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CAPITAL IMPROVEMENT PROGRAM
WORKSHOP
5:30 P.M.
REGULAR COUNCIL MEETING
AGENDA
August 7, 1995
1. CALL TO ORDER............................................................................... 7 :30 p.m.
2. PLEDGE OF ALLEGIANCE
3. CONSIDER APPROVAL OF PREVIOUS MEETING MINUTES.
A. Consider Approval of Special Meeting Minutes.
4. CONSENT AGENDA:
a) Consider Approval of Resolution 95-74 Authorizing a Minor Amendment
to the Preliminary Plat for W oodridge Estates.
b) Consider Approval of Resolution 95-71 Approving Plans and
Specifications and Ordering Advertisement for Bids for Project 95-04
Public WorkslParks Maintenance Facility.
c) Consider Approval of Resolution 95-69 Approving a Conditional Use
Permit to Allow a Public Building in the I-I Business Park District.
d) Consider Approval of Ordinance 95-10 Amending City Code Title 3,
Chapter 12 of the Outdoor Concert Ordinance.
5. PRESENTATIONS:
A. None
6. PUBLIC HEARINGS: 7:45 P.M.
A. Public Hearing to Consider Approval of Resolution 95-63 Authorizing Vacation
of "Waterfront" Platted Within Sunset Shores.
B. Public Informational Meeting for Quaker Trail and Pine Road Public Accesses.
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7. OLD BUSINESS:
A. Consider Approval of Resolution 95-66 Approving Plans and Specifications for
CSAH 18 and approval of the Cooperative Agreement With Scott County and
Resolution 95-67 Authorizing Restrictions for Parking on CSAH 18.
8. NEW BUSINESS:
A. Discuss Issues with Respect to Adult Uses.
B. Consider Approval of Preliminary County Road 21 and CSAH 42 Improvements
Plans and Authorization for MSA to Prepare Feasibility Report for Utilities Along
County Road 21 and CSAH 42.
C. Consider Approval of Ordinance 95-12 Amending City Code Section 10-4-3 (C)
Discharge of Firearms to Allow a Special Metropolitan Goose Hunting Season.
D. Consider Approval of Resolution 95-70 Authorizing Amending Zoning
Ordinance to Require City Action Within 60 Days of Application.
E. Consider Appeal of Variances for McKnight and Associates - 4660 Lords Street.
9. OTHER BUSINESS:
10. ANNOUNCEMENTS/CORRESPONDENCE
11. ADJOURNMENT
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16200 Eagle Creek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTIlNITY EMPLOYER
Minutes of the Prior Lake City Council, July 17, 1995
REGULAR COUNCIL MEETING
July 17, 1995
1. CALL TO ORDER - Mayor Andren called the meeting of the Common Council to
order on Monday, July 17,1995 at 7:30 p.m. in the Council Chambers. Present were:
Mayor Andren, Councilmenbers Greenfield, Kedrowski, Schenck and Scott, City
Manager Boyles, Planning Director Rye, Parks and Recreation Director Hokeness,
Assistant Planner Garross, Public Works Director Anderson, Attorney Rathke and
Recording Secretary Birch.
2. PLEDGE OF ALLEGIANCE -Mayor Andren led the Pledge of Allegiance and
welcomed everyone to the meeting.
3. CONSIDER APPROVAL OF PREVIOUS MEETING MINUTES - There were
no additions or deletions.
MOTION BY KEDROWSKI, SECOND BY GREENFIELD, TO APPROVE
THE MINUTES AS SUBMITTED.
Upon a vote taken, ayes by Andren, Greenfield, Kedrowski, Schenck and Scott, the
motion carried. Scott abstained as she had been absent at the last meeting.
4. CONSENT AGENDA:
a) Consider Approval of Invoices to be Paid.
b) Consider Approval of Animal Warden Report
c) Consider Approval of Building Permit Report
d) Consider Approval of Fire and Rescue Report
e) Consider Approval of Treasurer's Report
t) Consider Approval of Investment Report
g) Consider Approval of Second Quarter Budget Report
h) Consider Approval of 3.2 Intoxicating Malt Liquor License and Fee
Waiver for Lakefront Days.
i) Consider Approval of Renewal of Refuse Hauler Licenses for Knutson
Service, Inc.
j) Consider Approval of 3.2 Liquor License for Extra Innings Women's
Softball For August 6, 1995.
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16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTIJNITY E:"1PLOYER
Minutes of the Prior Lake City Council, July 17, 1995
MOTION BY GREENFIELD, SECOND BY KEDROWSKI, TO APPROVE
THE CONSENT AGENDA ITEMS (a) thru (j). KEDROWSKI STATED
THAT HE WAS ABSTAINING FROM VOTING ON ITEM (h).
