HomeMy WebLinkAbout5F Salt Purchase
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: April 11, 2016
AGENDA #: 5F
PREPARED BY: JAKE THEISEN, MAINTENANCE SUPERINTENDENT
PRESENTED BY: JAKE THEISEN
AGENDA ITEM: CONSIDER APPROVAL OF RESOLUTION AUTHORIZING THE CITY MAN-
AGER TO EXECUTE THE ANNUAL CONTRACT BETWEEN THE CITY OF
PRIOR LAKE AND THE COOPERATIVE PURCHASING VENTURE FOR ROAD
SALT
DISCUSSION: Introduction
The purpose of this agenda item is to seek approval from the City Council for the
signing of the annual contract between the City of Prior Lake and the Cooperative
Purchasing Venture identified in the 2016-2017 budget documents.
History
Each year the City Council adopts the budget which includes funding for the pur-
chase of road salt for winter maintenance. Road salt is purchased through the Min-
nesota Cooperative Purchasing Venture.
Current Circumstances
The 2016-2017 CPV helps the city maintain the best value for purchasing road
salt. Currently there are 118 City and County entities that are members of this
CPV. Staff has found that we save an average of five dollars per ton on road salt
when purchasing through the CPV. The City has to have their quantities into the
CPV by April 12, 2016 to be part of the 2016-2017 agreement.
Staff has decreased the amount of salt from 1200 tons in 2015-2016 to 800 tons of
salt for the 2016-2017 season. The reason is the City has 500 tons of salt on re-
serve in our salt storage building.
Conclusion
Similar to previous years, staff is recommending joining the Cooperative Purchas-
ing Venture as a key component of our street maintenance program. Continued
cooperative purchasing will help reduce the cost to the resident of Prior Lake.
ISSUES: The fundamental reason for preforming this contract through the CPV is to get bet-
ter products for the least expensive prices. We also find that the oversight and ad-
ministration of this contract is considerably easier when it is completed in collabo-
ration with others.
FINANCIAL
IMPACT:
This Cooperative Purchasing Venture is cost effective for city taxpayers. The
State Legislature places a high priority on cities combining their resources to ac-
complish day-to-day responsibilities. This is an excellent example of this practice.
2
ALTERNATIVES: 1. Adopt the resolution authorizing the City Manager to Execute the annual Con-
tract between the City of Prior Lake and the Minnesota Cooperative Purchasing
Venture for road salt as part of the consent agenda.
2. Table this agenda item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with direction.
RECOMMENDED
MOTION:
Alternative #1
:
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 16-xxx
A RESOLUTION AUTHORIZIN THE CITY MANAGER TO EXECUTE THE ANNUAL CONTRACT
BETWEEN THE CITY OF PRIOR LAKE AND THE COOPERATIVE PURCHASING AGREEMENT FOR
ROAD SALT
Motion By: Second By:
WHEREAS, The City of Prior Lake is committed to maintaining the streets within the City; and
WHEREAS, Improved street conditions provide residents the opportunity of safe travel while Commuting
on City streets; and
WHEREAS, Continued cooperative purchasing will reduce the cost of products to residents of Prior Lake
and;
WHEREAS, Signing the Cooperative Purchasing Venture for road salt utilized during winter maintenance
activities will help maintain a fiscally responsible Street budget
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council authorizes the City Manager to submit a quantity of 800 tons at an estimated value of
$56,000 of white road salt for the 2016-2017 winter season to be purchased through the annual
Cooperative Purchasing Venture.
3. The funding for the Cooperative Purchasing Venture shall come from the Street portion of the 2016-
2017 General Fund Budget 101-43100.00-52054.00.
PASSED AND ADOPTED THIS 11th DAY OF APRIL 2016.
VOTE Hedberg Keeney McGuire Morton Thompson
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager