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Home My WebLink About5P - Boat Slips/Watzl's Beach MEETING DATE: AGENDA # PREPARED BY: REVIEWED BY: AGENDA ITEM: DISCUSSION: 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 CITY COUNCIL AGENDA REPORT JUNE 20, 2005 5P AL FRIEDGES, PARKS & FLEET MAINTENANCE SUPERVISOR BUD OSMUNDSON, PUBLIC WORKS DIRECTOR CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING ADDITIONAL EXPENSES FOR THE INSTALLATION OF FLOATING BOAT SLIPS FOR W ATZL'S BEACH Historv City staff has studied the possibility of providing transient boat slips at Watzl' s Beach. The need has continued to increase each year with more and more boats stopping at Watzl's to use the restrooms, swim and have a picnic. To provide a safe place for the boats to dock, the City authorized $30,002.09 for these expenditures at the August 2, 2004 Council Meeting. Current Circumstances After the Council approved the identified funds for the purchase and installation of the boat slips, the Lake Advisory Committee (LAC) and the Park Advisory Committee (P AC) both reviewed the layouts and policies. As a result of the meetings, the LAC and PAC developed and implemented boat slip policies and regulations. To provide additional safety, security lighting was requested. In addition, the advisory committees decided that a select number of the slips should be reservation only. By providing residents with the ability to reserve the slips ahead of time, it was necessary to purchase additional reservation panels and supplies. One additional cost to the project was due to the low water levels experienced at the time of installation. Due to the lower water levels, dock extensions were needed; otherwise two of the slips on the shallow end would not have been able to be utilized until the water level increased. Combined, these additional expenses add just under $4,000 to the originally approved expenditures. The following is a breakdown of the boat slip expenditures to date authorized by the council: Item Cost Fallansbee Docks: $27,807.09 Int'l Security Products: $ 1,679.50 Monnens Lumber: $ 137.42 Total Expensed $29,624.03 Authorized Amount $30,002.09 Balance Remainin2 $378.06 C:\Documents and Settings\cgreen\Local Settings\Temporary IMlWW~ji;\~iw~'~fi\m: docks change order 06-20-05 fina1.DOC Phone 952.447.4230 / Fax 952.447.4245 ALTERNATIVES: RECOMMENDED MOTION: REVIEWED BY: The following is a list of additional expenditures that occurred from the LAC and PAC I r. d I' boat s ip po lCles an reguJatlOns: Vendor Cost Comments Int'l Security Products $498.57 Pipe Monnens Lumber $430.64 Dock extension 3D Specialties $493.97 Sign posts Fallansbee Dock $731.91 Dock extension Valley Sign $573.64 Reservation signs American Glass & Mirror $225.65 Lexan for reservation panels AI's True Value $203.43 Padlocks for reservation panels Hayes Electric $1,206.86 Security light Total $4,364.67 Balance remainin2 ($378.06) Amount over bud2et $3,986.61 Conclusion Due to the changes implemented by the LAC and PAC, city staff is requesting an additional amount of$3,986.61 to complete the installation of the boat slips at Watzl's Beach. Staff requests authorization to expend an additional $3,986.61 from the Capital Park Fund, the source of funding for the original boat slips. Issues The added expenses incurred, with the exception of the dock extension and posts, were necessary to implement the rental policies, safety and communications necessary to operate the slips for public use. It is staffs opinion that these are reasonable and necessary costs. The alternatives are as follows: 1. Approve Resolution 05-XX authorizing additional expenses for the boat slips at Watzl's Beach for a total cost not to exceed $3,986.61. 2. Table this agenda item for a specific reason. 3. Deny this agenda item for a specific reason and provide staff with direction. Staff recommends alternative number 1. Bud Os C:\Documents and Settings\cgreen\Local Settings\Temporary Internet Files\OLK162\watzl's boat docks change order 06-20-05 fina1.DOC 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 RESOLUTION OS-XX A RESOLUTION AUTHORIZING ADDITIONAL EXPENSES FOR THE INSTALLATION OF FLOATING BOAT SLIPS FOR W ATZL'S BEACH MOTION BY: SECOND BY: WHEREAS, The City Council authorized the expenditure of up to $30,002.09 for boat slips at Watzl ' s Beach; and WHEREAS, In order to implement rental policies, safety and communications requirements, dd.' 1 . d fI 11 a ltlona expenses were mcurre as 0 ows: Vendor Cost Comments Int'l Security Products $498.57 Pipe Monnens Lumber $430.64 Dock extension 3D Specialties $493.97 Sign posts Fallansbee Dock $731.91 Dock extension Valley Sign $573.64 Reservation signs American Glass & Mirror $225.65 Lexan for reservation panels AI's True Value $203.43 Padlocks for reservation panels Hayes Electric $1,206,86 Security light Total $4,364.67 Balance remainin2 ($378.06) Amount over bud2et $3,986.61 NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA, that: 1. The recitals set forth above are incorporated herein. 2. The purchase of the above specified items, not to exceed $3,986.61, is hereby approved. 3. Funds for such purchases shall be drawn from the Capital Parks Fund. Passed this 20th day of June 2005. YES NO Haugen Haugen Fleming Fleming LeMair LeMair Petersen Petersen Zieska Zieska { Seal } Frank Boyles, City Manager C:\Documents and Settings\cgreen\Local Settings\Temp~~~~~ls boat docks change order 06-20-05 fina1.DOC Phone 952.447.4230 / Fax 952.447.4245 I .