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Home My WebLink About8C - Resolution 95-52 Approval AGENDA #: PREP ARED BY: SUBJECT: 8C JEFFREY T. EVENS, ENGINEERING TECHNICIAN IV CONSIDER APPROVAL OF RESOLUTION 95-52, AWARDING BID FOR THE FOLLOWING COMBINED PROJECTS: PROJECT 93-01 INDUSTRIAL PARK STORM SEWER PROJECT 93-03 TH 13/MITCHELL POND STORM SEWER PROJECT 95-01 RIDGEMONT AVENUE PROJECT 95-02 CREEKSIDE CIRCLE AND AUTHORIZE MSA CONSUL TING ENGINEERS TO PERFORM CONSTRUCTION ENGINEERING SERVICES. DATE: JUNE 19, 1995 INTRODUCTION: The purpose of this Agenda item is to accept or reject bids received and enter into a contract for the above mentioned projects. Resolution 95-52 has been prepared for Council action on the award of bid. Also this Agenda item is for Council to consider authorizing MSA Consulting Engineers to perform the construction engineering services on this project. BACKGROUND: On May 15, 1995, the City Council approved the Advertisement for Bids for the following improvement projects: Project 93-01 Industrial Park Storm Sewer, Project 93-03. TH. 13/Mitchell Pond Storm Sewer, Project 95-01. Ridgemont Avenue, Project 95-02. Creekside Circle, A bid opening on June 12, 1995, at 10:00 A.M. was held at City Hall, and the results are shown in Resolution 95-52. DISCUSSION: The four projects were bid together in hopes of obtaining the best unit prices. Resolution 95-52 shows that S.M. Hentges & Son Inc., from Jordan, Minnesota is the low responsible bidder. The low 16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER base oid including Alternate bid A and B is $424,077.85. The Engineer's Estimate was $425,000.00 for the combined projects. Project 93-01. Industrial Park Storm Sewer The City is negotiating with new property owner for an easement to construct storm sewer straight through to Markley Lake. Property owner is favorable to sign an easement to allow such construction. MSA Engineers will revise the plans to show the agreed upon route and a Change Order will be prepared to reflect a reduced cost of construction. Project 93-03. TH. 13/Mitchell Pond Storm Sewer Under the Cooperative Agreement conditions with MnDOT for Mitchell Pond, the project cannot be awarded until MnDOT has reviewed and approved the plans which is currently underway. MnDOT should give approval the week of June 6-12, 1995. Project 95-01. Ridgemont Avenue The base bid with alternate A for the reconstruction of this street, storm sewer, sanitary sewer, and watermain is $164,542.45. The original feasibility report estimate was $226,700.00. The assessments were calculated using the estimate from the feasibility report. New assessments rates have been calculated using the actual bid prices for this project. The following is a breakdown on the assessments: ORIGINAL NEW RATE RATE Total Assessment (Sewer, Water, and Streets) $116.89 flf $94.l4f1f Total Assessment (Street Only) $46.53f/f $30.20f/f Project 95-02. Creekside Circle The base bid with alternate B for the reconstruction of this street, and storm sewer is $125,334.40. The original feasibility report estimate was $119,900.00. During the design phase alternatives were explored to change this roadway from a rural section the urban. At the end of final design a urban section was included in this project resulting in a estimated 50/0 increase in the project cost. Notifications were sent to the effected residents informing them of this increase. The bid received indicates a 4.5% cost increase. AL TERNA TIVES: The alternatives are as follows: 1. Approve Resolution 95-52 accepting bids and awarding the contract for Project 93-01, 93-03, 95-01, and 95-02 to the lowest responsible bidder, S.M. Hentges & Sons, Inc. for the Base Bid and Alternate Bid amount. Approve a motion authorizing MSA Consulting Engineers to perform construction services for these projects at a cost not exceed $48,992.00. 2. Do not approve Resolution 95-52 for specific reasons. 3. Table this item for specific reasons. RECOMMENDATION: The recommendation is to award the bid to S.M. Hentges & Sons Inc. for the base bid amount and alternate A and B contingent upon fully executed Cooperative Agreement with MnDOT. FINANCIAL IMP ACT: Project 93-01 and 93-03 will be paid through Ad Valorem Tax Levy. Projects 95-01 and 95-02 will be paid through Special Assessments, Ad Valorem Tax Levy, and Trunk Reserve. ACTION REQUIRED: Make a motion to approve or deny Resolution 95-52. Make a motion to authorize MSA Consulting Engineers to perform construction services 0 Project 93-01, 93-03, 95-01, and 95-02 at a c~ ed $ ,992.00 without further authorization. REVIE D B ag95-01 RESOLUTION 95-52 RESOLUTION ACCEPTING BID FOR THE FOLLOWING COMBINED PROJECTS: PROJECT 93-01 INDUSTRIAL PARK STORM SEWER PROJECT 93-03 TH. 13/MITCHELL POND STORM SEWER PROJECT 95-01 RIDGEMONT AVENUE PROJECT 95-02 CREEKSIDE CIRCLE MOTION BY: SECONDED BY: WHEREAS, pursuant to an advertisement for bids for the street overlay/reconstruction improvement projects as follows: a) Project 93-01, Industrial Park Storm Sewer b) Project 93-03, TH. 13/Mitchell Pond Storm Sewer c) Project 95-01, Ridgemont Avenue d.) Project 95-02, Creekside Circle by the construction of grading, storm sewer, sanitary sewer, watermain, aggregate base, concrete curb and gutter, bituminous surfacing, and appurtenant work; bids were received, opened, and tabulated according to the law, and the following bids were received complying with the advertisement: BASE BID CONTRACTORS INCLUDING ALTERNATE ALTERNATE BID l. 2. 3 4. S.M. Hentges & Son Inc. McNamara Contracting, Inc. Valley Paving, Inc. Ryan Contracting, Inc. $424,147.85 $460,006.3 2 $481,176.80 $481,974.80 -$5,166.00 -$1,052.00 -$5,566.40 +$10,172.00 AND WHEREAS, it appears that S.M. Hentges & Sons Inc. of Jordan. Minnesota is the lowest responsible bidder. 16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORnJNITY EMPLOYER NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that 1. The Mayor and City Manager are hereby authorized to enter into a contract with S. M. Hent~es & Sons Inc. of Jordan Minnesota in the name of the City of Prior Lake for the street overlay/reconstruction improvement project as follows: Project 93-01 Industrial Park storm Sewer Project 93-03 TH. 13/Mitchell Pond Storm Sewer Project 95-01 Ridgemont Avenue Project 95-02 Creekside Circle by the construction of grading, storm sewer, sanitary sewer, watermain, aggregate base, concrete curb and gutter, bituminous surfacing, and appurtenant; according to the plans and specifications therefore approval by the City Council and on file in the office of the City Manager. 2. The City Manager is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. Passed and adopted this _th day of _, 1995. Frank Boyles City Manager City of Prior Lake {Seal}