HomeMy WebLinkAbout4C - Business Park District
AGENDA #:
PREPARED BY:
SUBJECT:
DATE:
INTRODUCTION:
BACKGROUND:
DISCUSSION:
STAFF AGENDA REPORT
tel
DEB GARROSS, ASSISTANT CITY PLANNER
CONSIDER APPROVAL OF RESOLUTION 95-69
APPROVING A CONDITIONAL USE PERMIT TO ALLOW A
PUBLIC BUILDING IN THE 1-1, BUSINESS PARK DISTRICT
AUGUST 7,1995
The purpose of this item is to consider a Conditional Use
Permit, (CUP), application for the City of Prior Lake to locate a
public building within the B-P, Business Park Zoning District.
Specifically, the request is to construct a Public Works and
Park Maintenance Facility on Outlot B, Waterfront Passage
Addition. See attached Planning Report dated July 24, 1995
for a complete analysis of the CUP application and process.
Public buildings are listed as a CUP within the Zoning
Ordinance for the B-P, Business Park District. As such, in
order to construct the maintenance facility as proposed, the
City of Prior Lake must review the site according to . the
performance criteria for CUP's listed in Section 7.5 of the
Zoning Ordinance.
The Planning Commission held a hearing on this issue on July
24, 1995. There were residents in the audience however no
one provided testimony during the public input, part of the
hearing. The Planning Commission reviewed the site plan in
relation to the Zoning Ordinance performance criteria. Jeff
Ortel, of BRW was present to review the proposal and address
specific questions raised by the Commissioners.
The Planning Commission adopted attached Resolution 95-
19PC, identifying specific findings and recommending that the
Council approve the CUP application subject to 5 conditions
outlined therein. The recommendation of the Planning
Commission and 5 conditions are incorporated into Resolution
16200 Eagle Creek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPOR11JNrIY EMPLOYER
T
95-69 for City Council consideration at this meeting.
ISSUES:
The Public Works and Park Maintenance Building project is
complicated and requires the involvement of many individuals
and several approval processes. In addition to the CUP, the
project will require the following: Approval of the final plat of
Waterfront Passage 2nd Addition to create a buildable lot;
approval of an amendment to the B-P standards to allow
accessory buildings within the B-P Zone, building permit
approval and site plan approval from the DRC.
One issue that is outstanding related to the CUP proposal
concerns the 6,000 square foot, accessory building proposed
to house sand and salt. the current B-P zoning standards are
extremely limited with respect to permitting accessory
buildings. The rationale for the restrictive standard is to
discourage accessory structures because there is a tendency
to build less expensive buildings and the structures tend to
accumulate outside storage of various materials. Staff is in the
process of drafting language to permit accessory structures
within the B-P Zone provided they be totally screened from
public view; are limited in size to 150/0 or less of the principal
building; are constructed with materials similar to the principal
building and are located in the rear yard of the subject site.
The zoning amendment issue is scheduled for consideration by
the Planning Commission on August 14, 1995. The CUP
application under consideration provides for an accessory
structure consistent with the objectives mentioned above,
however, approval of the CUP should be conditioned upon
amendment to the Zoning Ordinance to permit accessory
structures within the B-P, Business Park Zone.
ALTERNATIVES:
1. Adopt Resolution 95-69, approving a Conditional Use
Permit to locate a public building, (Public Works/Parks
Maintenance Facility), within the B-P, Business Park Zone
subject to the 5 conditions outlined therein.
2. Continue or table the item for further discussion.
3. Deny the CUP application finding that the performance
criteria have not been satisfied by the application.
RECOMMENDATION: Alternative #1.
ACTION REQUIRED: A motion as part of t
95-69.
onsent Agenda to adopt Resolution
RESOLUTION 95-69
RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO ALLOW
THE CONSTRUCTION OF A PUBLIC BUILDING, (pRIOR LAKE PUBLIC
WORKSIPARKS MAINTENANCE FACILITY), WITHIN THE B-P, BUSINESS
PARK DISTRICT ON OUTLOT B, WATERFRONT PASSAGE ADDITION.
