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Home My WebLink About4B - PW/Maint. Proj. 95-04 CONSENT AGENDA: PREPARED BY: SUBJECT: DATE: INTRODUCTION: BACKGROUND: DISCUSSION: 4 (b) KEN SHERMAN, ENGINEERING TECHNICIAN CONSIDER APPROVAL OF RESOLUTION 95-71, APPROVING THE PLANS AND SPECIFICATIONS AND ORDERING BIDS FOR CONSTRUCTION OF THE PUBLIC WORKS/PARKS MAINTENANCE FACILITY (PROJECT 95-04 AUGUST 7,1995 The purpose of this Agenda item is to approve plans and specifications and to receive authorization to advertise for bids for Project 95-04, construction of a new public works/park maintenance facility. On June 19, 1995, the City Council approved the selection of BR W Elness as architects for the Prior Lake Public W orks/Parks Maintenance Garage. BR W Elness has prepared two contracts. Contract "A" includes all the work for the main building project and contract "B" is for the construction of the salt /sand storage shed. Contract "A" has 11 alternates. The bid opening date for this project is September 7, 1996. Construction is scheduled to begin in the fall of 1996 with completion in July of 1997. Alternates are used within the bidding process to meet the pre- established contract dollar allotment. For contract "A" a number of variables can have an impact on the final cost of a project including: 16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPOR11JNITY EMPLOYER A) The bidding climate (The prices are currently heading upward) B) Number and type of contractors bidding C) Type and quantity of components that have been added and deducted through the design process D) The cost estimates for the building thus far are just that. Only the final bids will tell what the construction cost for this building will be. Some of the alternates listed in the attached section are "adds" and others "deducts". Experience shows that if larger components are listed as additions, better bids can be obtained than if they were listed as deducts. The logic is that if a contractor wants a bigger project, they will have to make it worthwhile to the owner. Attachment 1 lists each of the proposed alternates. The city may award the project including or excluding any or all of the alternates. Complete construction plans for Council review are available at the office of the Director of Public Works. ALTERNATIVES: The alternatives are as follows: 1. Approval of Resolution 95-71. Approves the plans and specifications and authorizes the advertisement for bids. 2. Do not approve Resolution 95-71 for specific reasons. 3. Table this item for specific reasons. RECOMMENDATION: The recommendation is alternative #1, approve Resolution 95-71 FINANCIAL IMP ACT: This project is financed by a combination of sources including $360,000 Building Fund Contribution, $250,000 Trunk Reserve ACTION REQUIRED: Fund Contribution, $250,000 Enterprise Fund Contribution and $2,140,000 in bond proceeds to be reimbursed over a twenty year period from the Capitol Facility Account Charge paid by each utility customer. REVIE RESOLUTION 95-71 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS ON CONSTRUCTION OF PUBLIC WORKS/PARKS MAINTENANCE FACILITY (PROJECT 95-04) MOTION BY: SECONDED BY: WHEREAS: pursuant to Resolution 95-54 which the City Council approved on June 19, 1995, the City Engineer and the City's Architect, BRW Elness, has prepared plans and specifications for the construction of the Public Works/Parks Maintenance Facility. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that 1. Such plans and specifications, a copy of which is attached hereto and made a part of hereof, are hereby approved. 2. The City Manager shall prepare and cause to be inserted in the official paper and in the Construction Bulletin an advertisement for bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published not less than 21 days prior to bid opening, shall specify the work to be done, shall state that bids will be opened, and that all bids will be received by the City until 9:30 A.M. on September 7, 1995, at City Hall,16200 Eagle Creek Avenue. All bids received by this deadline will be opened at the Fire Hall, 17676 Fish Point Road at 10:00 A.M. for project "A" and 10:30 A.M. for project "B". No bids will be considered unless sealed and filed with the City Manager at the city hall by the 9:30 A.M. deadline set forth above and accompanied by a cash deposit, cashier's check, bid bond, or certified check payable to the City of Prior Lake for five (5) percent of the amount of such bid. ~571.oo<;... 1620u t.agle creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPOR11JNITY EMPLOYER 3. The City reserves the right to reject any and all bids for any reason as determined solely by the City. Passed and adopted this 7th day of August, 1995. YES NO Andren Greenfield Kedrowski Schenck Scott Andren Greenfield Kedrowski Schenck Scott Frank Boyles City Manager City of Prior Lake {Seal} res9571 :\r\resoluti RES9S7J.DOC PUBLIC WORKSIPARKS MAINTENANCE FACILITY ATTACHMENT NO.1 Alternate 1: Eliminates an entire structural bay of vehicle storage (approximately 4800 s.f.). The alternate includes space that is most easily expanded at a later date. This alternate provides the greatest cushion in case the bids are all very much above the estimate. It is very unlikely that this will be needed. Alternate 2: Provides a less expensive concrete wall panel surface at the exterior of the storage and maintenance area. The aggregate surface will be the same with or without the alternate, but there would be no variation or contrast (made by hand troweling various surfaces to make the walls more interesting) if the alternate is not added. Since Fabcon's plant (the lead supplier) has been on an extended strike, we are concerned about the potential increased costs and limited ability for this low-cost/local supplier to be in the competitive position they were just two months ago. Alternate 3: Specifies a high quality, easy to maintain floor coating nearly identical to that in the new Fire Station. This can be added now or at any point in the future. Alternate 4: Includes a "tower" design to the north elevation of the office area. This is a non-functional design, which is to symbolically match the tow~rs at the Fire Station and City Hall. Alternate 5: Adds a storage and shelving package. It has been our experience that this "accessory" or equipment bid can be either reasonable or excessive depending upon bidding conditions, and it may be less expensive for the City to purchase direct. The alternate allows us to chose. Alternate 6: Reduces the number of skylights in the Vehicle Storage area, just in case we need to reduce the project cost by a relatively small amount. Alternate 7: Eliminates the painting of the walls and features in the Vehicle Maintenance area (the high profile portion of the building) should a small adjustment in cost be necessary. PWALTERN.DOC Alternate 8: Eliminates the bulk lube provisions at the vehicle storage (not vehicle maintenance) area, used by crews to perform quick and simple tasks without either having to drive into a service bay, or without having to perform the work manually (e.g. opening a container of motor oil to top off an engine). Alternate 9: Substitutes heavy timber construction in lieu of concrete for the exterior storage bins. The timber is not as permanent or substantial, but less expensive. Alternate 10 & 11: Provides for base heating and ventilating system modifications. PWALTERN.DOC