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HomeMy WebLinkAbout02 22 2016 EDAC Agenda Packet Economic Development Advisory Committee Meeting Agenda Monday, February 22, 2016 7:30 a.m. City Hall, Parkview Conference Room Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 1. Call to Order 2. Approval of Meeting Minutes a. January 26, 2016 3. Old Business a. Business Mixer Action Item Follow Up b. Review of 2016 EDA and EDAC Goals c. EDAC Commercial Area Liaisons d. EDAC Bylaw Amendments 4. New Business a. 5. Other Business a. Residential and Commercial Activity Update b. Staff Update c. EDAC Commercial Area Liaison Update d. Member Ideas/Recommendations 6. Next Meeting Date a. Monday, March 28, 2016 7. Adjourn 1 4646 Dakota Street SE Prior Lake, MN 55372 CITY OF PRIOR LAKE, MINNESOTA ECONOMIC DEVELOPMENT ADVISORY COMMITTEE MEETING MINUTES – January 26, 2016 1. Call to Order The meeting was called to order at 7:32 a.m. in the Parkview Community Room at Prior Lake City Hall. Members present: Lloyd Erbaugh, Kim Prchal, Bill Henry, Thane Tande, Celina Byers, Jim Mahoney, Marie Voreis, Stephanie Carroll, Luke Brazier and EDA Liaison Michele Choudek. Members absent: Wade Larson, Srinivasan Prasanna, Trisha Rosenfeld and Chamber of Commerce Liaison Sandi Fleck. Staff present: Dan Rogness and Casey McCabe. 2. Approval of Meeting Minutes a. December 10, 2015 MOTION BY HENRY and SECOND BY VOREIS to approve the December 10, 2015 meeting minutes. Motion adopted unanimously. 3. Old Business a. Business Mixer Action Items EDAC Members: reviewed the Business Mixer action items and assigned staff and committee members to each task as identified below. Staff will update the action item list with information and suggested next steps and send to committee members prior to the next meeting date. 1. Evaluate the Prior Lake Sign Ordinance to determine if there is an opportunity to provide more visible signage for businesses without highway frontage; specifically for properties located in the Deerfield Business Park and Welcome Avenue Industrial Park. (Rogness, McCabe & Henry) 2. Engage the Prior Lake Area Chamber of Commerce and local businesses to explore opportunities to coordinate the purchasing agencies of the City of Prior Lake, SMSC/Mystic Lake and Prior Lake businesses to lower costs for all. (Rogness & Fleck) 3. Work with the Communications and Technology Advisory Committee and the Prior Lake Area Chamber of Commerce toward the development of a Prior Lake Business Directory, which may be hosted on the City of Prior Lake website. (Rogness, McCabe & Fleck) 4. Work with Scott County and existing businesses who may wish to have their property reevaluated for tax purposes. (McCabe & Henry) 5. Compile compelling success stories about the City of Prior Lake and local businesses to market the city and its businesses through social media. (Commercial Liaisons & Byers) 6. Work with the Prior Lake Farmer’s Market to ensure there is a sufficient number of portable restrooms available to alleviate the demand for restrooms in private businesses along Main Avenue. (Rogness, McCabe & Recreation Coordinator Barstad) 7. Work with City staff to develop a plan to provide better communication and notice to residents about future development or construction plans that may affect their neighborhoods. (Rogness, McCabe & Communications Coordinator Elbon) 8. Work to identify and provide better communication with home-based businesses. (Byers) 9. Work with City staff, Scott County staff and property owners in the Deerfield Business Park and Welcome Avenue Industrial Park to address access/turn lane concerns. (McCabe, Henry & City of Prior Lake Traffic & Safety Committee) 10. Assist the City Council in the evaluation of hourly parking restrictions along Main Avenue and Dakota Street in Downtown Prior Lake. (Rogness, McCabe, Erbaugh & Prchal) 11. Schedule meeting with Adelmann Building owners, EDAC liaison and appropriate city and county staff to discuss parking, access and other issues specific to the property. (Rogness, McCabe & Henry) b. EDAC Meeting Date/Time McCabe: informed the committee that Chamber of Commerce Liaison Fleck is not able to attend meetings on the 4th Tuesday of the month at 7:30 a.m. Mr. McCabe asked the members in attendance if another date/time may work for everyone. EDAC Members: in attendance felt the 4th Monday at 7:30 a.m. or the 4th Thursday at 7:30 a.m. would be options. It was noted that a Thursday meeting room is not available in City Hall. The Prior Lake Library was discussed as an alternate meeting location if meetings will be held on Thursdays. EDAC Members: directed staff to poll the committee members not in attendance and send out an email confirming the revised meeting date. 4. New Business a. Election of Officers McCabe: introduced the agenda item and reviewed the duties of the EDAC Chair and Vice-Chair, noting the City Manager or his designee (Rogness) will serve as the Secretary. MOTION BY TANDE and SECOND BY HENRY nominating Erbaugh to serve as Chair and nominating Prchal to serve as Vice-Chair for a term expiring on October 31, 2016. Motion adopted unanimously. b. Review of EDA and EDAC Goals McCabe: presented the agenda item stating that at the December 10, 2015 EDAC meeting, committee members recommended a review of the 2016 EDA and EDAC goals to identify common themes or potential areas for collaboration between the EDA and EDAC. Mr. McCabe reviewed the 2016 goals of both committees and identified common themes. Due to time constraints, EDAC members recommended the committee continue this discussion next month. c. EDAC Bylaw Amendments McCabe: reviewed recent amendments to the EDAC Bylaws as recommended by the City Attorney and Bylaw & Compensation committee and approved by the EDA. Erbaugh: asked that this item be placed on the next meeting agenda to allow more time for EDAC discussion. d. EDAC Commercial Area Liaison Assignments EDAC Members: reviewed the commercial area liaison assignments and confirmed existing liaison positions and assigned new members so each commercial area has a minimum of two EDAC representatives.  Downtown Area – Erbaugh / Prchal / Brazier  Deerfield Business Park / Welcome Avenue Industrial Area – Henry / Choudek  Commerce Avenue / Fountain Hills Area – Larson / Tande  Village Commerce / South Lake Village Area – Carroll / Byers  Gateway Area – Mahoney / Voreis EDAC Members: also established a new liaison position to focus on Home Based Businesses and assigned Byers as the committee liaison. Board Members: recommended adding the commercial area liaison assignments to the EDAC page of the City of Prior Lake website. e. Prior Lake Business Pages McCabe: presented the agenda item and highlighted five potential articles for the next issue of the Prior Lake Business Pages, including:  Prior Lake Business Mixer Comments and Action Items  Small Business Workshop Set for Feb. 10th  Take Charge Workshop  2015 Prior Lake Building Activity  Kwik Trip Open House / Ribbon Cutting EDAC Members: discussed and agreed on the proposed topics. McCabe: asked that any comments/suggestions on the topics be emailed to him. Mr. McCabe added that staff anticipates sending the winter 2016 Prior Lake Business Pages in early February. 5. Other Business a. Residential and Commercial Activity Update EDAC Members: reviewed the residential and commercial activity update as of December 31, 2015. b. EDAC Commercial Area Liaison Update None. c. Member Ideas/Recommendations None. 6. Next Meeting Date. The next regular meeting of the EDAC will be on Monday, February 22, 2016 at 7:30 a.m. . 