HomeMy WebLinkAbout7B - 2010 Comp. Plan Contracts, p
AGENDA if:
PREPARED BY:
SUBJECT:
DATE:
DISCUSSION:
STAFF AGENDA REPORT
7 -1
CONSIDER APPROVAL CONTRACTS TO COMPLETE ELEMENTS OF
THE 2010 COMPREHENSIVE PLAN INCLUDING: (1) Public Affairs
Consulting - Land Use Plan and Document Coordination and (2) MSA
Consulting Engineers - Sewer and Water Element.
March 20, 1995
,
The City Council has as its number one objective for 1995 the
completion and submission of the 2010 Comprehensive Plan. There
are five elements of the plan including land use, transportation,
sewer, water, storm sewer and housing. There is neither sufficient
staff expertise nor is the time available for staff members to complete
these plan elements. It is therefore necessary for the city to enter
into agreements with consultants to complete various elements of the
plan. This report discusses two of those elements.
As the Council is aware, Blair Tremere is familiar with the city's 2010
Comprehensive Plan efforts. He has been active both as a
consultant and as a staff member in preparing the commercial/office -
industrial study and administering day to day planning affairs for the
city. It is my belief that Blair is uniquely qualified to complete the draft
of the Comprehensive Plan narrative, including the land use plan.
Accordingly, Don Rye has worked with Blair to prepare the attached
scope of services and work agreements. Councilmembers will note
that the total estimated maximum cost for the work included in the
agreement is $17,400. The work is itemized based upon services
rendered. The plan also provides for a timeline for completion of
various items as exhibits A.
Under the exhibit it is expected that the draft Land Use Plan
document will be prepared by May 1, 1995. Remaining elements
including, housing, transportation, public utilities and public amenities
will be completed in draft form by May 22 and the approved plan
would be submitted to the Metropolitan Council in late July.
I believe that this time line is realistic and can be accomplished.
-1-
16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
ALTERNATIVES:
RECOMMENDATION:
FINANCIAL IMPACT:
ACTION REQUIRED:
AG7A. WRT
MSA Consulting Engineers have worked closely with the city on
various major projects. They have worked with the city on the Wilds,
Prior South and. other street reconstruction projects. It is apparent
from our observation that they are competent engineers in the area of
sewer and water design.
MSA Consulting has completed sewer and water Comprehensive
Plan elements for numerous cities. MSA has agreed to complete the
sewer and water comprehensive plan for $21,650 and $19,350
respectively with a total not to exceed $41,000.
Initially, the city requested that the water system be updated using a
new user friendly computer model rather than the city's existing
model which increased the cost of the water system from $19,350 to
$27,100. By way of comparison, Progressive Consulting Engineers,
Inc quote for the same work was $31,400. Staff may still implement
the new computer model separately using a combination of MSA
training city personnel with payment of services from engineering
professional services.
In order to complete the 2010 Comprehensive Plan update within the
timeframe set forth above, it is essential that various plan elements
be updated in a prompt fashion. It is not possible for the staff to
complete this work and to conduct the day to day business affairs
effectively.
We are in the process of obtaining a proposal from Strgar, Roscoe and
Fausch for updating the transportation plan of the 2010 Plan which was
last reviewed in April of 1993.
Council has the following alternatives:
.
Authorize the City Manager to enter into an agreement with the
firm of Public Affairs Consulting at a cost not to exceed $17,400,
and MSA Consulting not to exceed $41,000 for the completion of
the land use guide plan, sewer and water Comprehensive Plan
elements respectively.
2. Request additional proposals.
Alternative #1 - Both firms are fully familiar with issues facing the city of
Prior Lake. Both firms have demonstrated their competence in their day
to day dealings with the city. In order to complete the project within the
proposed time line and with quality consistent with the Council's
expectations, we recommend that alternative #1 be approved.
The $17,400 contract with Public Affairs Consulting would be drawn from
the Planning Department budget. The $41,000 MSA contract would be
drawn from the sewer and water trunk fund.
Motion and second to authorize the Mayor and City Manager to enter into
both agreements.
-2-
CONSULTING F~GINEER~
1326 Energy Park Drive
St. Paul, MN 55108
612-644-4389
1-800-888-2923
Fax: 612-644-9446
March 14, 1995
File: 900-222-00
Mr. Larry Anderson, P.E.
DPW/City Engineer
City of Prior Lake
16200 Eagle Creek Avenue Southeast
Prior Lake, MN 55372-1714
RE: PROPOSAL TO UPDATE COMPREHENSIVE SANITARY SEWER PLAN
CIVIL ENGINEERINGs.
ENVIRONMENTAL
MUNICIPAL
PLANNING
SOUD WASTE
STRUCTURAL
SURVEYING
TRAFFIC
TRANSPORTATION
ELECTRICALJMECHANICAL
ENGINEERING:
HVAC
POWER DISTRIBUTION
SCADA
SYSTEM CONTROLS
OFFICES IN:
MINNEAPOUS
PRIOR lAKE
ST. PAUL
WASECA
Dear Mr. Anderson:
MSA, Consulting Engineers (MSA) is very pleased to submit this proposal to you for the
review and update of the City's Comprehensive Sanitary Sewer Plan. We enjoy our
relationship with the City, and we look forward to its continuation throughout the
completion of this project.
This proposal is based upon our knowledge of the Prior Lake Sanitary Sewer System, our
review of existing documents including the draft Prior Lake 2010 Comprehensive Plan,
1991 Comprehensive Sewer Report, and the 1988 Sewer and Water Report for Section 1,
Tl14 N, R.22W and upon our discussions with you.
BACKGROUND
The City of Prior Lake is located partially within the Metropolitan Urban Service Line.