MOTION BY:
SECOND BY:
WHEREAS, The City of Prior Lake applied for a Conditional Use Permit, (CUP)
under Section 7.5 of Prior Lake Zoning Ordinance 83-6; and
WHEREAS, the CUP application is to permit the construction of a public building
within the B-P, Zoning District; and
WHEREAS, the Planning Commission held a hearing on the CUP application on July
24, 1995;
WHEREAS, the Planning Commission proceeded to hear all persons interested in said
application and persons interested were afforded the opportunity to
present their views and objections to the granting of said CUP; and
WHEREAS, the Planning Commission adopted Resolution 95-19PC recommending
approval of the CUP subject to 5 conditions contained therein; and,
WHEREAS, the City Council of Prior Lake considered the CUP on August 7, 1995;
and
WHEREAS, the City C.ouncil reaffirms the recommendation of the Planning
Commission to approve the CUP application subject to the following
conditions:
1. Amendment of the Landscape Plan to incorporate additional trees along the berm
located on the north side of the principal building.
2. Successful amendment of the Zoning Ordinance to permit accessory structures within
the B-P, Business Park Zone.
3. Approval of the final plat of "Waterfront Passage 2nd Addition."
4. Site plan approval from the City Development Review Committee.
5. Filing of this document with the Office of the Scott County Recorder.
16200'E'AePle~eek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPOR11JNITY EMPLOYER
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR
LAKE, that it hereby approves the CUP for the City of Prior Lake to construct a
public building on Outlot B, Waterfront Passage Addition, located within the B-P,
Business Park Zoning District.
BE IT FURTHER RESOLVED that this Resolution will be forwarded to the Office
of the County Recorder, Scott County, for fIling.
Passed and adopted this 7th day of ~ 1995.
YES
NO
ANDREN
GREENFIELD
KEDROWSKI
SCHENCK
SCOTI
ANDREN
GREENFIELD
KEDROWSKI
SCHENCK
SCOTI
Frank Boyles, City Manager
City of Prior Lake
{Seal}
"V A03RS"
2
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OJ ~-03
PInt
APPLI~TION FOR <DNDITIOtW., USE PER-tIT
Applicant: City of Prior Lake
'~dress:16200 Eagle Creek Ave S.E.
Property Owner: City of Prior Lake
Address: 16200 Eagle Creek Ave S.E.
Consultant:BRW ELNESS ARCHITECTS, Inc.
Address:700 Third Street S., Minneapolis, MN 55415
ProI=Osed Conditional Use Address: ~
Legal Description: Outlot B Water~ Passaie Addition (Pin #2,~qhOOhO)
Existing Use of Property: ~~.\~....\
Home Phone:447-4230
Wbrk Phone:447-4230
Bame Phone:447-4230
Wbrk Phone:447-4230
Phone: 612/339-5508
Property Acreage: \-z.., L
Present Zoning: f>-p
Conditional Use Being Requested: Maintenance and Storage/Operations Facility
Deed Restrictions:
x R)
Yes If so, please attach.
Has the Applicant previously sought to plat, rezone, obtain a variance or conditional use
permit on the> subject site or any part of it: x R) Yes !equest:
When :
&JBMISSION REDUIREMENrS: (A) Completed application form. (B) Complete legal description and
parcel identification nt.mi:>er (pm). (C)Filing fee. (D)Deed restrictions, if necessary.
(E)Fifteen copies of site plan drawn to scale showing existing/prop:>sed structures.
(F)Additional information as requested by the Planning Director including but not limited
to: existing grades and buildings within 100 feet, drainage plan with finished grade and
relationship to existing water bodies, if any, proIX>sed floor plan with use indicated plus
building el~ations, landscape plan with schedule of plantings and screening, curb cuts,
driveways, parking ~Eeas, walks and curbing. (G) Certified fran abstract firm the names and
address of property oOwners within 500 feet of the existing pro};erty lines of the subject
property. (H)Application and supportive data are due 20 days prior ..to any scheduled
hearing.
-:-.
ONLY COMPLETE APPLICATIONS SHALL BE REVIEmD BY THE PLANNIN:i <n1MISSION.
To the best of my knowledge the information presented on this form is correct. In
addition, I ead Section 7.5 of the Zoning Ordinance which specifies the
requirements nditional uses. I agree to provide information and follow the
pr res I ed in the Ordinance.