7. Adjourn. MOTION BY HENRY and SECOND BY TANDE to adjourn the meeting. Motion adopted unanimously. The meeting adjourned at 9:00 a.m. Submitted by: Casey McCabe 4646 Dakota Street SE Prior Lake, MN 55372 ECONOMIC DEVELOPMENT ADVISORY COMMITTEE REPORT MEETING DATE: February 22, 2016 AGENDA #: 3.a. PREPARED BY: Casey McCabe, Community Development Specialist AGENDA ITEM: BUSINESS MIXER ACTION ITEM FOLLOW UP DISCUSSION: Introduction The purpose of this agenda item is to review the updated Business Mixer action items. History On October 29, 2015, the EDAC hosted the Prior Lake Business Mixer. The primary purpose of the event was to provide an open forum for business leaders, property owners and developers to gather with local elected and appointed officials to share opportunities, express concerns or offer ideas to make Prior Lake a stronger business community. The Business Mixer helps fulfill two duties of the EDAC, which are to: i) serve as a liaison between city government and the community through interaction with business leaders and community residents; and ii) make recommendations to the EDA or city staff regarding economic development issues, strat- egy development and implementation and other initiatives that can be undertaken by the EDA to ex- pand and strengthen business retention & expansion. During the December 2015 meeting EDAC members reviewed all comments from the Business Mixer and identified actionable items for the EDAC to work on in 2016. The comments and EDAC proposed action items have been shared with the meeting attendants via email and posting on the city website. Current Circumstances Staff updated the action items to include ‘status’ and ‘next steps’ based on the EDAC’s discussion during their January meeting. The Business Mixer Subcommittee met on February 16th to further refine the next steps which is attached to this report. Conclusion Activity updates related to the Business Mixer action items will be added to the EDAC page of the city website and shared with event attendants via email throughout the year. ISSUES: EDAC members should review the action items and next steps prior to the February 22nd meeting and come prepared to share any comments or suggestions. Due to time constraints, staff is not proposing to review these action items individually during the meeting unless EDAC members have specific com- ments to share with the full committee. Committee members may also provide comments directly to staff prior to or after the meeting. FINANCIAL IMPACT: Some issues may need to have financial resources included as part of the solution or as part of further analysis. ALTERNATIVES: Discussion and provide direction to staff. ATTACHMENTS: 1. Business Mixer Action Items 2015 Prior Lake Business Mixer EDAC Action Items Proposed 2016 EDAC Action Items The EDAC discussed all comments that were shared at the Prior Lake Business Mixer and is proposing to further evaluate the action items below in 2016. This is a working draft document to be updated by staff and EDAC members to track progress on the action items. A formal response to the action items will be provided to Business Mixer attendants via email and on the EDAC page of the City of Prior Lake website throughout 2016. EDAC members and staff that were selected to lead each action item have been identified but are not final; additional committee members may be asked to take the lead on specific tasks. Please note, the comments below are staff comments provided for ED AC review and discussion; additional comments and recommended action steps will be identified and this document will be revised before it is sent to meeting attendants and added to the City of Prior Lake website. 1. Evaluate the Prior Lake Sign Ordinance to determine if there is an opportunity to provide more visible signage for businesses without highway frontage; specifically for properties located in the Deerfield Business Park and Welcome Avenue Industrial Park. (Rogness, McCabe & Henry) STATUS: IN PROCESS Subdivision Identification Signs are regulated in Subsection 1107.820 of the Prior Lake City Code. Subdivision identification signs are freestanding, on -premises, permanent signs permitted in the Town Center ‘TC’, Commercial ‘C’, Industrial ‘I’, and Residential ‘R’ Use Districts and used to identify a residential subdivision, a Planned Unit Development, a commercial development, business center, or industrial park. In the town center, and commercial and industrial subdivisions with frontage along TH13, CSAH 42 and CSAH 21, one (1) freestanding subdivision sign may be located along the frontage of TH13, CSAH 42, or CSAH 21. In the TC, TC-T, C-1, C-2, and I-1 districts, the maximum height of the sign shall be 20 feet above the natural grade. In the C-3 district, the maximum height of the sign shall be 10 feet above the natural grade. In the TC, TC-T, C-1, C-2, and I-1 districts, this sign shall not exceed 100 square feet in area per side with a maximum of two (2) sides. In the C-3 district, the sign shall not exceed 80 square feet per side, with a maximum of two (2) sides. Freestanding subdivision signs permitted under this subsection must also be located at least 40 feet from any other freestanding sign. Subdivision identification signs must be located at least 10 feet from any property line, regardless of the Use District. The sign may not be located within a traffic visibility area as defined in subsection 1101.506 of the Prior Lake City Code. NEXT STEPS: There may be an opportunity for staff to work with property owners who wish to have signage along CSAH 21 toward an ordinance amendment which would allow property owners to add business signage to these subdivision identification signs. Potential issues to be discussed include where to locate the sign and private sign easements or property purchases may be required as well as who will maintain the sign and which businesses will be eligible to place signage on the freestanding sign. This item will be discussed further during a future meeting with business owners, city staff and EDAC liaison. 2. Engage the Prior Lake Area Chamber of Commerce and local businesses to explore opportunities to coordinate the purchasing agencies of the City of Prior Lake, SMSC/Mystic Lake and Prior Lake businesses to lower costs for all. (Rogness & Fleck) STATUS: IN PROCESS Rogness has attempted to contact SMSC Tribal Administrator Rudnicki to gather more information about this topic and discuss opportunities for Prior Lake businesses to benefit from a coordinated purchasing effort. NEXT STEPS: Rogness will follow up with the SMSC and report back to the Prior Lake Area Chamber of Commerce and the EDAC. EDAC members would support a strategy to increase efficiency and save money for local business owners, however, the committee wants to ensure this coordinated purchasing effort would encourage local spending and not impact the ‘shop local’ theme. 3. Work with the Communications and Technology Advisory Committee and the Prior Lake Area Chamber of Commerce toward the development of a Prior Lake Business Directory, which may be hosted on the City of Prior Lake website. (Rogness, McCabe, Fleck & Communications Coordinator Elbon) STATUS: IN PROCESS Initial EDAC discussion related to the difficulty of keeping a business directory up to date, the potential cost and the large amount of time necessary to gather all information. EDAC members also commented that the Prior Lake Area Chamber of Commerce keeps a listing of chamber member businesses. The committee members felt the resources necessary to complete this task and maintain an accurate business inventory may outweigh the benefits of a business directory. The EDAC also felt a city website may not be the most likely place a customer would check for a list of businesses within a community. NEXT STEPS: Verify Chamber of Commerce link on City website (completed). A link to the Prior Lake Chamber of Commerce is available on the City of Prior Lake website. Explore opportunities for all Prior Lake businesses to develop low cost websites and promote available assistance/classes for businesses to market their businesses through websites, Facebook, Twitter and other social media sources. 4. Work with Scott County and existing businesses who may wish to have their property reevaluated for tax purposes. (McCabe, Henry & Choudek) STATUS: IN PROCESS The Scott County Property and Taxation Services Department employs eleven licensed professional assessors who are responsible for estimating the market value and determining the classification of approximately 58,000 parcels located in Scott County for property tax purposes. Valuations must meet the standards established by Minnesota Statutes and the Minnesota Department of Revenue. This department appraises all property at actual market value, determines the current classifi cation/use of the property, informs property owners of their estimated value, conducts public meetings to discuss those values, applies appropriate classification rates, and compiles taxable values for each taxing authority. The Scott County website has a list of Common Questions About Estimated Market Values and information related to How Estimated Market Value is Established. NEXT STEPS: Provide contact information for Scott County Assessor responsible for Prior Lake commercial parcels, Dave Thomsen, dthomsen@co.scott.mn.us 952-496-8769. Provide information related to the process and timeline for appeal; i) informal appeal; ii) local board of adjustment; iii) county boar d of appeal; iv) tax court, etc. 5. Compile compelling success stories about the City of Prior Lake and local businesses to market the city and its businesses through social media. (Commercial Liaisons & Byers) STATUS: CONTINUOUS NEXT STEPS: Liaison’s should identify compelling stories and provide to staff; stories do not need to be complex, Staff will work with the communications coordinator to share these stories via social media, local newspapers, city website, Prior Lake Business Pages, etc. 6. Work with the Prior Lake Farmer’s Market to ensure there is a sufficient number of portable restrooms available to alleviate the demand for restrooms in private businesses along Main Avenue. (Rogness, McCabe & Recreation Coordinator Barstad) STATUS: IN PROCESS The Prior Lake Farmer’s Market is not operated by the City of Prior Lake, it is operated as a private business. During 2015, the City of Prior Lake provided two portable restrooms near the Prior Lake Library for use during the Farmer’s Market to lessen th e demand for restrooms in the downtown commercial properties. NEXT STEPS: Moving forward in 2016, ensure the restrooms are made available by the operator of the Farmer’s Market and adequate signage is in place notifying attendants of the restroom availability and location. 7. Work with City staff to develop a plan to provide better communication and notice to residents about future development or construction plans that may affect their neighborhoods. (Rogness, McCabe & Communications Coordinator Elbon) STATUS: PENDING NEXT STEPS: Develop a city activity map on the City of Prior Lake website showing upcoming street and construction projects. Establish a policy requiring developments to provide signage and/or notice to residents of future commercial areas and street extension plans. Utilize the EDAC commercial area liaison’s to provide notice of upcoming projects and developments in specific areas of the community. 8. Work to identify and provide better communication with home-based businesses. (Byers) STATUS: IN PROCESS The EDAC has assigned a commercial liaison (Byers) to be another point of contact for home based businesses. NEXT STEPS: Encourage chamber membership and community engagement from home based businesses. Include home based businesses in future publications to help make home based businesses feel welcome and encouraged in Prior Lake. Consider home occupation ordinance amendments to relax current requirements and allow for more home based businesses. 9. Work with City staff, Scott County staff and property owners in the Deerfield Business Park and Welcome Avenue Industrial Park to address access/turn lane concerns. (McCabe, Henry & City of Prior Lake Traffic & Safety Committee) STATUS: PENDING NEXT STEPS: Schedule meeting with the City of Prior Lake Traffic and Safety committee to evaluate options to address access and turn lane concerns at the Adelmann St. / CSAH 21 intersection, which will require cooperation with Scott County. Verify Revere Ave. improvement plans and timing and make sure Deerfield & Welcome Ave. property owners are aware of plans and their opportunity to comment . This will also be a discussion topic at an upcoming meeting with property owners in the Deerfield Industrial Park area. 10. Assist the City Council in the evaluation of hourly parking restric tions along Main Avenue and Dakota Street in Downtown Prior Lake. (Rogness, McCabe, Erbaugh & Prchal) STATUS: PENDING The Downtown Parking Study recommended the evaluation of hourly parking restrictions along Main Avenue and Dakota Street. The City Council has not started the discussion of hourly parking restrictions on Main Ave. and Dakota St. NEXT STEPS: EDAC will offer assistance to the EDA and/or City Council related to the evaluation of hourly parking restrictions. The EDAC may be asked to assist in surveying downtown property owners and businesses to evaluate their desire to regulate on-street parking with hourly parking restrictions. 11. Schedule meeting with Adelmann Building owners, E DAC liaison and appropriate city and county staff to discuss parking, access and other issues specific to the property. (Rogness, McCabe & Henry) STATUS: PENDING NEXT STEPS: In addition to discussing specific property issues, a meeting will be scheduled with Deerfield property owners once staff and the EDAC has gathered sufficient information to discuss access issues, future construction projects and assessment information. 4646 Dakota Street SE Prior Lake, MN 55372 ECONOMIC DEVELOPMENT ADVISORY COMMITTEE REPORT MEETING DATE: February 22, 2016 AGENDA #: 3.b. PREPARED BY: Casey McCabe, Community Development Specialist AGENDA ITEM: REVIEW OF 2016 EDA AND EDAC GOALS DISCUSSION: Introduction The purpose of this agenda item is to review the 2016 EDAC goals and 2016 EDA goals. History During the December 10, 2015 EDAC meeting, committee members recommended staff include the 2016 EDA and EDAC goals in the January meeting materials. The goals were included in the January agenda packet, however, there was not sufficient time to discuss the material. The purpose of reviewing the goals of both committees is to ensure new members are aware of the EDAC goals and to identify common themes or potential areas for collaboration between the EDA and EDAC. Current Circumstances On Monday, January 11th the Prior Lake City Council approved the 2016 EDA Goals and 2016 EDAC goals. Below are the goals of both committees for EDAC review. 2016 EDAC Goals  Evaluate and respond to comments and ideas shared at the Business Mixer and use these sugges- tions to make recommendations to the EDA and City Council to make Prior Lake a stronger business community.  Support the implementation of the Downtown Parking Study recommendations.  Utilize the EDAC Commercial Liaison Program to contact every brick & mortar Prior Lake business at least once during the year.  Expand the committee’s social media outreach to promote local business news and the positive steps being taken by the City of Prior Lake to strengthen commercial and industrial activity in the community. 2016 EDA Goals  Guide and support the Technology Village Board of Directors and the Economic Development Ad- visory Committee.  Begin to plan and implement long-term recommendations provided in the 2015 Downtown Parking Analysis.  Identify key city support mechanisms related to the development of commercial and industrial prop- erty in targeted areas of the City.  Work with SCALE to plan and implement county-wide initiatives, including such things as workforce housing and development, a customer centric culture and transportation planning. Conclusion EDAC members should review the EDA goals and discuss any opportunities for collaboration or areas where the EDAC may be able to assist the EDA in achieving its goals. 