Collected wastewater is conveyed to the Metropolitan Council Wastewater Services
(MCWS) facility known as the Blue Lake Treatment Plant located in Shakopee. This
wastewater treatment plant, and the interceptor sewer connecting the City of Prior Lake to
it is sized to handle a fully developed Prior Lake population, including the Mdewakanton
Dakotah community of 50,000 persons.
Although the MCWS wastewater interceptor and treatment facilities are adequately sized
to handle a fully developed City of Prior Lake, recent growth that has occurred is causing
some sewage capacity handling problems in Prior Lake's existing sanitary system, and is
the basis for this update.
In addition, planned future annexation areas will require the extension of sewer lines.
These areas are identified as south of the Business Office Park, south of County Market
near Mushtown Road, and the vacant parcel between the Jim Dunn tract and the Hennepin
County Park Reserve. Infiltration and Inflow (I/I) is an on-going concern. Although the
City has an aggressive I/I reduction plan, a review of the current situation is required.
900t'222-1201. fe.b
Mr. Larry Anderson, P.E.
March 14, 1995
Page Two
The specific outline of our Work Plan to address the preceding issues and problem is as
follows:
PHASE I. IDENTIFICATION OF PROBLEMS
Task 1.
Task 2.
Initial project meeting with key City personnel
Collect and review relevant reports and data including, but not limited to:
City zoning maps
Aerial photos of City
City Comprehensive Plan
Comprehensive Sewer Report
Infiltration and Inflow Study
City videotapes of suspect sewer lines
City staff data on I/I
County Planning Reports
1990 census data
MCWS meter data
Two-foot interval contour mapping
Building permits issued
Task 3.
Review MCWS issues and identify regulatory agency concerns.
Task 4.
Hold informational meeting with MCWS and MPCA, if required.
Task 5.
Interview key City personnel.
Task 6.
Conduct public information meeting.
Task 7.
Divide the municipal sewer system into major component nodes, segments,
and surface areas. Identify all lift stations and other ancillary structures.
Add and map all new sewers, lift stations, and structures added to the
system since the preparation of the City's Comprehensive Sewer Report.
MSA understands the City may not have information available regarding
line sizes, grade, sewer inverts, etc. MSA'will review any missing data
needs with the City before selecting a model for use in Task 12. If there are
data gaps, MSA will develop a plan with the Prior Lake Engineering
Department staff to collect the required information.
900/222-1201.feb
lVlr. Larry Anderson, P.E.
March 14, 1995
Page Three
Task 8.
Mentify and visit significant industrial and institutional concerns that
discharge to the municipal sewer system. Determine existing and future
flow projections for these significant discharges.
Task 9.
Identify major commercial users and evaluate relevant flow records to
determine current and future wastewater flow volumes. Use a land use
coefficient appropriate to Prior Lake's situation to estimate wastewater flow
volumes from commercial/industrial users.
Task 10.
Assign residential, commercial, and industrial/institutional data to sewer use
districts identified in Task 7. Estimate existing and future wastewater
volumes from residential areas. For Tasks 8, 9, and 10, zoning records and
population projections will be used to estimate future flows. MSA will meet
with City Planning personnel to receive input to this critical task.
Task 11.
MSA will review existing information, videotapes, sewage metering
records, and reports dealing with the apparent inf'fltration and inflow
problems present in the City's interceptor sewers. MSA will then make
recommendations regarding whether a sump pump/foundation drain
inspection and removal program is warranted.
Task 12.
Compare existing and projected average and peak wastewater flows to sewer
system capacities for individual component sections. Specific attention will
be paid to the known capacity problems. Maps and charts will be prepared
detailing capacity, problems, and projected wastewater volumes.
Wastewater volumes will be projected for the years 1995, 2000, 2005,
2010, 2015, and ultimate development. MSA will calibrate existing and
projected wastewater volumes by comparing them with wastewater flows
recorded at the MCWS meter.
MSA has a number of sewer system models available to use on your project.
MSA will review the available data and will recommend which, if any,'
model will best. fit Prior Lake's situation.
Task 13. Identify alternatives to address City needs:
Preliminary capacity deficiency calculations and locations
Preliminary operations considerations
Preliminary sizing and location of relief lines, if required
Ability to handle I/I flows
900/222-1201 .feb
Mr. Larry Anderson, P.E.
March 14, 1995
Page Four
Preliminary sizing and location of interceptor sewers to serve
future growth areas
Descriptions of each alternative
Task 14. Complete Technical Memo - Identification of Alternatives.
Task 15.
Meet with City to review Technical Memo and revise as necessary, before
completing Phase H.
PHASE H. EVALUATION OF ALTERNATIVES AND
DEVELOPMENT OF PLAN RECOMMENDATIONS
Task 16. Evaluate each alternative selected in Task 15 for:
Topographic and geotechnical constraints.
Construction schedule, sequencing, and ability to maintain operation
during construction.
Environmental impacts and non-monetary impacts. MSA will
identify mitigation measures.
Regulatory issues and permit requirements (if any).
Factors caused by growth inducements related to secondary growth
impacts mused by the availability of sanitary sewer capacity.
Cost analysis (construction, O+M, present worth, and mitigation
costs).
Impact from and to industrial dischargers (pipe capacity, materials,
and corrosion potential).
Odor control issues (if any).
Task 17.
Review Trunk Charge System. For this task, MSA will determine the cost
to construct the remainder of the trunk sanitary sewer system. MSA will
also determine the remaining undeveloped acreage that will be assessed the
trunk charge. MSA will then compare the remaining trunk system costs
with the assessable trunk acreage and determine if the existing trunk sanitary
sewer charge, in combination with the current fund balance, is adequate to
cover system build-out.
Task 18.
