HomeMy WebLinkAbout5D Generator Service Contract
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: February 8, 2016
AGENDA #: 5D
PREPARED BY: Jake Theisen, Maintenance Superintendent
PRESENTED BY: Jake Theisen, Maintenance Superintendent
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING PROPOSALS
AND AWARDING THE CITY’S STANDARD CONTRACT FOR
PROFESSIONAL SERVICES FOR GENERATOR SERVICE CONTRACT
DISCUSSION: Introduction
The purpose of this agenda item is to seek City Council authorization to
enter into the City’s Standardized Contract with Ziegler Power Systems for
a three year preventive maintenance service and load bank testing of
twelve City generators.
History
The City of Prior Lake currently has twelve generators located across the
City at key locations; Fire Station #1, Fire Station #2, Police Station, City
Hall, Maintenance Center, WTF, Booster Station, Well 8 & 9, Estate Lift
Station, Lime Lift Station, Franklin Trail Lift Station, Credit River Lift Station
and three portable generators to service the remaining thirty-seven lift
stations. These generators need yearly preventive maintenance and every
other year load bank testing to ensure they are working in the event of a
power failure.
In previous years all of maintenance work was completed under the City’s
maintenance contract. The price for the preventive maintenance and load
bank test has met the threshold of the City’s purchasing policy which now
requires City Council Approval.
Current Circumstances
A scope of work was developed to assist the City meet the generator
service and load banking guidelines.
This includes type “A” Inspection / Level 1 during the month of March to
obtain data about the generator power system to determine all components
are working properly. Additionally, Ziegler Power Systems will bring
portable load bank testing equipment to perform load bank testing on all
City facility generators per National Fire Protection Association guidelines.
This includes type “B” Inspection / Level 2 during the month of September
to complete engine oil and filter changes, fuel and coolant filters if
applicable, and oil and coolant samples will be taken for lab analysis.
2
In line with the City’s purchasing policy two quotes were obtained for this
work. Both Companies are well respected and fully qualified. Their
proposals are as follows:
Ziegler Power Systems 2016 Interstate Power Systems
2016
$13,335.00 $ 14,783.00
Ziegler Power Systems 2017 Interstate Power Systems
2017
$ 22,284.05 $ 23,979.00
Ziegler Power Systems 2018 Interstate Power Systems
2018
$ 14,135.10 $ 15,682.00
Conclusion
The City has worked with Ziegler Power Systems in the past and is
comfortable with the proposal provided. City Staff recommends that
Ziegler Power Systems be selected for preventative maintenance services
and load bank testing pertaining to the City’s generator components.
ISSUES: The City does not have the resources or the equipment to complete the
generator service and load bank testing in-house.
FINANCIAL
IMPACT:
The Generator Service Contract will be funded through the General Fund
and Utility Funds.
ALTERNATIVES: 1. Approve a resolution accepting quotes and authorizing the execution of
the City’s Standardized Contract with Ziegler Power System for the
Generator Service Contract and Load Bank Testing for a cost of
$49,754.15
2. Table this agenda item for a specific reason
3. Deny this agenda item for a specific reason and provide staff with
direction.
RECOMMENDED
MOTION:
1. Alternative #1
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 16-xxx
A RESOLUTION AWARDING CONTRACT TO ZIEGLER POWER SYSTEMS FOR GENERATOR
PREVENTIVE MAINTENANCE SERVICES
Motion By: Second By:
WHEREAS, The City needs to provide the necessary preventive maintenance to ensure emergency power
during power outages,
WHEREAS, The City does not have the resources or equipment to provide the service in -house,
WHEREAS, The City received the following proposals for services:
Ziegler Power Systems Interstate Power Systems
$ 49,754.15 $ 54,444.00
WHEREAS, City Staff recommends award of the City’s Standardized Professional Services Contract to
Ziegler Power Systems for the City’s generator maintenance and load bank testing.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and the City Manager are authorized to execute the City’s Standardized Professional
Services Agreement with Ziegler Power Systems for an amount of $ 49,754.15.
3. Funding for these services will be drawn from Account # 604 -49450.00-54010.01, 601-49400.00-
54010.01, 101-42200.00-54010.02, 101-42100.00-54010.02, and 101-41940.00-54010.02
PASSED AND ADOPTED THIS 8th DAY OF February 2016.
VOTE Hedberg Keeney McGuire Morton Thompson
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager
2016 Interstate 2016 Ziegler
Generator Location Generator Size Serial Number A Price/ Level 1 B Price / Level 2 Load Bank / Level 5 Load Bank Date Load Bank Date Load Bank Due Generator Location Generator Size Serial Number A Price/ Level 1 B Price / Level 2 Load Bank / Level 5 Load Bank Date Load Bank Date Load Bank Due
Franklin Trail Olympian 40kw F5283A1001 295.00$ 547.00$ 12/11/2012 3/11/2015 2017 Franklin Trail Olympian 40kw F5283A1001 300.00$ 360.00$ 12/11/2012 3/11/2015 2017
Estate Olympian 75kw 14CNPF01467 295.00$ 551.00$ 9/20/2013 3/10/2015 2017 Estate Olympian 75kw 14CNPF01467 300.00$ 360.00$ 9/20/2013 3/10/2015 2017
Lime Olympian 40kw E4724B1001 295.00$ 547.00$ 9/19/2013 3/11/2015 2017 Lime Olympian 40kw E4724B1001 300.00$ 360.00$ 9/19/2013 3/11/2015 2017
Credit River Caterpillar 100kw CAT00C44CD4B02989 295.00$ 770.00$ 11/24/2015 2017 Credit River Caterpillar 100kw CAT00C44CD4B02989 300.00$ 500.00$ 11/24/2015 2017
742 Caterpillar 80kw C44CD4B00613 295.00$ 623.00$ 9/17/2013 3/9/2015 2017 742 Caterpillar 80kw C44CD4B00613 300.00$ 500.00$ 9/17/2013 3/9/2015 2017
747 Caterpillar 80kw 140000KD4P00357 295.00$ 565.00$ 9/27/2013 3/5/2015 2017 747 Caterpillar 80kw 140000KD4P00357 300.00$ 500.00$ 9/27/2013 3/5/2015 2017
776 Caterpillar 80kw C44KD4B02351 295.00$ 623.00$ 9/16/2013 3/5/2015 2017 776 Caterpillar 80kw C44KD4B02351 300.00$ 500.00$ 9/16/2013 3/5/2015 2017
Fire Station #1 Onan 100kw G940549015 295.00$ 534.00$ 10/4/2013 3/10/2015 2017 Fire Station #1 Onan 100kw G940549015 300.00$ 500.00$ 10/4/2013 3/10/2015 2017
Fire Station #2 Caterpillar 125kw C66LN6D00424 295.00$ 684.00$ 9/30/2013 3/24/2015 2017 Fire Station #2 Caterpillar 125kw C66LN6D00424 300.00$ 500.00$ 9/30/2013 3/24/2015 2017
Police Station Onan 150kw 46385148 (Engine S/N)295.00$ 646.00$ 9/27/2013 3/10/2015 2017 Police Station Onan 150kw 46385148 (Engine S/N)300.00$ 500.00$ 9/27/2013 3/10/2015 2017
City Hall Olympian 30kw C33PN3C00696 295.00$ 547.00$ 10/2/2013 3/10/2015 2017 City Hall Olympian 30kw C33PN3C00696 300.00$ 360.00$ 10/2/2013 3/10/2015 2017
Water Treatment Caterpillar 1000kw C32LSXC02940 295.00$ 1,500.00$ 12/20/2012 4/14/2015 2017 Water Treatment Caterpillar 1000kw C32LSXC02940 555.00$ 1,500.00$ 12/20/2012 4/14/2015 2017
Well 8 & 9 Caterpillar 350kw 9DR05299 295.00$ 920.00$ 12/18/2012 3/10/2015 2017 Well 8 & 9 Caterpillar 350kw 9DR05299 445.00$ 675.00$ 12/18/2012 3/10/2015 2017
Booster Caterpillar 225kw 8JF01058 295.00$ 736.00$ 12/18/2012 3/26/2015 2017 Booster Caterpillar 225kw 8JF01058 445.00$ 675.00$ 12/18/2012 3/26/2015 2017
Maintenance Center Olympian 100kw 44AN4E00311 295.00$ 565.00$ 10/3/2013 3/12/2015 2017 Maintenance Center Olympian 100kw 44AN4E00311 300.00$ 500.00$ 10/3/2013 3/12/2015 2017
2017 Interstate 2017 Ziegler
Generator Location Generator Size Serial Number A Price/ Level 1 B Price / Level 2 Load Bank / Level 5 Load Bank Date Load Bank Date Load Bank Due Generator Location Generator Size Serial Number A Price/ Level 1 B Price / Level 2 Load Bank / Level 5 Load Bank Date Load Bank Date Load Bank Due
