HomeMy WebLinkAbout9B Vision and Strategic Plan Implementation Report
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4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: FEBRUARY 8, 2016
AGENDA #: 9B
PREPARED BY: FRANK BOYLES, CITY MANAGER
PRESENTED BY: FRANK BOYLES
AGENDA ITEM: CONSIDER APPROVAL OF A REPORT ESTABLISHING PRIORITIES WITH
RESPECT TO 2040 VISION AND STRATEGIC PLAN IMPLEMENTATION.
DISCUSSION: Introduction
The City Council has established a process for keeping the vision and strategic
plan up to date. The document states, “The 2040 Vision and Strategic Plan is
updated every 18 to 24 months. During even numbered years the city conducts
a resident survey and utilizes the results as data for updating the document
with the assistance of the entire community. In odd number years the City
Council reviews the document and adjusts its priorities as appropriate.”
History
The city’s present day strategic plan was first adopted in 2002. Since then the
document has been updated seven times with the input of over 700 members
of the general public and twice based upon City Council input in accordance
with the above timeline. In addition, up to 800 additional randomly selected
people participated in two professionally administered telephone survey
research questionnaires containing in excess of 130 questions.
Current Circumstances
Based upon the City Council’s adopted schedule we should have had the City
Council review the vision and strategic plan and adjust priorities as appropriate
in 2015. That did not happen. So it would be appropriate for the council to do
so this year. We are budgeting half of the survey research and community wide
meeting each year; so in 2017 funds would be sufficient to accomplish both.
The 2040 Vision and Strategic Plan contains seven vision elements. These are
broad areas for the city to focus its attention in order to accomplish the mission
and vision.
The Vision Elements include:
Community Assets
Economic and Community Development
Effective City Resources
Natural Resources
Safe and Healthy Community
Transportation
Communication
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The fact of the matter is, that the council and staff concentrate on all seven
areas during the course of each year. The goals and objectives which are
accomplished each year are based upon a number of factors:
Numerous projects from the 2014 flood year were pushed back to
2015. Some are still not completed so the impact continues.
The floods reminded us all of the exposure and have changed our
priorities with respect to flood planning and prevention.
Our staffing issues of 2015 delayed the completion of certain goals and
objectives.
Finally, some priorities are only likely to be achieved in a thriving
metropolitan, state and federal economy.
Conclusion
Council members should review the 2040 Vision and Strategic Plan and select
two or three vision elements which they believe the staff should emphasize
during 2016.
ISSUES: Some of the goals have been or are being accomplished. I am sure councilors
will recognize most of these upon review. I don’t think that there is one right
way to accomplish this task. A councilor could look at the short, mid and long
term goals under each visions element to establish the priority of that element.
Another approach is to consider the work the city is already engaged in and
prioritize on that basis. It would not be appropriate to reverse or shut down
projects which are well under way.
The number of vision elements chosen is up to the City Council but
constrained by the resources available to complete them.
FINANCIAL
IMPACT:
By prioritizing goals and vision elements increases the likelihood that our
resources will be effectively utilized.
ALTERNATIVES: 1. Motion and second to identify one or more vision elements as priorities for
2016.
2. Take no action and refer these questions to a future City Council work
session.
RECOMMENDED
MOTION:
As determined by the City Council.
ATTACHMENT: Click this link to view the 2040 Vision and Strategic Plan
http://viewer.epaperflip.com/Viewer.aspx?docid=83a658e0-ccbd-462e-beb2-
a3e200e20677#?page=0