HomeMy WebLinkAbout1. Four Wheel Tractor Bid Rej.
STAFF AGENDA REPORT
AGENDA NUMBER:
PREPARED BY:
SUBJECT:
DATE:
PAUL HOKENESS, PARKS & RECREATION DIRECTOR
REJECTION OF BID PROPOSAL FOR PURCHASE OF
ONE NEW 80 HORSEPOWER FOUR WHEEL DRIVE
TRACTOR
JULY 31, 1995
INTRODUCTION:
The City of Prior Lake received bids on July 18, 1995 for the
purchase of City equipment. Included in the bid package was
one new four wheel drive 80 horsepower tractor. Staff would
like to reject the bids and rebid the tractor hoping to solicit
more vendors and receive more competitive bids.
BACKGROUND:
The tractor will be primarily used by the Parks Department
for soil preparations, turf development, athletic field
maintenance, and snow removal. This tractor will replace a
1984 Allis Chalmers which is to be traded in as part of this
transaction.
DISCUSSION:
Two bids were received for the tractor, however, only one
was opened at the public bid opening. The other bid was
erroneously delivered to the Public Works Garage.
Consequently, there is some question whether this bid can be
considered at all.
The single bid received is generally the conformance with the
specifications but I believe that rebidding the equipment could
be additionally advantageous to us in the areas of:
1. Price
2. Conformance with specifications
3. Maintenance availability
4 . Vendor relations
The public notice and bid invitation does specifically say that,
"The City of Prior Lake reserves the right to reject any or all
bids." Consequently the City does have the legal authority to
reject the bids received and authorize rebidding.
AGENDA.DOC
16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
FISCAL IMPACT:
ALTERNATIVES:
RECOMMENDATION:
ACTION REQUIRED:
REVIEWED BY:
AGENDADOC
The City could realize a significant savings by rebidding the
tractor. Staff estimates that by rebidding this piece of
equipment there could be a $2,000 savings.
1. Reject all bids for this equipment received on July 18, 1995
and direct staff to rebid the tractor and solicit other vendors.
2. Accept the current bids and not rebid the tractor.
Staff recommends Alternative # 1. We have contacted the
two vendors involved so they are aware of our
recommendation. We have asked them to submit another
proposal if they are interested in supplying this equipment.
Motion and second to eject all bids received on July 18, 1995
for the 80 orse wer four wheel drive tractor and
a e st to solicit additional proposals in
acc a Statutes Section 471.345.
AGENDA #:
PREPARED BY:
SUBJECT:
DATE:
BACKGROUND:
DISCUSSION:
~RANK BOYLES, CITY MANAGE (X::
CONSIDER APPROVAL OF RES ION 95-73 PROVIDING
FOR THE ISSUANCE AND SALE OF $950,000 GENERAL
OBLIGATION IMPROVEMENT BONDS OF 1995
JULY31,1995
The City Council has authorized solicitation of bids for the sale of
$950,000 in general obligation improvement bonds. The bid
opening is scheduled for Monday, July 31, 1995 at 11 :30 A.M.
The City Council will be awarding the bid at 1 :00 P.M. at the Fire
Station.
Attached is a copy of the preliminary official statement prepared
by Juran and Moody with respect to the sale of the $950,000
General Obligation Bond Issue. The projects to be financed by
this issue include: Creekside Circle, Ridgemont Avenue,
Grainwood shelter, Memorial Park rest rooms, County Road 18
improvements and County Road 44 improvements.
We anticipate receiving numerous bids with respect to this bond
issue. The date of opening has been carefully established by
Steve Mattson, of Juran and Moody, in hopes of maximizing
competition between syndicates.
Attached is a resolution prepared by Briggs and Morgan which
would authorize award of bid. The Council will have to fill in the
appropriate information based upon the bids received.
ALTERNATIVES: Council has the following alternatives:
RECOMMENDATION:
1. Authorize award of bid to the lowest responsible bidder as
determined by Juran and Moody.
2. Take no action subject to receipt of additional information.
Alternative #1
ACTION REQUIRED: Motion and second to approve Resolution 95-73 to authorize
award of bid for the sale of $950,000 in General Obligation
Improvement Bonds for 1995.
AG73195A.DOC
16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
AGENDA #:
PREPARED BY:
SUBJECT:
DATE:
BACKGROUND:
DISCUSSION:
~RANK BOYLES, CITY MANAGE ~
CONSIDER APPROVAL OF RES ION 95-73 PROVIDING
FOR THE ISSUANCE AND SALE OF $950,000 GENERAL
OBLIGATION IMPROVEMENT BONDS OF 1995
JULY31,1995
The City Council has authorized solicitation of bids for the sale of
$950,000 in general obligation improvement bonds. The bid
opening is scheduled for Monday, July 31, 1995 at 11:30 A.M.
The City Council will be awarding the bid at 1 :00 P.M. at the Fire
Station.
Attached is a copy of the preliminary official statement prepared
by Juran and Moody with respect to the sale of the $950,000
General Obligation Bond Issue. The projects to be financed by
this issue include: Creekside Circle, Ridgemont Avenue,
Grainwood shelter, Memorial Park rest rooms, County Road 18
improvements and County Road 44 improvements.
We anticipate receiving numerous bids with respect to this bond
issue. The date of opening has been carefully established by
Steve Mattson, of Juran and Moody, in hopes of maximizing
competition between syndicates.
Attached is a resolution prepared by Briggs and Morgan which
would authorize award of bid. The Council will have to fill in the
appropriate information based upon the bids received.
ALTERNATIVES: Council has the following alternatives:
RECOMMENDATION:
1. Authorize award of bid to the lowest responsible bidder as
determined by Juran and Moody.
2. Take no action subject to receipt of additional information.
Alternative #1
ACTION REQUIRED: Motion and second to approve Resolution 95-73 to authorize
award of bid for the sale of $950,000 in General Obligation
Improvement Bonds for 1995.
AG73195A.DOC
16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER