HomeMy WebLinkAbout5O - McCarthy Well Co. Payment
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
DATE:
AGENDA #:
PREPARED BY:
REVIEWED BY:
June 20, 2005
50
Bud Osmundson, Director of Public Works
Frank Boyles, City Manager
AGENDA ITEM:
CONSIDER APPROVAL OF A RESOLUTION APPROVING THE
PAYMENT TO McCARTHY WELL COMPANY FOR LABOR AND
MATERIALS FOR THE REPAIR OF WELL NO.3
DISCUSSION:
On February 7 the City Council approved the hiring of McCarthy Well
Company to remove and inspect the pump and column of Well No.3. This
task is routine maintenance performed on deep wells every 5 to 7 years to
assure that they remain in good working order. Well No. 3 was last
inspected and repaired in 1998. McCarthy had the low quote for the
inspection among 3 received at $2,360 to remove, inspect and replace the
pump and column and was awarded the contract. (The other quotes were
from E.H Renner and Sons at $5,380 and Keys Well Drilling at $2,620.)
The purpose of this item is to approve the payment to McCarthy Well
Company for the inspection and repairs made to the well. A copy of their
invoice is attached.
McCarthy's inspection revealed numerous parts in the pump, motor, and
pipe column which required replacement or repair due to normal usage.
They also "bailed" or removed sand from the bottom of the well which can
cause a loss in pumping capacity. In addition, when pumped, this sand can
cause excessive wear in the pump column and pump.
FINANCIAL IMPACT: As previously stated, staff obtained three quotes for the initial work which
was to remove the well column and pump from the well, take the equipment
to their shop, inspect the equipment for damages, and provide a cost estimate
for the repairs. Once the equipment is in a shop it would be expensive and
impractical to bring all the equipment to other well service companies for
inspection and estimate of cost to repair.
McCarthy's invoice for the work including the initial pump removal and
inspection is $24,761.15. The funding for the repair will come from the
Water Operating fund, since it addresses the repair of existing water
facilities. The cost is over the $20,000 threshold that the City Manager is
allowed to authorize without going to the City Council for approval. Staff
had budgeted $25,000 for this repair.
I
C:\Documents and Settings\cgreen\Local Settings\Temporary Internet M&\M'J(l~~li<M'Jakifl~nt 6-20-05.DOC
Phone 952.447.4230 / Fax 952.447.4245
AL TERNATIVES:
There are two alternatives for the City Council to consider:
1. Approve a resolution approving the payment to McCarthy Well
Company for the labor and materials for the repair of Well No. 3 in the
amount of$24,761.15.
2. Deny this item for a specific reason and provide staff with direction.
RECOMMENDED
MOTION:
Staff recommends adoption of Alternative No.1.
ACTION REQUIRED: A motion and a second 0 adopt the Resolution stated above.
REVIEWED BY:
2
C:\Documents and Settings\cgreen\Local Settings\Temporary Internet Files\OLK162\Agenda McCarthy payment 6-20-05.DOC
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESOLUTION OS-XX
A RESOLUTION APPROVING THE PAYMENT TO
McCARTHY WELL COMPANY FOR LABOR AND MATERIALS
FOR THE REPAIR OF WELL NO.3
MOTION BY:
SECOND BY:
WHEREAS,
Well No. 3 was identified for inspection through a preventative maintenance
program for the City's wells, and;
McCarthy Well Company was the low quote received for the removal and
inspection of the pump and motor, and;
The total cost to repair the pump, motor, and well is $24,761.15 which is over
the $20,000 threshold that the City Manager is authorized to spend without
authorization by the City Council.
WHEREAS,
WHEREAS,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA that:
1. The recitals set forth above are incorporated herein.
2. The payment to McCarthy Well Company for labor and materials for the repair of
Well No.3 is hereby approved in the amount of$24,761.15.
3. The funding for the repairs is to be drawn from the Water Operating Fund.
Passed and adopted this 20th day of June 2005.
YES
NO
Fleming Fleming
Haugen Haugen
LeMair LeMair
Petersen Petersen
Zieska Zieska
{Seal}
City Manager
3
C:\Documents and Settings\cgreen\Local Settings\Temporary Intem~~iarlakarti9f>lYment 6-20-0S.DOC
Phone 952.447.4230 / Fax 952.447.4245
MCCARTHY WELL COMPANY
590 Citation Drive
Shakopee MN 55379-1887
Ph 952-854-5333 Fx 952-445-1950
INVOICE
20214
Craig Eldred - Public Works Bldg.
City of Prior lake
17073 Adelmann Street SE
Prior lake MN 55372
Company Representative: Tim McCarthy
Date:
4/27/05
JOB#:
201736
Purchase Order:
Verbal/Craig Eldred
Payment Terms:
Net 1 0 Days.
Partial/Final
Final
Feb. 14th - April 27th:
Remove pump from well; measure well and haul pump to shop per quote #201437. $1,125.00
Disassemble, clean & inspect pump per quote #201437. $110.00
Labor, equipment and materials to repair the pump and motor per acknowlegement of
order dated 2/28/05. $12,651.15
5 days of loading; moving to the site; bailing the well; tearing down; returning to the shop
and unloading at $1,950 per day. Quoted to and approvd by Craig Eldred on 3/9/05. $9,750.00
Chlorinate well; reinstall the pump; pump well to waste and test operation of the system
per quote #201437. $1,125.00
Phone: 952..a54-5333, Fax: 952-445-1950
Total Amount Of This Invoice- $24,761.15
e 195372 (8/03)
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