAL FIRM TO HANDLE THE CITY'S INVOICING AND UTILITY BILLINGS WITH THE FINANCE DIRECTOR. Upon a vote taken, yeas by Andren, Greenfield, Scott and Schenck. The motion carried. -- City Manager Boyles announced that this meeting is the final one to be held in the Council Chambers. -7- Prior Lake City Council Minutes February 21, 1994 11. ADJOURNMENT There being no further business the meeting adjoumed at 10:30 p.m. The next regular Council meeting will be Monday, March 6, 1995 at 7:30 p,m. Recording-~ ecretary M22195.WRT -8-