Mentify and evaluate potential sources of funding. MSA will identify and
discuss the advantages and disadvantages of identified options to the City.
Task 19.
Complete Comprehensive Sanitary Sewer Plan that meets the requirements
of the Metropolitan Council.
900/222-1201.feb
Mr. Larry Anderson, P.E.
March 14, 1995
Page Five
Task 20.
Review Comprehensive Sanitary Sewer Plan with the City and the
Metropolitan Council, and revise as neces~.
SCHEDULE
MSA is prepared to complete this project within your schedule needs.
believe we will require eight (8) weeks from your Notice-m-Proceed.
Generally, we
FEE
The total project fee shown in the following table is a not-to-exc~ fee. Project costs will
be billed on an hourly rate basis and will be invoiced to the City monthly.
PHASE I: IDENTIFICATION OF PROBLEMS
Task 1 Initial Meeting With City $100
Task 2 Collect and Review Information 1,000
Task 3 Regulatory Agency Concerns 100
Task 4 Informational Meeting with MCWS and MPCA 300
Task 5 Interview Key City Personnel 300
Task 6 Public Information Meeting 100
Task 7 Establish Sewer Use Districts 900
Task 8 Identify Industrial/institutional Wastewater Flows 500
Task 9 Identify Commercial Wastewater Flows 500
Task 10 Assign Dischargers to Sewer Use Districts 1,300
Task 11 Review I/I Situation 1,750
Task 12 Compare Existing/Projected Wastewater Flows 4,000
Task 13 Identify Alternatives 2,000
Task 14 Technical Memo 1,500
Task 15 Review Meeting With City and Metropolitan Council 100
PHASE I TOTAL $14~450
900/222-1201.feb
Mr. Larry Anderson
March 14, 1995
Page Six
PHASE H: EVALUATION OF ALTERNATIVES/DEVELOPMENT OF PLAN
Task 16 Evaluate Alternatives $4,000
Task 17 Trunk Charge Review 1,000,
Task 18 Evaluate Potential Funding Sources 400
Task 19 Comprehensive Sanitary Sewer Plan 1,700
Task 20 Review Plan With City and Metropolitan Council 100
PHASE H TOTAL $7,200
TOTAL PROJECT COST $21,650
If following your review of this proposal you have any questions, please do not hesitate to
call me. I look forward to completing this project with you.
Sincerely,
MSA, CONSULTING ENGINEERS
Thomas A. Roushar, P.E.
TAR:tw
900/222-1201 .fob
CONSULTING ENG]NEEI~
1326 Energy Park Drive
St. Paul,/~155108
612-6~-4389
1-800-888-2923
Fax: 612-6~-94~
CIVIL ENGINEERINC<.
ENVIRONMENTAL
MUNICIPAL
PLANNING
SOUl) WASTE
STRUCTURAL
SURVEYING
TRAFFIC
TRANSPORTATION
ELECTRICAL/MECHANICAL
ENGINEERING:
HVAC
POWER DISTRIBUTION
SCADA
SYSTEM CONTROLS
OFFICES IN:
MINNEAPOUS
PRIOR lAKE
ST. PAUL
WASECA
M~ch 14, 1995
File: 900-221-00
Mr. Larry Anderson, P.E.
DPW/City Engineer
City of Prior Lake
16200 Eagle Creek Avenue Southeast
Prior Lake, MN 55372-1714
RE: PROPOSAL TO UPDATE COMPREHENSIVE WATER SYSTEM
MASTER PLAN
Dear Mr. Anderson:
MSA, Consulting Engineers (MSA) is very pleased to submit this proposal to you for the
review and update of the City of Prior Lake's Comprehensive Water System Master Plan.
We believe this to be a timely project and we look forward to completing it for the City.
This proposal is based upon our knowledge of the Prior Lake Water System, our review
of existing documents including the Water System Plans prepared in 1979, and updated by
the City in 1987, the draft Prior Lake 2010 Comprehensive Plan, and the 1988 Sewer and
Water Report for Section 1, T114 N, R.22W, and upon our discussions with you.
BACKGROUND
The City of Prior Lake has a completely free standing potable water system to serve its
residents and commercial/industrial/institutional users. This system consist of three water
supply wells, 2 elevated storage tanks, and a distribution network of 6" - 24" diameter
pipes. The 1987 Master Plan Update recommended that the City construct a new well and
a 1 million gallon elevated storage reservoir. Both these improvements were constructed
as recommended. The City's draft 2010 Comprehensive Plan states that 'as development
occurs within the 2010 MUSA boundary, watermain trunks will be extended to effectively
loop the system to provide fire flow service to these developing areas. In particular,
development of the Jeffers Pond, Pike Lake, and Markley Planning Districts will depend
on the extension of trunk watermain or a looped watermain system to satisfy the water
supply needs of the districts (p. 130).'
PROJECT APPROACH
Our Project Team's approach for completing this project is presented on a task-by-task
basis.
900/221-1007.feb
Mr. Larry Anderson, P.E.
March 14, 1995
Page Two
TASK 1
Analyze population growth trends for the City and determine design population for
design years 1995, 2000, 2005, 2010, 2015 and ultimate population.
One of the keys to producing a plan that will minimize (and defer as long as possible) the
City of Prior Lake's capital outlays for water system improvements is the accurate
projection of future population. Also, to permit the proper sizing of water distribution
improvements, the locations where the future population will reside must be accurately
projected. Our Project Team will work closely with the City's Planning Department to
project design population for the years 1995, 2000, 2005, 2010, 2015 and ultimate
population, and to project where in the City the future growth will occur. Zoning maps
and population density figures will be used to determine future population locations.
The new Bloomington Ferry Bridge is scheduled to open this Fall. Our team will work
closely with the City Planning Department to determine if the new bridge will accelerate
the City of Prior Lake's growth rate.
