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Home My WebLink About8A Manitou Road Approve Plan and Bid Presentation2016 Neighborhood Improvement Project Manitou Road March 14, 2016 Project Area Watermain Improvements Watermain Improvements P R O P O S E D 1 6 ” W M 1 6 ” D I P Questions/Comments Sanitary Sewer Improvements Existing 15” RCP Mineral Deposit at joint (Causes blockage of flow and allows groundwater to enter system) Existing 8” VCP Broken Pipe (Allows infiltration of groundwater and surrounding material, pipe may collapse) Sanitary Sewer Improvements 36 ” R C P Storm Sewer Improvements Storm Sewer •Install storm sewer system for Manitou Road •Upgrade System to Meet Hydrology Rules 36 ” R C P Watermain Improvements •Existing Condition •6-inch Cast Iron Pipe installed in 1970’s •Approximately 21 break incidents within the last 20 years (last one in Jan. 2014) •Proposed Improvements •Install 8-inch Ductile Iron Pipe •Replace Water Services to Curb Shutoff/Right-of-Way •Replace Hydrants and Gate Valves Estimated Project Costs 2016 Improvement Project -Funding Funding Source Cost (Option D) Ad Valorem (Tax Levy)$761,681 Assessment (40%)$507,787 Utility Fund –Sewer $1,020,630 Utility Fund –Water $1,169,900 Water Quality Fund $12,193 Total Estimated Costs $3,472,191 2017 Tax Levy Impact 0.9% Estimated Assessments Costs Assessment (40%) Street & Storm $507,787 Assessment –Unit Method Assessable Units -Reconstruction 46 Units Estimated Unit Assessment – Reconstruction $11,039/Unit •MN State Statute Chapter 429 Requires Assessment to be a minimum of 20% of Bonding Amount •Street and Storm Assessment 10 Year Period •Assessment Rate 2% greater than Project Bond Rate (2015 Rate 4.44%) •More details will Emerge During Public Hearing and Assessment Hearing Meetings and Mailings Assessment Map (Manitou Road) Public Improvement Process Preliminary Project Schedule ACTIVITY DATE Held First Informational Meeting September 15, 2015 Accept Feasibility Report / Call for Public Hearing November 23, 2015 Hold Second Informational Meeting December 16, 2015 Conduct Public Hearing/Accept Project January 11, 2016 Hold Third Informational Meeting (Open House)Jan/Feb 2016 Approve Plans and Specifications / Order Advertisement for Bids Feb/March 2016 Open Bids March 2016 Accept Bids/Award Contract April 2016 Begin Construction May 2016 Complete Base Course of Bituminous Pavement October 2016 Authorize Amount to be Assessed/Schedule Assessment Hearing October 2016 Conduct Assessment Hearing/Adopt Assessment Roll Oct/Nov 2016 Complete Final Course of Bituminous Pavement July 2016 Assessment Review Workgroup •Met on October 20, 2015 •Reviewed the Assessment Map •Reviewed the Estimated Project Cost •Reviewed the Unit Method of Assessment •Reviewed the Estimated Assessment Amount Project Feedback Second Informational Meeting •Held December 16th •Meeting notice sent to all properties within original project area •45-50 property owners in attendance •Discussion Topics •Assessment Amount •Street alignment •Street Width •Street lights •Type of concrete curbing •Access Construction Impacts Before & After Photos Frequently Asked Questions •What are working hours? •Monday-Friday 7 am-7 pm, Saturday 8 am-5 pm •Residential/driveway access? •Must provide access after each working day •Mailboxes and Mail Delivery? •A cluster of temporary mailboxes will be used throughout duration of project •Garbage service and other deliveries? •Access will be maintained as much as practical •Water Service during Construction? •Use of temporary water Frequently Asked Questions •Construction staging and sequence? •Clear and grubbing of vegetation •Mill existing pavement •Replace existing sanitary sewer, watermain, storm sewer •Haul away existing material, build street section •Install concrete curb and gutter, pave street, pave driveways •Yard Restoration (topsoil, sod, etc) •Duration of construction? •Substantial completion in late 2016, final lift of pavement in 2017 Frequently Asked Questions •Project Communications? •Mailings •Newsletters •Email Updates •City Contacts? Seng Thongvanh, Project Engineer sthongvanh@cityofpriorlake.com Office: 952-447-9834 Cell: 952-451-4486 Kevin Kleist, Engineering Tech. IV kkleist@cityofpriorlake.com Office: 952-447-9835 Cell: 952-292-1350 Larry Poppler, City Engineer lpoppler@cityofpriorlake.com Office: 952-447-9832 Nate Briese, Engineering Tech. III nbriese@cityofpriorlake.com Office: 952-447-9837 Cell: 952-292-6867 Estimated Project Costs Manitou Road Funding Source Amount Ad Valorem (Tax Levy)$783,097 Assessment (40%)$522,065 Utility Fund –Sewer $484,027 Utility Fund –Water $561,591 Water Quality Fund $12,536 Total Estimated Costs $2,363,316 2017 Tax Levy Impact .91% •Gate Valve Replacement for Raspberry Ridge Neighborhood : Add $20,000 •Assessment : $11,349/Unit Recommended Actions Resolution •Accept Feasibility Report •Calls for Public Hearing on January 11, 2016 •Authorizes Design of Plans and Specifications Staff Recommendation •Approve Proposed Resolution •Option A (Reconstruction of all Streets) Street Improvements Pavement Management •Overall Condition Index •Scale 0-100 (100 New or Improved) •OCI<65 signals a need for improvement •OCI 35-45 : Reclamation •OCI<35: Reconstruction Project Objectives •Reconstruct Deteriorated Streets •Upgrade Underground Infrastructure •Sanitary Sewer •Watermain •Storm Sewer Agenda •Project Objectives •Project Area •Existing Conditions/Proposed Improvements •Estimated Project Costs •Estimated Preliminary Assessments •Special Assessment Process (MN Statutes Chapter 429) •Preliminary Project Schedule •FAQ Project Area 2016 IMPROVEMENT PROJECT -FUNDING Funding Source Option A Option B Option C Option D Option E Ad Valorem $ 1,622,068.95 $ 1,353,644.35 $ 1,223,927.07 $ 761,680.87 $ 783,097.00 Assessment (40%)$ 1,018,685.46 $ 839,887.13 $ 815,951.38 $ 507,787.25 $ 522,065.00 Utility Fund -Sewer $ 1,064,811.83 $ 1,005,318.80 $ 1,052,195.43 $ 1,020,629.55 $ 484,027.00 Utility Fund -Water $ 1,190,049.86 $ 1,861,240.14 $ 1,006,417.90 $ 1,169,900.35 $ 561,591.00 Water Quality Fund $27,907.64 $29,961.62 $24,977.82 $12,193.27 $12,536.00 Assessment (Per Unit) - Reclamation $6,533.03 --- Assessment (Per Unit) - Reconstruction $10,394.75 $10,873.26 $ 10,596.77 $11,038.85 $11,349.00 Total $ 4,923,523.74 $ 5,090,052.03 $ 4,123,469.60 $ 3,472,191.30 $ 2,363,316.00 Improved Street Mileage 1.43 1.43 0.86 0.52 0.52 Street Manitou: Reconstruct Black Oak: Reconstruct Hidden Pond: Reconstruct Raspberry Ridge: Reconstruct Timberglade: Reconstruct Appaloosa: Overlay Highland: Overlay Manitou: Reconstruct Black Oak: Reclamation Hidden Pond: Reclamation Raspberry Ridge: Reclamation Timberglade: Reclamation Appaloosa: Overlay Highland: Overlay Manitou: Reconstruct Black Oak: None Hidden Pond: Reconstruct (Raspberry to Timberglade) Raspberry Ridge: Reconstruct (CR 21 to Appaloosa) Timberglade: Reconstruct Appaloosa: None Highland: None Manitou: Reconstruct Black Oak: None Hidden Pond: None Raspberry Ridge: None Timberglade: None Appaloosa: None Highland: None Manitou: Reconstruct Black Oak: None Hidden Pond: None Raspberry Ridge: None Timberglade: None Appaloosa: None Highland: None Watermain Manitou: Replace Black Oak: Replace Hidden Pond: Replace Raspberry Ridge: Replace Timberglade: Replace Appaloosa: None Highland: None Manitou: Replace Black Oak: Line Hidden Pond: Line Raspberry Ridge: Line Timberglade: Line Appaloosa: Line Highland: Line Manitou: Replace Black Oak: None Hidden Pond: Replace (Raspberry Ridge to Timberglade) Raspberry Ridge: Replace (CR 21 to Manitou) Timberglade: Replace Appaloosa: None Highland: None Manitou: Replace Black Oak: None Hidden Pond: Line (Raspberry Ridge to Timberglade) Raspberry Ridge: Line (CR 21 to Manitou) Timberglade: Line Appaloosa: None Highland: None Manitou: Replace Black Oak: None Hidden Pond: None Raspberry Ridge: None Timberglade: None Appaloosa: None Highland: None Sanitary Sewer Manitou: Replace Raspberry Ridge Neighborhood: Line 15" RCP Manitou: Replace Raspberry Ridge Neighborhood: Line 15" RCP Manitou: Replace Raspberry Ridge Neighborhood: Line 15" RCP Manitou: Replace Raspberry Ridge Neighborhood: Line 15" RCP Manitou: Replace Raspberry Ridge Neighborhood: None Storm Sewer Manitou: Install new Raspberry Ridge Neighborhood: Existing Manitou: Install new Raspberry Ridge Neighborhood: Existing Manitou: Install new Raspberry Ridge Neighborhood: Existing Manitou: Install new Raspberry Ridge Neighborhood: Existing Manitou: Install new Raspberry Ridge Neighborhood: Existing