2 ISSUES: There appears to be synergy between the EDA and EDAC in several areas. Both the EDA and EDAC identify implementing the recommendations of the Downtown Parking Study. The EDA identifies guiding and supporting the EDAC so the committee may wish to seek EDA assistance in accomplishing the identified Business Mixer action items. The EDA may also benefit from increased social media outreach that is planned by the EDAC. Committee members should discuss these and other collaboration oppor- tunities. FINANCIAL IMPACT: None. ALTERNATIVES: RECOMMENDED MOTION: 1. Identify collaboration opportunities between the EDA and EDAC in 2016 and provide direction to staff. 2. Continue discussion at a future meeting. Alternative No. 1. 4646 Dakota Street SE Prior Lake, MN 55372 ECONOMIC DEVELOPMENT ADVISORY COMMITTEE REPORT MEETING DATE: February 22, 2016 AGENDA #: 3.c. PREPARED BY: Casey McCabe, Community Development Specialist AGENDA ITEM: EDAC COMMERCIAL AREA LIAISONS DISCUSSION: Introduction The purpose of this agenda item is to review the EDAC commercial area liaison program and discuss the committee’s expectations for the liaisons during 2016. History One of the committee’s duties outlined in the EDAC Bylaws is, “To serve as a liaison between city gov- ernment and the community through interaction with business leaders and community residents.” In order to help accomplish this, the EDAC has previously assigned some of its members to act as a liaison to five specific commercial and industrial areas of the community. The role of the EDAC liaison is to help communicate City and EDAC activities with business owners and provide an additional point of contact for their questions and concerns. During the January 26th meeting, the EDAC confirmed liaison assignments and assigned additional liai- sons to each commercial area of the community.  Downtown Area – Erbaugh / Prchal / Brazier  Deerfield Business Park / Welcome Avenue Industrial Area – Henry / Choudek  Commerce Avenue / Fountain Hills Area – Larson / Tande  Village Commerce / South Lake Village Area – Carroll / Byers  Gateway Area – Mahoney / Voreis  Home Based Businesses – Byers Conclusion ISSUES: One of the EDAC’s goals for 2016 is to, “Utilize the EDAC Commercial Liaison Program to contact every brick & mortar Prior Lake business at least once during the year.” Committee members should review the EDAC commercial area liaison program and discuss the committee’s expectations for the liaisons during 2016. The committee should review the EDAC commercial area liaison program, discuss the committee’s ex- pectations for the liaisons during 2016 and provide direction to staff related to the draft EDAC handout (attached). FINANCIAL IMPACT: None. ALTERNATIVES: Discussion Only. ATTACHMENTS: 1. City of Prior Lake Commercial Areas 2. Draft EDAC Handout Downtown Area Deerfield Business Park / Welcome Avenue Industrial Area Commerce Avenue / Fountain Hills Area Village Commerce / South Lake Village Area Gateway Area Who We Are LET US KNOW HOW WE CAN HELP YOU If you have any questions about how the EDAC may be able to provide assistance to retain or expand your business, if you would like more information about the activities of the EDAC, or if you would like to schedule a meeting to share your thoughts and ideas to make Prior Lake an even more business friendly community, please contact one of the EDAC members listed on the back or Dan Rogness, City of Prior Lake Community & Economic Development Director, at (952) 447-9813 or drogness@cityofpriorlake.com. CITY OF PRIOR LAKE ECONOMIC DEVELOPMENT ADVISORY COMMITTEE (EDAC) MAKING PRIOR LAKE A BETTER PLACE FOR BUSINESS The City of Prior Lake Economic Development Advisory Committee (EDAC) is a committee of non-government employees, representing a cross section of community businesses. Its purpose is to serve as a liaison between city government and the community through interactions with business leaders and community residents. The EDAC conducts studies and provides reports, analysis and recommendations to the City of Prior Lake Economic Development Authority (EDA), city officials and city staff regarding economic development issues, strategy development and implementation to strengthen business retention and expansion. EDAC Members: A prosperous Prior Lake depends on high caliber economic development The Economic Development Advisory Committee meets at Prior Lake City Hall on the fourth Monday of every month at 7:30 AM. All meetings are open to the public. Commercial Area Liaison Email Lloyd Erbaugh, Chair Downtown Area lerbaugh@gmail.com Kim Prchal, Vice Chair Downtown Area jepp0007@gmail.com William (Bill) Henry Deerfield / Welcome Avenue Area williamdiane.henry@mchsi.com Thane Tande Commerce Avenue / Fountain Hills Area thane@knottyoarmarina.com Wade Larson Commerce Avenue / Fountain Hills Area wadealarson@yahoo.com Jim Mahoney Gateway Area mahonj0824@gmail.com Celina Byers Village Commerce / S. Lake Village Area cbyers@clubztutoring.com Marie Voreis Gateway Area mariemaesvoreis@gmail.com Stephanie Carroll Village Commerce / S. Lake Village Area stephanie@versatilevehicles.com Luke Brazier Downtown Area lukebrazier@hotmail.com Trisha Rosenfeld trisha.a.rosenfeld@xcelenergy.com Srinivasan Prasanna srinivasan.prasanna@iwmsglobal.com Michelle Choudek EDA Liaison mchoudek@onsite-engineering.com Sandi Fleck Chamber of Commerce Liaison sandi@priorlakechamber.com Dan Rogness City Staff Liaison drogness@cityofpriorlake.com Casey McCabe City Staff Liaison cmccabe@cityofpriorlake.com Recent EDAC Activities  Hosted the 2015 Prior Lake Business Mixer  Updated City of Prior Lake Marketing Materials  Participated in the Downtown Parking Study  Coordinated Multiple Business Friendly Zoning Ordinance Amendments  Conducted a Commercial and Industrial Property Inventory  Distributes the Prior Lake Business Pages  Tracks Commercial & Industrial Property Vacancies  Assists in the Development of City Policies and Guidelines For a summary of the above projects or to learn more about Prior Lake’s Economic Development Advisory Committee, please visit: www.cityofpriorlake.com/EDAC.php 4646 Dakota Street SE Prior Lake, MN 55372 ECONOMIC DEVELOPMENT ADVISORY COMMITTEE REPORT MEETING DATE: February 22, 2016 AGENDA #: 3.d. PREPARED BY: Casey McCabe, Community Development Specialist AGENDA ITEM: EDAC BYLAW AMENDMENTS DISCUSSION: Introduction The purpose of this agenda item is to review recent amendments to the EDAC Bylaws. History The City of Prior Lake Economic Development Advisory Committee operates under an established set of bylaws. The purpose of the bylaws is to provide a set of operating procedures for the EDAC and to establish a code of ethics and conduct. Current Circumstances The City Attorney and City of Prior Lake Bylaws and Compensation Committee have reviewed and rec- ommended various updates to the bylaws of all City committees and commissions. Section 208 (Removal of Member); Section 302 (Campaign Finance and Public Disclosure); and Section 303 (Gifts and Favors) of the EDAC Bylaws have been amended. Conclusion Attached are the revised EDAC Bylaws which were recommended by the City Attorney and City of Prior Lake Bylaws Compensation Committee and approved by the EDA during their December 21st meeting. FINANCIAL IMPACT: None. ALTERNATIVES: Information only. ATTACHMENTS: 1. EDAC Bylaws CITY OF PRIOR LAKE ECONOMIC DEVELOPMENT ADVISORY COMMITTEE BYLAWS Amendment Approval EDA July 11, 2011 April 9, 2012 August 19, 2013 January 20, 2015 Amended January 11, 2016 SECTION 100 PURPOSE 101. The purpose of the City of Prior Lake Economic Development Advisory Committee Bylaws is to provide a set of operating procedures for the Economic Development Advisory Committee, and to establish a code of ethics and conduct. 