TASK 2
Analyze consumption trends for residential and commercial/industrial uses and
determine current average demand for each type of use.
Consumption trends for residential water use will be determined on a per capita basis.
Residential water consumption from past years will be analyzed to determine trends in
residential water use. Based on these trends, residential demand will be projected on a per
capita basis for the years 1995, 2000, 2005, 2010, 2015 and for ultimate development.
Consumption demands for commercial/industrial water use will be determined on a per acre
basis. Industrial/commercial water consumption will be analyzed to determine trends in
commercial/industrial water use. Based on past trends, commercial/industrial demand will
be determined on a per acre basis for the years 1995, 2000, 2005, 2010, 2015 and ultimate
development.
Interviews will be conducted With high volume users to determine their future plans that
would impact water consumption.
900/221-1007.feb
Mr. Larry Anderson, P.E.
March 14, 1995
Page Three
TASK 3
Based on analysis of current and proposed land use and zoning, determine average
demand per type of use for design years and ultimate population.
The City Planner will be consulted to determine the acreage available for commercial and
industrial purposes and when the land is expected to develop during the study period. The
product of commercial/industrial consumption on a per acre basis and the number of acres
developed for these purposes will result in the commercial/industrial demand for the study
yeal's.
The product of the residential demand on a per capita basis and the projected population
will result in the residential demand for the years 1995, 2000, 2005, 2010, 2015 and
ultimate.
The total demands predicted above will then be subdivided into areas of the City. This will
permit the evaluation of future water distribution system improvements.
TASK 4
Develop individual projections of future consnmption for selected high volume users
(if any) identified in Task 2.
As mentioned under Task 2 above, interviews will be conducted with any high volume
users that are identified to determine their future plans (expansion, implementation of water
conservation measures, etc.) that could impact their water use. The information obtained
through these interviews will then be used in the study.
TASK 5
Determine maximum daily and peak hourly demands for design years and ultimate
population, based on past usage records and adjusted per the experience of similar
communities within the state.
Past maximum daily and peak hourly demands will be determined based on historical water
pumping records. The historic demands determined will then be compared to those of
similar communities to determine if they are reasonable and, after consultation with City
personnel, will be adjusted as appropriate. The maximum day and peak hourly demands
will then be projected for the design years and for ultimate development. The relative mix
of projected future growth (i.e. residential, commercial and industrial) will be taken into
900/221-1007 .feb
Mr. Larry Anderson, P.E.
March 14, 1995
Page Four
account during these projections because residential demand exhibits very high peaking
factors as opposed to commercial and industrial demands which exhibit lower peaking
factors.
TASK 6
Review the f'we protection rating (ISO classification) for the City and determine
maximum fire flow requirements. Also, make recommendations regarding upgrading
the City's ISO classification.
The Commercial Risks Division of ISO will be contacted to determine the overall fire flow
requirements for the City of Prior Ixtke. During this contact, deficiencies discovered
during the City's last rating will be identified. Finally, a determination will be made as to
whether the City can be awarded a higher classification if the deficiencies in the water
distribution system are corrected, and if the anticipated insurance cost savings warrant the
additional City expenditures.
Nnte_- Most often, a city's fire classification is dictated by its fire fighting capability
and not its water system. However, a determination will be made whether the City
of Prior Lake can receive a higher classification by correcting the deficiencies in its
water system and whether it is cost-effective to do so.
TASK 7
Interview Public Works and Engineering Department personnel to review system
operation and problems.
Interviews will be conducted with the City Engineer, and Water Superintendent to
determine how the water system is operated and where deficiencies/operational problems
exist. This information will be used to identify existing deficiencies and make subsequent
recommendations.
TASK 8
Evaluate regulatory impacts2
Evaluate water quality characteristics at the well heads with respect to current and proposed
drinking water regulations of the Minnesota Department of Health (MN/DOH), the
Metropolitan Council, and the Federal Safe Drinking Water Act. Analyze impacts of these
regulations on the City's water supply and the City's utilities budget.
~)O/221-1007.feb
Mr. Larry Anderson, P.E.
March 14, 1995
Page Five
In addition, our Project Team proposes to review potential groundwater sources under this
task. As previously mentioned, the location of and number of future wells will affect the
layout and operation of the distribution system. Consequently, potential locations for new
wells should be identified during the Water System Master Plan Update. This task will be
coordinated with Ban' Engineering Company who is completing a hydrogeologic study of
the Savage Fen. Of course, potential well locations must not result in a negative impact
on the fen.
TASK 9
Perform an energy analysis including electrical rates available for operations of the
current water system, include considerations for proposed improvements and make
recommendations regarding potential operational changes or other cost saving
For this task, our Project Team will:
a.
Review current utility operational logs and electrical billing for the past 24 months
to determine the present level of operation and costs.
b.
Review the current electrical rates available for use by the City. Present a
discussion regarding future electrical rate trends and selection of electrical rates
most advantageous for utility operation.
Review natural gas engines and generators as optional power sources to determine
cost-effectiveness.
d.
Prepare and present a discussion regarding the benefits of average day pumping
with additional storage and the use of off-peak electrical rates to reduce and control
electrical costs. Make recommendations regarding capital improvements required
for present and future facilities to provide long-term cost benefit through electrical
cost containment.
TASK 10
Using the City's calibrated water system model, identify and evaluate current
deficiencies in the City's water system with respect to flow capacities, water system
pressures and other operational considerations.
Our Project Team will use the calibrated model in conjunction with the Commercial Risk
Services required fire flow information to determine where deficiencies exist in the existing
900/221-1007.f~b
Mr. Larry Anderson, P.E.