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THIS SECrION ro BE FILLED OUT BY THE PLANNIN:; DIREX:'roR
Di\TEOFHF.ARIN:i
Di\TE OF HFJUaN:;
PLANN:IN; <D1MISSION
CITY a:mx:IL
APPWlID
APPRCVED
DENIED
DENIED
<DNDITIONS:
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RESOLUTION 9519PC
A RESOLUTION GRANTING A CONDITIONAL USE PERMIT TO ALLOW THE
CONSTRUCTION OF A PUBLIC BUILDING, (PRIOR LAKE PUBLIC
WORKS/PARKS MAINTENANCE FACILITY), WITHIN THE B-P, BUSINESS
PARK DISTRICT AT OUTLOT B, WATERFRONT PASSAGE ADDITION.
BE IT RESOL VED BY the Board of Adjustment of the City of Prior Lake. Minnesota;
FINDINGS
1.
The City of Prior Lake has applied for a Conditional Use Permit, (CUP) under
Section 7.5 of Prior Lake Zoning Ordinance 83-6.
2.
The CUP application is to permit the construction of a public building within the B-
P, Business Park Zoning District.
....
:J.
The legal description of the subject site is Outlot B, Waterfront Passage Addition.
4.
The Board of Adjustment has reviewed the CUP application as contained in Case
#CU9503, and held a hearing thereon on July 24, 1995.
....
5.
The Board of Adjustment has considered the effect of the proposed CUP related to
conformance to the district and all general regulations of the Zoning Ordinance;
compliance with the performance standards listed as items 1-9, Section 7.5D of the
Zoning Ordinance; siting and landscaping of the site to produce a harmonious
relationship of buildings and grounds to adjacent buildings and properties;
provision of a total visual impression and environment which is consistent with the
environment of the neighborhood; organization of vehicular access and parking to
minimize traffic congestion in the neighborhood; preservation of the objectives of
the Zoning Ordinance and consistency with the Comprehensive Plan.
6.
The proposed public building, (Public Works and Park Maintenance Facility), can
be approved with conditions which will make it possible to use the subject property
in such a way that the proposed CUP will not result in the impairment of an
adequate supply of light and air to adjacent properties, unreasonably increase
congestion in the public streets, increase the danger of fITe, and danger to the public
safety, unreasonably diminish or impair health, safety, comfort, morals or in any
other respect be contrary to the Zoning Ordinance and Comprehensive Plan.
1620~9ffi"Creek Ave., Prior Lake. Minnesota 5537~-1714 / Ph. (612) 447-4230 / Fax (612) 447~4245
AN EQUAL OPPORTIlNITY EMPLOYER
7. The contents of Planning Case CU95-03 are hereby entered into and made a part of
the public record and the record of decision for this case. Pursuant to Section 5-6-8
of the Ordinance, the CUP will be deemed to be abandoned, and thus will be null
and void one (1) year from the date of approval if the holder of the variance has
failed to obtain any necessary, required or appropriate permits for the completion of
contemplated improvement.
CONCLUSION
Based upon the Findings set forth above, the Board of Adjustment hereby grants and
approves the CUP subject to the following conditions:
1. Amendment of the Landscape Plan to incorporate additional trees along the berm
located on the north side of the principal building.
2. Successful amendment of the Zoning Ordinance to permit accessory structures within
the B-P, Business Park Zone.
3. Approval of the final plat of "Waterfront Passage 2nd Addition."
4. Site plan approval from the City Development Review Committee.
5. Filing of this document with the Office of the Scott County Recorder.
Adopted by the Board of Adjustment on July 24, 1995.
7M4~1jh j II fIlJI-
Thomas V 0 ~~' ~h~l
ATTEST:
~V^-~1f ~
.. aId R. Ry
Planning Director
p
"RE9519PC"
2
2
PLANNING REPORT
SITE:
PRESENTER:
PUBLIC HEARING:
DATE:
1
CONSIDER CONDITIONAL USE PERMIT (CUP) TO
LOCATE A PUBLIC WORKS AND PARK MAINTENANCE
BUILDING, (PUBLIC BUILDING), WITHIN THE B-P,
BUSINESS PARK ZONING DISTRICT.
OUTLOT B, WATERFRONT PASSAGE ADDITION
DEB GARROSS, ASSISTANT CITY PLANNER
YES _X_ NO-N/A
.TUL Y 24, 1995
AGENDA ITEM:
SUBJECT:
INTRODUCTION:
The purpose of this item is to consider a conditional use permit, (CUP), filed by the City of Prior
Lake to locate a public building, (Public Works and Park Maintenance Facility)~ on Outlot B,
Waterfront Passage Addition. See Exhibit A for reference to the site plan and narrative of the
proposal. Public buildings are listed as CUP~s within the B-P, Business Park Zoning District. As
such, in order to construct the maintenance facility as proposed, the City of Prior Lake must
review the site according to the performance criteria for CUP's listed in section 7.5 of the Zoning
Ordinance. (See attached Exhibit B for information related to CUP applications and processing
procedures.