102: The Bylaws shall be reviewed annually by the Economic Development Advisory Committee, and any changes or amendments agreed to by a majority vote of the Committee shall be recommended to the City Economic Development Authority (“EDA”) for final approval. SECTION 200 STRUCTURE OF COMMITTEE 201. COMMITTEE CREATED: The City Council has established an Economic Development Advisory Committee. The Committee is advisory and its purpose is to study and provide reports, analysis and recommendations to the Economic Development Authority and City staff on economic development matters as assigned. Members to the Economic Development Advisory Committee shall be appointed by the Economic Development Authority. Members shall serve three (3) year-terms beginning November 1st and ending October 31st. The members of the Economic Development Advisory Committee shall annually elect officers in accordance with the procedures of paragraph 206 herein. 202. DUTIES OF THE COMMITTEE: The duties and responsibilities of the Committee include: 1. Serve as a liaison between city government and the community through interaction with business leaders and community residents. 2. As requested, review and comment on economic development and redevelopment policies to the Economic Development Authority or City staff. 3. Make recommendations to the Economic Development Authority or City staff regarding economic development issues, strategy development and implementation and other initiatives that can be undertaken by the Economic Development Authority to expand and strengthen business retention & expansion. 4. In conjunction with Economic Development Authority members or staff, introduce potential or new business representatives to others in the community. 203. APPOINTMENT: The Committee shall consist of no more than thirteen (13) members appointed by the Economic Development Authority. Said members shall consist of residents and non- residents affiliated with a business located within the City of Prior Lake as may be determined by the Economic Development Authority. No more than 40% of the Committee shall be non - 2 of 9 residents. Committee members shall serve for a term of three (3) years commencing on November 1 and concluding on October 31. Committee members may be appointed at any time throughout the year. If a Committee member is appointed at any time other than October, the Committee member shall begin service immediately upon appointment and shall serve as if appointed in the previous October, serving two full years and a partial year. 204: LIAISIONS: The Economic Development Authority, the Prior Lake Area Chamber of Commerce and other organizations deemed appropriate by the EDA and EDAC, may appoint Liaisons to serve on the Committee. The role of a Liaison is to act as a conduit and resource for information for the Committee. The Liaison shall not participate in the discussion or deliberation of any matter pending before the Committee, except where the Committee is meeting in a study or work session. The Committee, at its discretion, may ask the Liaison for input on the subject under consideration. The Liaison shall never use this occasion as an opportunity to communicate their personal position regarding the matter under consideration. 205. VACANCIES: If an appointed member of the Economic Development Advisory Committee resigns, is terminated, reaches a term limit, or otherwise vacates a seat of the Committee, the Economic Development Authority may appoint a replacement in the following manner: 1. Applications are solicited. A notice of the vacancy is made public and individuals may be encouraged to consider the position. The notice shall state the deadline for submitting applications. 2. Screening Committee. The City Manager or his designee, the EDA liaison to the Committee, the staff liaison to the Committee, and one member of the Committee appointed by majority vote of the Committee shall serve as the Screening Committee. An individual subject to re-appointment may not sit on the screening committee. 3. Appointment. The Screening Committee shall interview all candidates who have applied for appointment or reappointment and make a recommendation to the EDA. The recommendation of the Screening Committee will be presented to the EDA. The EDA may accept or reject the recommendation. If the recommendation is rejected, the EDA may appoint another individual or reopen the application period and invite new candidates to apply. 206. OFFICERS: The Economic Development Advisory Committee shall elect from among its members a Chair and Vice-Chair. The City Manager or his/her designee shall serve as Secretary of the Committee. 1. Chair: The Chair shall be elected at the first meeting in November by majority vote of the Board members present at the meeting. The term of the chair shall begin in November and run for one year. The duties of the chair shall include approval of meeting agendas, presiding at meetings, and giving an accounting of its activities and any information the Board may consider relevant before the EDA annually or as directed otherwise. . 2. Vice-Chair: The Vice-Chair shall be appointed in the same manner as the Chair and shall perform the duties of the Chair in his/her absence. The Vice-Chair shall assume such other duties as assigned by the Chair. 3. Secretary: The Secretary shall be responsible for recording and compiling a written summary of all official activities of the Committee. 4. Vacancy: If the office of Chair or Vice-Chair becomes vacant, the Economic Development Advisory Committee shall appoint a replacement by majority vote of those members present at the next regular meeting, and such election shall be for the unexpired term of said office. 3 of 9 207. TERM LIMIT: It is the policy of the Prior Lake City Council to impose a three term service limitation for all appointed positions on the Committee. The term limit applies only to full three year terms. The purpose of the term limit policy is to encourage resident participation on City advisory bodies and provide community members with the opportunity to participate in their local government. 208: REMOVAL OF MEMBER: Any member of the Economic Development Advisory Committee may be removed from office for just cause by a four-fifths (4/5) vote of the entire EDA for reasons including but not limited to. Just cause includes but is not limited to the following: (i) failure to attend a minimum of 75% of meetings; (ii) failure to attend site visits/inspections; (iii) failure to review and understand agenda materials; (iv) failure to participate in an appropriate and productive manner; and (v) failure to continue to meet any requirement set forth in Section 203; and (vi) failure to comply with any provision of these bylaws or any federal, state or local rule or regulation. SECTION 300 STATEMENT OF ETHICS 301: POLICY STATEMENT: The City of Prior Lake recognizes our system of democratic representative government is dependent in large measure, upon people having trust and confidence in their public officials. The public rightfully expects governmental officials will conduct City of Prior Lake business in ways which benefit the public good generally and that public office will not be used chiefly or improperly to advance personal interests. The City Council of Prior Lake has pledged the goals of fair, efficient and honest government will be fostered and that it will strive for integrity and objectivity from all of its officials. 1. The City of Prior Lake finds that the proper operation of democratic representative government requires that:  Elected and appointed officials be independent, impartial and responsible to the people;  Governmental decisions and policy are made in the proper channels of the governmental structure;  Public office and position not be used for personal gain; and  The public have confidence in the integrity of its government. 2. The City of Prior Lake shall adhere to the highest ethical standards that enhance the public trust in local government by:  Creating transparency in its actions through honest and open communication;  Basing decisions and adopting public policies based on what is in the best interest of the public and the overall community;  Supporting the public’s right to know the public’s business; and  Exercising fairness, optimism, responsiveness and respect in communicating with the public.  