March 14, 1995
Page Six
water distribution system's ability to deliver the required fire flow at a 20 psi residual
pressure. In addition, the model will be utilized to define areas of inadequate or excessive
static pressure.
The findings of this task will be reviewed with City staff prior to proceeding with the
evaluation of improvements.
TASK 11
Using the City's calibrated water system model, evaluate and make recommendations
regarding the type, locations and sizing of future production, treatment and storage
facilities as well as future transmission/distribution mains required to meet the design
years and ultimate pop-lation demands. These recommendations shall be based upon
total overall costs including initial cost, operation/maintenance costs, energy costs, etc.
and current engineering standards and operational methods.
For this task, our team will evaluate and make recommendations on the location and sizing
of future production, treatment and storage facilities. In addition, the routing and sizing
of future transmission/distribution watermains will be evaluated and recommendations will
be made. Recommendations will be made for each of the design years and ultimate
development and will be based on total overall costs, including capital cost, operation and
maintenance cost, energy cost and replacement cost.
Providing service to the future annexation areas south of County Market, south of the
Business Office Park, and the vacant parcel between the Jim Dunn tract and the Hennepin
County Park Reserve will also be evaluated.
The results of this evaluation will be the basis of the 5-year and 20-year capital
improvements plans to be developed for Task 15, below.
TASK 12
Analyze current water rates. Make recommendations concerning changes or
adjustments.
Our Project Team will review the City's current water rates, water revenues and operating
costs to determine if existing water rates are adequate to generate sufficient revenue. In
addition, current water rates will be evaluated in conjunction with projected increases in
consumption and the timing/cost of water system improvements to determine if water rates
should be adjusted and when they should be adjusted.
900/221-1007.feb
Mr. Larry Anderson, P.E.
March 14, 1995
Page Seven
TASK 13
Analyze current utility billings for metered sales, inVestigate and evaluate sources of
unaccounted water. Address water meter replacement program advantages.
For this task, our team will evaluate billing and production records for the last five years
to establish the annual volume of unaccounted-for water. In addition, meter maintenance
records for large volume users will be reviewed. Depending on the findings of the
unaccounted-for water evfluation, a meter replacement program or a leak detection survey
may be recommended. The benefits/costs of a meter replacement program will be
addressed in the final report. The leak detection survey would be an additional service
beyond the scope of this proposal.
TASK 14
Address various water conservation measures with respect to potential rules and
legislation, environmental impact, social impact, f'mancial impact and engineering
considerations.
Potential water conservation measures such as sprinkling bans, progressive rate structures,
higher summer-time rates, water saving plumbing fixtures, etc. will be addressed in the
final report. The discussion of these measures will include the aspects of potential rules
and legislation, environmental impact, social impact, financial impact and engineering
considerations.
TASK 15
Prepare a 5-year and a 20-year capital improvements plan for the water system.
Include in the plan the capital and operation/maintenance costs for each improvement
based on present day values.
A 5-year capital improvements plan and a 20-year capital improvements plan will be
prepared for the water system. Both capital costs and thc operation and maintenance costs
for each of the improvements will be presented in the plan. The plans will be based on the
projected increases in water consumption and when increased .supply, storage and treatment
facilities will be required. The year each improvement should be constructed will be noted
along with the corresponding water demand that should "trigger" the improvement. By
listing the water demand, City staff can quickly compare predicted water demand to actual
water demand and adjust the capital improvements plan accordingly.
900/221-1007.feb
Mr. Larry Anderson, P.E.
March 14, 1995
Page Eight
TASK 16
Prepare ComprehensiVe Plan/Emergency and Conservation Plan.
Upon conclusion of this project, produce a draft Comprehensive Plan which shall include
the tanks completed previously. Also, prepare an Emergency and Conservation Plan. The
Comprehensive Plan shall meet the requirements of the Metropolitan Council. The
Emergency and Conservation Plan shall meet the requirements of the Minnesota
Department of Natural Resources.
TASK 17
Review Trunk Charge System
For this task, MSA will determine the cost to construct the remainder of the trunk
watermain system. MSA will also determine the remaining undeveloped acreage that will
be assessed the trunk charge. MSA will then compare the remaining trunk system costs
with the assessable trunk acreage and determine if the existing trunk watermain charge, in
combination with the current fund balance, is adequate to cover system build-out.
TASK 18
Hydrant Flushing Program
The City of Prior Lake does not filter its water supply to remove iron and manganese. The
iron and manganese, in mm, result in "red" and "black" water complaints. For this task,
MSA will evaluate the City's water distribution system and develop a flushing sequence
that will permit a more thorough flushing of the system to minimize "red" and "black"
water complaints.
TASK 19
Review With the City.
MSA will review the draft Comprehensive Plan and draft Emergency and Conservation
Plan with the City, and revise them as necessary.
The total project fee shown in the following table is a not-to-exceed fee. Project costs will
be billed on an hourly rate basis and will be invoiced to the City monthly.
900/221-1007.feb
Mr. Larry Anderson, P.E.
March 14, 1995
Page Nine
TASK 1 Analyze Population Growth Trends $500
TASK 2 Analyze Consumption Trends 700
TASK 3 Determine Average Demand 500
TASK 4 Develop Use Projections 300
TASK 5 Develop Peak Daily/Peak Hour Demands 400
TASK 6 Review Fire Protection Rating 400
TASK 7 Interview City Staff 200
TASK 8 Evaluate Regulatory Impacts 400
TASK 9 Perform Energy Analysis 600
TASK 10 Identify System Deficiencies 3,000
TASK 11 Make Recommendations 2,500
TASK 12 Analyze Current Water Rates 700
TASK 13 Identify Unaccounted For Water 600
TASK 14 Address Water Conservation Measures 600
TASK 15 Prepare Capital Improvement Plans 2,000
TASK 16 Prepare Draft Comprehensive Plan/Emergency
and Conservation Plan 4,000
TASK 17 Trunk Charge Review 1,000
TASK 18 Hydrant Flushing Program 750
TASK 19 Review With City 200
TOTAL PROJECT COST $19~350
900/221-1007.feb
Mr. Larry Anderson, P.E.
