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Home My WebLink About6C 2015 Code Enforcement Presentation1 2015 CODE ENFORCEMENT ACTIVITY REPORT City of Prior Lake April 11, 2016 ROLE OF CODE ENFORCEMENT The purpose of the Code Enforcement Program is to enhance the health, safety and aesthetics of the City of Prior Lake in support of the 2040 Vision and Strategic Plan. “GOAL: Practice consistent, proactive code enforcement to protect residential and commercial properties and report the results to the City Council in April of each year.” The Code Enforcement Program enforces City Codes and adopted City Policies both reactively and proactively, seeking voluntary compliance. 2 CODE ENFORCEMENT PROGRAM REACTIVE CODE ENFORCEMENT: Types of Citizen Complaints: • Phoned in Complaints • Web Based Complaints • Field Complaints • Walk-in Complaints RESPONSE TIME: • Prioritize : Code Enforcement Policy • Receipt of Complaint Until Initial Inspection CODE ENFORCEMENT PROGRAM PROACTIVE CODE ENFORCEMENT – Observed Violations – Neighborhood Sweeps – Internal Observations – Similar Type Violation Neighboring Properties 3 INSPECTION PROCESS • Initial Inspection: Pass / Fail • Violation Confirmed-Provide Courtesy Notice • Follow-up Inspection: Pass / Fail • Violation Remains – Notice of Violation Letter • Follow-up Inspection: Pass / Fail • Violation Remains – Final Notice of Violation Letter • Final Inspection: Pass / Fail • Violation Remains – Court Action / Abatement Staff will attempt to make contact with the property owner throughout the compliance process. If progress toward compliance is being made or the owner has reason for an extension, one will be given. Our ultimate goal is voluntary compliance. CODE ENFORCEMENT PROGRAM EDUCATION AND OUTREACH – Commitment to Respond to All Questions and Concerns – “Knowing The Code” (Wavelength) – Webpage Describing Common Violations – Direct Mailings – “City Newswire” City Weekly E-newsletter – Messages on the City Monument Signs 4 PUBLIC OUTREACH MONUMENT SIGN REMINDERS 5 WEBSITE INFORMATION COMMON CODE VIOLATIONS EXAMPLES: •Overgrown Grass & Weeds •Public Nuisance (Erosion Control, Public Welfare, Snow) •Right Of Way (Blocking Street & Sidewalk) •Vehicle Parked In Yard (Auto’s, Recreational) •Permit Violations (Building, Setback, Grading) •Animal Control (To Many Pets, Waste) •Property Maintenance (Siding, Firewood, Brush, etc.) •Storage of Junk (Outdoor) •Parking Junk Vehicles (Outdoor) •Zoning Use Violation (Home Occupation, Storage, CUP) •Signage (Permit, Placement, Duration) •Disposal of Garbage & Refuse (Outdoor) 6 DISPOSAL OF GARBAGE & REFUSE UNLAWFUL STORAGE OF JUNK 7 JUNK VEHICLES GRASS & WEEDS Undeveloped Lots Foreclosed Properties Private Residences Right of Ways 8 GRASS & WEEDS PUBLIC NUISANCE Recently Added Erosion Cleanup to Fee Schedule 9 RIGHT-OF-WAY Traffic View Blocked Bushes Trimmed RIGHT-OF-WAY Traffic View Blocked Trees Trimmed 10 RECREATIONAL EQUIPMENT Boats, Trailers, Jet Skis, Snowmobiles, Fish Houses EROSION CONTROL This image cannot currently be displayed. 11 PROPERTY MAINTENANCE Before After PROPERTY MAINTENANCE 12 Property Maintenance 13 14 15 Code Enforcement Activity 2015 Voluntary Compliance Code Complaints Violation Types CODE VIOLATION ACTIVITY 77 89 197 104 12 74 117 11 61 15 51 111 8% 10% 21% 11% 1% 8% 13% 1% 7% 2% 6% 12% JUNK STORAGE PERMIT VIOLATIONS GARBAGE & REFUSE TALL GRASS SIGNAGE YARD PARKING ROW ANIMAL JUNK VEHICLES ZONING USE PUBLIC NUISANCE PROPERTY MTC. Percent of Total Violations & Number in Each Category # of Complaints % of Complaints 16 CODE VIOLATION STATISTICS 0 20 40 60 80 100 120 140 160 180 200 88 44 152 119 14 90 106 12 57 25 53 42 68 33 68 123 10 52 112 15 31 15 65 7277 89 197 104 12 74 117 11 61 15 51 111 # of Vi o l a t i o n s Violations Categories Violation Comparison 2013‐2015 2013 ‐802 2014 664 2015 ‐ 919Yearly Totals VIOLATION COMPARISON 132 188 250 229 235 271 314 802 664 919 0 100 200 300 400 500 600 700 800 900 1000 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Violations Comparison Last 10 Years 17 On average 90% of cases were resolved within 30 days through voluntary compliance and over 99%of cases were closed by voluntary compliance within 60 days 98 413 109 62 3 14% 60% 16%9% 1% 0 50 100 150 200 250 300 350 400 450 5 DAYS OR LESS No Violation No Action Required 98 CASES 14% 14 DAYS One Notice 413 cases 60% 28 DAYS Two Notices 109 cases 16% 60 DAYS Third/Final Notice 62 cases 9% Citation/Abatement Closed Cases 3 cases <1% Pe r c e n t a g e Type of Notice & Length of Process to Resolve Violation/s PROCESS FOR CLOSED 2015 CASES QUANTITY PERCENTAGE PROCESS FOR CLOSED 2015 CASES COMPLAINANT SOURCE FOR 2015 CLOSED CASES Anonymous/Combo Citizens Pro‐Active Code Officer Internal Staff # of Complaints 132 328 142 83 % of Complaints 19% 48% 21% 12% 132 328 142 83 19% 48% 21% 12% 0% 10% 20% 30% 40% 50% 60% 0 50 100 150 200 250 300 350 SOURCE OF 2015 CLOSED CASES 18 PROPERTIES WITH MULTIPLE VIOLATIONS 2015 0 100 200 300 400 500 600 515 170 55% 45% Properties with Multiple Violations % of Violations # of Violations Map of Code Violations 19 CHALLENGES/OPPORTUNITIES • Legal Process • Educating / Informing the Public • Maintaining a Positive Image of the City While Enforcing Ordinance Standards • Motivate Citizens to Take Pride in Their Property and the Community • Software Program • Code Review • Trees affected by Emerald Ash Borer COMMENTS QUESTIONS? RECOMMEND MOTION AGENDA REPORT City Staff recommends Alternative #1 A motion and second to approve the 2015 year-end code enforcement report and direct staff to review City Code Sections 315, 601 and 1102. Dale Stefanisko, Code Enforcement Officer Office: (952) 447-9811 Email: dstefanisko@cityofpriorlake.com