Providing a forum and periodic training for public officials and employees to discuss organizational values that reflect high standards and current conditions and concerns. 3. This Statement of Ethics shall be liberally construed in favor of protecting the public’s interest in full disclosure of conflicts of interest and promoting ethical standards of conduct. 302: CAMPAIGN FINANCE AND PUBLIC DISCLOSURE: Minnesota Statutes, Chapter 10A (adopted as the Ethics in Government Act) is incorporated herein by reference. This policy shall be construed and interpreted in consultation with the City Attorney according to Minnesota Statutes and case law. ETHICS IN GOVERNMENT: Minnesota Statutes, Chapter 10A, Ethics in Government, is incorporated herein by reference. This policy shall be construed and interpreted in consultation with the City Attorney according to Minnesota Statutes and case law. 4 of 9 303: GIFTS AND FAVORS: No public official shall accept any gift, including but not limited to money, real or personal property, services, loans, mementos, food, beverages, or any other favor or thing, regardless of value, from any interested person except as follows: 1. a contribution as defined in Minn. Stat. Section 10A.01, Subd. 11. 2. services to assist an official in the performance of official duties, including but not limited to providing advice, consultation, information, and communication in connection with legislation, and services to constituents. 3. services of insignificant monetary value. 4. a plaque or similar memento recognizing individual services in a field of specialty or to a charitable cause. 5. a trinket or memento costing $5 or less. 6. informational material of unexceptional value. 7. food or a beverage given at a reception, meal, or meeting away from the recipient's place of work by an organization before whom the recipient appears to make a speech or answer questions as part of a program. 8. received: (1) because of the recipient's membership in a group, a majority of whose members are not local officials, and an equivalent gift is given or offered to the other members of the group; (2) by an interested person who is a member of the family of the recipient, unless the gift is given on behalf of someone who is not a member of that family; or (3) by a national or multistate organization of governmental organizations or public officials, if a majority of the dues to the organization are paid from public funds, to attendees at a conference sponsored by that organization, if the gift is food or a beverage given at a reception or meal and an equivalent gift is given or offered to all other attendees. 9. received in exchange goods or services of equal value.No public official shall accept any valuable gift, favor or thing of value, regardless of amount whether in the form of money, service, loan, thing or promise from any person which to the official's knowledge is concerned, directly or indirectly in any manner whatsoever in business dealings with the City. 304: USE OF EQUIPMENT AND FACILITIES: No public official shall request or permit the unauthorized use of City-owned vehicles, equipment, materials, property, labor or services for personal convenience or profit. 305: CONFLICT OF INTEREST: Except as authorized in Minn. Stat. 471.88, a public officer who is authorized to take part in any manner in making any sale, lease, or contract in official capacity shall not voluntarily have a personal financial interest in that sale, lease, or contract or personally benefit financially therefrom. (Minn. Stat. Section 471.87) 306 A public official or local official elected to or appointed by a metropolitan governmental unit who in the discharge of official duties would be required to take an action or make a decision that would substantially affect the official's financial interests or those of an associated business, unless the effect on the official is no greater than on other members of the official's business classification, profession or occupation, must take the following actions: 1. Advise the City Attorney of the potential conflict of interest as soon as possible, preferably before the meeting; and 2. The City Attorney shall determine whether a disqualifying conflict of interest exists. 3. Any committee member shall orally inform the commitee of the potential conflict and abstain from any participation in that agenda item if a conflict is determined to exist. 5 of 9 307: The purpose behind the creation of a rule, which would disqualify public officials from participating in proceedings in a decision-making capacity when they have a direct conflict of interest in its outcome, is to ensure that their decision will not be an arbitrary reflection of their own selfish interests. There is no settled general rule as to whether such an interest will disqualify an official. Each case must be decided on the basis of the particular facts present. Among the relevant factors that should be considered in making this determination are: (1) nature of the decision being made; (2) the nature of the pecuniary interest; (3) the number of officials making the decision who are interested; (4) the need, if any, to have interested persons make the decision; and (5) the other means available, if any, such as the opportunity for review, that serve to ensure that the officials will not act arbitrarily to further their selfish interests. SECTION 400: CONDUCTING MEETINGS 401: REGULAR MEETINGS: In conformance with the Minnesota Open Meeting Law all meetings of the Committee are open to the public. Regular meetings shall be held on a minimum of a quarterly basis during each calendar year at Prior Lake City Hall, 4646 Dakota Street SE, Prior Lake, Minnesota. Regular meetings may be rescheduled, canceled or changed depending upon unique circumstances and subject to the approval and consent of either the Chair or Vice-Chair. 402: NOTIFICATION: A schedule of all regular meetings shall be kept on file at the City Clerk’s Office. Notice of all meetings shall be provided as required by the Minnesota Open Meeting Law. 1. Unless extenuating circumstances exist, a copy of the notice, agenda and accompanying materials shall be received by the Committee, EDA, staff and others designated by the EDA, no later than three (3) business days prior to the next scheduled meeting and no later than two (2) days prior to a special meeting. 2. Notice of any Public Hearing must be published as required by statute. 403: SPECIAL MEETINGS: Special Meetings of the Committee may be called by the Chair or any two (2) members of the Committee for the purpose of transacting any business designated in the notice. Staff may recommend calling a special meeting, but must receive approval from either the chair or two members of the Committee. Notice of a special meeting shall be provided as required by the Minnesota Open Meeting Law. At such meetings, no business shall be considered other than as designated in the notice. 404: AGENDA AND MEETING FORMAT: Business of the meeting will be conducted according to the Agenda prepared by the Staff Liaison. A memo, report, or brief explanation of each agenda item shall be included in the Committee agenda packet. The information provided by staff should serve to inform the Committee of the subject matter under discussion. The information should explain in detail the staff comments or work, or state that the staff will present the necessary details and comments at the meeting. The meeting agenda will be prepared according to the following: 1. Call to Order 2. Roll Call 3. Approval of Minutes 4. Hearings 5. Old Business 6. New Business 7. Announcements / Correspondence 8. Adjournment 405: MINUTE PREPARATION. The Staff Liaison is responsible for the preparation of the minutes of the meeting. The meeting proceedings will be audio-recorded and written minutes will be 6 of 9 prepared. The written minutes of the meeting as approved by the Committee are the official record of the meeting. The audio recording is intended to supplement the minutes for the purpose of an "on the record review" in a judicial proceeding. A DVD recording may also be prepared for the purpose of rebroadcast of the meeting on the City’s public access cable channel. The following two requirements for "minute" preparation shall be adhered to: 1. All motions typed in capital letters. 