March 14, 1995
Page Ten
.
SCHEBULE
MSA is prepared to complete this project within your schedule needs. Generally, we
believe it will require eight (8) weeks from your notice to proceed.
If, following your review of this proposal, you have any questions, please do not hesitate
to call me. I look forward to completing this project with you.
Sincerely,
MSA, CONSULTING ENGINEERS
Thomas A. Roushar, P.E.
900/221-1007.fe.b
CITY OF PRIOR LAKE~ H'rNNESOTA
SCOPE OF SERVICES AND WORK AGRE~
COMPREHENSIVE PLAN UPDATE
THI~ AGREEMENT is made and entered into this [~'~ day of
~~ , 1995 by and between the CITY OF PRIOR LAKE,
MINNESOTA, a municipal corporation ("CITY"), and BLAIR TREMERE, dba
Public Affairs Consulting (Tax I.D. 504-52-2716), with a mailing
address of Post Office Box 27126, Minneapolis, Minnesota 55427-
0126, ("CONSULTANT").
CITY and CONSULTANT, for the consideration here-in-after
named, agree as follows:
ARTICLE 1. GENERAL DESCRIPTION OF THE WORK
CITY agrees to and hereby does retain and employ CONSULTANT,
and CONSULTANT agrees to provide professional services to assist
CITY update, and revise its Comprehensive Plan ("The Plan").
Services including, but not limited to planning consultation,
coordination of related services and activities, meeting
facilitation, research, analyses, reports, and editorial products
(new and revised text), shall constitute the WORK, to wit:
1.01 Prepare a report with findings and recommendations that
will guide the development of draft Plan elements that
are responsive to the Metropolitan Land Planning Act and
applicable laws, policies, and directives.
a ·
Review the adopted Plan, the draft 2010 Plan,
related City plans and policies, State law and
rules, and applicable Metropolitan Council
guidelines.
be
Identify required Plan elements or data that are
either missing from the adopted Plan and the draft
2010 Plan, or which need revision or replacement.
1.02 Revise Draft 2010 Comprehensive Plan by preparing new
elements and revising existing elements to resolve
deficiencies and .to provide a contemporary Plan that
reflects community visions and policies.
a ·
Edit and reformat draft 2010 Plan to develop a base
document that:
(1) is conducive to and compatible with elements
required and desired for the updated Plan.
Page Two of Eight
( 2 ) provides for consistency of policies and
information among~ the Plan elements;
(3) provides for integration of the applicable
"sense-of-community" input derived from the
1993 neighborhood public testimony.
b~
Prepare draft element containing statement of the
City Mission, Goals and Objectives, and Strategic
Plan;
C~
Prepare draft element containing description of
features and conditions that represent development
assets and constraints;
dj
Prepare draft element containing text of a Land Use
Guide Plan that addresses:
(1) Development and reservation of land for
residential, commercial, industrial, and
public and semi-public uses;
(2) Commercial and industrial land uses identified
in the 1994 consultant reports to the City;
(3) Future urbanization as planned municipal
services become available;
(4) Economic development programs and plans;
(5) Applicable features of the approved City
Strategic Plan.
1.03 Identify the need for and, as directed and authorized by
CITY, coordinate the procurement of qualified technical
and design services to produce the following updated Plan
elements:
a. Housing Plan;
b. Transportation Plan;
Ce
Public Utilities (Waste Management and Domestic
Water Supply.and Distribution) Plans;
d. Parks and Trails Plans;
1.04 Provide staff support for production and presentation of
the draft updated Plan for public hearing, approval and
adoption.
Page Three of Eight
ae
Prepare staff report and recommendations regarding
draft Plan elements prepared by CONSULTANT for
public hearings sc~leduled by CITY.
Incorporate revisions to draft Plan elements
prepared by CONSULTANT as directed by CITY and
develop report with final draft for City Council
consideration and approval.
Assist CITY with submittal of approved Plan to
Metropolitan Council.
de
Provide staff support during Metropolitan Council
review, and, as authorized by CITY, develop
necessary responses to inquiries and requirements;
assist with presentation to and final adoption by
City Council.
ARTICLE 2. TIME FOR COMPLETION AND METHODOLOGY
2.01 The WORK under this Agreement will begin immediately.
The signing of the contract by both parties grants
CONSULTANT authorization to proceed. The compensation
terms in Article 3 have been established in anticipation
of an orderly and continuous progress of the WORK through
completion consistent with the schedule in EXHIBIT A.
2.02 The updated Plan and related materials will be based upon
research of CITY information and upon input from CITY
officials and sources designated by the CITY. The
analyses and recommendations will reflect generally
accepted planning and land use regulation principles that
are pertinent to the areas under study.
2.03 Input from CITY will be obtained from the documents cited
in Article 1 and through meetings with CITY officials who
will be asked to review drafts for reaction and further
direction.
2.04 The research, analyses, and recommendations for the
several elements will be completed in a sequential manner
as outlined in Article 1; CONSULTANT may recommend and
CITY may elect to schedule certain Plan elements for
public hearing and official action individually, rather
than collectively or as a unit.
2.05 CITY shall solely determine the adequacy and
applicablility of the WORK submitted to it pursuant to
Article 1; CITY shall inform CONSULTANT as to its
determination pursuant to Article 8.
