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Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: January 11, 2016
AGENDA #: 9A
PREPARED BY: Frank Boyles, City Manager
PRESENTED BY: Frank Boyles
AGENDA ITEM: CONSIDER APPROVAL OF THE 2016 GOALS AND OBJECTIVES FOR CITY
ADVISORY COMMITTEES
DISCUSSION: Introduction
City advisory committees assist the City Council and staff in one way or another to
develop and implement our most important documents including: the 2040 Vision
and Strategic Plan, City code, Comprehensive Plan, Budgets and Capital
Improvement Program. The purpose of this agenda item is to formally approve the
2016 goals and objectives of the advisory bodies.
History
On Monday, November 23, 2015, as part of the recognition of our volunteers and
advisory committees, the 2015 accomplishments and 2016 goals and objectives
were shared with the City Council. The understanding at that time was that the
staff would review the 2016 goals and objectives for consistency with the 2040
Vision and recommend them in original or modified form for City Council adoption
at the annual meeting.
Current Circumstances
The staff has reviewed each of the advisory committee 2016 goals and objectives
for the following:
1. Are they within the purview of the body as set forth by the bylaws?
2. Are they consistent with the 2040 Vision and Strategic Plan?
3. Is there duplication or an opportunity for the goal or objective to be pursued
or achieved collaboratively?
The Council should examine the committee goals against these criteria or any
other they believe appropriate for the purpose at hand.
ISSUES: Attached is the matrix comparing each goal and objective for all advisory
committees to the criteria set forth above. From a staff perspective it appears that
each of the goals proposed for 2016 are both within the purview of the committee
proposing them and are consistent with the 2040 Vision and Strategic Plan.
FINANCIAL
IMPACT:
Support of the City and EDA committees is an extensive and time consuming
undertaking. However, the work accomplished by the committees is valuable to
the development and implementation of our most important documents.
ALTERNATIVES: 1. Motion and second to approve 2016 advisory committee goals as proposed.
2. Motion and second to approve 2016 advisory committee goals with
amendments.
RECOMMENDED
MOTION:
Alternative #1 or #2.
ADVISORY BODY GOALS FOR 2016
1 | P a g e
Goal Committee Purview Vision Duplicative
Planning Commission
PC1 Continue to make decisions and recommendations on
subdivision and zoning applications throughout the year.
Y Y N
PC2 Evaluate the Subdivision Ordinance, including but not
limited to, lot combinations.
Y Y N
PC3 Begin the 2040 Comprehensive Plan update process
including the development of an inclusive public
involvement program and a update to the Land Use
Element.
Y Y N
Economic Development Authority
EDA1 Guide and support the Technology Village Board of
Directors and the Economic Development Advisory
Committee.
Y Y N
EDA2 Begin to plan and implement long-term
recommendations provided in the 2015 Downtown
Parking Analysis.
Y Y Y
EDA3 Identify key city support mechanisms related to the
development of commercial and industrial property in
targeted areas of the City.
Y Y N
EDA4 Work with SCALE to plan and implement county-wide
initiatives, including such things as workforce housing and
development, a customer centric culture and
transportation planning.
Y Y N
Economic Development Authority Committee
EDAC1 Evaluate and respond to comments and ideas shared at
the Business Mixer and use these suggestions to make
recommendations to the EDA and City Council to make
Prior Lake a stronger business community.
Y Y N
EDAC2 Support the implementation of the Downtown Parking
Study recommendations.
Y Y Y
EDAC3 Utilize the EDAC Commercial Liaison Program to contact
every brick & mortar Prior Lake business at least once
during the year.
Y Y N
EDAC4 Expand the committee’s social media outreach to
promote local business news and the positive steps being
taken by the City of Prior Lake to strengthen commercial
and industrial activity in the community.
Y Y N
Technology Village Board of Directors
TV1 Evaluate the findings and recommendations of the
Technology Village Phase III Program Analysis, being
completed by Greenwood Consulting Group. Based on
Y Y N
ADVISORY BODY GOALS FOR 2016
2 | P a g e
the analysis, develop a roadmap and provide direction
and suggestions to the EDA around March 2016.
TV2 Identify participants and roll-out the Technology Village
Virtual Participation Program.
Y Y N
TV3 Establish a pipeline of technology and professional
service businesses that will allow the continued full use of
the Technology Village program while retaining the seven
existing program participants and identify a minimum of
two additional programs participants.
Y Y N
Lakes Advisory Committee
LAC1 Increase public awareness of water resources issues and
help the City meet certain state education and outreach
requirements related to storm water.
Y Y N
LAC2 Work with the Prior Lake-Spring Lake Watershed District’s
Citizen Advisory Committee (CAC) on at least one
collaborative initiative or project.
Y Y N
LAC3 Advise staff and Council on various issues related to
water quality and surface water use.
Y Y N
Communication / Technology Advisory Committee
CTAC1 Complete city-wide communications survey Reboot city
cable television show “News from Inside City Hall”
Y Y N
CTAC2 Expand use of social media Y Y N
CTAC3 Improve/facilitate better communications among
advisory committee’s
Y Y N
Parks Advisory Committee
PAC1 Assist staff and Council on prioritization of park
development plans:
• Trail maintenance/replacement plans
• Ice Rink Director
• Eagle Creek Estates/Brooksville Hills Park Development
• 2017 construction projects
Y Y N
PAC2 Meet with athletic/rec associations and surrounding
communities to share goals, discuss needs and find
opportunities for collaboration
Y Y N
PAC3 Building stronger neighborhoods:
• Continue to refine Neighborhood Park Parties
• Define/develop what it means and how to build
stronger neighborhoods
• Participate in community events
Y Y N
PAC4 Education and promotion of park resources and programs
• Encourage sponsorship for community events and
research the possibility of a large winter event in Prior
Lake
• Improve communications with residents on PAC, Parks
and Recreation programs like adopt-a-project/park;
improve outreach efforts; bus tour of parks
Y Y N
ADVISORY BODY GOALS FOR 2016
3 | P a g e
Traffic Safety Advisory Committee
TSAC1 General Traffic Safety Requests Y Y N
TSAC2 Encourage and Acknowledge Sponsorship and Donations
of Traffic Control Devices
Y Y N
TSAC3 Review New Crosswalk Policy/Manual Y Y N
TSAC4 Review TSAC Guidelines Y Y N
TSAC5 Review Options for Purchase of a Driver Feedback Sign
and Use of the Sign
Y Y N
TSAC6 Increase TSAC Education (Website, Wavelength) Y Y N
Community Safety Advisory Committee
CSAC1 Maintain contact with school officials to identify and
work collaboratively on student safety, driving and
substance abuse issues. Invite Supt. to share parent/staff
survey results.
Y Y N
CSAC2 Support PLPD in safe driving campaigns and promote
awareness of residents via city website, local media, and
electronic bill boards.
Y Y N
CSAC3 Continue relationship with Southern Valley Alliance to
raise awareness of domestic violence and support victims.
Y Y N
CSAC4 Continue to be a resource for Council on safety and quality
of life issues.
Y Y N
CSAC5 Support PLPD in statewide anti-distracted driving
campaign with table tents, news article and emails.
Partner with school officials.
Y Y N