2. List the names of the Committee Members after their vote on each motion. The official minutes shall be prepared and presented to the Committee at the next regularly scheduled meeting as part of the agenda packet. The text of the minutes shall consist of official Committee business conducted while the Committee is in session. Any comments made at a meeting that are made prior to the start of or after adjournment of the meeting, or during any recess, shall not be made part of the minutes. The Committee shall review the minutes and the presiding officer shall call for any additions or corrections. If an addition or correction is presented, the change must be specific as to place, paragraph, and sentence, if applicable. The official minutes shall be corrected to reflect the change. Approval of the minutes requires a motion, second and a majority vote of the members present at the meeting unless otherwise provided by these bylaws, State Statute or City Code. Committee members who were not present at the meeting for which the minutes are being approved shall abstain from voting on the action to approve the minutes. The Staff Liaison is responsible for the maintenance and filing of the minutes. 1. The approved minutes shall be retained as a permanent record of the Committee meeting. 2. The approved minutes of the past twelve months of Committee meetings shall be available on the City Website. 3. All audio and DVD recordings will be retained in accordance with the City's data retention schedule. 406: ROLES AT MEETING: 1. All meetings of the Committee shall comply with the Minnesota Open Meeting law, which requires meetings (with few exceptions) of all municipal bodies to be open to the public. The City of Prior Lake encourages citizen attendance. Public attendance at meetings of the Committee helps to develop a more enlightened, interested and participatory citizenry. 2. Any Committee member may recognize a member of the public for the purpose of asking question(s) relating to the matter under consideration by the Committee. Members of the Committee must use judgment and discretion when recognizing members of the public to answer a question during the time they have the floor. 3. Members of the Committee may also ask questions of staff in order to clarify their understanding of the relevant information necessary to make an informed judgment. In preparation for Committee meetings, Committee members may want to consider contacting the Staff Liaison, in sufficient time prior to the meeting, to advise the question they intend to ask in order for the Staff Liaison to attempt to bring the additional information to the Committee meeting. 4. The Chair shall be the presiding officer at all meetings. If the Chair is absent, the Vice- Chair shall preside at the meeting. If the Chair and the Vice-Chair are both absent, the Secretary shall call the meeting to order and preside until such time the Committee elects 7 of 9 among itself a member to preside at the meeting. The presiding officer, at all times, shall be allowed to vote in the same manner as all other members of the Committee. 5. The presiding officer has two unique powers: interpreting and applying the rules of procedure; and recognizing speakers from the audience. That official shall have the obligation to be impartial and objective in conducting the meeting. 6. The presiding officer shall recognize all speakers from the audience, except when a member of the Committee has the floor and they expressly recognize a member of the audience who desires to speak on the issue under consideration. 7. The presiding officer has the responsibility to facilitate discussion by the Committee. This may occur in a variety of ways, including:  Interpret and apply rules of procedure  Decide whether motions are properly made.  Decide whether motions are in order.  Decide whether questions of special privilege ought to be granted.  Decide when to recognize speakers.  Call for motions or recommend motions.  Expel disorderly persons from the meeting.  Enforce speaking procedures. 8. The presiding officer is responsible for maintaining order at the meetings. Although meetings must be open to the public, no person who is noisy or unruly has a right to remain in the Council Chambers. When individuals abuse their rights to be present, the presiding officer, subject to overrule by the Committee, can order their removal from the room. 407: PUBLIC HEARING FORMAT. Public Hearings shall be conducted in the following manner: 1. The presiding officer announces the agenda item that is the subject of the public hearing. 2. It is the intent of the Committee to open all public hearings at the time indicated in the public hearing notice, or as soon as possible thereafter. From a practical standpoint, not all hearings can be opened at their designated time. The Committee may delay the start of a hearing until the pending business is acted upon. However under no circumstances may a public hearing be opened prior to the time specified in the notice and published in the official newspaper. 3. Staff and/or a consultant make a presentation or report on the subject matter of the public hearing. 4. At the conclusion of any presentation or remarks by staff and/or a consultant, the presiding officer asks the Committee members if they have questions of the staff or consultant. 5. The presiding officer requests a motion and second from a member of the Committee to open the public hearing and calls for a vote. 6. The presiding officer declares the public hearing opened, announces the time and then proceeds to ask for citizen input, comments and questions.  Members of the public, interested parties or their authorized representatives may address the Committee orally. If the speaker intends to present written or hard copy materials to support their presentation to the Committee, they must provide the staff, at the time of their presentation or before, seven (7) copies of the original for distribution to Committee members and City staff. If the materials are lengthy the members may not have sufficient time to review the materials during the presentation; please consider providing materials in advance to allow the members sufficient time for review. The materials will be included in the public record. If the speaker intends to present audio or video materials to support their presentation to the Committee, such materials must be in an electronic format that is compatible with the City’s existing equipment. An 8 of 9 audio or video presentation may not introduce testimony from any person other than the author. The electronic materials should be submitted to the staff by 12:00 p.m. noon of the day of the meeting. The City will use best efforts to play audio or video presentations, however, if there are technical or other issues the City will not disrupt a meeting in order to play the presentation. All materials including audio and video presentations are subject to the presiding officer’s judgment relating to timeliness and relevance.  