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HomeMy WebLinkAbout8B - PW/Parks Buildings .~ AGENDA #: PREPARED BY: SUBJECT: DATE: BACKGROUND: DISCUSSION: STAFF AGENDA REPORT :~ BOYLES, CITY MANAGE~"\ \ CONSIDER APPROVAL OF PUBL RKSIP ARK MAINTENANCE GARAGE DESIGN AND AUTHORIZE PREPARATION OF PLANS AND SPECIFICATIONS. JUNE 19, 1995 The City Council has authorized the selection of BRW Elness as architects for the Prior Lake Public Works/Parks Maintenance Garage. The Council has also revised the total project budget from the originally estimated $2.6 million to $3.0 million. In order to proceed expeditiously with the project, it is necessary for the Council to approve the building design and authorize preparation of plans and specifications. This agenda item requests that the Council act upon each of these issues. Jeff Ortell and Pete Keely representing BRW Elness Architects, Inc. have been meeting with Public Works and Park Maintenance staff members to discuss the Public W orkslPark Maintenance building project. The focus thus far has been on the building's interior and exterior. We have been concerned that the interior has sufficient size, layout and equipment to optimize its utility for the most number of years. We have also worked carefully to avoid conflicts between the use of various portions of the building interior . We have been seeking a way to economically breakup the exterior monotony of the large storage area while assuring that the office portion of the building is consistent aesthetically with the fire station. Attached is a schematic showing the building site and proposed interior of the building, including the office area, equipment maintenance and vehicle storage areas. The office area is intended to provide expansion capacity for future employees in the Public Works and Park Maintenance area. A number of the offices are not hard walled which will allow flexibility in the future and the opportunity to maximize space utilization. Finally, the layout and location of the conference AG615952.DOC 16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER ISSUES: AG615952.DOC room is such that the building can be used by the public after normal work hours for meeting purposes. The key sections of the building are the equipment maintenance area and shops. In these spaces much of the preparation is done so that maintenance activities in the community can take place. Vehicle storage is also high priority so that the city's multimillion dollar investment in equipment is well protected. The building exterior is intended to be reasonably consistent with the quality found at the fire station #1. The office portion of the structure will consist primarily of brick in colors which are similar in many respects to the fire station. The storage area will be tip up concrete panels which are banded and textured in an effort to provide aesthetic relief for the garage portion of the building. Included with this report are building sketches from various vantage points. The architect will review these plans with the City Council at the June 19 meeting. Council may wish to share comments or propose revisions. One decision the Council should make has to do with a bell or clock tower proposed on the northern elevation of the building. The north and west elevation drawings show the clock tower. This concept is intended to keep this building structurally consistent with both the fire station and city hall. According to the Architect, the cost of the tower is approximately $5,000. Councilmembers should determine whether, in their estimation, the cost is worth the benefit of retaining the tower. Once the Council has reviewed the design plans, it would be appropriate to approve the plans and then consider authorization for preparation of plans and specifications for bidding purposes. Attached is a building schedule for the maintenance facility. Council will note that the intent is to award bids by September 5 and start construction by September 12 of this year. By doing this the Architect believes we can get the best prices possible and have the building envelope completed so that interior work can take place over the winter. This also allows the Park Maintenance and Public Works Departments to move into the building by approximately July, 1996. In order to move forward with the Public WorkslParks Maintenance Building project, it is necessary for the City Council to approve the design of the structure and authorize the preparation of plans and specifications. The design proposed is within the project budget. If the architect is to remain with the proposed building schedule, then Council actions on both issues are required on June 19. If, however, the Council has major concerns it is still appropriate to defer action for further study. AL TERNA TIVES: Council has the following alternatives: 1. Approve the building design with the clock tower and authorize preparation of plans and specifications. 2. Approve the design without the clock tower and authorize preparation of plans and specifications. 3. Defer action on approval pending the receipt of additional information. RECOMMENDATIONS:Alternative #1. In order to maintain the schedule laid out by the architect, it would be appropriate for the City Council to approve the building design and authorize preparation of plans and specifications. In my estimation, the clock tower provides a ready identification for Prior Lake municipal buildings. Given the productive life of this facility and the image the city is intending to convey, I believe that the clock tower is a minimal and worthwhile investment. ACTION REQUIRED: Motion and second to approve Resolution 95-54 Approving Design for the Prior Lake Public Works and Park Maintenance Building and Authorizing Preparation of Plans and Specifications. AG615952.DOC R:\COUNCIL \RS95 54R. DOC RESOLUTION 95-54 A RESOLUTION APPROVING THE DESIGN FOR AND AUTHORIZING THE PREPARATION OF PLANS AND SPECIFICATIONS FOR THE CONSTRUCTION OF PUBLIC WORKS/PARK MAINTENANCE BUILDING MOTION BY: SECOND BY: WHEREAS, the City Council has approved a project budget of up to $3,000,000.00 for the design and construction of a Public W orkslPark Maintenance facility; and WHEREAS, the architectural firm of BRW Elness has been selected; and WHEREAS, the City Council has authorized financing for this project and reviewed a project timeline. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF THE CITY OF PRIOR LAKE, MINNESOTA that it should and hereby does approve the design for the Public Works/Parks Maintenance facility as set forth in the Staff Report of June 19, 1995 and authorizes the preparation of plans and specifications. Passed and adopted this 19th day of June, 1995. YES NO Andren Greenfield Kedrowski Schenck Andren Greenfield Kedrowski Schenck Frank Boyles City Manager City of Prior Lake {Seal} ~ '3 ::e ~ > ~ ~ I ~ Is ~ ~ ~ ~ ~ ~ n ~ =3 -< I--~'---.. r----=~"',,'_, 7 ,'- ---- --'....... '........... '........ .......... .. .......,........ ........... ........... I I ....--, f \\ I " , ...- I I I \ \ '- .J ~ 4 Q rJ, f ...r ~ ~ o cd ~' Ii ,.. ~. ill' I! ~~!~) 1 .:. ~~:. ~~. ( --- ~ u-~: L..., .-~~ --J r--~ ~ Ii' ~ i. i ) L-J j r f d .., ;:. ;6> ~ 1 ~ p.- ... ~--.- - \., _____1 ~ ..., !:q~u ~r .f , ~ ~---ll ~-~ ~ ~ M > Jt ':i~ ... _n ... 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MN 55.+15 612/J39-55(),'j F,lX f,12/J34-'i3H2 BRW ELNESS ARCHITECTS INC DATE: June 6, 1995 RE: Prior Lake Maintenance Building Final Schedule TO: Frank Boyles Doug Hartman Larry Anderson Al Friedges FROM: Jeff Oertel Fast-track Schedule: June 1: General direction/approval on design. June 12: Submit reduced plans for Council approval. JUne 19: Council review/approval of design. July 10: Updated review/approval of detailed design by staff. July 28: Final review on plans and specs, last changes, etc. by staff. July 31: Plans basically complete; Council approval of construction documents. August 7: Documents fully complete/sets distributed to contractors. August 31: Bids due. September 5: Council approval of contractor. September 12 - 18: Start construction. Mid-October 20: Rough grading, Base M/E and footings complete, walls underway. Late-November: Precast \valls being erected. Mid-December: Steel erection. January: Roofing, walls, rough-in, etc. February /March: Interior walls, floors, etc. April: Finishes, painting, etc. May: Completion of building and some site items/Punch list period. July 1: Move in underway/construction complete.