Upon a vote taken, ayes by Andren, Greenfield, Kedrowski, Schenck and Scott,
the motion carried. Kedrowski abstained from Item (h).
S. PRESENTATIONS:
A. Prior Lake Area Chamber of Commerce Donation of $2, 789.40. Chamber of
Commerce President, Kevin Von Bank, and Vice President, Kate Haggarty,
thanked the Council for their support and assistance and reviewed the Chamber's
two year report detailing the programs they have initiated or expanded. Mayor
Andren accepted a check in the amount of $2,789.40 on behalf of the City
Council.
6. PUBLIC HEARINGS.. there were none.
7. OLD BUSINESS:
A. Consider Approval of Resolution 95-62 Awarding Bidfor Civil Defense Sirens -
MOTION BY KEDROWSKI, SECOND BY GREENFIELD, TO APPROVE
RESOLUTION 95-62 AWARDING BID FOR CIVIL DEFENSE SIRENS
TO FEDERAL WARNING SYSTEMS AS THE LOWEST RESPONSIBLE
BIDDER.
Upon a vote taken, ayes by Andren, Greenfield, Kedrowski, Schenck and Scott,
the motion carried.
MOTION BY GREENFIELD, SECOND BY KEDROWSKI, TO
AUTHORIZE MSA CONSULTING ENGINEERS TO PERFORM
CONSTRUCTION SERVICES ON PROJECT 93-04 AT A COST NOT TO
EXCEED $1,000.00.
Upon a vote taken, ayes by Andren, Greenfield, Kedrowski, Schenck and Scott,
the motion carried.
B. Consider Approval of Request by John Mesenbrink to AI/ow The Platting of
Woodridge Estates 3rd Addition Without Construction of Mushtown Road. ..
Assistant Planner Garross presented an overhead depicting the area and reviewed
the proposal to separate the final platting of W oodridge Estates third addition
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Minutes of the Prior Lake City Council, July 17, 1995
and Mushtown Road construction, the annexation agreement with Spring Lake
Township and terms of the agreement, specifically the statement that the
developer agreed to pay one half the cost or $50,000, whichever was greater, for
the construction of that area of Mushtown Road adjacent to W oodridge Estates
upon final development of the third and final phase of W oodridge Estates. The
request before Council was to separate the final plat from the agreement to
improve Mushtown Road. Extensive discussion occurred as to whether or not the
road was required to be improved at the time of development of the fmal phase of
Woodridge Estates. Mushtown Road was not originally included in the draft
Capital Improvement Program for 1995. Joe Mahoney (the developer) stated
that he was willing to pay their share of the costs now and that Council could
make their own decision as to when the road should be developed, and agreed to
install barriers to prevent use of access or egress onto Mushtown Road until such
time as the road reconstruction had been completed.
MOTION BY KEDROWSKI, SECOND BY GREENFIELD, TO ALLOW
THE BRINK LAND COMPANY TO COMPLETE THE FINAL PHASE OF
WOODRIDGE ESTATES THIRD ADDITION AND PAY ITS SHARE OF
THE IMPROVEMENTS TO MUSHTOWN ROAD CONTINGENT UPON
THE FOLLOWING: (1) THE DEVELOPER TO PAY ITS SHARE OF
THE FEASIBILITY REPORT COST AND IN THE EVENT THAT THE
THIRD ADDITION IS NOT EXPEDITIOUSLY CONSTRUCTED IN 1995,
THE DEVELOPER WILL PAY THE FULL COST OF THE FEASIBILITY
COSTS (ESTIMATED COST TO BE APPROXIMATELY ($5700); (2)
THE DEVELOPER PROVIDE A LETTER OF CREDIT TO COVER ITS
SHARE OF THE COST OF MUSHTOWN ROAD AND/OR CASH IN LIEU
OF $50,000 OR ONE-HALF THE COST OF THE IMPROVEMENT
WHICHEVER IS REQUIRED BY THE CITY ENGINEER, AND (3)
DEVELOPER MUST PETITION TO AMEND THE PLAT OF
WOODRIDGE ESTATES AND PAY ALL ASSOCIATED FEES.
Upon a vote taken, ayes by Andren, Greenfield, Kedrowski, Schenck and Scott,
the motion carried.
By this action Council does not commit to construction of Mushtown Road in
1996 because of its tax impact. The Council will make this decision in August
when they consider the 1996-2000 Capital Improvement Program.
C. Consider Approval of Resolution 95-65 Directing Staff to Prepare Feasibility
Report for Upgrade of Mushtown Road (Project 95-07) and Authorize MSA
Consulting Engineers to Prepare the Feasibility Report.
MOTION BY KEDROWSKI, SECOND BY SCOTT, TO APPROVE
RESOLUTION 95-65 ORDERING PREPARATION OF FEASIBILITY
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Minutes of the Prior Lake City Council, July 17, 1995
REPORT FOR UPGRADING OF MUSHTOWN ROAD IMPROVEMENT
PROJECT 95-07 AND THAT THE CITY'S SHARE OF THE
FEASmILITY REPORT BE PAID FROM THE CONSTRUCTION FUND.
Upon a vote taken, ayes by Andren, Greenfield, Kedrowski, Schenck and Scott,
the motion carried.
D. Consider Approval of Resolution 95-64 Amending Policy Resolution 78-1
Requiring Certified Lot Survey Upon Application for Building Permit. City
Manager Boyles, discussed Resolution 78-1 as it applies to a Certificate of Survey
for a deck replacement. Building Official Staber discussed the reasoning behind
the requirement. Assistant City Planner Garross discussed the value of requiring a
survey both to the city and the property owner. Council discussed the justification
for requiring a survey, and concurred that staff should be given the flexibility to
require a survey if they think it is necessary, for the replacement of a deck the
same size, located in the middle of the property, and that the applicant provide a
sketch to staff's satisfaction.
MOTION BY GREENFIELD, SECOND BY SCOTT, TO APPROVE
RESOLUTION 95-64 AMENDING POLICY RESOLUTION 78-1
REQUIRING A CERTIFICATE OF SURVEY UPON APPLICATION FOR
A BUILDING PERMIT. .,
Upon a vote taken, ayes by Andren, Greenfield, Kedrowski, Schenck and Scott,
the motion carried.
8. NEW BUSINESS:
A. Consider Approval of Resolution 95-61 Awarding Bid for Auditing Services for
1995, 1996 and 1997. - City Manager Boyles discussed audit cost, and stated
that three fmns had submitted bids.
MOTION BY ANDREN, SECOND BY GREENFIELD, TO APPROVE
RESOLUTION 95-61 AWARDING BID FOR AUDITING SERVICES FOR
1995, 1996 AND 1997 TO ABDO, ABDO & EICK.
Upon a vote taken, ayes by Andren, Greenfield, Kedrowski, Schenck and Scott,
the motion carried.
B. Consider Approval of Ordinance 95-11 Amending Title 11, Chapter 3, Section 4
of the Prior Lake City Code Relating to Off The Road Vehicles; Combustion
Engines. City Manager Boyles briefly reviewed the purpose of the amendment
and a short discussion occurred regarding the hours of operation and whether the
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Minutes of the Prior Lake City Council, July 17, 1995
hours should be different for Saturday and Sunday. Council concurred that the
hours should be revised for Saturday and Sunday.
MOTION BY KEDROWSKI, SECOND BY GREENFIELD, TO APPROVE
ORDINANCE 95-11 AMENDING TITLE 11, CHAPTER 3, SECTION 4 OF
THE PRIOR LAKE CITY CODE RELATING TO OFF THE ROAD
VEIDCLES; COMBUSTION ENGINES WOULD NOT BE ABLE TO
OPERATE BETWEEN THE HOURS OF 10:00 P.M. TO 6:00 A.M. ON
WEEKDAYS; 10:00 P.M. TO 7:00 A.M. ON SATURDAY; AND 10:00 P.M.
TO 8:00 AM. ON SUNDAY.
Upon a vote taken, ayes by Andren, Greenfield, Kedrowski, Schenck and Scott,
the motion carried.
C. Consider Approval of Proposal to Record Variances and Conditional Use
Permits.
MOTION BY KEDROWSKI, SECOND BY GREENFIELD, TO DIRECT
STAFF TO ASSUME RESPONSIBILITY FOR RECORDING
VARIANCES AND CONDITIONAL USE PERMITS WITH SCOTT
COUNTY AND TO CHARGE A RECORDING FEE OF $50.00.
Upon a vote taken, ayes by Andren, Greenfield, Kedrowski, Schenck and Scott,
the motion carried.
9. OTHER BUSINESS:
City Manager Boyles reported on a resident's complaint (Katy Stolblerg)
regarding a misquote for a fire call, and stated that the City has agreed to accept
payments as opposed to a one time payment due to the error of staff in quoting the
fee.
MOTION BY KEDROWSKI, SECOND BY GREENFIELD, TO DIRECT
STAFF TO COLLECT $500 FOR A FIRE CALL FROM KATHY
STOLBERG AND TO WORK WITH MS. STOLBERG TO PAY THE
AMOUNT DUE ON A MONTHLY BASIS.
Upon a vote taken, ayes by Andren, Greenfield, Kedrowski, Schenck and Scott.
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Minutes of the Prior Lake City Council, July 17, 1995
10. ANNOUNCEMENTS/CORRESPONDENCE
City Manager Boyles reviewed items on the July 14 Update Memorandum with
Council:
. AMM breakfast meeting
. 1995 Equipment Certificate Sale meeting.