Page Four of Eight
ARTICLE 3. PAYMENT TO CONSULTANT
CITY shall pay CONSULTANT for services performed in accordance
with this Agreement as follows:
3.01 Payment to CONSULTANT for services performed as described
in Article 1 of this Agreement shall be at the hourly
rate of $75.00, plus mileage at the rate of $.30 per mile
and out-of-pocket expenses at cost. These rates include,
except as expressly provided otherwise, compensation for
all salary costs, payroll burden, general and
administrative overhead, and professional fees.
3.02 CITY shall make a single payment to CONSULTANT for each
invoice within thirty (30) days of the date of receipt of
the invoice. All accounts unpaid after thirty (30) days
of the date of receipt of the original invoice shall be
subject to a service charge of one (1) percent per month.
3.03 CONSULTANT will submit detailed invoices for services
rendered, specifying the work and hours completed and
computed in accordance with Sections 3.01 and 3.02.
Invoices shall be submitted on a timely basis for work
completed and for expenses incurred.
3.04 Payment to CONSULTANT for services performed as described
in Article 1 of this Agreement, computed in accordance
with Sections 3.01 and 3.02, shall exceed the estimated
maximum amount for the WORK as shown in Section 3.05,
only upon prior approval by Supplemental Agreement
pursuant to the provision in Article 4.
3.05 The estimated maximum cost for the WORK is $17.400.00.
plus mileage and direct expenses. The estimate includes
up to 40 hours for meetings with CITY staff, Planning
Commission, Council, and with others designated by CITY.
CONSULTANT will bill CITY for actual work performed plus
mileage and expenses. The following are estimates; funds
not expended for WORK on one item may be used for
authorized WORK on another item.
a. $1.200,QQ for work described in Section 1.01.
b. $9o600,0Q for work described in Section 1.02.
c. $1.800.00 for work described in Section 1.03.
d. $1.800,Q0 for work described in Section 1.04.
3.06 In the event that services are provided by CONSULTANT
beyond the target completion dates shown in EXHIBIT A, as
the result of circumstances beyond the control of
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CONSULTANT, any applicable maximum payment figure shall
be subject to an upward adjustment at the hourly and
expense rates established in Section 3.01 unless the
event is otherwise covered by Supplemental Agreement
pursuant to Article 4.
3.07 In the event that services provided by CONSULTANT are not
completed by the dates shown in EXHIBIT A, CITY may elect
to terminate this Agreement pursuant to Article 6.
ARTICLE 4. EXTRA WORK AND SERVICES
4.01 If CONSULTANT is of the opinion that any work he has been
directed to perform is beyond the scope of this
Agreement, or that the level of effort required
significantly exceeds that estimated due to changed
conditions and thereby constitutes extra work, he shall
promptly notify CITY.
4.02 Extra work, due to direction or request by CITY or due to
changed conditions, including meetings and expenses,
additional compensation for same, and extension of time
for completion, shall be covered by a Supplemental
Agreement entered into by both parties prior to
proceeding with any extra work or related expenditures.
ARTICLE 5. DOCUMENTS FORMING THE AGREEMENT
The contract documents shall be deemed to include this
Agreement with any and all exhibits, amendments, and supplemental
agreements which may be mutually approved and attached.
ARTICLE 6. ABANDONMENT, CHANGE OF PLAN, AND TERMINATION
6.01 Either party has the right to terminate this Agreement
upon seven (7) days' written notice.
6.02 CITY may at any time, reduce the scope of this Agreement.
Such reduction in scope shall be set forth in a written
notice to CONSULTANT.
6.03 This Agreement may be terminated in the event of an
unresolved dispute over change in scope or changed
conditions.
6.04 In the event of termination, all documents finished or
unfinished, prepared by CONSULTANT under this Agreement
shall be made available by CONSULTANT to CITY, and there
shall be no further obligation of CITY to CONSULTANT
under this Agreement, except for payment of amounts due
and owing for work performed and expenses incurred to the
date and time of termination, computed in accordance with
Page Six of Eight
Article 3.
6.05 In the event of a reduction in scope of the WORK,
CONSULTANT shall be paid for the work performed and
expenses incurred on the project work thus reduced or on
any completed and abandoned work, computed in accordance
with Article 3. Any reduction in the maximum payment
estimates shall be established by a Supplemental
Agreement.
ARTICLE 7. DISPOSITION OF PLAN, REPORTS AND OTHER DATA
7.01 At the time of completion or termination of the WORK,
CONSULTANT shall make available to CITY, all reports,
resource materials, and other documents pertaining to the
WORK. CONSULTANT may retain primary data sources which
may be examined by CITY but which will be destroyed after
one (1) year from completion of the WORK.
7.02 Documents retained by CITY are not intended or
represented to be suitable for reuse by CITY or by others
on extensions of the WORK or any other project. Any such
reuse without written verification of adaptation by
CONSULTANT for the specific purpose intended will be at
CITY'S sole risk and without liability or legal exposure
to CONSULTANT.
ARTICLE 8. CITY RESPONSIBILITIES
To ~ermit CONSULTANT to perform the serVices required by this
Agreement, CITY shall supply, in proper time and sequence, the
following at CITY expense:
8.01 Ail necessary information regarding its
requirements as necessary for orderly progress of
the WORK.
8.02 Designation of a person to act as CITY'S
representative with respect to the administration
of this Agreement.
8.03 To the extent available and applicable, CITY
records and maps; other agency and Metropolitan
Council correspondence and information and
materials on the subjects of the WORK;-engineering,
technical, and legal information prepared by and
for the CITY; related pertinent information; and
conversion of editorial materials from electronic
format used by CITY to electronic format used by
CONSULTANT and vice-versa.