Franklin Trail Olympian 40kw F5283A1001 304.00$ 563.00$ 440.00$ 12/11/2012 3/11/2015 2017 Franklin Trail Olympian 40kw F5283A1001 309.00$ 370.80$ 515.00$ 12/11/2012 3/11/2015 2017
Estate Olympian 75kw 14CNPF01467 304.00$ 568.00$ 475.00$ 9/20/2013 3/10/2015 2017 Estate Olympian 75kw 14CNPF01467 309.00$ 370.80$ 515.00$ 9/20/2013 3/10/2015 2017
Lime Olympian 40kw E4724B1001 304.00$ 563.00$ 440.00$ 9/19/2013 3/11/2015 2017 Lime Olympian 40kw E4724B1001 309.00$ 370.80$ 515.00$ 9/19/2013 3/11/2015 2017
Credit River Caterpillar 100kw CAT00C44CD4B02989 304.00$ 793.00$ 500.00$ 11/24/2015 2017 Credit River Caterpillar 100kw CAT00C44CD4B02989 309.00$ 515.00$ 515.00$ 11/24/2015 2017
742 Caterpillar 80kw C44CD4B00613 304.00$ 642.00$ 480.00$ 9/17/2013 3/9/2015 2017 742 Caterpillar 80kw C44CD4B00613 309.00$ 515.00$ 515.00$ 9/17/2013 3/9/2015 2017
747 Caterpillar 80kw 140000KD4P00357 304.00$ 582.00$ 480.00$ 9/27/2013 3/5/2015 2017 747 Caterpillar 80kw 140000KD4P00357 309.00$ 515.00$ 515.00$ 9/27/2013 3/5/2015 2017
776 Caterpillar 80kw C44KD4B02351 304.00$ 642.00$ 480.00$ 9/16/2013 3/5/2015 2017 776 Caterpillar 80kw C44KD4B02351 309.00$ 515.00$ 515.00$ 9/16/2013 3/5/2015 2017
Fire Station #1 Onan 100kw G940549015 304.00$ 550.00$ 500.00$ 10/4/2013 3/10/2015 2017 Fire Station #1 Onan 100kw G940549015 309.00$ 515.00$ 515.00$ 10/4/2013 3/10/2015 2017
Fire Station #2 Caterpillar 125kw C66LN6D00424 304.00$ 705.00$ 525.00$ 9/30/2013 3/24/2015 2017 Fire Station #2 Caterpillar 125kw C66LN6D00424 309.00$ 515.00$ 515.00$ 9/30/2013 3/24/2015 2017
Police Station Onan 150kw 46385148 (Engine S/N)304.00$ 665.00$ 525.00$ 9/27/2013 3/10/2015 2017 Police Station Onan 150kw 46385148 (Engine S/N)309.00$ 515.00$ 515.00$ 9/27/2013 3/10/2015 2017
City Hall Olympian 30kw C33PN3C00696 304.00$ 563.00$ 430.00$ 10/2/2013 3/10/2015 2017 City Hall Olympian 30kw C33PN3C00696 309.00$ 370.80$ 515.00$ 10/2/2013 3/10/2015 2017
Water Treatment Caterpillar 1000kw C32LSXC02940 304.00$ 1,545.00$ 1,600.00$ 12/20/2012 4/14/2015 2017 Water Treatment Caterpillar 1000kw C32LSXC02940 571.65$ 1,545.00$ 927.00$ 12/20/2012 4/14/2015 2017
Well 8 & 9 Caterpillar 350kw 9DR05299 304.00$ 948.00$ 750.00$ 12/18/2012 3/10/2015 2017 Well 8 & 9 Caterpillar 350kw 9DR05299 458.35$ 695.25$ 721.00$ 12/18/2012 3/10/2015 2017
Booster Caterpillar 225kw 8JF01058 304.00$ 758.00$ 625.00$ 12/18/2012 3/26/2015 2017 Booster Caterpillar 225kw 8JF01058 458.35$ 695.25$ 721.00$ 12/18/2012 3/26/2015 2017
Maintenance Center Olympian 100kw 44AN4E00311 304.00$ 582.00$ 500.00$ 10/3/2013 3/12/2015 2017 Maintenance Center Olympian 100kw 44AN4E00311 309.00$ 515.00$ 515.00$ 10/3/2013 3/12/2015 2017
2018 Interstate 2018 Ziegler
Generator Location Generator Size Serial Number A Price/ Level 1 B Price / Level 2 Load Bank / Level 5 Load Bank Date Load Bank Date Load Bank Due Generator Location Generator Size Serial Number A Price/ Level 1 B Price / Level 2 Load Bank / Level 5 Load Bank Date Load Bank Date Load Bank Due
Franklin Trail Olympian 40kw F5283A1001 313.00$ 580.00$ 12/11/2012 3/11/2015 2017 Franklin Trail Olympian 40kw F5283A1001 318.00$ 381.60$ 12/11/2012 3/11/2015 2017
Estate Olympian 75kw 14CNPF01467 313.00$ 585.00$ 9/20/2013 3/10/2015 2017 Estate Olympian 75kw 14CNPF01467 318.00$ 381.60$ 9/20/2013 3/10/2015 2017