.~
BACKGROUND:
Public buildings are listed as a CUP within the Zoning Ordinance for the B-P, Busine'ss Park
District. The subject site consists of approximately 12 acres and is a triangular piece of
property located south of CSAH 21, east of Adelmann Street and north of the south corporate
boundary of Prior Lake. Adjacent land uses to the north and southeast consist of existing
industrial development. The property to the west will be developed with land uses consistent
with the B-P, permitted and conditional uses. The property directly south of the site is located
within Spring Lake Township and is currently zoned for Rural Residential development. The
southern part of the subject site is heavily wooded and will provide an extensive buffer area to
the Township property to the south.
The subject site was subdivided by the City of Prior Lake in July, 1993 and later purchased by
the City, (in 1994), with the express intent of constructing a new maintenance building on the
property. The City Council selected the architect BR W Elness, to prepare plans and
specifications for the 3.0 million dollar project. The City Council approved the building design
and authorized the preparation of plans and specifications for construction of the maintenance
building on June 19, 1995 via Resolution 95-54. See attached Exhibit C for the Council agenda
report and Resolution 95-54 related to this project.
1620CF~~q~PE~eek Ave.. Prior Lake. Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
..' _.~~_._---~.._-_._..__.._._.-
ANAL YSIS:
The subject site consists of about 12 acres of land located south of CSAH 21, identified as a
minor arterial in the Comprehensive Plan. Access to the site will be via Adelmann Street. The
site was chosen by the City due to its close proximity to the existing maintenance building,
(located north of Prior Lake Baptist Church), and to serve as a major "anchor" to Waterfront
Passage Business Office Park.
The site and building plans were designed by the consulting firm of BR W Elness, represented
by Jeff Ortel and Pete Keely. The architects have worked closely with staff and under direction
of the City Council, to design site and building plans conforming to City codes and be
aesthetically sensitive to the planned future industrial development within the Business Office
Park. A consultant from the firm will be present at the hearing to address specific concerns of
the Planning Commission and/or audience.
The building will be constructed with brick and decorative block on the front office area, and
aggregate surfaced concrete panel walls on the larger storage areas of the building. The proposal
contains a flat roof system however, a sloped standing seam metal roof is used for accent at the
front office areas. The building has been designed to be compatible with the new fire station
however, features have been incorporated to provide a distinct character of its own. The site plan
indicates a salt/sand storage building which is proposed to be located behind the principal
structure, and nestled in a wooded area, to screen the structure from public view. The landscape
plan indicates proposed materials and location of vegetation on site to accent and provide
screening for the buildings. Staff recommends the landscape plan be amended to provide
additional trees along the berm, located on the north side of the principal building. The building
and site plans will be consistent with all applicable codes and ordinances of the City of Prior
Lake.
ISSUES:
The Public Works and Park Maintenance Building project is complicated and requires the
involvement of many different individuals. The process to date has included the following steps:
Site selection, land negotiation, City Council funds appropriation, submittal and review of
RFP's (request for proposals), from private consulting firms, Council selection of BR W, Elness
to prepare plans and specifications, staff consultation and BR W development of the site plans
and information necessary to acquire permits and begin construction. The project will also
require the following: Approval of the CUP to locate a public building within the B-P Zone,
approval of the final plat for the subject site to create a buildable parcel, DRC site plan approval,
approval of an amendment to the B-P standards to allow accessory buildings within the B-P
Zone, letting of bids for construction of the project, building permit approval, and the ultimate
construction of the building and site improvements. See Exhibit D, for the final schedule for the
Maintenance Building.
Typically, a CUP application would be considered much earlier in the process than this
application. This project is somewhat atypical in that the City of Prior Lake is the developer,
land owner, and regulatory authority overseeing the development. The project has been designed
according to City Code and ordinance requirements. Staff is of the opinion that the site and
buildings have been designed in a manner that is consistent with the performance criteria
outlined in the Zoning Ordinance. The approval criteria for conditional uses primarily focus on
conformity and integration of the use into the existing neighborhood. The landscape plan and
"CU9503PC.