8.04 Technical support for reproduction of existing and draft
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documents such as reports and maps; for the production of
maps and graphics drafted.by CONSULTANT; and for final
copies of The PLAN and Official Controls; photocopy
service for draft and final product text.
8.05 Administrative guidance, technical information, and legal
advice as required, regarding the format of proposed
amendments, public hearings, and integration of new
material with City Code and policies.
8.06 Permission for CONSULTANT to enter upon CITY-owned
property as required to perform the WORK.
8.07 Liaison with other agencies to carry out necessary
coordination and negotiations; and formal advice
and notice to other agencies if and when CITY
authorizes and directs CONSULTANT to act in that
capacity.
8.08 Examination of all reports, sketches, drawings,
specifications, and other documents prepared and
presented by CONSULTANT; advice of an attorney,
insurance counselor, or others as the CITY deems
necessary for such examination; and written
decisions pertaining thereto within a reasonable
time so as not to delay the services of CONSULTANT.
8.09 Prompt written notice to CONSULTANT whenever CITY
observes or otherwise becomes aware of any development
that affects the scope or timing of CONSULTANT'S services
or any defect in the work of CONSULTANT.
8.10 Other services, materials, or data as may be set forth in
this Agreement.
ARTICLE 9. CONSULTANT RESPONSIBILITIES AND RELIANCE
9.01 CONSULTANT shall comply with all ordinances, codes, and
other regulations applicable to the WORK.
9.02 This Agreement, being intended to secure the personal
services of the individuals employed by and through whom
the CONSULTANT performs the WORK hereunder, shall not be
assigned, sublet,, or transferred without the written
consent of the CITY.
9.03 CONSULTANT shall be entitled to rely on the accuracy and
completeness of information furnished by CITY. If
CONSULTANT finds that any information furnished by CITY
is in error or is inadequate for its purpose, CONSULTANT
shall promptly notify CITY.
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9.04 CONSULTANT is acting as an independent contractor and is
responsible for workers and unemployment compensation
benefits as they may relate to this agreement.
9.05 CONSULTANT will provide CITY with a copy of draft
editorial products related to the Plan and official
controls in Paper and electronic form (DOS format).
ARTICLE 10. EQUAL EMPLOYMENT OPPORTUNITY
CONSULTANT will not discriminate against any employee or
applicant for employment because of race, color, creed, sex, or
national origin. CONSULTANT will take affirmative actionto ensure
that applicants are employed and that employees are treated during
employment without regard to their race, color, creed, sex, or
national origin.
ARTICLE 11. RECORDS ACCESS AND RETENTION FOR AUDIT
CITY, or any of its duly authorized representatives, shall
have access to any books, documents, papers and records of
CONSULTANT which are directly pertinent to this specific contract
for the purpose of making audit, examination, excerpts, and
transcriptions. CONSULTANT shall maintain records used for billing
and for invoicing for one (1) year after CITY has made final
payment and all other pending matters are closed for the WORK.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement the day and year first above written above.
By:
CITY
Ci~anager
CONSULTANT
PUBLIC AFFAI~NSULTING
Principal
ATTEST:
plnu=~_-_4
Title'
EXHIBIT A
SCOPE OF SERVICES AND WORK AGREEMENT
TARGET COMPLETION DATES FOR
COMPREHENSIVE PLAN UPDATE WORK PRODUCTS
1.01 REPORT ON CONSISTENCY WITH LAWS, POLICIES, AND DIRECTIVES
TARGET DATE: March 13, 1995
1.02 REVISE DRAFT 2010 PLAN, PREPARE NEW ELEMENTS, AND REVISE
EXISTING ELEMENTS; PROVIDE A CONTEMPORARY PLAN THAT REFLECTS
COMMUNITY VISION AND POLICIES.
ae
Edit and reformat draft 2010 Plan to develop a base
document.
TARGET DATE: March 27, 1995
Be
Prepare draft Element containing Statement of the
City Mission, Goals and Objectives, and Strategic
Plan;
Ce
TARGET DATE: March 31, 1995
Prepare draft Element containing description of
features and conditions that represent development
assets and constraints;
De
TARGET DATE: April 17, 1995
Prepare draft Element containing text of a Land Use
Guide Plan.
TARGET DATE: May 1, 1995
1.03 IDENTIFY NEED FOR AND COORDINATE PROCUREMENT OF RELATED
CONSULTING SERVICES TO PRODUCE OTHER ELEMENTS INCLUDING:
A. Housing Plan
TARGET DATE: April 24, 1995
Be
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Transportation Plan
TARGET DATE: April 24, 1995
Public Utilities (Waste Management and Domestic
Water Supply and Distribution) Plans
TARGET DATE: April 24, 1995
Exhibit A
Page Two of Two
D. Public Amenities (Parks and Trails) Plans
TARGET DATE: April 24, 1995
1.04 PROVIDE SUPPORT FOR PRODUCTION AND PRESENTATION OF DRAFT
UPDATED PLAN FOR PUBLIC HEARING, APPROVAL, AND ADOPTION
ae
Prepare staff report and recommendations regarding
draft Plan elements prepared by CONSULTANT for
public hearings scheduled by CITY.
TARGET DATE: May 22, 1995
Be
Incorporate revisions to draft Plan elements
prepared by CONSULTANT as directed by CITY and
develop report with final draft for approval by
City Council.
TARGET DATE: July 10, 1995
Ce
Assist CITY with submittal of approved Plan to
Metropolitan Council
TARGET DATE: July 21, 1995 (depends upon date of
approval by City Council)
D.
Provide staff support during Metropolitan Council
review, and, as authorized by CITY, develop
necessary responses to inquiries and requirements;
assist with presentation to and final adoption by
City Council.
TARGET DATE: Fall, 1995 (depends upon Metropolitan
Council responses and review period)