. Sale of extra ambulance
. Status of the sewer line construction on CR 82 - permission was given to
the developer to proceed with lifting the sewer line seven feet due to the
soil condition on the basis that it would not appreciably affect the
development potential of upstream property.
. Enforcement items.
11. ADJOURNMENT - Motion by Kedrowski, second by Scott, to adjourn to
Executive session for the purpose of discussing labor relations issues.
Upon a vote taken, ayes by Andren, Greenfield, Kedrowski, Scott and Schenck, the
motion carried.
Mayor Andren called the Executive Session to order at 9:00 p.m. those present
were: Mayor Andren, Councilmembers Greenfield, Kedrowski, Schenck and
Scott, City Manager Boyles and Recording Secretary Birch. Assistant City
Manager Carlson arrived at 9:10 p.m.
The Executive Session adjourned at - 9:30 p.m.
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July 31, 1995
MINUTES OF THE PRIOR LAKE CITY COUNCIL
SPECIAL MEETING
JULY 31, 1995
1. CALL TO ORDER - Mayor Andren called the meeting of the Common
Council to order on Monday, July 31, 1995 at 1:00 p.m. in the Council
Chambers. Present were: Mayor Andren, Councilmembers Kedrowski,
and Schenck, City Manager Boyles, Assistant City Engineer Wingard,
Finance Director Teschner and Recording Secretary Birch. Also in
attendance were: Steve Mattson of Juran and Moody and Tom Rouschar
of MSA. Councilmember Scott arrived at 1: 12 p.m.
2. Consider Authorization to reject all bids and re-advertise for the purchase
of an 80 h.p. four wheel drive tractor. City Manager Boyles discussed the
necessity for re-advertising for the purchase of a 80. h.p. four wheel drive
tractor in order to reconfigure the bid to better meet the requirements.
All vendors have been contacted and are in agreement with this decision.
MOTION BY KEDROWSKI, SECOND BY SCHENCK, TO REJECT
ALL BIDS RECEIVED ON JULY 18,1995 FOR THE 80 H.P. FOUR
WHEEL DRIVE TRACTOR AND AUTHORIZE STAFF TO SOLICIT
ADDITIONAL PROPOSALS IN ACCORDANCE WITH MINNESOTA
STATUTES SECTION 471.345.
Upon a vote taken, ayes by Andren, Kedrowski and Schenck, the motion
carried.
3. Consider Approval of Resolution 95-73 Providing For the Issuance and
Sale of $950,000 General Obligation Improvement Bonds of 1995. Steve
Mattson of Juran and Moody reported on the bid opening and reviewed
the details with Council. Mr. Mattson recommended that Council accept
John G. Kinnard and Company as the low bidder at 4.82%. Mattson also
discussed the open disclosure law and its impact on bond ratings.
MOTION BY KEDROWSKI, SECOND BY SCHENCK, TO APPROVE
RESOLUTION 85-73 TO AUTHORIZE AWARD OF BID FOR THE
SALE OF $950,000 GENERAL OBLIGATION IMPROVEMENT
BONDS FOR 1995 TO JOHN G. KINNARD AND COMPANY.
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16201fEagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTIJNITY EMPLOYER
Minutes of the Prior Lake City Council
July 31, 1995
Upon a vote taken, ayes by Andren, Schenck and Kedrowski, the motion
carried.
4. Consider Approval of Invoices To Be Paid.
MOTION BY KEDROWSKI, SECOND BY SCHENCK, TO APPROVE
THE INVOICES AS SUBMITTED.
Upon a vote taken, ayes by Andren, Kedrowski and Schenck, the motion
carried.
5. Other Business:
. City Manager Boyles discussed the Ridgemont Construction project.
Tom Rouschar of MSA reviewed the original bid with Council and
discussed the plans for providing access for residents. The access road
will require a subgrade correction with the addition of 3 inch minus
crushed rock to support the new road surface and provide a temporary
driving surface, however, this procedure will increase the cost of the
project by approximately $30,000. This additional cost will not
increase the proposed assessment figures provided to residents at the
public hearing. A short discussion occurred regarding the procedure
to be used by the contractor, the additional cost, and other
considerations.
MOTION BY KEDROWSKI, SECOND BY SCHENCK, TO
ACCEPT THE RECOMMENDATIONS OF MSA TO SUBCUT
AND PLACE ADDITIONAL ROCK AT A COST NOT TO EXCEED
$30,000.
Upon a vote taken, ayes by Andren, Kedrowski, Schenck and Scott, the
motion carried.
. City Manager Boyles reminded Council of the
on August 7 at 5:30 p.m.
Recording Secretary
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