2
exterior building design have been developed in order to complement the B-P District and
anticipated future land uses.
One issue that is outstanding related to the CUP proposal concerns the 6,000 square foot,
accessory building proposed to house sand and salt. The current B-P zoning standards are
extremely limited with respect to permitting accessory buildings. The rationale for the
restrictive standard is to discourage accessory structures because there is a tendency to build less
expensive buildings and the structures tend to accumulate outside storage of various materials.
Staff is in the process of drafting language to permit accessory structures within the B-P Zone
provided they be totally screened from public view; are limited in size to 15% or less of the
principal building; are constructed with materials similar to the principal building and are located
in the rear yard of the subject site. The zoning amendment issue is scheduled for consideration
by the Planning Commission on August 14, 1995. The CUP before the Planning Commission
provides for an accessory structure consistent with the objectives mentioned above, however,
approval of the CUP should be conditioned upon amendment to the Zoning Ordinance to permit
accessory structures within the B-P, Business Park Zone.
ALTERNATIVES:
1. Approve attached Resolution 95-19PC recommending that the City Council approve the
proposal to locate a public building (Public Works and Parks Maintenance facility), within
the B-P, Business Park Zoning District.
2. Continue to table this item for further information as identified by the Planning
Commission.
RECOMMENDATION:
Alternative # 1 with conditions as per Planning Commission discussion.
The site was thoughtfully chosen in order to meet public works and park service needs of Prior
Lake. The architects, City Council and staff have spent countless hours designing the..site and
building plans to conform with the codes of Prior Lake and anticipated future development. The
use will comply with the performance standards outlined in the Zoning Ordinance for CUP's.
The approval criteria for conditional uses primarily focus on conformity and integration of the
proposed use into the existing neighborhood. The Maintenance Facility has been designed
specifically for that purpose therefore, staff recommends the CUP be approved.
ACTION REQUIRED:
A motion to adopt Resolution 95-19PC as written or with changes directed by the Planning
Commission. Please note that Resolution 95-19PC contains 5 conditions recommended to be
placed on the CUP. The Planning Commission may desire to amend the conditions as per
discussion at the public hearing.
"CU9503PC'
3
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EXHIBIT B:
CONDITIONAL USE PERMIT PROCESS & REQUIREMENTS
CUP PROCESS:
A conditional use is defined as "a use which, because of special problems of control,
requires reasonable limitations peculiar to the use for the protection of the public welfare
and the integrity of the Comprehensive Plan." A conditional use permit is "a permit
issued by the Council in accordance with procedures specified in the Zoning Ordinance
as a flexibility device to enable the Council to assign dimensions to a proposed use or
conditions surrounding it after consideration of adjacent uses and their functions and the
special problems which the proposed use presents" (Prior Lake Zoning Ordinance 83-6."
The Planning Commission should understand that a conditional use is considered to be
permitted however, because the use may have a potential for conflict with surrounding
uses, the Council has the discretion to apply special conditions to the permit approval. A
land use requiring a CUP must follow the specific performance criteria listed in the
zoning Ordinance. The Planning Commission and Council determine the application can
meet the designated Zoning Ordinance conditions and establish any additional conditions
it believes necessary and reasonable to protect the existing neighborhood.
SECTION 7.5. ZONING ORDINANCE 83-6
~
'.CU9503 pc.
4
EXHIBIT A
PRIOR LAKE MAINTENANCE BUILDING AND SITE DESCRIPTION
The property is a semi-triangular shaped piece, located adjacent to County Highway
21 and Adelmann Street. Access to the site is from two curb cut locations off of
Adelmann. (There is no drive or street connection to a state or county highway.)
The existing site has a wooded area to the south of the site, which is being saved to
the extend possible and used in part to screen the proposed Salt/Sand Storage
Building. The site is reasonably flat and includes two small potential wetland areas,
each of which are outside of the building or site improvement work.
The site improvements include a filtration pond to pre-filter the majority of the site
storm runoff. Also included are paved roadways, parking areas, a gasoline
dispensing island, above-grade gas storage tanks, a sign monument, storage bins and
'other minor items. Benning is incorporated adjacent to the building in order to
diminish the size and height of the facility. Storage bins are also situated into this
berm. In addition to the saving over fifty percent of the trees on site, new
landscaping and trees are provided in excess of the City of Prior Lake Standards.
The main building is slightly under 45,000 square feet in total area, which includes
enclosed space for the storage and maintenance of vehicles, as well as shop space,
office space and related operational spaces for the City of Prior Lake's Parks and
Public Works maintenance crews. A detached 6000 square foot unheated storage
building for storing roadway salt and sand (while improving the City's water quality)
is located in the south western portion of the site.
The building materials of the main building include brick and decorative block at the
front offing areas, and aggregate surfaced concrete pC;1nel walls at the larger storage
areas of the building. Flat roofs are predominant but a sloped standing seam metal
roof is used for accent at the front office areas. In general, the appearance will be
similar to the new fire station located in close proximity to this site, and yet have a
character of its own.
The salt/sand storage building is primarily timber construction with a sloped
shingled roof: different in form and material selection from the main building. By
function and type, the two buildings included in the development are incompatible,
and so we have attempted to situate the storage building out of sight and within the
wooded section of the site.n
The site and buildings have been designed for expansion in the distant future.
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EXHIBIT B
EXHIBIT B:
CONDITIONAL USE PERMIT PROCESS & REQUIREMENTS
CUP PROCESS:
A conditional use is defined as "a use which, because of special problems of control,
requires reasonable limitations peculiar to the use for the protection of the public welfare
and the integrity of the Comprehensive Plan." A conditional use permit is "a permit
issued by the Council in accordance with procedures specified in the Zoning Ordinance
as a flexibility device to enable the Council to assign dimensions to a proposed use or
conditions surrounding it after consideration of adjacent uses and their functions and the
special problems which the proposed use presents" (Prior Lake Zoning Ordinance 83-6."
The Planning Commission should understand that a conditional use is considered to be
permitted ho\vever, because the use may have a potential for conflict with surrounding
uses, the Council has the discretion to apply special conditions to the permit approval. A
land use requiring a CUP must follow the specific performance criteria listed in the
zoning Ordinance. The Planning Commission and Council determine the application can
meet the designated Zoning Ordinance conditions and establish any additional conditions
it believes necessary and reasonable to protect the existing neighborhood.
SECTION 7.5. ZONING ORDINANCE 83-6
7.5
CONCITlONAL USES: Conditional uses as spec:fied within each Zoning
Distrid may be aJlowed or denied by the City Council atter recommendations by the
Soard of Adjustment in accordance with the criteria and provisions listed herein: .~
A.
Application: Applications for conditional uses will be filed ~ith the Zoning Officer and
shall be accompanied by:
1.
An application fee in an amount equal to that set by the City Council.
Fifteen (15) copies of a site plan and supporting data which shows the site size
and location; use of adjacent land; the proposed size. bulk. use and location of
buildings; the location and proposed jundion of yards. open space. par1<ing
area, driveways, storage areas and accessory structures; the location of all
utilities and timing of proposed construdion as the Zoning Officer may require.
The Zoning Officer at his discretion may require a topographic map to the
site and reduced copies of aU materia! suitable for mailing.
2.
3.
4.
The names and addresses of aU property owners within five hundred feet (500')
shall be provided by a certification of an abstrad company so that the Zoning
Officer may provide notification of the conditional use permit application. (Qrd.
90-07)
'.CU9503 PC'
4
.."....--.-. _.__............_~.~--_..._.__...."---_.._..._..__.
AGENDA #:
PREPARED BY:
SUBJECT:
DATE:
BACKGROUND:
DISCUSSION:
EXHIBIT C
STAFF AGENDA REPORT
:~ BOYLES, CITY MANAGE~~ \
CONSIDER APPROVAL OF PUB RKS/P ARK
MAINTENANCE GARAGE DESIGN AND AUTHORIZE
PREPARATION OF PLANS AND SPECIFICATIONS.
JUNE 19, 1995
The City Council has authorized the selection of BRW Elness
as architects for the Prior Lake Public Works/Parks
Maintenance Garage. The Council has also revised the total
project budget from the originally estimated $2.6 million to
$3.0 million. In order to proceed expeditiously with the
project, it is necessary for the Council to approve the building
design and authorize preparation of plans and specifications.
This agenda item requests that the Council act upon each of
these issues.
Jeff Ortell and Pete Keely representing BRW Elness
Architects, Inc. have been meeting with Public Works and
Park Maintenance staff members to discuss the Public
Works/Park Maintenance building project. pA
-::.;
The focus thus far has been on the building's interior and
exterior. We have been concerned that the interior has
sufficient size, layout and equipment to optimize its utility for
the most number of years. We have also worked carefully to
avoid conflicts between the use of various portions of the
building interior . We have been seeking a way to economically
breakup the exterior monotony of the large storage area while
assuring that the office portion of the building is consistent
aesthetically with the fire station.
Attached is a schematic showing the building site and
proposed interior of the building, including the office area,
equipment maintenance and vehicle storage areas. The office
area is intended to provide expansion capacity for future
employees in the Public Works and Park ~Iaintenance area. A
number of the offices are not hard walled which will allow
flexibility in the future and the opportunity to maximize space
utilization. Finally, the layout and location of the conference
AG615952.DOC
16200 Eagle Creek Ave.. Prior Lake. Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY ~"1PLOYER
~
ISSUES:
AG615952.DOC
room is such that the building can be used by the public after
normal work hours for meeting purposes.
The key sections of the building are the equipment
maintenance area and shops. In these spaces much of the
preparation is done so that maintenance activities in the
community can take place. Vehicle storage is also high priority
so that the city's multimillion dollar investment in equipment
is well protected.
The building exterior is intended to be reasonably consistent
with the quality found at the fire station #1. The office portion
of the structure will consist primarily of brick in colors which
are similar in many respects to the fire station. The storage
area will be tip up concrete panels which are banded and
textured in an effort to provide aesthetic relief for the garage
portion of the building.
Included with this report are building sketches from various
vantage points. The architect will review these plans with the
City Council at the June 19 meeting. Council may wish to
share comments or propose revisions. One decision the
Council should make has to do with a bell or clock tower
proposed on the northern elevation of the building. The north
and west elevation drawings show the clock tower. This
concept is intended to keep this building structurally
consistent with both the fire station and city hall. According to
the Architect, the cost of the tower is approximately $5,000.
Councilmembers should determine whether, m their
estimation, the cost is worth the benefit of retaining the~tower.
Once the Council has reviewed the design plans, it would be
appropriate to approve the plans and then consider
authorization for preparation of plans and specifications for
bidding purposes. Attached is a building schedule for the
maintenance facility. Council will note that the intent is to
award bids by September 5 and start construction by
September 12 of this year. By doing this the Architect believes
we can get the best prices possible and have the building
envelope completed so that interior work can take place over
the winter. This also allows the Park Maintenance and Public
Works Departments to move into the building by
approximately July, 1996.
In order to move forward with the Public W orkslParks
Maintenance Building project, it is necessary for the City
Council to approve the design of the structure and authorize
the preparation of plans and specifications. The design
4f'
proposed is within the project budget. If the architect is to
remain with the proposed building schedule, then Council
actions on both issues are required on June 19. If, however,
the Council has major concerns it is still appropriate to defer
action for further study.
ALTERNATIVES: Council has the following alternatives:
1. Approve the building design with the clock tower and
authorize preparation of plans and specifications.
2. Approve the design without the clock tower and authorize
preparation of plans and specifications.
3. Defer action on approval pending the receipt of additional
inform a tion.
RECOMMENDATIONS:Altemative #1. In order to maintain the schedule laid out by the
architect, it would be appropriate for the City Council to approve
the building design and authorize preparation of plans and
specifications. In my estimation, the clock tower provides a ready
identification for Prior Lake municipal buildings. Given the
productive life of this facility and the image the city is intending to
convey, I believe that the clock tower is a minimal and worthwhile
investment.
ACTION REQUIRED: Motion and second to approve Resolution 95-54 Approving Design
for the Prior Lake Public Works and Park Maintenance Building
and Authorizing Preparation of Plans and Specifications.'- .;.
AG615952.DOC
R:\COUNCIL\RS9SS4R.DOC
RESOLUTION 95-54
A RESOLUTION APPROVING THE DESIGN FOR
Al'ID AUTHORIZING THE PREPARATION OF PLANS
AND SPECIFICATIONS FOR THE CONSTRUCTION
OF PUBLIC WORKSIPARK MAINTENANCE BUILDING
MOTION BY:
SECOND BY:
WHEREAS, the City Council has approved a project budget of up to $3,000,000.00 for the
design and construction of a Public Works/Park lVlaintenance facility; and
WHEREAS, the architectural firm of BRW Elness has been selected; and
WHEREAS, the City Council has authorized financing for this project and reviewed a
project timeline.
