Loading...
HomeMy WebLinkAbout04 11 2016 2040 Vision and Strategic Plan and 2017 Budget Report 1 4646 Dakota Street SE Prior Lake, MN 55372 CITY COUNCIL WORK SESSION REPORT MEETING DATE: APRIL 11, 2016 AGENDA #: 1 AND 2 PREPARED BY: FRANK BOYLES, CITY MANAGER DON URAM, FINANCE DIRECTOR PRESENTED BY: AGENDA ITEM 1-FRANK BOYLES AGENDA ITEM 2- DON URAM AGENDA ITEM: AGENDA ITEM 1: PRIORITIZATION OF 2014 VISION AND STRATEGIC PLAN ELEMENTS AGENDA ITEM 2: PRELIMINARY 2017 BUDGET RELATED DISCUSSIONS INTRODUCTION: Tonight’s work session will focus on the city council’s update of the strategic plan vision element priorities and a preliminary discussion of 2015 budget results and 2017 preliminary budget discussions. DISCUSSION: Agenda Item 1 The City Council has established a process for keeping the vision and strategic plan up to date. The document states, “The 2040 Vision and Strategic Plan is updated every 18 to 24 months. During even numbered years the city conducts a resident survey and utilizes the results as data for updating the document with the assistance of the entire community. In odd number years the City Council reviews the document and adjust its priorities as appropriate.” History The city’s present day strategic plan was first adopted in 2002. Since then the document has been updated seven times with the input of over 700 members of the general public and twice based upon City Council input in accordance with the above timeline. In addition, up to 800 additional randomly selected people participated in two professionally administered telephone survey research questionnaires containing in excess of 130 questions. Current Circumstances Based upon the City Council’s adopted schedule we should have had the City Council review the vision and strategic plan and adjust priorities as appropriate in 2015. That did not happen. So it would be appropriate for the council to do so this year. We are budgeting half of the survey research and community wide meeting each year; so in 2017 funds would be sufficient to accomplish both as set forth in the document. The 2040 Vision and Strategic Plan contains seven vision elements. These are broad areas for the city to focus its attention in order to accomplish the mission and vision. They are considered to represent the key accomplishments for the city to achieve to develop as we wish to. Like any document however it is 2 subject to refinement over time. The Vision Elements include:  Community Assets  Economic and Community Development  Effective City Recourses  Natural Recourses  Safe and Healthy Community  Transportation  Communication The fact of the matter is that the council and staff concentrate on all seven areas during the course of each year. The goals and objectives which are accomplished each year are based upon a number of factors:  Numerous projects from the 2014 flood year were pushed back to 2015. Some are still not completed so the impact continues.  The floods reminded us all of the exposure and have changed our priorities with respect to flood planning and prevention.  Our staffing issues of 2015 delayed the completion of certain goals and objectives.  Finally, some priorities are only likely to be achieved in a thriving metropolitan state and federal economy. Conclusion Council members should review the 2040 Vision and Strategic Plan and select two or three vision elements which they believe the staff should emphasize during 2016. The annual budget and the Capital Improvement Program are intended to provide the resources to accomplish these priorities. ISSUES: Some of the goals have been or are being accomplished. I am sure councilors will recognize most of these upon review. I do not think that there is one right way to accomplish this task. A councilor could look at the short, mid and long term goals under each visions element to establish the priority of that element. Another approach is to consider the work the city is already engaged in and prioritize on that basis. It would not be appropriate to reverse or shut down projects which are well under way. The number of vision elements chosen is up to the City Council but constrained by the resources available to complete them. FINANCIAL IMPACT: By prioritizing goals and vision elements increases the likelihood that our resources will be effectively utilized. RECOMMENDED : The staff is seeking city council direction regarding which of the vision elements should be emphasized for the remainder of this year. DISCUSSION: Agenda Item 2: The city council has previously adopted a budget and Capital Improvement Schedule, Process and Timeline (attached). In accordance with this document tonight’s work session is intended to start the discussion which will frame the resources available for the 2017 budget and Capital Improvement Program. 3 Finance Director Uram will begin by summarizing the financial results and implications from the 2015 Budget year. Following that he will review some of the factors which are impinging upon our 2017 Budget and Capital Improvement Program and the targets we have sought to achieve. Since we have experienced some difficulties in achieving some of our financial targets, the staff will offer some strategies which are hoped to facilitate achievement of these targets over a longer-term horizon. RECOMMENDED : Staff is seeking input on the following: 1. In light of the information you hear Monday night, is there a maximum tax levy percentage increase which the council can agree on for 2017? 2. The staff will identify one or more timelines to reach targets for our various reserves over time. The staff would appreciate feedback regarding the alternatives we offer. 3. The city council has previously indicated that they support revenue enhancements. The staff will identify some alternatives in this category and would like to know which, if any, the city council can support.