HomeMy WebLinkAbout5C Unit 464
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: MAY 9, 2016
AGENDA #: 5C
PREPARED BY: KATY GEHLER, PUBLIC WORKS & NATURAL RESOURCES DIRECTOR
PRESENTED
BY:
KATY GEHLER
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING THE PUR-
CHASE OF THE CHASSIS FOR UNIT #464, A TANDEM AXCLE DUMP
TRUCK
DISCUSSION: Introduction
The purpose of this agenda item is to seek City Council approval for the pur-
chase of the truck chassis associated with Unit #464, a tandem axle dump
truck.
History
The 2016 purchases were identified in the Capital Improvement Plan and incor-
porated into the 2016 budget adopted by the Council in December. At the Feb-
ruary 8th Council meeting the recommended public works fleet purchases re-
quiring council approval were presented for consideration. The quotes for the
truck chassis associated with unit #464 included the vendor from the State’s
Cooperative Bid Venture along with an outside vendor the City has been using
for all service work on the Freightliner dump trucks. This process was compa-
rable with the process that has been used on past equipment purchases to
seek the lowest cost for the City.
Conclusion
Staff is recommending the council approve the truck chassis purchase from
Westman Frieightliner.
ISSUES: The truck chassis is associated with Unit #464 that also includes the box, plows,
& controls. The appurtenant equipment to outfit the chassis was approved by
the City Council on February 8, 2016 and no additional action is required at this
time.
FINANCIAL
IMPACT:
The Equipment Replacement Plan programmed and the Revolving Equipment
Fund budgeted $242,050 for the purchases unit #464, a tandem axle dump
truck. The box, plows and controls was approved at $121,167 leaving $120,883
for the purchase of the chassis. The total truck purchase is $6,239 under the
budgeted amount.
ALTERNATIVES: 1. Approve a resolution as part of the consent agenda authorizing the pur-
chase of the proposed vehicles as detailed in this report.
2. Table this agenda item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with direction.
2
RECOMMENDED
MOTION:
Alternative No. 1
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 16-XXX
A RESOLUTION AUTHORIZING THE PURCHASE OF A 2017 FREIGHTLINER TANDEM
AXEL TRUCK CHASSIS
Motion By: Second By:
WHEREAS, Each year the City Council adopts an Equipment Replacement Plan as part of the
Capital Improvement Program (CIP); and
WHEREAS, The 2016 Equipment Replacement Plan contemplated the purchase of a new
tandem axle dump truck (unit #464) ;and
WHEREAS, The 2016 Equipment Plan programmed $242,050.00 for the purchase a tandem
axle truck chassis and appurtenant equipment; and
WHEREAS, Pursuant to an advertisement for bids in the Prior Lake American on April 16, 2016
for the purchase of a 2017 Freightliner Tandem Axel Truck Chasis, bids were
received, opened, and tabulated according to law; and
WHEREAS, The following bids were received complying with the advertisement:
Company Bid
Westman Freightliner $114,644.00
I-State Truck Center $115,722.20
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. Staff is authorized to purchase the vehicle shown in the table below.
3. Funds will be drawn from the Revolving Equipment Fund.
Vehicle Vendor Amount
Authorized GL Number
2017 Freightliner 114SD
Tandem Chasis
Westman
Freightliner $114,644.20 410-43100.00-
55550.00
PASSED AND ADOPTED THIS 9th DAY OF MAY 2016.
VOTE Hedberg Keeney McGuire Morton Thompson
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager