HomeMy WebLinkAbout5J 2016 First Qtr Donations and Grants
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: APRIL 25, 2016
AGENDA #: 5J
PREPARED BY: CATHERINE ASMUS, ACCOUNTANT
PRESENTER: DON URAM, FINANCE DIRECTOR
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING DONATIONS
AND GRANTS TO THE CITY DURING THE FIRST QUARTER OF 2016
DISCUSSION: Introduction
The purpose of this agenda item is to consider acceptance of donations
and grants made to the City during January, February, and March of 2016
and to authorize city staff to amend the budget for any additional revenues
received and expenditures that may be incurred to comply with grant
agreement and restricted donations.
History
Minnesota State Statute 465.03 requires that the City accept a grant or
demise of real or personal property and maintain such property for the
benefit of its citizens in accordance with the terms prescribed by the donor.
In addition to being a legal requirement, this resolution encourages
transparency in government and accountability.
Current Circumstances
A resolution has been prepared that identifies the donations and grants that
were received during the 1st quarter of 2016 and the terms in which they
were presented. If a donation or grant was accepted under separate
resolution, it has not been included in this current list. While it is certainly
our intent to include all donations and grants for the 1st quarter of 2016, we
recognize that we may have inadvertently missed some. Those will be
addressed in subsequent resolutions.
Conclusion
Staff is requesting that the Council accept the donations and grants
received and authorize them to amend the budget. Staff intends to seek
Council acceptance of donations and grants each quarter during the year
and amend the budget when appropriate.
ISSUES: This agenda item allows City Council to publicly recognize the donations
and grants made to the City in the interest of transparency.
FINANCIAL
IMPACT:
Certain donations and grants and their corresponding expenditures are
reflected in the annual budget due to their recurring nature. Acceptance of
additional donations and grants may result in additional or offsetting
expenditures depending on the terms prescribed by the donor.
2
ALTERNATIVES: 1. Approve the resolution accepting donations and grants received by the
City during the 1st quarter of 2016 as part of the consent agenda.
2. Delay action if the Council requires additional information.
RECOMMENDED
MOTION:
Alternative #1.
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 16-xxx
A RESOLUTION ACCEPTING DONATIONS AND GRANTS TO THE CITY DURING
THE 1st QUARTER OF 2016
Motion By: Second By:
WHEREAS,
WHEREAS,
MN Statute 465.03 requires that cities accept donations for the benefit of its citizens in acco rdance with
the terms prescribed by the donor; and
Additional revenues received may require the City to incur additional expenditures in order to comply
with grant agreements and restricted donations; and
WHEREAS, The City has received the following donations of money, goods or property during January, February
and March of 2016:
Donor Value Designated Use
Shakopee Mdewakanton Sioux Community $105,000 1st Quarter 2016 Police
Michelle Choudek $50.00 Donated 1st Qtr time as EDA Member
Prior Lake Fire Relief Association $1,627.34 10 Personal Floatation Devices
Prior Lake VFW $7,000.00 Pledged for an ARGO Trailer
Julie Daviud $15.00 Puzzles for Club Prior
Elizabeth Bott $50.00 Donation of jewelry to Club Prior
JoAnn Hatkins $50.00 BINGO prizes at Club Prior
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA AS FOLLOWS:
1. The recitals set forth above are incorporated herein.
2. City staff is authorized to amend the budget to comply with grant agreements and restrictive donations.
3. The grants and donations are hereby officially accepted and acknowledged with gratitude to the donors.
PASSED AND ADOPTED THIS 25th DAY OF APRIL, 2016.
VOTE Hedberg Keeney McGuire Morton Thompson
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager