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HomeMy WebLinkAbout7D - Ridgemont Ave/Creekside AGENDA #: PREPARED BY: SUBJECT: 7D KEN SHERMAN, ENGINEERING TECHNICIAN CONSIDER APPROV AL OF THE FOLLOWING RESOLUTIONS: 95-76 AND 95-77, ESTABLISHING THE ASSESSMENT HEARING DATE FOR RIDGEMONT AVENUE AND CREEKSIDE CIRCLE 2i:1R DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR PROJECT 95-01 RIDGEMONT AVENUE STREET IMPROVEMENT DATE: 2.S.:12 DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR PROJECT 95-02 CREEKSIDE CIRCLE STREET IMPROVEMENT AUGUST 21,1995 INTRODUCTION: The purpose of this agenda item is to set the hearing date for the assessments to the Creekside Circle and Ridgemont Avenue improvement projects. Council is also requested to approve the preparation of the assessment roles for these projects as well. BACKGROUND: The date for the proposed assessment hearing is September 18, 1995. The assessment hearing was originally scheduled on June 19, 1995 and was not conducted due to a faulty mailing notice. The notice for the June 19 hearing was sent out prior to the bid opening. The following rates were provided at the Public Hearings for the projects: Proj ect Ridgemont Creekside 100% Assessment $116.89/L.F. 60% / 40% Assessment $46.53 /L.F. $35.85/L.F. 1620~Ht~reek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 4474245 AN EQUAL OPPORTIJNrIY EMPLOYER The frrst hearing notice used the Public Hearing rates for Ridgemont Avenue, and a 5% increase for Creekside Circle. The assessment rate for Creekside Circle was increased by 5% per linear foot from the Public Hearing rate in anticipation of a higher bid amount because of the addition of curb and gutter to both sides of the street. Residents were informed of this change at an informational meeting. The bid amount was 5% over the Public Hearing rate. The proposed assessment rate per lineal foot for Creekside Circle is $37.64. The bid for the Ridgemont Avenue project was lower than the estimate as it was bid in a group of projects and the City, in effect, benefited from a volume discount. This favorable bid was offset by a change order adding $30,700 worth of street grading and materials to improve the sub grade of Ridgemont Avenue. The proposed assessment rates include $6.70 per lineal foot for the cost of the additional sub grade correction. The net adjustment reflects a lowering of ~e total assessment to 84% of the preliminary estimate. The Ridgemont Avenue project has an area which had sewer and water previously installed. This area will be assessed based on the assessment policy, 60% of the cost will be paid by the residents and 40% will be paid for by ad valorem tax levy. The second area did not have sewer and water and is assessed at 100%. Lakefront Park has 964 feet of frontage abutting Ridgemont Avenue. The City is paying its share of the subgrade correction, sewer, water and paving costs as are other benefiting properties. The Lakefront Park's share of the assessment is $97,036 and this assessment cost is being paid out of the Trunk Reserve Fund. The assessment rates per foot are determined by dividing the costs for the improvements for each area by the amount of the assessable footage available on both sides of the street in each area. The City will fund its share of the cost of Lakefront footage through the Trunk Reserve Fund. The 40% portion of the street overlay will be paid through the ad valorem tax levy. AGKlD821.DOC DISCUSSION: ALTERNATIVES: AGRlD821.DOC The following is a summary of costs for Ridgemont Avenue as requested by the Mayor. Area where sewer and water exist: 1051 assessable feet ($37.09IFt.) = $38,981.59 Area where sewer and water are extended: *1824 Assessable Feet ($100.66IFt.) = 4.96 Acres ($3500/Ac.) = $183,603.84 $17,360.00 City Ad Valorem Tax Levy to pay for 40% share of overlay in area where sewer and water do not exist. $26,000.67 TOT AL PROJECT COST $265,946.10 *The 1824 assessable feet include 964 feet for Ridgemont Avenue or $97,036 which is paid from the Trunk Reserve Fund. The rates for Ridgemont Avenue compare favorably to previous projects. The rate for the Prior South project 94- 01 is $54.47. The proposed rate for the Northwood Road project 94-02 was $54.47. Both of these projects are street reconstruction projects. The North Shore Oaks project 90- 13, which included sewer, water and street was assessed at $101.80. Attached are Resolutions 95-76 and 95-77 setting the hearing date for Ridgemont Avenue and Creekside Circle for the September 18, 1995 Council meeting. Attached are Resolutions 95-78 and 95-79 declaring the costs to be assessed for Creekside Circle and Ridgemont Avenue. The alternatives are as follows: 1. Approve resolutions 95-76 and 95-77 setting the hearing dates for Creekside Circle and Ridgemont Avenue. 2. Approve resolutions 95-78 and 95-79 declaring the costs to be assessed for Creekside Circle and Ridgemont Avenue. 3 Deny these items for a specific reason 4. Table these items for a specific reason. RECOMMENDATION: The recommendation is Alternatives No.1 and 2 approving the resolutions. FINANCIAL IMPACT: The project costs will be recouped from the Trunk Reserve Fund ad valerum tax levy and assessments. ACTION REQUIRED: ve or deny the various resolutions. AG821 RID.DOC RESOLUTION 95-76 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT FOR RIDGEMONT AVENUE STREET IMPROVEMENT PROJECT 95-01 MOTION BY: SECONDED BY: WHEREAS, by a resolution passed by the Council on May 15, 1995, the City Manager was directed to prepare a proposed assessment of the cost of improvements for Proiect 95-01. and WHEREAS, the City Manager notifies the Council that such proposed assessment will be completed and filed in his office for public inspection. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF PRIOR LAKE, MINNESOTA: 1. A hearing shall be held on the 18th day of September, 1995 in City Council Chambers at 8'30 PM. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given the opportunity to be heard with reference to such assessment. 2. The City Manager is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Director, except that no interest will be charged if the entire assessment is paid within 30 days from the adoption of the assessment. He may, at any time thereafter, pay to the City Finance Director the entire amount of the assessment remaining unpaid, excepting the installment portion appearing upon the current year's property tax statement. Passed and adopted this 21st day of August, 1995. YES NO Andren Greenfield Kedrowski Schenck Scott Andren Greenfield Kedrowski Schenck Scott Frank Boyles City Manager City of Prior Lake {Seal} 1620~~reek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTIJNrIY EMPLOYER RESOLUTION 95-77 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT FOR CREEKSIDE CIRCLE STREET IMPROVEMENT PROJECT 95-02 MOTION BY: SECONDED BY: WHEREAS, by a resolution passed by the Council on May 15, 1995, the City Manager was directed to prepare a proposed assessment of the cost of improvements for Proiect 95-02. and WHEREAS, the City Manager notifies the Council that such proposed assessment will be completed and filed in his office for public inspection. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF PRIOR LAKE, MINNESOTA: 1. A hearing shall be held on the 18th day of September, 1995 in City Council Chambers at 7.45 PM to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given the opportunity to be heard with reference to such assessment. 2. The City Manager is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Director, except that no interest will be charged if the entire assessment is paid within 30 days from the adoption of the assessment. He may, at any time thereafter, pay to the City Finance Director the entire amount of the assessment remaining unpaid, excepting the installment portion appearing upon the current year's property tax statement. Passed and adopted this 21st day of August, 1995. {Seal} YES NO Andren Greenfield Kedrowski Schenck Scott Andren Greenfield Kedrowski Schenck Scott Frank Boyles City Manager City of Prior Lake 1620~reek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTIJNrIY EMPLOYER RESOLUTION 95-78 RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREP ARA nON OF PROPOSED ASSESSMENT FOR PROJECT 95-01 RIDGEMONT AVENUE STREET IMPROVEMENTS MOTION BY: SECONDED BY: WHEREAS, an Engineer's Estimate has been prepared and costs have been determined for the improvements of Project 95-01 and the estimated contract price for such improvements is $191 220.08, and the estimated expenses incurred or to be incurred in the making of such improvement amount to $57 366 02, so that the total cost of the improvement will be $265 946 10 This total includes a trunk acreage charge of $17 360 to recover trunk sewer and water expenditures. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF PRIOR LAKE, MINNESOTA: 1. The portion of the cost of such improvement is to be paid by the City's Ad Valorem Tax Levy and Trunk Reserve is hereby declared to be $26 000 67 and $97 036 00 respectively, and the portion of the cost to be assessed against benefited property owners is declared to be $142.90943 2. Assessments shall be payable on an equal principal installment method extending over a period of .lQ years. The first installment shall be the annual principal plus interest calculated from the public hearing date to the end of this year plus twelve months of the next year and shall bear interest at the rate of a minimum of lli,.per annum from the date of the adoption of the assessment resolution. 3. The City Manager, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Manager shall upon the completion of such proposed assessment, notify the Council thereof. Passed and adopted this 21st day of August, 1995. {Seal } YES NO Andren Greenfield Kedrowski Schenck Scott Andren Greenfield Kedrowski Schenck Scott Frank Boyles City Manager City of Prior Lake 1620~~m>treek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORlVNrIY EMPLOYER WHEREAS, RESOLUTION 95-79 RESOLUTION DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR PROJECT 95-02 CREEKSIDE CIRCLE STREET IMPROVEMENTS SECONDED BY: an Engineer's Estimate has been prepared and costs have been determined for the improvements of Proiect 95-02 and the estimated contract price for such improvements is $125.900.00, and the estimated expenses incurred or to be incurred in the making of such improvement amount to $37.800.00, so that the total cost of the improvement will be $163.700.00. NOW, THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY COUNCIL OF PRIOR LAKE, MINNESOTA: 1. The portion of the cost of such improvement is to be paid by the City's Ad Valorem Tax Levy and is hereby declared to be $65 500 00. and the portion of the cost to be assessed against benefited property owners is declared to be $98 200 00 2. Assessments shall be payable on an equal principal installment method extending over a period of .l.Q years. The first installment shall be the annual principal plus interest calculated from the public hearing date to the end of this year plus twelve months of the next year and shall bear interest at the rate of a minimum of lli per annum from the date of the adoption of the assessment resolution. 3. The City Manager, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Manager shall upon the completion of such proposed assessment, notify the Council thereof. Passed and adopted this 21st day of August, 1995. {Seal} YES NO Andren Greenfield Kedrowski Schenck Scott Andren Greenfield Kedrowski Schenck Scott Frank Boyles City Manager City of Prior Lake 1620~g~reek Ave., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245 AN EQUAL OPPORTIJNrIY EMPLOYER