If unable to attend the meeting, members of the public, interested parties or their authorized representatives may submit written comments and supporting materials. Seven (7) copies of the comments and materials must be submitted to the City staff prior to the Committee meeting. The comments and materials will be distributed to Committee members and City staff. The written comments and materials will become part of the record, but will not be read aloud at the meeting  If unable to attend a meeting, members of the public, interested parties or their authorized representatives may submit testimony to the Committee using a prerecorded audio or video communication. An audio or video communication must be in an electronic format that is compatible with the City’s existing equipment. An a udio or video presentation may not introduce testimony from any person other than the author. The author of the recorded testimony must provide seven (7) copies to the City staff at least seven (7) calendar days prior to the meeting in order to allow staff an opportunity to view the presentation and prepare a written summary. The recorded testimony and summary prepared by the staff will be provided to the Committee as part of their Committee agenda package. The audio or visual communication may be used by individual Committee members in preparation for the Committee meeting, but will not be played during the meeting. The presentation and the summary will become a part of the public record. Generally, Committee agenda packages are distributed to members of the Committee three (3) days prior to the meeting. 7. After all persons have been heard, the presiding officer will ask whether there are any other persons in attendance who want to be heard on the matter pending. The presiding officer will explain that the Committee is going to deliberate and that the Committee may not take any additional public comment prior to closing the hearing and taking action. The presiding officer will then ask one more time whether there are any other persons in attendance who want to be heard on the matter pending. 8. The Committee addresses the subject matter through deliberation. The Committee may ask questions of the staff and City Attorney. Committee members should refrain from calling upon a member of the public except for the sole purpose of asking a question that can be answered by a “yes” or “no” response. 9. Once deliberations are complete, the presiding officer requests a motion. There are two (2) possible motions, seconds and votes:  A motion and second to close the public hearing. Once the vote is taken, the public hearing is closed. The presiding officer announces, for the record, the time the public hearing is closed; or  A motion and second to continue the public hearing to a date certain. The presiding officer, in consultation with the Staff Liaison and the Committee, shall select and announce a time and date certain for the continued public hearing. No additional publication or notice are needed if a hearing is continued to a later specified date. No public hearing may be continued more than once without re-notice, publishing the time, date, location and subject of the public hearing. 10. If the public hearing has been closed, rather than continued until a date certain, the Committee may take action on the subject matter. 408: QUORUM AND VOTING: At each meeting a majority of all the members appointed (e.g. three out of five, four out of six) shall constitute a quorum for the transaction of business. 9 of 9 The voting options available to the Committee when a vote has been initiated are: aye (affirmative); nay (negative vote); and a qualified abstention. When a vote is to be taken, the presiding officer shall first call for the ayes, then the nays, and if applicable, shall call for abstentions. The votes of each member shall be recorded in the minutes. If a member of the Committee is absent during a vote, the member’s vote for the official minutes shall read as “absent”. SECTION 500 MOTIONS AND RESOLUTIONS 501: The Committee may take formal action in one of two methods - motions or resolutions. All motions in any form require a second unless otherwise stated below. All votes of the Committee in any of the two methods require a majority vote for approval unless otherwise specified below or prescribed by statute or City code. 502: MOTIONS: A motion is a matter of parliamentary procedure. Motions are a formal method of bringing business before the Committee and for stating propositions on which a decision will have to be made. It also can be used in the form of a proposal so that the Committee can act by resolution. Motions may be used to introduce resolutions, to amend them, and to take any other actions concerning them. Motions may also be used for action on simple administrative acts, such as approving the monthly department reports or directing City staff. Every motion shall be stated in full and be reasonably understood, to the extent practical, before it is submitted to a vote by the presiding officer. 503: RESOLUTIONS: Resolutions are normally used to reflect the Committee position on items of business that do not require or warrant an ordinance. Resolutions may be enacted on a motion, which has been duly seconded, and received majority vote. The Staff Liasion will maintain a record of all resolutions and will be responsible for the proper numbering and execution of each resolution adopted by the Committee. SECTION 600 SCOPE OF POWERS AND DUTIES 601: POWERS AND DUTIES: The Committee shall act in an advisory capacity to the Prior Lake Economic Development Authority and shall advise on Economic Development matters identified in Section 100 and Section 200 or as assigned to the Committee by the EDA. The Committee Chair shall give an accounting of the Committee’s activities with respect to its purposes, goals and objectives to the EDA on a regular basis. Additionally, specific powers, duties and responsibilities may be assigned to the Committee upon approval of the EDA. 602: SUBCOMMITTEES: The Committee may divide its membership into Subcommittees as it deems necessary to implement its goals and objectives. SECTION 700 AMENDMENTS 701: AMENDMENTS: These bylaws shall be reviewed by the Committee annually. The Committee may recommend revised bylaws to the EDA for final approval. 4646 Dakota Street SE Prior Lake, MN 55372 ECONOMIC DEVELOPMENT ADVISORY COMMITTEE REPORT MEETING DATE: February 22, 2016 AGENDA #: 5.a. PREPARED BY: Casey McCabe, Community Development Specialist AGENDA ITEM: RESIDENTIAL AND COMMERCIAL ACTIVITY UPDATE DISCUSSION: Introduction Staff has prepared a development update as of January 31, 2016 for EDAC review. The attached memorandum provides a summary of 2016 commercial and industrial development and residential construction in the City of Prior Lake. ALTERNATIVES: RECOMMENDED ALTERNATIVE: ATTACHMENT: Information Only. Information Only. 1. Development Update Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com Memo Date: February 18, 2016 To: City of Prior Lake Economic Development Advisory Committee From: Casey McCabe, Community Development Specialist Subject: Residential & Commercial Activity Update Below is an update of residential and commercial development in the City of Prior Lake as of January 31, 2016. Number of Permits Declared Value Number of Permits Declared Value Number of Permits % Increase / (% Decrease) Declared Value % Increase / (% Decrease) Single Family Dwellings 6 $1,879,000.00 19 $6,746,000.00 (68.42)(72.15) Townhouses (# units)0 $0.00 0 $0.00 n/a n/a Multiple Units 0 $0.00 0 $0.00 n/a n/a New Commercial Industrial & Commercial 0 $0.00 0 $0.00 n/a n/a Residential 16 $61,500.00 28 $84,500.00 (42.86)(27.22) Industrial & Commercial 2 $12,500.00 1 $500.00 100.00 2400.00 tMechanical 79 $0.00 55 $0.00 43.64 n/a ttMechanical (SF & TH)24 $0.00 76 $0.00 (68.42)n/a TOTALS 127 $1,953,000.00 179 $6,831,000.00 (29.05)(71.41) t Mechanical permits include but are not limited to furnaces, water heaters, softeners, and fireplaces. They are flat-rate permit fees. tt Mechanical (SF & TH) permits include required plumbing, heating, sewer and water and fireplace permits for new single family residences. They are flat-rate permit fees. 2016 Year to Date 2015 Year to Date New Residential Additions and Alterations Increase / (Decrease) Name Address Type (New/Relocation/Expansion) Previous Tenant/Owner Midwest Rod & Reel 16228 Main Ave. SE New Business The Art Closet 16186 Main Ave. SE, Suite 100 Manitou Advisors Tu Nails 16731 Hwy 13 S.New Business MN Nails 2015 Prior Lake Commercial Activity