NOW THEREFORE, BE IT HEREBY RESOL YED BY THE CITY COUNCIL OF THE
CITY OF PRIOR LAKE, MINNESOTA that it should and hereby does approve the
design for the Public Works/Parks Maintenance facility as set forth in the Staff Report of
June 19, 1995 and authorizes the preparation of plans and specifications.
Passed and adopted this 19th day of June, 1995.
."*
YES
NO
Andren
Greenfield
Kedrowski
Schenck
Andren
Greenfield
Kedrowski
Schenck
Frank Boyles
City Manager
City of Prior Lake
{Seal}
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DATE:
RE:
TO:
FROM:
BRW ELNESS ARCHITECTS INC
EXHIBIT 0
June 6, 1995
Prior Lake Maintenance Building Final Schedule
Frank Boyles
Doug Hartman
Larry Anderson
Al Friedges
Jeff Oertel
Fast-track Schedule:
June 1: General direction/approval on design.
June 12:
JUne 19:
July 10:
Tv ill :l.Jf:
July 28:
July 31:
August 7:
flLJ~/"':
Aver gJ.'
August 31:
Submit reduced plans for Council approval.
Counal review/approval of design.
Updat~ revie.w / a~proval of detailed design bl' staff. f \1 . -1-1. _ B P 20 ~
l'tannlllCf CQW\m(.s~Jvh Cot1S'lfolc2.t- Cv~-tu aUCJvJ ~uk:;711c...B lc::l ~ T"U. .
Final review on plans and specs, last changes, etc. by staff.
Plans basically complete; Council approval of construction documents~
Documents fullv complete/sets distributed to contractors.l91am!r jJ,'c.J.p~;2mlr
p.c ccm5/tU/I t3 r;p 2tJft.JiAJ.tJ- f/111t/1~r)(t''//f R f3.: 19 c(' .RS~ dJ2...r' ~
~B~d' C!.tmd 51~ Q U'.;. ZD,u ING- (5.L.tJ. "I11JlnOt'N2rl f. ? 1m- / Pi cU-
I sue. . ./ ,.
September 5: Counal approval of contractor.
,-;.
September 12 - 18: Start construction.
Mid-October 20: Rough grading, Base ~l/E and footings complete, walls underway.
Late-November: Precast walls being erected.
~1id-December: Steel erection.
January:
Roofing, walls, rough-in, etc.
February /March: Interior walls, floors, etc.
April:
~lay:
July 1~
Finishes, painting, etc.
Completion of building and some site items/Punch list period.
~love in underway/construction complete.
NOTICE OF HEARING FOR CONDITIONAL USE PERMIT
You are hereby notified that the Prior Lake Planning Commission will hold a hearing at
Prior Lake Fire Station #1, located at 16776 Fish Point Road, SE (Southwest of the
intersection of C.R. 21 and Fish Point Road), on: Monday, July 24, 1995 at 7:00 p.m.
APPLICANT:
City of Prior Lake
16200 Eagle Creek Avenue SE
Prior Lake, MN 55372
SUBJECT SITE:
Outlot S, Waterfront Passage Addition
Property located east of the intersection of Cottonwood Land and
Adelmann Street.
REQUEST:
The City proposes to construct a Public Works maintenance
building on the property as indicated on the attached drawings.
The proposed maintenance building will be used to store and
maintain City vehicles and equipment and contain office space for
maintenance crews.
The Prior Lake Zoning Ordinance specifies public buildings require
a conditional use permit in the B-P I Business Park Zoning District.
In order to construct the maintenance building as proposed, a
conditional use permit must be approved by the Priqr Lake
Planning Commission and City Council. .
If you are interested in this issue, you should attend this hearing. The Planning
Commission will accept oral and/or written comments. Questions related to this hearing
should be directed to the Prior Lake Planning Department by calling 447-4230 between
the hours of 8:00 a.m. and 4:30 p.m.
r: 1 1 ;/
.'{ ~CCL&iWt ~'J~?
Deborah Garross t/. Vc.;&ft!2r::J
Assistant City Planner
City of Prior Lake
Date Mailed: July 17, 1995
16200 Eagle Creek Ave., Prior Lake. Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY E:"1PLOYER