The URL can be used to link to this page

Home My WebLink About7A - Civil Defense Sirens BId DATE: 7A JOHN WINGARD, ASSISTANT CITY ENGINEER CONSIDER APPROVAL OF RESOLUTION 95-62, AWARDING BID FOR PROJECT 93-04 (CIVIL DEFENSE SIRENS IMPROVEMENTS), AND AUTHORIZE MSA CONSUL TING ENGINEERS TO PERFORM CONSTRUCTION ENGINEERING SERVICES. JULY 17, 1995 AGENDA #: PREPARED BY: SUBJECT: INTRODUCTION: The purpose of this Agenda item is to accept or reject bids received and enter into a contract for construction of Project 93-04. Resolution 95-62 has been prepared for Council action on the award of bid. Also this Agenda item is for Council to consider authorizing MSA Consulting Engineers to perform the construction engineering services on this project. I . BACKGROUND: Project 93-04 is the construction of five (5) Civil Defense Sirens to increase the City's system of outdoor warning sirens. On June 19, 1995, the City Council approved the Advertisement for Bids for this project. A bid opening on July 14, 1995, at 10:00 A.M. was held at City Hall, and the results will be shown in Resolution 95-62. DISCUSSION: Resolution 95-62 shows that F ederal Warning Systems, from Rochester, Minnesota is the low responsible bidder. The low base bid is $73.634.31. The Engineer's Estimate is $80,000.00 for this proj ect. The City continues to negotiate with the Dakota Community for assistance in funding for two sirens that will service their community. The contract documents are prepared to allow a 90 day extension for the City to continue negotiations with the Dakota Community. See the attached copies of the bid schedule and quotation submitted by Federal Warning Systems. 16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTIJNITY EMPLOYER ALTERNATIVES: RECOMMENDATION: FINANCIAL IMP ACT: ACTION REQUIRED: ag9S-04/G:/RESOLU The alternatives are as follows: 1. Approve Resolution 95-62 awarding the contract for Project 93-04 to the lowest responsible bidder, Federal Warning Systems and to approve a motion authorizing MSA Consulting Engineers to perform construction inspection services for this project at a cost not to exceed $1,000.00. The resolution will include two parts: a) Approve the base bid of $73,634.31 for five sirens anticipating adequate funding from the Dakota Community. b) Approve the base bid of $44,053.35 for sirens 1, 3 and 5 and delete the alternate bid of $29,580.96 for sirens 2 and 4 anticipating inadequate funding from the Dakota Community. The intent of this resolution is to allow the city to award the contract at this time and to continue to negotiate with the Dakota Community. 2. Do not approve Resolution 95-62 for specific reasons. 3. Table this item for specific reasons. The recommendation is to award the bid to F ederal Warning Systems for the base bid amount and to authorize MSA Consulting Engineers to perform construction inspection services. The cost of Project 93-04 will be recovered through Equipment Certificates and possible funding from the Shakopee Mdewakanton Dakota Community. Make a motion to approve or deny Resolution 95-62. Make a motion to authorize MSA Consulting Engineers to perform construction serviceS? on Project 93-04 at a cost not to exceed $1 ,ooo.Ot~;. ~:Orization. . ~iff) v - RE7~?B '- ,/ RESOLUTION 95-62 RESOLUTION ACCEPTING BID FOR PROJECT NO. 93-04 (CIVIL DEFENSE SIRENS IMPROVEMENTS) MOTION BY: SECONDED BY: WHEREAS, pursuant to an advertisement for bids for the construction of Civil Defense Sirens Improvements, City Project No. 93-04, bids were received, opened, and tabulated according to the law, and the following bids were received complying with the advertisement: CONTRACTORS BASE BID $73,634.31 ALERNATE BID $29,580.96 1. Federal Warning Systems 2. Electric Service Co. $86,758.00 $34,750.00 The alternate bid amount would be subtracted from the base bid amount if adequate funding is not obtained from the Dakota Community within 90 days from contract award, AND WHEREAS, it appears that Federal Warning Systems of Rochester, Minnesota is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that 1. The Mayor and City Manager are hereby authorized to enter into a contract with Federal Warning Systems of Rochester, Minnesota in the name of the City of Prior Lake for the construction improvements for Project No. 93-04, Civil Defense Siren Improvements; according to the plans and specifications therefore approved by the City Council and on file in the office of the City Manager. 