Lime Olympian 40kw E4724B1001 313.00$ 580.00$ 9/19/2013 3/11/2015 2017 Lime Olympian 40kw E4724B1001 318.00$ 381.60$ 9/19/2013 3/11/2015 2017
Credit River Caterpillar 100kw CAT00C44CD4B02989 313.00$ 817.00$ 11/24/2015 2017 Credit River Caterpillar 100kw CAT00C44CD4B02989 318.00$ 530.00$ 11/24/2015 2017
742 Caterpillar 80kw C44CD4B00613 313.00$ 661.00$ 9/17/2013 3/9/2015 2017 742 Caterpillar 80kw C44CD4B00613 318.00$ 530.00$ 9/17/2013 3/9/2015 2017
747 Caterpillar 80kw 140000KD4P00357 313.00$ 600.00$ 9/27/2013 3/5/2015 2017 747 Caterpillar 80kw 140000KD4P00357 318.00$ 530.00$ 9/27/2013 3/5/2015 2017
776 Caterpillar 80kw C44KD4B02351 313.00$ 661.00$ 9/16/2013 3/5/2015 2017 776 Caterpillar 80kw C44KD4B02351 318.00$ 530.00$ 9/16/2013 3/5/2015 2017
Fire Station #1 Onan 100kw G940549015 313.00$ 566.00$ 10/4/2013 3/10/2015 2017 Fire Station #1 Onan 100kw G940549015 318.00$ 530.00$ 10/4/2013 3/10/2015 2017
Fire Station #2 Caterpillar 125kw C66LN6D00424 313.00$ 726.00$ 9/30/2013 3/24/2015 2017 Fire Station #2 Caterpillar 125kw C66LN6D00424 318.00$ 530.00$ 9/30/2013 3/24/2015 2017
Police Station Onan 150kw 46385148 (Engine S/N)313.00$ 685.00$ 9/27/2013 3/10/2015 2017 Police Station Onan 150kw 46385148 (Engine S/N)318.00$ 530.00$ 9/27/2013 3/10/2015 2017
City Hall Olympian 30kw C33PN3C00696 313.00$ 580.00$ 10/2/2013 3/10/2015 2017 City Hall Olympian 30kw C33PN3C00696 318.00$ 381.60$ 10/2/2013 3/10/2015 2017
Water Treatment Caterpillar 1000kw C32LSXC02940 313.00$ 1,591.00$ 12/20/2012 4/14/2015 2017 Water Treatment Caterpillar 1000kw C32LSXC02940 588.30$ 1,590.00$ 12/20/2012 4/14/2015 2017
Well 8 & 9 Caterpillar 350kw 9DR05299 313.00$ 976.00$ 12/18/2012 3/10/2015 2017 Well 8 & 9 Caterpillar 350kw 9DR05299 471.70$ 715.50$ 12/18/2012 3/10/2015 2017
Booster Caterpillar 225kw 8JF01058 313.00$ 779.00$ 12/18/2012 3/26/2015 2017 Booster Caterpillar 225kw 8JF01058 471.70$ 715.50$ 12/18/2012 3/26/2015 2017
Maintenance Center Olympian 100kw 44AN4E00311 313.00$ 600.00$ 10/3/2013 3/12/2015 2017 Maintenance Center Olympian 100kw 44AN4E00311 318.00$ 530.00$ 10/3/2013 3/12/2015 2017
2016 2017 2018
Interstate A 4,425.00$ Interstate A 4,560.00$ Interstate A 4,695.00$
Interstate B 10,358.00$ Interstate B 10,669.00$ Interstate B 10,987.00$
Interstate Laod Bank -$ Interstate Laod Bank 8,750.00$ Interstate Laod Bank -$
Total 14,783.00$ Total 23,979.00$ Total 15,682.00$ 54,444.00$
Ziegler 1 5,045.00$ Ziegler 1 5,196.35$ Ziegler 1 5,347.70$
Ziegler 2 8,290.00$ Ziegler 2 8,538.70$ Ziegler 2 8,787.40$
Ziegler 5 -$ Ziegler 5 8,549.00$ Ziegler 5 -$
Total 13,335.00$ Total 22,284.05$ Total 14,135.10$
604-49450.00-54010.82 5,180.00$ 604-49450.00-54010.82 8,940.40$ 604-49450.00-54010.82 5,490.80$
601-49400.00-54010.62 5,095.00$ 601-49400.00-54010.62 8,131.85$ 601-49400.00-54010.62 5,400.70$
101-42200.00-54010.02 1,600.00$ 101-42200.00-54010.02 2,678.00$ 101-42200.00-54010.02 1,696.00$
101-42100.0054010.02 800.00$ 101-42100.0054010.02 1,339.00$ 101-42100.0054010.02 848.00$
101-41940.00-5401002 660.00$ 101-41940.00-5401002 1,194.80$ 101-41940.00-5401002 699.60$
13,335.00$ 22,284.05$ 14,135.10$ 49,754.15$