HomeMy WebLinkAbout9A Community Event Ordinance PresentationMarch 14, 2016
Need for Ordinance
Increasing number of community events requested
To have a standardized, equitable approach to all events
Provide framework for planning and accomplishing all events
Facilitate staff assistance in all aspects of permits
Assure follow through by event manager
The Ordinance
Exceptions: A community event permit is not required for the following:
Community events sponsored by the City of Prior Lake
Funerals and funeral processions
Events located on the grounds of any school, playground, place of
worship, hotel, conference center, stadium, school athletic fields, arena,
auditorium, or similar permanent place of assembly when used for
regularly established assembly purposes
Block parties
Non-commercial events held on private property or in public parks such
as weddings, graduation parties or other private social parties.
Events are Categorized by the
Sponsoring Group
Group I -Prior Lake City Government: Any event sponsored by the City of Prior Lake
including, but not limited to, City Council, Board and Commission meetings, City
sponsored/co-sponsored or hosted programs, events and public meetings .
(Co-sponsored events require City Council approval.)
Group II -Prior Lake Civic/Non-Profit Agencies: Any event sponsored by a civic or
non-profit agency which is based in Prior Lake. At least 75% of its membership roster
resides in the City, such groups include but are not limited to, Prior Lake Savage
School District, Prior Lake Rotary, Prior Lake Optimists, Prior Lake Youth Athletic
Associations, Prior Lake Chamber of Commerce and Prior Lake -based religious
organizations.
Group III -Prior Lake Residents and Businesses: Any activity sponsored by a
resident, commercial organization or business located or residing in Prior Lake .
Group IV -Other: Any activity sponsored by any other person, including but not limited
to, League of Women Voters, Town Hall meetings, political conventions, etc.
The Process
This process will help in prompting a check list of all services needed for the
event.
Application, with fee, shall be submitted to the city recreation department at
least 45 calendar days in advance of the event.
Application is routed to the public works and police departments to review
against evaluation criteria.
If approved, event placed upon master schedule.
If denied must use grounds for denial.
Denial may be appealed to city council.
Revocation
An issued permit may be revoked subject to appeal.
Additional Permits that may be required
Alcohol
Outdoor event
Electrical
Health department
Gambling
Insurance
Each event has different risk levels.
Council Direction
Application fees to be implement in 2017: Including $100 for non-
Prior Lake organizations
Reserving dates: Most organizers do not have dates selected
that far in advance nor has the City had any issues with requests
for duplicate dates.
Main Street: Staff discretion to determine approval of events on
Main Street, but organizations would have the ability to appeal.
Staff time and damage deposits: clarification on the direction for
charging staff time and damage deposits in 2016.
Waiver or fees: No groups will have fees or costs waived unless
approved by the City Council.
Additions of budgetary information –required for fee waiver
consideration