16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTIJNITY EMPLOYER 2. The City Manager is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next two lowest bidders shall be retained until a contract has been signed. Passed and adopted this 17th day of July, 1995. YES NO Andren Andren - Greenfield Greenfield - Kedrowski Kedrowski - Schenck Schenck - Scott Scott Frank Boyles City Manager City of Prior Lake {Seal } RES9S62.DOC BID SCHEDULE FOR: CIVIL DEFENCE SIRENS (102-006-20) CITY OF PRIOR LAKE, MINNESOTA ITEM UNIT QUAtf-ITY TOTAL PRICE BASE BID 1 SIREN 1 EA 1 $13,996.45 2 SIREN 2 EA 1 13,996.45 3 SIREN 3 EA 1 14,717.45 4 SIREN 4 EA 1 15.584.51 5 SIREN 5 EA 1 15.339.45 BASE BID - TOTAL $73,634.31 AL TERNA TE BID SIRENS 2 AND 4, 90 DAY EXTENSION LS $29,580.96 *QUOTATION NO. FWS 8805 RESPECTFULL Y SUBMITTED: .~ ~ SIGNATURV FEDERAL SIGNAL CORP.I FEDERAL WARNING SYSTEMS COMPANY President 530 NW 6 Ave. Rochester, MN 55901 TITLE- ADDRESS 36-106 333-0 LICENSE NUMBER July 14, 1995 DATE (SEAL -IF BID IS BY A CORPORATION) FEDERAL SIGNAL CORP. by: FEDERAL WARNING SYSTEMS GROUP ATTEST 507/282-2113 TELEPHONE NUMBER 102006BS.WK4 4A 102-006-2 1 . QUOTATION FEDERAL SIGNAL CORPORATION Federal Warning Systems Quotation No.:FWS 8 8 0 5 ReftHWnce quote no. on youI' ord.I' Name CITY OF PRIOR LAKE Co. Name Pro; ect No. 93-04 Address 16200 Eagle Creek Ave. SE City, State, Zip Prior Lake. MN 55372 Phone No. 612/447-4230 Fax No. 612/447-4245 Date July 14. 1995 Reference ~i'\d' n~f,:mQ~ ~irpnQ CUSTOMER COpy SALESPERSON COpy OFFICE COPY Upon receipt of your order and acceptance by Federal Signal Corporation, the equipment herein will be supplied at the quoted prices below. Delivery schedule cannot be established until radio information is supplied, if applicable. ITEM FEDERAL COLOR NET COST TOTAL NO. QTY. MODELJPART NO. VOLTAGE OR DESCRIPTION EACH COST FINISH 1 5 2001 SRN 240 11 G 127 db Rotat ing Sir en 2 5 2001 AC 240 l' G AC Control Unit 3 1 SDT 477 11 NA Step Down Transformer 4 5 DFCH 120 G Radio Receiver/Timer/Decoder 5 5 RP164/10A3 NA NA Antenna, Cable/Connectors 6 1 MISC. NA NA MN Sa1 es Tax 6.5% 7 1 MISC. NA NA Shipp ing 8 5 MISCo NA NA Poles, Instalation, E1ectrica: 9 1 MISC. NA NA Compliance all Specific Requil ements in Spec. 93-04 10 1 TOTAL NA NA Turnkey System $73,634.31 *IF SIREN 112 and fJ4 DELE!' ~D , S UJ TRACT $29,580.96 May be added on 90 day e: tens ic n for same price Prices are firm tor 30 days from the date of quotation unless shown otherwise. Upon acceptance, prices are firm tor 10 (days/months). This quotation is expressly subject to acceptance by Buyer of all Terms stated on the reverse side hereof, and any exception to or modifications of such Terms shall not be binding on Seller unless expressly accepted in writing by an authorized agent or Officer of Seller. Any order submitted to Seller on the basis set forth above, in whole or in part, shall constitute an acceptance by Buyer of the Terms on this and the reverse side hereof. Any such order shall be subjed to acceptance by Seller in its disaetion. If the total price for the items set forth above exceeds $50.000 then this quotation IS ONLY VALID if countersigned below by a Regional Manager of the Signal Division, Federal Signal Corporation. F.O.B. Prior Lake~ MN BY: GROUP TERMS Net after Completion and Acce~tance ADDRESS: EST.DEL.WT. 3r250 1bso Rochester. MN 55901 DELIVERY 60-90 Davs (ARO) BY: Federal Signal/Countersigned Purchase order MUST be made out to: Federal Signal Corporation, Federal Warning Systems. 2645 Federal Signal Drive. University Park. IL 60466-3195 TITLE: F5-288&B